Asbury and IA 32 Traffic Signal_Grading Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Asbury Road and IA 32 Traffic Signal & Grading Project
(Iowa DOT Project No TSF -32 -1 (28)-- 92 -31)
(CIP 3002029, 2501814 and 2501815)
DATE: January 10, 2011
City Engineer Gus Psihoyos is recommending the City Council accept the resolution
providing for the final construction contract at $365,630.85 for the Asbury Road and IA
32 Traffic Signal & Grading Project (Iowa DOT Project No. TSF -32- 1(28)- 92 -31),
which is a 15.5% increase from the original contract amount of $316,462.55. The
increase is due to additional required subgrade stabilization along with the installation of
subdrain along IA 32.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
ketil
All-Amedca City
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Asbury Road and IA 32 Traffic Signal & Grading Project
(Iowa DOT Project No. TSF -32- 1(28)-- 92 -31)
(CIP 3002029, 2501814, and 2501815)
DATE: January 7, 2011
INTRODUCTION
Dubuque
linineingli
AI- amelcacnr
' 1 11 1'
2007
The enclosed resolution provides for the acceptance of the construction contract for the
Asbury Road and IA 32 Traffic Signal & Grading Project (Iowa DOT Project No. TSF -32-
1(28)-- 92 -31).
BACKGROUND
The Asbury Road and IA 32 Traffic Signal & Grading Project provided for the following
improvements: grading of the southbound right -turn lane to accommodate shifting of
through lanes for southbound and northbound dual left -turn lanes at Asbury Road and
IA 32 (Northwest Arterial); milling HMA pavement; traffic signal modifications; HMA
paving; temporary pavement marking; and drainage improvements.
DISCUSSION
The Asbury Road and IA 32 Traffic Signal & Grading Project was completed by
McDermott Excavating of Dubuque, Iowa, in the final contract amount of $365,630.85,
which is a 15.5% increase from the original contract amount of $316,462.55. The
increase is due to additional required subgrade stabilization along with the installation of
subdrain along IA 32.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $365,630.85 for the Asbury Road and IA 32 Traffic Signal & Grading Project
(Iowa DOT Project No. TSF -32- 1(28)-- 92 -31).
BUDGET IMPACT
The summary of project costs for the Asbury Road and IA 32 Traffic Signal & Grading
Project is as follows:
Award Final
Construction Contract $316,462.55 $365,630.85
Contingency 47,290.00 0
Engineering /Contract Administration 70,500.00 65,547.48
Equipment Pre - Purchase 63,777.00 73,763.54
Total Project Cost $498,029.55 $504,941.87
The project funding summary is as follows:
CIP Funding Source Amount
3002029 Iowa DOT Traffic Safety Grant $343,555.55
3002029 Iowa DOT U -STEP Grant 48,388.00
3002029 Traffic Consultant Services 46,575.00
2501814 NW Arterial Capacity Improvements 66,423.32
Total Project Funding $504,941.87
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $365,630.85 to
McDermott Excavating for the Asbury Road and IA 32 Traffic Signal & Grading Project
(Iowa DOT Project No. TSF -32- 1(28)-- 92 -31).
Prepared by David Ness, Civil Engineer II
cc: Julie Neebel, IIW Engineers & Surveyors, PC
Kent Ellis, Local Systems Engineer District 6 — Iowa DOT
Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
ACCEPTING THE ASBURY ROAD AND IA 32 TRAFFIC SIGNAL & GRADING
PROJECT (IOWA DOT PROJECT NO. TSF -32- 1(28)-- 92 -31) AND AUTHORIZING
THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Asbury Road and IA 32 Traffic
Signal & Grading Project (Iowa DOT Project No. TSF -32- 1(28)-- 92 -31) (the Project) has
been completed and the City Engineer has examined the work and filed a certificate
stating that the Project has been completed according to the terms of the Public
Improvement Contract and that the City Engineer recommends that the Project be
accepted; and
RESOLUTION NO. 7-11
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Iowa DOT .Traffic Safety Grant, Iowa DOT U -STEP Grant, Northwest Arterial
Capacity Improvements, and Traffic Consultant Services appropriations for the contract
amount of $365,630.85 less any retained percentage provided for therein as provided in
Iowa Code chapter 573, and to pay such retainage only in accordance with the
provisions of Iowa Code chapter 573.
Passed, approved and adopted this 18th day of January 2011.
Att
Jeanne F. Schneider, CMC, City Clerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE ASBURY
ROAD AND IA 32 TRAFFIC SIGNAL & GRADING PROJECT (IOWA DOT PROJECT
NO. TSF -32- 1(28)-- 92 -31)
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Asbury Road and IA 32 Traffic Signal & Grading Project (Iowa
DOT Project No. TSF -32- 1(28)-- 92 -31), that the Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $504,941.87
h
Dated this l0 day of 3nNtogY , 2011.
Filed in the office of the City Clerk on the &` day o .�.< a , 2011
City Engineer
nne F. Schneider, CMC, City Clerk
ITEM
NO.
ITEM
CODE
CONTRACT ITEM DESCRIPTION
CONTRACT ITEM
PREVIOUS TOTAL
TOTAL TO DATE
PERCENT
QUANTITY
UNIT
UNIT COST
QUANTITY
AMOUNT
QUANTITY
AMOUNT
0010
2102- 2710070
Excavation, Class 10, roadway and borrow
1000
CY
$11.05
1000
$11,050.00
1000
$11,050.00
100%
0020
2105- 8425005
Topsoil, furnish & spread
259
CY
$20.85
122
$2,543.70
146
$3,044.10
56%
0030
2115- 0100000
Modified subbase *
791.74
CY
$27.70
791.74
$21,931.20
791.74
$21,931.20
100%
0040
2123- 7450000
Shoulder construction, earth
11
STA
$475.00
11
$5,225.00
11
$5,225.00
100%
0050
2214 - 5145150
Pavement scarification
6855
SY
$2.75
6267
$17,234.25
6267
$17,234.25
91%
0060
2303 - 0001000
Hot mix asphalt mixture, wedge, leveling or
strengthening course
11
TON
$160.00
50.9
$8,144.00
50.9
$8,144.00
463%
0070
2303 - 0042500
Hot mix asphalt mixture (3,000,000 esal, intermediate
course, 1/2 in mix
1100
TON
$43.00
1102.8
$47,420.40
1102.8
$47,420.40
100%
0080
2303 - 0246428
Asphalt binder, pg 64 -28
65
TON
$635.00
67
$42,545.00
67
$42,545.00
103%
0090
2435 - 0250110
Intake, SW -501 modified
2
EA
$2,200.00
2
$4,400.00
2
$4,400.00
100%
0100
2435 - 0251100
Intake SW -511
3
EA
$2,220.00
2
$4,440.00
2
$4,440.00
67%
0110
2502- 8212024
Subdrain longitudinal (backslope) 4" dia
374
LF
$10.85
1604
$17,403.40
1604
$17,403.40
429%
0120
2502- 8220193
Subdrain outlet (RF -19C)
1
EA
$75.00
1
$75.00
1
$75.00
100%
0130
2502 - 8220197
Subdrain outlet (RF -19F)
4
EA
$120.00
5
$600.00
5
$600.00
125%
0140
2503 - 0114215
Storm sewer gravity main, trenched, RCP 2000D, 15"
160
LF
$47.50
144
$6,840.00
144
$6,840.00
90%
0150
2503 - 0200036
Remove storm sewer pipe less than or equal to 36 in
20
LF
$20.00
10
$200.00
10
$200.00
50%
0160
2510- 6745850
Removal of pavement
92.6
SY
$20.50
168
$3,444.00
168
$3,444.00
181%
0170
2510- 6750600
Removal of intake and utility access
9
EA
$250.00
10
$2,500.00
10
$2,500.00
111%
0180
2511- 6745900
Removal of sidewalk
72.8
SY
$6.50
54.1
$351.65
72.8
$473.20
100%
0190
2524 - 6765010
Remove and reinstall sign as per plan
7
EA
$100.00
4
$400.00
4
$400.00
57%
0200
2524- 9275100
Wood posts for type A or B signs, 4 in x 4 in
78
LF
$10.35
0
$0.00
0
$0.00
0%
0210
2525 - 0000100
Traffic signalization
1
LS
$66,536.00
1
$66,536.00
1
$66,536.00
100%
0220
2525- 0000120
Removal of traffic signalization
1
LS
$6,672.00
1
$6,672.00
1
$6,672.00
100%
0230
2526 - 8285000
Construction survey
1
LS
$7,935.00
1
$7,935.00
1
$7,935.00
100%
0240
2527 - 9263109
Painted pavement marking, waterborne or solvent -based
15
STA
$90.00
34.4
$3,096.00
34.5
$3,105.00
230%
0250
2527- 9263130
Removable tape markings
1.5
STA
$175.00
2.7
$472.50
2.7
$472.50
180%
0260
2527- 9263137
Painted pavement symbols & legends, waterborne or
solvent -based
4
EA
$105.00
8
$840.00
8
$840.00
200%
0270
2527 - 9263180
Pavement markings removed
3.75
STA
$115.00
0
$0.00
0
$0.00
0%
OWNER:
City of Dubuque
PROJECT:
IA 32 & Asbury Road Traffic Signal and Grading Project
IDOT PROJECT NO
TSF -32- 1(28) -92 -31 / UST -32- 1(31) -4A -31
IIW PROJECT NO:
09192 -04
CONTRACTOR:
McDermott Excavating
ADDRESS:
14407 Hwy 20 West
Dubuque, IA 52003 -9709
PHONE:
1563 -583 -4633 'FAX:
I
CONTRACTOR'S PAYMENT FORM
CONTRACT PAYMENT NO.
'Council Final'
WORKING DAYS:
LATE START DATE:
ACTUAL START DATE:
June 17, 2010
DETAILED ESTIMATE OF CONTRACT WORK COMPLETED TO DATE
AMOUNT OF CONTRACT
ORIGINAL: $316,462.55
REVISED: $326,654.53
PAGE 1/3
* = Change Order Item Adjusted
SUBTOTAL WORK COMPLETED - PAGE 1
$282,930.05
0280
2528- 8445110
Traffic control
1
LS
$22,760.00
1
$22,760.00
1
$22,760.00
100%
0290
2533 - 4980005
Mobilization
1
LS
$12,700.00
1
$12,700.00
1
$12,700.00
100%
0300
2599- 9999005
Connect to existing handhole
2
EA
$547.00
7
$3,829.00
7
$3,829.00
350%
0310
2599- 9999005
Removable tape pavement symbols and legends
4
EA
$145.00
2
$290.00
2
$290.00
50%
0320
2599 - 9999009
Conduit, rigid PVC, trenched, 2"
19
LF
$43.50
76.5
$3,327.75
76.5
$3,327.75
403%
0330
2599- 9999009
Remove median fencing
554
LF
$2.90
549
$1,592.10
549
$1,592.10
99%
0340
2599- 9999009
Reinstall median fencing
554
LF
$5.75
348
$2,001.00
348
$2,001.00
63%
0350
2599- 9999020
Subgrade stabilization
100
TON
$18.95
995.5
$18,864.73
1040.8
$19,723.16
1041%
0360
2601- 2634100
Mulch
0.32
ACRE
$4,025.00
0.5
$2,012.50
0.5
$2,012.50
156%
0370
2601- 2636043
Seed & fertilize (rural)
0.32
ACRE
$4,025.00
0.5
$2,012.50
0.5
$2,012.50
156%
0380
2602- 0000020
Silt fence
1660
LF
$2.00
1707.5
$3,415.00
1707.5
$3,415.00
103%
0390
2602- 0000030
Silt fence for ditch check
50
LF
$5.00
57.5
$287.50
57.5
$287.50
115%
0400
2602- 0000090
Clean out of silt fence
600
LF
$2.00
0
$0.00
0
$0.00
0%
0410
2602 - 0000100
Clean out of silt fence for ditch check
50
LF
$5.00
0
$0.00
0
$0.00
0%
CONTRACT PAYMENT NO.
Council Final
CONTRACT WORK COMPLETED - CONTINUED
PAGE 2/3
ITEM
NO.
ITEM
CODE
CONTRACT ITEM DESCRIPTION
CONTRACT ITEM
QUANTITY' UNIT 1 UNIT COST
PREVIOUS TOTAL
QUANTITY 1 AMOUNT
TOTAL TO DATE
QUANTITY 1 AMOUNT
PERCENT
SUBTOTAL WORK COMPLETED - PAGE 2
TOTAL WORK COMPLETED TO DATE
I $73,950.51
I
$356,880.56 1
CH. ORD.
NO.
CHANGE ORDER ITEM DESCRIPTION
CHANGE ORDER ITEM
PREVIOUS TOTAL
TOTAL TO DATE
PERCENT
QUANTITY
UNIT
UNIT COST
QUANTITY
AMOUNT
QUANTITY
AMOUNT
1
2528 - 8445110
7001(0280)- Traffic control
1
LS
$725.00
1
$725.00
1
$725.00
100%
1
2115 - 0100000
7002(0030)- Modified Subbase AA
81.74
CY
$27.70
—
--
—
—
—
1
2507- 3250005
8001 - Engineering Fabric
1500
SY
$2.35
1850
$4,347.50
1850
$4,347.50
123%
1
2599- 9999010
8002 - Bolts for Mast Arm
1
LS
$572.00
1
$572.00
1
$572.00
100%
2
2102 - 2710080
8003- Excavation, Class 10, Unstable Material
9.25
CY
$22.10
9.25
$204.43
9.25
$204.43
100%
2
2303 - 0246422
8004 - Asphalt Binder PG 64 -22
2.23
TON
$500.00
2.23
$1,115.00
2.23
$1,115.00
100%
2
2402 - 0425031
8005- Granular Backfill
71.96
TON
$16.00
71.96
$1,151.36
71.96
$1,151.36
100%
2
2599 - 9999010
8006 - Installation of City Provided Handhole
1
LS
$275.00
1
$275.00
1
$275.00
100%
2
2503 - 7182036
8007 - Remove and Reinstall Storm Sewer Pipe Less than
or Equal to 36 In.
5
LF
$72.00
5
$360.00
5
$360.00
100%
CONTRACT PAYMENT NO.
AA = Adjusted in Above Contract Quantity
Payments Previously Approved
1 $
2 $
3 $
4 $
5 $
Total Payments Forwarded $
34,456.10
142,385.42
176,375.71
1,444.69
10,968.93
365,630.85
Council Final
DETAILED ESTIMATE OF CHANGE ORDER WORK COMPLETED TO DATE
CIP
Total Change Order Work
PAGE 3/3
$8,750.29
Total Amount Earned to Date $365,630.85
Description Amount to Date Total Contract
3002029 IOWA DOT Traffic Saftey Grant $ 343,555.55 $ 343,555.55
3002029 IOWA DOT U -STEP Grant $ 48,388.00 $ 48,388 00
2501814 NW Arterial Capacity Improvements 66423.32 $ 39,590 00
2501815 Traffic Consultant Servies 46575 $ 66,496.00
$ 504,941.87 $ 498,029 55
PROJECT SUMMARY
Total Due Contractor.
IIW Construction Engineering:
City Engineering:
Direct Material Purchases:
Total Project Cost
$ 365,630.85
$ 46,575.00
$ 18,972.48
$ 73,763.54
$ 504,941.87
CERTIFICATE OF THE CITY MANAGER:
hereby certify that the above statement shows in detail the correct amount of l work required to complete the above improvement.
APPROVED:
APPROVED:
Michael Van MiIIenrCi y ager
City of Dubuqu Iowa
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
McDermott Excavating, Inc contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR: Nun
BY:
TITLE:
DATE:
:F-Vc`Saf