Finance Employees AuthorizationMEMORANDUM
Januaw 12,2004
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Resolution Authorizing Certain City of Dubuque Finance Department
Employees to Obtain Information and Make Transfers Between City of
Dubuque Bank Accounts within a Banking Institution
Finance Director Ken TeKippe is recommending City Council authorization for Finance
Department Account Clerks Cheryl Steckel and Melissa McGinnis to obtain information
and transfer money between City of Dubuque bank accounts within a banking
institution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Kenneth J. TeKippe, Finance Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
Michael C. Van Milligen, City Manager
Ken T eKippe, Finance Director r~,~ ~.~
Resolution Authorizing Certain City of Dubuque Finance Department
Employees to Obtain Information and Make Transfers Between City of
Dubuque Bank Accounts within a Banking Institution
DATE:
January 7, 2004
INTRODUCTION
A City Council Resolution is attached granting authorization for certain Finance
Department employees to obtain information and transfer money between City of
Dubuque bank accounts.
BACKGROUND
Employees in the Finance Department need to obtain bank account information and
transfer funds to effectively perform their assigned duties. A similar resolution
authorizes the Finance Director, Assistant Finance Director and Budget Director as
authorized signers for City bank accounts. A rasolution naming Melissa J. McGinnis,
Finance Account Clerk is attached. This resolution is being updated due to the recent
resignation of Mary Jo Gerardy. Melissa will serve as the primary backup to Finance
Account Clerk, Cheryl L. Steckel for the aspect of her duties including obtaining
information and transferring money between City of Dubuque bank accounts.
DISCUSSION
In the course of regular City business, employees in the Finance Department ara
required to obtain account information and transfer funds between City of Dubuque
accounts. As a standard control practice, these employees are not included as
authorized signers for City of Dubuque accounts, and therafora should have written
authorization to obtain account information and transfer funds within a banking
institution.
ACTION
Please present the attached resolution to the City Council for consideration of approval.
if there are any questions on the resolution please contact me. Thank you for your
assistance.
KT/jg
Enclosure
RESOLUTION NO. 22-04
RESOLUTION AUTHORIZING CERTAIN CITY OF DUBUQUE FINANCE
DEPARTMENT EMPLOYEES TO OBTAIN BANK ACCOUNT INFORMATION AND
MAKE TRANSFERS BETWEEN CITY OF DUBUQUE BANK ACCOUNTS WITHIN A
BANKING INSTITUTION
Whereas, the City of Dubuque maintains accounts with local banking institutions;
and
Whereas, the banking institutions require authorization by the City Council for
City employees other than those designated on account signature~ards to obtain bank
account information and transfer funds between City accounts at that institution; and
Whereas, the City Council has determined that the City employees who may
obtain bank account information and transfer funds between accounts within a banking
institution are the Finance Department Account Clerks, Cheryl L. Steckel, and Melissa
J. McGinnis.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The Finance Department's Account Clerks, Cheryl L. Steckel, and
Melissa J. McGinnis, are hereby authorized to obtain bank account information on all
City of Dubuque accounts and to transfer funds between the City's accounts within a
banking institution. Transfers shall be authorized via telephone or written request.
Passed, approved and adopted this
19th day of January, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk