Dubuque Main Street Program AgreementMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Main Street LTD. Program Agreement
DATE: January 13, 2011
Dubuque
All- America City
2007
Budget Director Jennifer Larson is recommending to approve the Program Agreement
between Dubuque Main Street LTD., the City of Dubuque and the Iowa Department of
Economic Development.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jennifer Larson, Budget Director
el C. Van
Mic Milligen
TO: Michael C. Van Milligen, City Manager
FROM: Jenny Larson, Budget Director
SUBJECT: Dubuque Main Street Ltd. Program Agreement
Introduction
The purpose of this memorandum is to approve the Program Agreement between
Dubuque Main Street Ltd., the City of Dubuque and the Iowa Department of Economic
Development.
Discussion
January 13, 2011
Dubuque Main Street Ltd. (DMSL) is a downtown development organization developed
to promote the revitalization of downtown. Specifically the organization coordinates
downtown revitalization aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment. Their mission includes the development of ongoing public
awareness and education programs designed to enhance appreciation of the district's
architecture and other assets. DMSL maintains an affiliation with the National Main
Street Center and the State of Iowa Main Street program through the Department of
Economic Development (IDED). In order to maintain this affiliation, IDED requires a
Program Agreement signed by DMSL, the City of Dubuque and IDED.
Attached is the Program Agreement provided by IDED. Included in the Agreement is a
paragraph which states that DMSL will do the following:
"Have a Resolution of Support passed by the City Council. This resolution must
stipulate sources of funding for the program, (i.e., the city, downtown association,
development corporation, assessment district, private donations or any combination
thereof, etc.), who will be designated to supervise the program director, (i.e., the Main
Street Board, etc.), a commitment to appoint a city official to represent the city on the
local Main Street governing board of directors"
This language is consistent with the annual Purchase of Services Agreement between
the City of Dubuque and DMSL. The City is providing funding in the amount of $57,550
in Fiscal Year 2011. The city also has a city council and staff representative on the
board of directors. These positions are currently filled by Council Member David
Resnick and Assistant City Manager Cindy Steinhauser. The Purchase of Service
Agreement was approved by the City Council in June 2010. Both the IDED Program
Agreement and the annual Purchase of Service Agreement expire on June 30, 2011.
Request
The requested action is for City Council to approve the attached Program Agreement
and resolution.
Attachment
cc: Dan LoBianco, DMSL
Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
RESOLUTION NO. 13-11
Resolution of Support and Financial Commitment for the Main Street Program in
Dubuque
WHEREAS, an Agreement between the Iowa Department of Economic
Development, Dubuque Main Street and the City of Dubuque for the purpose of
continuing the Main Street Iowa program in Dubuque and,
WHEREAS, this Agreement is pursuant to contractual agreements
between the National Trust for Historic Preservation and the Iowa Department of
Economic Development to assist in the revitalization of the designated Main
Street project area of Dubuque Iowa and,
WHEREAS, the City Council of Dubuque endorses the goal of economic
revitalization of the Downtown within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main
Street Four Point Approach as developed by the National Trust for Historic
Preservation and espoused by Main Street Iowa.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Dubuque, Iowa, meeting in regular session on January 18, 2011, that the City of
Dubuque hereby agrees to support both financially and philosophically the work
of Dubuque Main Street and designates the Main Street Board to supervise the
Program Director.
PASSED, APPROVED, AND ADOPTED THIS 18th day of January, 2011.
Attest:
Jeanne F. Schneider, CMC
City Clerk
D ,
7 Roy D. uol, Mayor
Main Street Iowa PS2011- F300 -12
Program Agreement
Agreement between the Iowa Department of Economic Development, the City of Dubuque and Dubuque
Main Street, Ltd. /DBA Dubuque Main Street for the purpose of continuing the Main Street Program in
Dubuque.
THIS AGREEMENT is entered into and executed by the Iowa Department of Economic Development
herein referred to as the "IDED ", the City of Dubuque and Dubuque Main Street, Ltd. /DBA Dubuque Main
Street, hereinafter referred to as the "Local Main Street Program or Community ".
WHEREAS, Dubuque Main Street, Ltd. /DBA Dubuque Main Street has successfully completed a 25 -year
partnership with the Department of Economic Development and desires that the program continue; and
WHEREAS, the Department of Economic Development desires to continue the relationship, which has
been established with Dubuque Main Street, Ltd. /DBA Dubuque Main Street;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements contained
herein, the parties have agreed to do as follows:
SECTION I. The Local Main Street Program agrees to:
1. Employ a paid full -time program director for the Local Main Street Program who will be
responsible for the day -to -day administration of the Main Street program in the Community.
2. Develop an accurate position description, which includes the rate of compensation, describing the
administrative activities for which the program director is responsible. A copy of which is to be
provided during the annual program visit.
3. Submit monthly performance reports to the IDED. The reports will document the progress of the
Local Main Street Program's activities.
4. Maintain worker's compensation insurance for the program director and staff. Provide proof of
insurance during the annual program visit.
5. Remain in compliance with the requirements of this program as outlined in this agreement. If the
IDED finds that the Local Main Street Program is not in compliance with the requirements of this
program, the Local Main Street Program will be notified of non - compliance and given a
probationary period in which to return to compliance. Continued non - compliance will result in
termination of this agreement and loss of recognition as a Main Street Program Community.
6. This program agreement may not be assigned within the contract period.
7. Participate, as required by the State Main Street Coordinator, in training sessions as scheduled
throughout the year. To remain in compliance and to be eligible for National Main Street
accreditation, the local Main Street Program must have representation at both days of the four
training sessions held annually, indicated as mandatory on the program calendar. In 2011, one of
the four mandatory trainings will include the National Main Streets Conference in Des Moines on
May 22 -25, 2011. In addition, any newly hired program director will be required to participate in
Main Street Orientation, Getting to Know IDED, as soon after the hire date as feasible; and
participate in Main Street Four Point Approach® (Main Street 101) when offered within the state.
Registration and all related travel expenses for training will be paid by the Community.
8. Provide the State Main Street Coordinator with one (1) copy of any materials published or printed
that relate to the local Main Street project.
9. Have a Resolution of Support passed by the city council. This resolution must stipulate sources of
funding for the program, (i.e., the city, downtown association, development corporation,
assessment district, private donations or any combination thereof, etc.), who will be designated to
supervise the program director, (i.e., the Main Street Board, etc.), a commitment to appoint a city
official to represent the city on the local Main Street governing board of directors, and that the
Local Main Street Program will continue to follow the Four -Point Main Street Approach as
developed by the National Trust for Historic Preservation and espoused by Main Street Iowa.
10. Continue to retain a current membership in the National Main Street Center Network.
11. Achieve National Main Street Center accreditation at a minimum once every three years.
SECTION II. The IDED agrees to:
1. Designate a Main Street State Coordinator to handle communication between the Community,
the Main Street Iowa Program, and state government agencies.
2. Conduct four (4) statewide training sessions annually for program directors and local Main Street
volunteers based on the combined needs of all Iowa Main Street Communities.
3. Conduct three to four one -day (1) Main Street orientations for all new program directors, board
members and volunteers. The Orientation will introduce the program director to the Main Street
Program and to their immediate responsibilities. Orientation meetings will be held in a central
Iowa location.
4. Conduct an on -site program visit annually.
5. Provide continuing advice and information to the Local Main Street Program.
6. Conduct on -site technical assistance visits with Main Street Iowa personnel as deemed
appropriate and necessary.
7. Include the Community in the Main Street Iowa network.
8. Provide, as requested and can be scheduled, on -site design and business assistance visits to the
Community.
8. Offer training via the Iowa Communications Network (ICN) no less than three times each year.
SECTION III. The PARTIES hereto otherwise agree as follows:
1. The term of this agreement shall be for a period of one year, beginning July 1, 2010, and ending
June 30, 2011. It may be extended or revised by a written amendment signed by both parties.
2. This agreement shall be binding upon and shall insure to the benefit of the parties and their
successors.
3. Not to discriminate against any employee or applicant for employment because of race, color,
sex, age, disability or national origin. The parties further agree to take affirmative action to assure
that applicants are employed and that employees are treated without regard to their race, color,
region, sex, age, disability or national origin during employment.
4. Either party may terminate this agreement without cause after 30 days written notice to the other
party.
5. This document memorializes all elements of this agreement, and both incorporates and
supersedes any previous agreements or negotiations, whether oral or written.
6. The IDED is limited to furnishing its technical services to the Community and thus nothing
contained herein shall create any employer - employee relationship.
IN WITNESS WHEREOF, the parties have executed this agreement.
BY:
BY:
BY:
(Mayor)
Roy Buol
Dubuque, Iowa
(City)
(President)
Wendy Knight
Dubuque Main Street
(Local Main Street Program)
Bret L. Mills, Director
Iowa Department of
Economic Development
(Date)
(Date)
(Date)