Minutes Park & Rec Com 2 10 04
"
PRESENT:
ABSENT:
MINUTES
APPROVED;
VOTE:
RECEIVE & FILE
LETTER FROM
MARY McALEECE
FUHRMAN;
VOTE:
APPROVE
REVISIONS TO
POOL POLICIES;
VOTE:
APPROVE
MANAGEMENT
AGREEMENT
WITH GEORGE
STEPHENSON;
VOTE:
APPROVE
RESERVATION
PROCEDURES!
POLICIES & FEES
FOR INLINE
HOCKEY RINKAT
A-H PARK; VOTE
PARK AND RECREATION COMMISSION MEETING
Tuesday, February 10, 2004
4:30 p.m., in the Third Floor Auditorium, Carnegie-Stout Public Library
Tom Blocklinger, Kim Daykin, Chuck Duggan, Paul Hoffmann and Karen
Lyness
Staff present: Gil Spence, John Hail, Pat Prevenas and Eileen Trimble
Gary Harjehausen and Tom Schrobilgen
It was moved by Blocklinger, seconded by Duggan, to approve the minutes of
the January 13, 2004, meeting. The motion passed unanimously.
Commissioners received a copy of Ms. Fuhrman's letter in their packet, which
may be found as part of the original minutes. Ms. Fuhrman is unhappy with the
lights at the new in-line hockey rink at Allison-Henderson Park. We will be
purchasing reflectors to control spillage of light to the neighborhood area.
!! was moved Qy DuQQan. seconded Qy Daykin. 19. receive and file the letter
from Mary McAleece Fuhrman reQardinQ in-line hockev rink .ê! Allison-
Henderson Park. The motion passed unanimouslv.
Recreation Division Manager Pat Prevenas proposed changes and minor
additions to the swim pool policies and procedures, swim pass policies, pool
rules, severe weather procedure and pool and water playground rental
agreements. Changes were made to clarify some items and to address
problems in some areas.
!! was moved Qy Davkin. seconded Qy Hoffmann. 19. revise pool policies and
procedures as presented Qy staff. The motion passed unanimously.
Mr. Spence told commissioners that the management agreement with Golf
Professional, George Stephenson is the same as last year except for the
difference in salary -- increase of 2.5%, which totals $59,758.
!! was moved Qy DuQQan. seconded Qy BlocklinQer. 19. approve the
manaqement aqreement with GeorQe Stephenson. The motion passed
unanimously.
The office is receiving requests to reserve the inline hockey rink in the summer,
so fees and a set of policies/procedures were established. Staff is proposing
rental fees of: Monday through Friday, $5.00 per hour from 8:00 a.m. to 4:00
p.m. and $10.00 per hour from 4:00 to 9:00 p.m.; Saturday and Sunday, $10.00
per hour from 8:00 a.m. to 9:00 p.m. Fee would not apply to the Dubuque
Youth Hockey Association youth usage since they paid approximately $45,000
to purchase and install dasher boards. Staff recommends: reservations be
taken for only two week nights; department programs have priority usage; no
tournaments be scheduled at this time; no field lights be used for non-ice
usage.
PARK DIVISION
REPORT:
RECREATION
DIVISION
REPORT:
OTHER
BUSINESS:
February 10, 2004 meeting
page two
!! was moved Qy Davkin. seconded Qy Hoffmann. 19. approve the fees. policies
and procedures for rental Qf the inline hockey rink at Allison-Henderson Park.
as proposed Qy staff. The motion passed unanimouslv.
Park Division Manager John Hail updated commissioners:
~ Mike Horsfall (gardener) has two retired volunteers and they have helped
transplanted 2,600 Geraniums in the last week and one-half; the Arboretum
donated seeds. ~ Staff has been working mostly on snow removal for the last
two weeks. We get reimbursed for labor and equipment costs for the work we
do at the parking ramps. ~ Flora and Allison-Henderson ice rinks have been
open thirteen dates since the season started.
Recreation Division Manager Pat Prevenas informed commissioners:
~ Our old policy was to open the pools the first Saturday after Memorial Day
weekend and never had anything in writing about closing dates. Opening and
closing dates were left off the new policy sheet; staff will propose dates to
commission each year. ~ We would like to expand hours for water walking -
previously had Flora open Monday through Friday from 8:00 to 9:00 a.m. and
we would like to change that to 7:00 to 9:00 a.m. Both pools were open
Saturday and Sunday at. noon and we would like to . open at 11 :00 a.m.
~ Therapeutic Recreation Valentine dance will be held Friday, February 13th,
with a couple hundred participants. ~ New start smart basketball program had
seventeen preschoolers and their parents registered. ~ AquaticlTherapeutic
Supervisor Janna Beau was invited to attend IPRA Leadership Institute
sponsored by Iowa Park and Recreation Association. ~ Chemical bids for golf
course and parks will be sent outsoon.
Budget hearing with City Council: Mr. Spence reminded commissioners
that the budget hearing is February 23rd. After division managers finish
their presentation, Mr. Spence will talk about the golf course project and
possibly ask for a workshop with the Council for a more in-depth
presentation.
Recreation participation trends: Information commissioners received in
their packet was in response to a request from last month's meeting.
...¡ The pool numbers jump around quite a bit; pool attendance is dependant
on weather. ...¡ Adult athletics is on a downward trend but that is happening
nationwide, we are not unique. ...¡ Most numbers in children's programs
are pretty consistent. Boys' baseball and girls' softball numbers are way
down but there are many more sports for youth to get involved in now than
there was when these programs were il)itiated. ...¡ After school sports and
therapeutic recreation numbers are pretty consistent! Registratio ns for
recreation classes has gone up consistently. ...¡ CD Target numbers
fluctuate, primarily due to changes in target areas.
. ADJOURN;
VOTE:
It was moved by Daykin, seconded by Duggan, that the meeting be adjourned
at 5:16 p.m. The motion passed unanimously.
Chairperson
Attest