Wartburg Pl Reconstruct FinalMEMORANDUM
February 9, 2004
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Wartburg Place Reconstruction Project
Public Works Director Mike Koch is recommending acceptance of the Wartburg Place
Reconstruction Project, as completed by Portzen Construction, Inc., in the final contract
amount of $638,398.68, and recommending adoption of the preliminary schedule of final
assessments.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Miehael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
TO:
FROM:
SUBJECT:
February 9, 2004
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
War[burg Place Reconstruction Project
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract
and the preliminary schedule of final assessments for the War[burg Place
Reconstruction Project.
DISCUSSION
The project consisted of the complete reconstruction of the existing base and
pavement surface for Wartburg Place. The street width is 31 feet in front of
Wartburg Seminary with parking on one side. To the east of War[burg Seminary,
the street width is 25 feet with a 6-inch wide curb. The project also included an
upgrade of the existing watermain to 8-inch ductile iron pipe from the existing 6-
inch, plus the installation of a new sanitary sewer at the Fremont Avenue
intersection. These utility upgrades were part of a proposed subdivision along
War[burg Place, and the upgrade of these utilities will be billed to the developer,
Tim Conlon.
Por[zen Construction, Inc. has completed this reconstruction in the amount of
$638,398.68. Based upon final construction costs, the final amount of the special
assessments for the paving improvement is $80,343.08, which is a reduction of
$28,339.43 or 26.1% below the preliminary estimates that were mailed to the
property owners for the public hearing.
To allow sufficient administrative time to process financial assistance payments
for Iow- to moderate-income families, the adoption of the schedule of final
assessments will be delayed approximately 45 days. In its place is a resolution
adopting a preliminary schedule of final assessments. Properly owners may use
this period to apply for financial assistance that may reduce the amount of the
assessment payable by the property owner.
RECOMMENDATION
I recommend that the City Council accept the improvements, accept the final
contract be established at $638,398.68, and adopt the preliminary schedule of
final assessments.
BUDGETIMPACT
The summary of the project is as follows:
Award Final
Construction Contract
Contingency
Sodding/Trees
Engineering
$464,434.42 $638,398.68
55,784.00 0
18,119.25
92,043.60 64,589.18
Total Project Cost
$612,262.02 $721,107.11
The project is funded as follows:
Award Final
Road Use Tax
Special Assessment to Private Properties
Special Assessment to Sidewalk
Special Assessment - Water Services
Sanitary Sewer Construction Fund
Watermain Construction Fund
Developer Cost
$385,554.58 $374,730.18
90,937.09 80,343.08
13,104.59 0
13,360.27 4,057.48
51,687.26 153,179.74
57,618.23 99,514.47
0 9,282.16
Total Project Funding
$612,262.02 $721,107.11
The project will be funded through the Fiscal Year 2002 ClP appropriation of
$2,515,000 for the annual street program. The project, as outlined, will require
$374,730.18 in City street funds.
Low- to moderate-income property owners subject to street assessments will be
eligible for financial assistance ranging from 20 to 100 percent of the street
assessment for owner-occupied resident property, depending on family size and
income level. This financial assistance program is made available through the
1% Local Option Sales Tax.
The cost of the water service laterals will be assessed directly to the benefited
individual properties. Financial assistance to Iow- to moderate-income families is
available also to fund the water service laterals.
ACTION TO BE TAKEN
The City Council is requested to adopt the resolutions accepting the
improvements, establishing the final contract amount, and approving the
preliminary schedule of final assessments.
Prepared by Michael Felderman, PE
cc: Dawn Lang, Budget Director
Gus Psihoyos, Assistant City Engineer
Bob Green, Water Plant Manager
Michael Felderman, PE
RESOLUTION NO. 65-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the Wartburg Place Reconstruction Project has
been completed and the City Manager has examined the work and filed his
certificate stating that the same has been completed according to the terms of
the contract, plans and specifications and recommends its acceptance·
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from Road Use Tax, the Sanitary Sewer
Construction Fund, and the Watermain Construction Fund in amounts equal to
the amount of his contract, less any retained percentage provided for therein.
Passed, approved and adopted this 16th :day of February ,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CIty Clerk
RESOLUTION NO. 66-04
FINAL ESTIMATE
Whereas, the contract for the Wartburg Place Reconstruction Project has
been completed and the City Engineer has submitted his final estimate showing
the cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$721,107.11 and the said amount shall be paid from Road Use Tax, the Sanitary
Sewer Construction Fund, and the Watermain Construction Fund of the City of
Dubuque, Iowa.
Section 2. That $84,400.56 of the cost thereof shall be assessable upon
private property and $627,424.39 shall be paid from Road Use Tax, the Sanitary
Sewer Construction Fund, and the Water Construction Fund.
Passed, approved and adopted this 16th
day of February, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
~ City of Dubuque
PARTIA~'-PAYMENT: FINAL DATE: Feb. 5, 2004
PROJECT NAME: W~rtburg place Reconstruction
CONTRACT AMOUNT: $449,830.98
CONTRACTOR: Portzen Construction, Inc.
QTY.
CODE ITEM UNIT UNIT COST TO DATE COST
2
3
4
5
6
7
8
9
13
2O
22
23
24
25
26
27
28
29
30
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
52
53
54
55
E-2
E-3
A-2
A~3
A4
1 I01.0130 Clearing & Grabbing 30" 1o 36"
1103.0200 Excavation, Unclassified
1105.0100 Backfill Limestone
1105.0102 Backfill Topsoil
1201.0100 Graded SteneBase
1203.0100 3" Crushed Stone Base
1205.0200 Bedding Stone, (1') Clean
1301.0500 RenaoyaJ of Asphalt Pavement
1301.I302 ACC Surface Course (Headers)
13012100 Asphalt, Surfadng of Driveway and Patches
1402.0162 PC Collcrete Pavement, (7') w/Integral Curb, Class "C"
1402.0500 Removal of Concrete Pavement (w/curbs)
1403.0301 Remove and Replacement of PC Concrete Curb & Gutter
1404.0114 PCC Sidewalk, 4"
1404.0546 PCC Driveway, 6", Remove and Construct
1404.0554 PCC Sidewalk, 4", Remove and Construct
1501.1010 Sanitery Sew-er Pipe, 10" DIP
1501.2210 Sanitary Se~ver, Manhole Sidewall 48"
1501.2220 Saltitery Sewer, Manhole Base 48"
1501.2280 Saltitaly Sc~ver Mmlhole, Ring (Fire/lo) and Cover
I501.2801 Sanitary Sewer, Tee 8" x 4'*
1501.2910 Saait/tl y Sewer, 4" C.LP. Lateral
i5ff2.2II5 RCP Storm Sewer 15"
15022196 DIP Storm Sewer 16"DIP
1502_2202 Storm Sewer Manhole, (48'), Complete
1502.2250 Storm Sc-~ver, Maabole RIng & Cover
1502.2510 Storal Sewer, Intake I01-B
1502.2512 Storm Sewer, Intake 10i-C
1503.1100 Watermain 4" DIP, Push on Joint w/Polywarp, Class 52
1503.1261 Watermain 6" DIP, Push on JoInt w/Polywarp, Class 52
1503.1281 Watermain 10" DIP, Push on Joint w/Polywarp, Class 52
1503.2631 Fitting 10x6 MJ Cross
I503.2646 Fitting 6x6x4 Anchor Tee
1503.2648 Fitting 6x6x6 Anchor Tee
Special
1503.2661 Bend 6" (22 1/2 deg) MJ PE
15032661 Bend 10" (45 dug) MJ PE
1503.2670 Mega Lug 6"
1503.2671 Mega Lug 10"
1503.2700 Valve, Gate (4') RS "O" Ring MJ
1503.2701 Valve, Gate (6') RS "O" Ring MJ
1503.2708 Valve, Gate (10') RS "O" Ring MJ
1503.2900 Hydrants MJ
1503.4256 Sleeves #441, 4" MJ
1503.4258 Sleeves ~441, 6" MJ
1503.4251 Sleeves ~441, t0" MJ
1503.4252 Solid Sleeves, 6"
1503.7006 Water Service Line, 3/4" Copper pipe
ALTERNATE
1901.0100 Traffic Signal and Street Light. Conduit 1" PVC, in Trench
1902.O100 Electrical Cable gl0 AWG
19o7.o10o Steel Street Light Pole
1903.0100 PCC Foundation, 16"x16" x 54' Deep
Special ADS N-12 Pipe I8" w/Thermo-mold FittIng
EXTIL~ WORK
Watermain 6" DIP, Push on Joint w/Polywarp, Class 52
Fi/ling 10xI0xl0 Tee
Fitting 8xSx6 Anchor Tee
Each 450.00 9 $4,050.00
CY 3.25 4404.3 $14,313.98
Ton 5.90 8485.41 $50,063.92
SY 2.20 2000 $4,400.00
Ton 8.40 3563.07 $29,929.79
Ton 7.25 4693.57 $34,028.38
Ton 9.95 615.2 $6,121.24
SY 1.75 4214.03 $7,374.55
Toll 100.00 82.12 $8,212.00
Ton 10lk00 103.01 $10,301.0/3
SY 21.60 5846.3 $126,280.08
SY 2.50 2062.39 $5,155.98
LF I4.75 95 $1,401.25
SF 2.25 0 $0.00
8Y 26.00 657.69 $17,099.94
SF 2.75 10234.96 $28,146.14
LF 26.97 0 $0.00
LF 85.00 70.33 $5,978.05
Each 350.00 9 $3,150.00
Each 275.00 8 $2,200.00
Each 200.00 4 $800.00
LF 27.00 4 $108.00
LF 24.00 175.5 $4,212.00
LF 34.00 333.5 $11,339.00
Each 1550.00 5 $7,750.00
Each 275.00 0 $0.00
Each 1225.00 6 $7,350.00
Each 1750.00 1 $1,750.00
LF 24.50 0 $0.00
LF 24.50 164.25 $4,024.13
LF 32.50 3 $97.50
Each 310.00 0 $0.00
Each 173.14 0 $lk00
Each 175.00 0 $0.00
Each 150.00 2 $300.00
Each 205.00 0 $0.00
Each 50.00 24 $1,200.00
Each 75.00 1 $75.00
Each 390.00 0 $0.00
Each 550.00 8 $4,400.00
Each 950.00 0 $0.00
Each 1350.00 5 $6,750.00
Each 115.00 0 $lk00
Each 125.00 6 $750.00
Each 185.00 2 $370.00
Each 89.00 0 S0.00
LF 19.00 119 $2,261.00
Each 325.00 8 $2,600.00
Each 700.00 0 $0.00
LF 6.50 3813 $24,784.50
LF 3.00 104.8 $314.40
LF 2.00 241.9 $483.80
LF 13.00 433.2 $5,631.60
Each 690.00 5 $3,450.00
LS 9768.00 1 $9,768.00
LF 3.85 1144.5 $4,406.33
LF 1.35 1807.5 $2,440.I3
Each 1057.00 4 $4,228.00
Each 400.00 4 $I ,60lk00
LF 23.16 0 $0.00
LF 29.00 1781.05 $51,650.45
Each 350.00 I $350.00
Each 230.00 8 $1,840.00
PART? PAYMENT: FINAL
PROJECT NAME: Wanburg Place Reconstruction
CONTRACTOR'. Por~zen Construction, lue.
CODE
City of Dubuque
ITEM
DATE: Feb. 5, 2004
CONTRACT AMOUNT: $449,830.98
QTY.
UNIT COST TO DATE COST
E4 Reducer 6x4
E-5 Reducer 8x6
E4 Reducer 10x8
E-7 Bend 6" (45 deg) MJ PE
E-8 Bend 8" (45 deg) MJ PE
E-9 Mega Lug 8"
E-10 Valve, Gate (8") RS "O" Ring MJ
E-I 1 Sanilray Sewer Plug
E-12 8" SDR-26 PVC
E-14 8x4 SDR-26 WYE
E-15 4" SDR-26 PVC
E-16 Special Backfill
E- 17 Manhole Drop
E-I 8 ACC Patch
E-19 Sodding
E-20 Water Service Umes 1", Copper Pipe
E-2I Water Service Umes Stop Box, l" Tap lusta0ation
E-22 Water Service Line~ I 1/.2", Copper Pipe
E-23 Water Service Umes Stop Box, i I/2" Tap Installation
E-24 Water Service Line~ 2", Copper Pipe
E-25 Water Service Lines Stop Box,2" Tap lustallation
E-26 Fitting 8" x 8" Tee
E-27 Solid Slecwe, 8"
E-28 Water Main Plugs
E-29 Fitting 6" Bend 90
E-30 Trenching & Backfill (Electrical cable~) w/Fiber Optic
E-31 Trenching & Backfill (Electrical cables)
E-32 Clearing & Grabbing 15" to 18"
E-33 K-Crete
E-34 Adjuslment of Fixture in asphalt pavement
E-35 Adjus~nent of FLxture in concrete pavement
E-36 Tree Removal
E-37 PCC Sidewalk w/Wall
E-38 Concrete Steps
E-39 Limestone wall
I hereby ceniPy that the above statement shows in detail the
correct mount of ali work required to complete the above improvement.
APPROVED:
Michael Van Milligen, City Manager
City of Dubuque,Iowa
Each 170.00 1 $170.00
Each 195.00 2 $390.00
Each 230.00 1 $230.00
Each 150.00 0 $0.00
Each 180.00 0 $0.00
Each 65.00 12 $780.00
Each 800.00 5 $4,000.00
LS 87.00 3 $261.00
LF 33.50 1173 $39,295.50
LF 39.00 337 $13,143.00
Each 120.00 4 $480.00
LF 25.50 37.5 $956.25
Ton 9.50 456.71 $4,338.75
Each 750.00 I $750.00
Ton 59.00 157.35 $9,283.65
SY 7.70 1078.89 $8,307.45
LF 21.00 70 $1,470.00
Each 350.00 3 $1,050.00
LF 25.00 5.5 $137.50
Each 550.00 1 $550.00 -
LF 28.00 36 $1,008.00
Each 575.00 2 $1,150.00_
Each 275.00 1 $275.00
Each 185.00 0 $0.00
Each 175.00 3 $525.00
Each 0.00 0 $0.00
LF 3.00 390 $1,170.00
LF 6.00 1670 $10,020.00
Each 350.00 2 $700.00
CY 95.00 4 $380.00
Each 300.00 3 $900.00
Each 125.00 9 $1,125.00_
LS 1.00 2029.37 $2,029.37
SF 8.25 257.4 $2,123.55
LF 45.00 5.8 $261.00
SF 33.50 73.3 $2,455.55
TOTAL DUE CONTRACTOR
ENGINEEKING
TOTAL CONSTRUCTION COST
Michaei~A. Koch'
Public Works
$635,005.71
$64,589.18
$699,594.89
RESOLUTION NO. 67-04
RESOLUTION APPROVING PRELIMINARY SCHEDULE OF FINAL
ASSESSMENTS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the attached sheets, I to 1 inclusive, are hereby determined to be the
preliminary schedule of final assessments for the Wartburg Place Reconstruction
Project and the valuations set out herein are hereby approved.
Passed, approved and adopted this 16th
day of February, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneder, CMC, City Clerk
CITY OF DUBUQUE, IOWA
WARTBURGSTREET ( FREMONT AVE. TOSUNSETRIDGE STREET)
PRELIMINARY SCHEDULE OF FIANL ASSESSMENTS
The following schedule Is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed
to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true valuations of such lots by the City Council of the City of Dubuque
PARCEL VALUATION w/ NETPAVING SIDEWALK DEFICIENCY GROSS WATER SERVICE TOTALNET
OWNER LOTDESCRIPTION No. IMPROVEMENT ~SSESSMENT~SSESSMENT ASSESSMENT ASBESSMEN1 ASSESSMENT ASSESSMENT
SIMPSON's ADD.
SchmId, James A. & Mary S.
Schmld, James A. & Mary S.
Beechen, Raymond J, & Mary
Hartley, Mary Louise
Hartley, Mary Louise
Hartley, Mary Louise
Conlon Partners
Conlon Partners
Conlon, Christine
Wartbu~g Theologlcal Seminary: After SIMPSON'S ADD of Lot I - 4 - 64
SIMPSON% ADD. Of Lot l-t of 2-64and 1~64 and 10-26-453-010
Lot 2 ML 144 and Lot 2-2-1 Sub 2-64 $216,846.65 $3,166,65 $0.00 $0.00 $3,166,65 $522.62 $3,689.27
ESTHER MCGUIRE PLACE
ESTHER MCGUIRE PLACE of Lot I 10-26-453-013 $386,907,45 $1,057.45 $0,00 $0,00 $1,057.45 $0,00 $%057,45
ESTHER MCGUIRE PLACE of Lot 2- 2 10-26-453-013
ESTHER MCGUIRE PLACE of Lot 1 - 2 10-26-453-011 $207,958.82 $1,838.82 $0.00 $0,00 $1,838.82 $0.00 $1,838.82
in Slmpson's Add. & 2 - M.L. 144 $126,048,82 $1,838.82 $0,00 $0.00 $1.838.82 $0,00 $1,838,82
Slmpson's Add. & 2 ~ M.L. 144
Sly. 89' - Wly. 10' - 1 ~ 2 - 1 - Sub 1 - 3 - 64 and 2. 10-26-453-012
64 In Slmpson's Add, & M.L. 144
MINERAL LOT 139
MINERAL LOT 139 of Lot I 10-35-201-009 $119,817.32 $1,757.32 $0.00 $0,00 $1,757,32 $0.00 $1,757.32
MINERAL LOT 139 of Lot 2 - 1 - 1 - 1 - 2 - 1 - 1, 1. 10-35-201-010
2-2-1-1,2-1-1-2-1-1,2-2-2-1-1 -I $155,369,31 $2,749.31 $0,00 $0.00 $2,749.31 $522.62 $3,271,93
1-i $340,222,15 $7,642.15 $0.00 $0.00 $7,642.15 $0.00 $7,642,15
MINERAL LOT 139 of Lot 1 - 1 - 2 10-35-201-006 $532,202,71 $6,772,71 $0.00 $0.0g $6,772,71 $0.00 $6,772,71
All McDonald - Wartbung Place 10-35-201-007 $448,743.53 $18,583.53 $0.00 $0,00 $15,583,53 $632.50 $16,216.03
SIMPSON'S ADD
10-38-128-001 $0.00 $37,938.31 $2,379.74 $40,310.05
$9,955,336.31 $37,936.31 $0.00
80343.08 O,Og 0,00 80343.08 4057.48 84400.58
NOTICE OF FILING OF THE FINAL SCHEDULE OF
ASSESSMENTS AGAINST BENEFITED PROPERTIES FOR THE
WARTBURG PLACE RECONSTRUCTION PROJECT WITHIN THE CITY OF
DUBUQUE, IOWA
TO THE PERSONS OWNING LAND LOCATED WITHIN THE DISTRICT
DESCRIBED AS THE WARTBURG PLACE RECONSTRUCTION PROJECT
WITHIN THE CITY OF DUBUQUE, IOWA:
The improvement type(s) and the location(s) is (are) as follows:
Wartburg Place Reconstruction Project
Consisting of the properties which are described as follows:
All property included with the areas described so as to include one-half of
the privately owned property between each such street to be improved
and the next street, whether such privately owned property situated more
than 300 feet from the street to be improved be assessed.
You are hereby notified that the final schedule of assessments against
benefited properties within the District described as the Wartburg Place
Reconstruction Project has been adopted and assessments confirmed and levied
by the City Council of Dubuque, Iowa, and that said schedule of assessments
has been certified to the County Treasurer of Dubuque County, Iowa.
YOU ARE FURTHER NOTIFIED THAT ASSESSMENTS MAY BE PAID IN FULL
OR IN PART WITHOUT INTEREST AT THE OFFICE OF THE CITY
TREASURER, CITY HALL, 50 W. 13TM STREET, DUBUQUE, IOWA, 52001
UNTIL
After unpaid special assessments of $50.00 or more are
payable in 10 annual installments and will draw annual interest at nine percent
(9%) computed to the December 1 next following the due dates of the respective
installments as provided in Section 384.65 of the Code of Iowa. Each installment
will be delinquent from October 1 following its due date on July 1 of each year.
Property owners may elect to pay any annual installment semiannually in
advance.
All properties located within the boundaries of the War[burg Place
Reconstruction Project above described have been assessed for the cost of the
making of said improvements, the amount of each assessment and the amount
of any conditional deficiency assessment having been set out in the schedule of
assessments accompanying the same, which are now on file in the office of the
County Treasurer of Dubuque County, Iowa. For further information you are
referred to said schedule of assessments.
This Notice given by direction of the City Council of the City of Dubuque,
Iowa, as provided in Section 384.60 of the Code of Iowa.
Jeanne F. Schneider, CMC, City Clerk