JF Kennedy Reconstruction finalMEMORANDUM
Januaw 27,2004
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
John F. Kennedy Reconstruction
(Spring Valley Road to Barony Drive)
Public Works Director Mike Koch is recommending acceptance of the John F. Kennedy
Reconstruction Project, as completed by the Flynn Company, in the final contract
amount of $1,305,965.90, and adopt the preliminary schedule of final assessments.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
Janua~ 28,2004
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
John F. Kennedy Reconstruction
(Spring Valley Road to Barony Drive)
INTRODUCTION
The enclosed resolutions provide for the acceptance of the Construction contract
for the John F. Kennedy Reconstruction Project.
DISCUSSION
This reconstruction was a joint project between the Iowa Department of
Transportation and the City of Dubuque. IDOT reconstructed John F. Kennedy in
the vicinity of the Northwest Artedal intersection; however, the City, in
conjunction with IDOT, also included the reconstruction of Kennedy Road from
the Northwest Arterial southerly to tie in the curb and gutter at Spring Valley
Drive, and northerly to the City limits to complete the reconstruction and widening
of Kennedy Road from Spring Valley to the northerly City limits. A portion of the
northerly section will be paid for by Dubuque County since the City limits runs
down the middle of Kennedy Road from the soccer complex to Barony Drive.
The project consisted of the complete reconstruction of the existing base and
pavement surface. The street was built 41 feet wide from back-of-curb to back-
of-curb from Spring Valley to the City limits just south of Barony Drive. The
pavement is concrete with curbing. The widening of the pavement is to improve
traffic flow at the soccer complex and West 32"d Street by the construction of left-
turn bays at the major intersections. At the public hearing on this project, the City
Council chose to eliminate all public sidewalks for the length of the project.
The F!ynn Company has completed this reconstruction from Spring Valley Road
to Barony Drive in the amount of $1,305,965.90, which is 15.5% over the contract
amount. Since the final construction costs were higher than the original estimate,
the Code of Iowa dictates that the assessments to the property owners cannot be
increased.
To allow sufficient administrative time to process financial assistance payments
for Iow- to moderate-income families, the adoption of the preliminary schedule of
final assessments will be delayed approximately 45 days. In its place is a
resolution adopting a preliminary schedule of final assessments. Property
owners may use this period to apply for and receive final assistance that may
reduce the amount of the assessment payable by the property owner.
RECOMMENDATION
I recommend that the City Council accept the improvements, accept the final
contract at $1,305,965.90, and adopt the preliminary schedule of final
assessments.
BUDGET IMPACT
The summary of the project is as follows:
Award Final
Construction Contract
Contingency
Engineering
$1,027,780.67 $1,305,965.90
102,778.07 0
169,583.80 59,638.33
Total Project Cost
$1,300,142.54
$1,365,604.23
The project is funded as follows:
Award Final
Street Construction Fund
Local Option Sales Tax Fund
Special Assessment to Private
Properties
Special Assessment to City-Owned
Properties
Special Assessment for Water
Services
Special Assessments for Sidewalks
Water Depreciation Fund
County Funding
$ 521,196.53
350,290.39
112,906.37
$ 578,728.10
350,290.34
112,906.37
3,857.09 3,857.09
8,013.91 5,834.14
80,681.68 0
40,972.07 79,705.23
182,224.50 234,282.96
Total Project Funding
$1,300,142.54
$1,365,604.23
The pavement project will be funded through a Fiscal Year 2002 appropriation
from the Annual Street Program. The project, as outlined, will require
$929,018.44 in City construction funds and $3,857.09 for assessments to the
City, for a total City cost of $932,875.53.
Low- to moderate-income property owners subject to street assessments will be
eligible for financial assistance ranging from 20 to 100 percent of the street
assessment for owner-occupied resident property, depending on family size and
income level. This financial assistance program is made available through the
1% Local Option Sales Tax.
The cost of the water services will be assessed directly to the benefited individual
properties. Neither the 1% Local Option Sales Tax nor the City's special
assistance to Iow- to moderate-income families is available to fund the water
services since these are direct property owner benefits.
ACTION TO BE TAKEN
The City Council is requested to adopt the final resolutions accepting the
improvements, establishing the final contract amount, and approving the
preliminary schedule of final assessments.
Prepared by Michael Felderman, PE
cc: Mark Jobgen, Dubuque County- Engineering
Dawn Lang, Budget Director
Gus Psihoyos, Assistant City Engineer
Bob Green, Water Plant Manager
Michael Felderman, PE
RESOLUTION NO. 43-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the John F. Kennedy Reconstruction (Spring
Valley Road to Barony Drive) Project has been completed and the City Manager
has examined the work and filed his certificate stating that the same has been
completed according to the terms of the contract, plans and specifications and
recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Street Construction Fund, the Local
Option Sales Tax Fund, and the Water Depreciation Fund in amounts equal to
the amount of his contract, less any retained pementage provided for therein.
Passed, approved and adopted this 2nd
__ day of February ,2004.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 44-04
FINAL ESTIMATE
Whereas, the contract for the John F. Kennedy Reconstruction (Spring
Valley Road to Barony Drive) Project has been completed and the City Engineer
has submitted his final estimate showing the cost thereof including the cost of
estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$1,365,604.23 and the said amount shall be paid from the Street Construction
Fund, Local Option Sales Tax Fund, and the Water Depreciation Fund of the City
of Dubuque, Iowa.
Section 2. That $118,740.51 of the cost thereof shall be assessable upon
private property and $1,012,580.76 shall be paid from the Street Construction
Fund, the Local Option Sales Tax Fund, and the Water Depreciation Fund.
Passed, approved and adopted this 2nd
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
day of February , 2004
RESOLUTION NO. 45-04
RESOLUTION APPROVING PRELIMINARY SCHEDULE OF FINAL
ASSESSMENTS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the attached sheets, 1 to 1 inclusive, are hereby determined to be the
preliminary schedule of final assessments for the John F. Kennedy
Reconstruction (Spring Valley Road to Barony Drive) Project and the valuations
set out here~n are hereby approved.
Passed, approved and adopted this 2nd
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
dayof February ,2004.
The following sehedlfle is hereby delellldlled to show each lot proposed to be assessed roi' the improvement shown [11 die tide together with tile amount proposed
to be assessed against each Iol and the valuations shown opposite each lot are hereby fixed as fie line valuations of such lots by the City Oolnlcil of file City of Dubuque.
PARCEL VALLIATION w/ NET PAVING SIDEWALK SEWER WATERMAIN DEFICIENCY GROSS WATERSERV[CE TOTALNET
OWNER LotDescrlption No. iMPROVEMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT
Tlmmser, Carl W. & Debra L. Bal Lot 8 I0-16-279-021 117,584.39 2,344,39 0.00 0.00 0.00 O.00 2,344.39 0.00 2,344,39
Rupp, Scan A. & Christine M. Bal Lot 9 10-16-279-017 96,449.79 729.79 0.00 0.00 0.00 0.00 729.79 0.00 729.79
FaUSb Edwin W. & Linda K. Bal Lot 10 10-10-279~019 i 25,107.40 21 ?.40 0.00 0.00 0.00 0.00 217.40 0.00 2l 7.40
Sweeney, Merlin J & Ma0orie H. Bal I - I - 11 10-16-279-018 64,221.61 121,61 0.00 0.00 0.00 0.00 121.61 0.00 121.61
Pfciler, George & Rose M. Lot 7 I 0-16-279-007 122,065~73 1,845.73 0.00 0,00 0.00 0.00 1,845.73 O,00 1,845.73
Ih~sen, David M. & Beverly A. Bal. -6 I 0-16-279-022 100,132.44 1,872.44 0.00 0.00 0,00 0,00 1,872.44 0.00 1,872.44
Cardy. Lyle E. & Shirley A. Lot 5 10-16-279-009 101,978.54 1,928.54 0.00 0.00 0.00 0.00 1,928.54 0.00 1,928.54
Kohnen, Jolm J. Lot4 [0-16-279~010 17,588.54 1,928.54 0.00 0.00 0.00 0.00 1,928.54 1,594.13 3,522.67
Kolmen, Jolm J. Lot 3 10-16-279-011 124,238.54 1,928.54 0.00 0.00 0.00 0.00 1,928.54 1.594.13 3,522.67
Kolmen, Jolm J, Lot2 10-16-279-012 16,798.54 1,928.54 O.00 0.00 0.00 0,00 1,028.54 0.00 1,928.54
Riley, Janmm L. & Mozena Bal I 10-16-279-023 534,231.54 1,928.54 0.00 0.00 0.o0 0.00 1,928.54 0.00 1,928.54
Arid, Randall P. & Lisa A Lot I 10-16-279-024 12,300.28 1,080.28 0,00 0.00 0.00 0.00 1,080.28 0.00 1,080.28
Arid, Randall P. & Lisa A Lot 2 I 0-16-279-025 118,913.92 1,903.92 0.00 0.00 0.00 0.00 1,903.92 O,00 1,903.92
Kutsch, Marvin H. Lot 2-8 10-16-279-016 121,496.70 2,636,70 0.00 0.00 0.00 0.00 2,636.70 0.00 2,636,70
Guler, Mary P. Lot2-1-1-1-1-1-1- I-I-9 10-16-277-012 94,375.87 1,385.87 0.00 0~o0 0.00 0.00 1,385.87 0.00 1,385.87
Coeayne, James A. & Patties A. Lot 2-141-14-1-1-1-9 10-16-277-011 98,147.38 1,297.38 0.00 0.00 0,00 0.00 1,297.38 661.47 1,958.85
San, is, Tom N. & Darlene Lot 2-1-1-I-1-1-1-9 10-16-2774010 12,807.98 1,297.98 0.00 0.00 0.00 O.o0 1,297.98 661.47 1,959.45
Purcell, Rober[ J. &Joan F. Lot 2-1-1-1-9 10416-277-009 125,338.54 1,948.54 0.00 0,00 0.00 0.00 1,948.54 661,47 2,610.01
Winde:'s, Eugene J. & Jacqualine Lot 241 - l - 1-9 I 0-16-277-008 92,381.97 1,941.97 0.00 0.00 0.00 0.00 1,941.97 0.00 1,941,97
Pfiffiter, Thomas D. & lnnagene Lot 1-2-I-1-9 IO-16-277-007 101,072.57 1,942.57 0.00 0.00 0.00 0.00 1,942.57 0.00 1,942.57
Raeder, William C, & Chrlatine A. Lot 2-1-1-1-1-9 10-16~277-006 130,757.41 1,727.41 0.00 0.00 0.00 0.00 1,727.41 661.47 2,388.88
Stehles, Rick A. & Ashey h Lot 2-1-1-1-14~9 10-16-277-005 165,096.66 1,726.66 0.00 0.00 0.00 0.00 1,726.66 0.00 1,726.66
Williams, Derails M. & Susan G. Lot 24~9 10-16-277-013 154,022,70 1,482.70 0.00 0.00 0.00 0.o0 1,482.70 0.00 1,482.70
Schenunel, Charles J. & Shmmon L. Lotl-2-9 10-16-27%014 87,885.98 2,005.98 0.o0 0.00 0.00 0.00 2,005.98 0,00 2,005.98
Jalmke, Virgins E. Lot 2-1-1-1-1-1-1-14-I-9 1046-277-015 78,673.74 2,023.74 0,00 0.00 0.00 0.00 2,023.74 0.00 2,023.74
Kivlahan, Farms L.C. Lot 1-1-1-I4~1-1-1-1-1-3 10-16-277-001 9,283.16 1,953.16 0.00 0.00 0.00 0.00 1,953.16 0.00 1.953.16
Hardie, Stephen F. Bal Lot 5 10-16-226-002 65,058.76 9,818,76 0.00 0.00 0.00 O.00 9,818.76 0.00 %818.76
Nardie, Stephen F. Bal Lot 2-6 10-16-276-002 40,326.53 1,006.53 O.00 0.00 0.00 0.00 1,006,53 O.00 1,006.53
Hardie, Stephen F. Bal Lot 3-2 10-16-202-004 144,153.70 13,063.70 0.00 0.00 0.00 0.00 13,063.70 0.00 13,063.70
Dubuque Community Schools Lot 2-3-I 10-16-176-004 549,119.30 13,189.30 0.00 0.00 0.00 O.00 13,189.30 0.00 13,189.30
City of Dltbuq~te Lot 1-3-1 10-16~202~005 94,457.09 3,857.09 0.00 0.o0 0.00 0.00 3,857,09 O.00 3,857.09
Grandview Med~odist Church Lot I Mhleral Lot 460 10-16-126-003 151,381.59 5,877.99 0.00 0,00 0.00 0.00 5,877.99 0.00 5,877.99
Grandview Methodlst Church Lot2 10-16-126-002 20,133.95 3,353.95 0.00 0.00 0,00 0.00 3,353.95 0.00 3,353.95
Kivlahan Farms L.C, Lot 1-1-1-1-1-I-1-1-]-1-3 10-164227-011 23~095.12 505.52 0.o0 0.00 0.00 0.00 505.52 0.00 505.52
Kivlahan, Jolm H. & Doris E. Lot 2-1-1-1-1-1-3 & Lot 2-1-1-1-1-1 10-16-201-015 86,572.62 9~842.62 0.00 0.00 0.00 0.00 9,842.62 0.00 9,842.62
Kiviahan, John El. & Doris E. Bal-Bal 1-1-4, B I-1-7 10-16-230-001 128,467,93 13,119,03 0.o0 0.00 0.00 0.00 13,119.03 0.00 13~119.03
116763.46 0 0 0 0 $116,763.46 $5,834.14 $122,597.60