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2 19 04 Skeleton SheetTO: JEANNE F. SCHNEIDER CITY CLERK YOU ARE HEREBY DIRECTED TO CALL A SPECIAL SESSION OF THE CITY COUNCIL TO BE HELD ON THURSDAY, FEBRUARY 19, 2004, AT 6:30 P.M. IN THE MBRARY AUDITORIUM FOR THE PURPOSE OF DISCUSSING VARIOUS FISCAL YEAR 2005 DEPARTMENTAL BUDGETS. MAYOR CITY COUNCIL SPECIAL SESSION, FEBRUARY 19, 2004 COUNCIL MET IN SPECIAL SESSION AT 6:30 P.M. IN THE LIBRARY AUDITORIUM MARKHAM, MICJ~LSKI/NICHOI..-SON .-. ~ CITY MANAGER MIC', ',AF_L V~.AN MILLIGEN / /-~//.'~ .... /- ..... Mayor Duggan read the call and stated this is a special session of the City Council called for the purpose of discussing various City departmental budgets. Discussion of Departmental Budgets Water Department ~/~.~2.~ _ Water Pollution Control Plant Operations and Maintenance Department Engineering Department ~.'/~::~ -- Motion to adjoum at Nays Markham .-.Michalski icho son Buol Cline Connors Duggan FY 04 STREET PROGRAM Projects Currently Under Contract 2-5-04 Street From ~ Notes H~ritage Trail Extension Fremont Chestnut Ice Harbor West Road University Bell 8th Garfield Windsor Stone Ridge Iowa 16th Dodge Highland Spruce Heron Pond Simpson Cox Delhi Estimate Bike/Hike Trail 530,000 * Reconstruction 712,000 Reconstruction 600,000 * New Construction 1,800,000 Reconstruction 1,250,000 * New Construction 2,200,000 Locust Airhill Resurfacing 50,000 Marshall Elm Resurracing 533,600 Burden Stone Ridge Resurracing 370,500 Windsor End of Public Street Resurfacing 33,000 17th 14th Resurfacing 100,000 Fundinn Assistance (TEA-21 ) (STP 874,0OO) (STP 1,500,000 Est. Comp Date September 30, 2004 October 1, 2004 June 30, 2004 May 23, 2004 September 30, 2004 May 1, 2004 May 23, 2004 May 23, 2004 May 23, 2004 May 23, 2004 May 23, 2004 2-5-04 FY 04 STREET PROGRAM Projects Currently Under Design Street From To Notes Estimate Fundinn Assistance University Extension Port of Dubuque - Market Street Southwest Arterial Design/Construction Admin. US 20 Widening & Intersection Imp. US 20 Adams 5th Cedar Cross Old US 20 New Construction New Construction New Construction Improvement 3,085,000 * (STP 2,468,000) 858,750 * (DRNSTP 878,750) 5,000,000 * (IDOTIFHWNRISEICounty/DMATS STP) 275,000 * (U-STEP 275,000) Street Rosedale Diagonal Broadway Madison Wacker/Center Grove Hill Main Julien Dubuque Drive Southwest Aderial US 20 Intersection Improvements Por[ of Dubuque STREET CONSTRUCTION PROGRAM FY05-09 SUMMARY CALENDAR YEAR 2004 Fiscal Year 2005 From Notes Estimate West Locust Grandview Reconstruction 747,000 Broadway Central Resur[acing 80,000 24th Diagonal Resur[acing 175,000 17th Clarke Resurfacing 78,000 US 20 Cedar Cross Resurfacing 150,000 Dodge 9th ResuEacing 500,000 17th 9th Resurfacing 267,000 South Grandview Riprow Valley Resur[acing 150,000 New Construction 7,666,000 Wacker Cedar Cross New Construction 275,000 Adams 5th New Construction 858,750 TOTAL t 0,946,750 Funding Assistance * (DRA Dist) 2-5-04 Last Year~ ClP Annual Street Program 2,147,000 Budget $2,096,000 STREET CONSTRUCTION PROGRAM FY05-09 SUMMARY CALENDAR YEAR 2005 Fiscal Year 2006 Street To From Notes Estimate Bonson Asbury End Reconstruction 440,000 5th Central Bluff Reconstruction 302,000 Nowata University Loras Reconstruction 276,000 9th Bluff Alta Vista Dowel Bar Retrofit/Profiling 110,000 Carlotta Alta Vista Alpine Reconstruction 102,000 Alta Vista 5th University Reconstruction 445,000 Bluff 9th 14th Repair/Resurfacing 185.000 South Grandview Southern Carmel Resurfacing 180,000 Mt. Pleasant University End Resurfacing 220,000 11th White Bluff Resurfacing 177,000 Carter Hillcrest West 32nd Resur[acing 550,000 Carme~ South Grandview End Resur~acing 39,000 Southwest Arterial New Construction 10,000,000 * TOTAL 13,026,000 Annual Street Program 3,026,000 * Budget $2,809.500 2-5-04 Funding_ Assistance Last Year's CIP Cal. Yr. 2004 (RISE 160,000) * Less Separately Funded Projects 2-5-04 STREET CONSTRUCTION PROGRAM FY05-09 SUMMARY CALENDAR YEAR 2006 Fiscal Year 2007 Street To From Foye/Merchant/Gold West Locust Napier Needham 5th 7th Mt. Carmel South Grandview Pump House 5th Hill Delhi Summit 5th 3rd Iowa 4th 9th 14th White Elm 15th Locust Central Pennsylvania Lenox John F. Kennedy Almond Ellis Foye Ellis West Locust Almond Locust 5th 17th ChaveneIle Rd. Extension Southwest Arterial Dub. Ind. Cir. Notes Estimate I=undina Assistance Reconstruction 579,000 Reconstruction 160,000 Reconstruction 200,000 Reconstruction 715,000 Reconstruction 175,200 Resurfacing Resur[acing Resurfacing Resurfacing Resurfacing Resurfacing Resurfacing 250,000 120,000 159,000 194,000 47,000 45,000 432,500 Dub. Ind. Ctr.- West New Construction 320,000 New Construction 15,666,000 Last Year~ CIP New - Tied to Sanitary Proj New ~ Tied to Sanitary Proj TOTAL Annual Street Program Budget * Less Separately Funded Projects 19,062,700 3,076,700 $2,991,500 Street Rush Asbury 10th Asbuw Asbuw Main Southwest Arterial Annual Street Program STREET CONSTRUCTION PROGRAM FY05-09 SUMMARY CALENDAR YEAR 2007 Fiscal Year 2008 From .T~ Notes Estimate Fundinr~ Assistance Bryant End Reconstruction 1,600,000 St. Ambrose Clarke Reconstruction 170,000 Central Locust Reconstruction 191,000 John F. Kennedy Clarke ResuRacing 500,000 St. Ambrose University Resurfacing 161,000 5th Locust Connector Resurfacing 135,000 New Construction 20,168,000 * 2-5-04 Last Year's ClP New - Replace Hamilton New - Replace Hamilton New - Replace Hamilton TOTAL AnnualStreetPmgmm Budget *Less Separately Funded Projec~ 22,925,000 2,757,000 $2,643,000 STREET CONSTRUCTION PROGRAM FY05-09 SUMMARY CALENDAR YEAR 2008 Fiscal Year 2009 Street Cedar Cross Jackson Kaufmann Chavenelle Port of Dubuque 4 Charter Street Extension Town Clock Plaza - Phase IV Southwest Arterial To From Notes Starlite Cedar Cross Reconstruction 1,502,000 6th 11th Reconstruction 660,000 Quarry Bonson Resurfacing 535,000 Northwest Arterial Radford Dowel Bar Retrofit 121,000 * 5th New Construction 975,000 * 6th - 7th Main to Locust Design 500,000 * New Construction TOTAL AnnualStmetPmgram Budget *Less Separa~lyFunded Proje~s 12,384,000 * 16,677,000 2,697,000 $2,643,000 Fundino Assistance 435,000 Last Year~ CIP Cal. Yr. 2005 Cal. Yr. 2007 Cai. Yr. 2007 Street From Belmont Loras Hamilton/Kilgore/Roosevelt UNMET NEEDS IN FIVE-YEAR STREET PROGRAM FY 05 Notes Rose Reconstruction O&M Resurfacing O&M PUBLIC WORKS: DIVISION Presentation to City Council - February 19, 2004 PUBLIC WORKS ENGINEERING DIVISION Public Works Director: Michael A. Koch Engineering Division Staff in Attendance: Gus Psihoyos Michael Felderman Bob Schies! Deron Muehring David Ness February19, 2004 FY04 Street Program Projects Currently Under Design - Funding Project Estimate Assistance University at Dodge $3,085,000 sze $2,468.000 Market Street/Adam Street $858,750 De.A $878,750 !SW Arterial Design $ 5.0o0,000 mo~r/vmwJmSF~ County/DMATS STP US 20 Widening & Intersection $275,000 u- $275,000 STEP Improvements February '19, 2004 ~ · - Pr ects Curren nder Contract- Funding Est. Comp. Project Type Estimate Assistance Date Heritage Trail Bike/Hike Trail $317,000 TEA-21 September $233,000 30th Fremont Ave. St. Joseph to $740,000 October 30th l Wartburg University Ave. I Reconstruction $1,200,000 STP September 30 Ice Harbor - New Construction $1,800,000 May 23rd West Road STP Bell Street New Construction $2,200,000 $1,500,000 May 1a Chestnut Reconstruction $712,000 June 30th February '19, 2004 2 ................ P oj ctsC tlyUnd Co t ,, . - r e urren er ntrac - Est. Comp. Project Type Estimate Date 8th Street Resurfacing $ 50,000 May 23rd Bluffto Airbill) Garfield Resurfacing $ 533,000 May 23rd (Elm to Marshall) Windsor Resurfacing $ 370,500 May 23rd (Burden to Stone Ridge) Stone Ridge Kesurfacing $ 33,000 May 23rd (Windsor to end) Iowa(14thtol7~) Resurfacing $ 100,000 May23rd February19, 2004 PORT OF DUBUQUE ACCOMPLIS_ n2v , -NTS Riverwalk & Amenities Grand River Center Bell Street Improvements 5th Street Improvements Parking Improvements Ice Harbor - West Road Museum & Aquarium Railroad Depot Woodward Museum Wetland Walkways Februa~19, 2004 3 Street Program Overview Fiscal Years 1990-1994 (Annual Average) $2,100,000 Proposed Fiscal Year 2005 Street Construction - Engineering - Operations and Maintenance $3,280,750 $2,339,020 Fiscal Years 1995 to 2009 (Annual Average)* - Engineering - Operations and Maintenance FYs 1995 to 2009 Average Total $4,754,835 $2,519,788 $7,274,623 *Does not include the cost of the SW Artedat February 19, 2004 Street Program 'Fiscal Year 2005 February 19, 200,1 4 Street Program Calendar Year 2004 (FY 2005) - Reconstruction - Project Estimate 6th & 7th (W. Locust to Bluff) $184,000 Rosedale (Grandview to W. Locust) $747,000 February 19, 2004 Street Program Calendar Year 2004 (FY 2005) - Resurfacing - Project Estimate Diagonal (Broadway to Central) $80,000 Broadway (24* to Diagonal) $175,000 Madison (17' to Clarke) $78,000 Wacker/Center Grove $150,000 (US 20 to Cedar Cross) Hill 0)oage to 9*) $500,000! Main (9* to 17-) $267,000 Julien Dubuque Drive $150,000 (S. Grandview to Riprow Valley) February '19, 200, 5 February 19, 2004 NOTABLE FY 2004 SANITARY SEWER PROJECTS Ann Street $8,300 NW Arterial Sewer Relocation $31,165 Chestnut $83,300 Eagle Valley $278,000 Manhole Replacement $156,400 (Jackson, Windsor, W. Locust) University $272,300 Madison $104,029 Wartburg Place $140,900 February 19, 2004 6 NOTABLE FY 2004 SANITARY SEWER PROJECT INITIATES Eagle Point Ddve Sanitary Sewer Extension $218,000 Rosedale Avenue Sanitary Sewer Reconstruction $258,000 John F. Kennedy & Pennsylvania Ave. Rehabilitation $109,000 Rockdale Road Sanitary Sewer Extension $168,000 Highway 20 Annexation Sanitary Sewer Extension $851,000 February 19, 2004 NOTABLE FY 2005 SANITARY SEWER PROJECTS General Sanitary Sewer Repairs $100,000 Sanitary Sewer Extension - Annexation $100,000 Lateral Replacement Asst. - Street Program $155,000 Sanitary Sewer Manhole Replacement $140,000 Sanitary Sewer Lining Program $100,000 Sanitary Reconstruction - Street Program $100,000 Fremont Avenue Sanitary Sewer $132,000 University Ave. - US20 Sanitary Sewer $100,000 Annexation - US20 Sanitary Sewer $500,000 February 19, 200, 7 -Continued- NOTABLE FY 200,5 SANITARY SEWER PROJECTS Annexation - Middle Road Sanitary Sewer $138,000 Mullen Road - Asbury Road to Hillcrest $117,000 Nightengale Lane $280,000 I & I Reduction Program $50,000 Sanitary Sewer Extension Assistance - New$54,600 DeveloPment (Revolving Fund) February 19, 2004 Sanitary Sewer Extensions to Developed Areas 14% In 1995, 277 homes in the City did not have a sanitary sewer within 200 feet of their property 25% 61% NOTE: Figures do not include US 20 annexation. Today, 107 dwellings are without sanitaYy sewer service February 19, 2004 8 STORM SEWER BUDGET Febmary19, 2004 9 Notable FY 2004 Stormwater Management Accomplishments Stormwater Management Utility Implementation · On February 27th , 2003 the City Council passed ORDINANCE NO. 7-03, establishing the StormWater Management Utility. · Initial billings sent in July. February 19, 2004 Stormwater Management Utility 25-Year Fee Projection · Projected Fee over the 25-year planning period as agreed to by the City Council: Year(s) 1-5 6-10 11-15 16-20 21-25 Fee* $1.29 $1.78 $1.74 $1.81 $1.41 *Per Single-Family Residential Unit (SFU) February 19, 2004 10 ?~'""~ ~, ...... Stormwater Management Utility 25-Year Fee Projection · If Dubuque does not receive the $5 million in back taxes from the State, the projected fee changes to: Year(s) 1-5 6-10 11-15 16-20 21-25 Fee $1.29 $1.78 $1.74 $1.81 $1.41 Fee $1.79 $2.62 $2.56 $2.62 $2.21 February 19, 2004 Stormwater Management Utilities in Iowa Updated on 2-18-04 · Des Moines - $5.29* · Ackley - $3.08 · Carroll - $3.00 · Garner- $2.63 · DeWitt - $2.50 · Marshalltown - $2.16 · Burlington - $2.00 · Boone - $1.95 · Sioux City - $1.84 · Ames - $1.50 · Clear Lake - $1.50 · Bettendorf- $1.50 · Dubuque - $1.29 · Mason City - $1.00 · Marengo - $1.00 Average - $2.15 *Rates are the average monthly fee for home owners. February 19, 2004 11 Stormwater Management Utility Fee Comparison · Dubuque residents have the second lowest Stormwater Utility Rate in the State of Iowa at $1.29 per month · The highest ranked city (Des Moines) is 310% higher than Dubuque and the average is 7~, higher than Dubuque February 19, 2004 ~..~,,.,~.,.~ ..... Notable FY 2004 ~' Stormwater Management Activities Activity Budget Completion Carter Road Detention Basin $875,000 June 2004 W. 32"~ Street Detention Basin $753,000 FY 06 (Property Acquisition) Illicit Discharge Ordinance April 2004 (NPDES Requirement) Erosion & Sediment Control Ordinance May 2004 (NPDES Requirement) Bee Branch Rest. Alignment Study $250,000 May 2004 Drainage Basin Master Plan Project February 19, 2004 12 -Continued- Notable FY 2004 Stormwater Management Activities Activity Budget Completion Detention Basin Ordinance April 2004 Hawthom-Kerper Storm Sewer Imp. $57,000 June 2004 Custer/Allison Storm & Det. Basin $64,859 June 2004 Alley (Sunnycrest to Roosevelt) $18,000 March 2004 Kaufmann & JFK Sewer Imp. $36,000 August 2004 Old Mill Rd. Property Acq. & Demo. (FEMA Hazard M t gat on Grant) $268,795 June 2004 February 19, 2004 Notable FY 2005 Stormwater Management Activities West 32nd Detention Basin $1,700,000 (Property Acquisition & Design) Windsor Avenue (sutter to S.rden) $193,000 Rosedale ON. Locust to Glen Oak) $135,000 Goethe/Sheridan $116,000 ~ennsylvania/JFK Culvert Imp. $169,125 Port of Dubuque - Phase IV $150,000 (Storm Sewer from Bell to the West) Drainage Basin Master Plan Project February 19, 200 13 Recommended Decision Packages for the Engineering Division · Laptop Computer for the Public Works Director. (Property Tax) · Two digital cameras for street, sewer, traffic, and ROW. (Property Tax) · Training of signal and traffic personnel on fiber 'installation/usage. (Road Use Tax Fund) · Overtime for clerical staff for intake, record keeping and timely response. (Service Fund) February 19, 2004 Questions? February 19, 2004 14