Flood Haz Mitigation Demo Ph 2
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MEMOR.ANDUM
February 24, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Initiation of the Flood Hazard Mitigation Demolition Project - Phase II
(CIP 320A22 - Old Mill Road Property Acquisitions)
Assistant City Engineer Gus Psihoyos recommends initiation of the bidding process for
the Flood Hazard Mitigation Demolition Project - Phase II, and further recommends that
a public hearing be set for April 5, 2004. The project consists of the demolition of two
residential properties, 1695 Old Mill Road and 1699 Old Mill Road, and one commercial
property at 1650 Old Mill Road.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(VLJ!l~!\L
Michael C. Van Milligen ~.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Michael A. Koch, Public Works Director
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MEMORANDUM
February 24, 2004
FROM:
Michael C. Van Milligen, City Manager ()~
Gus Psihoyos, Assistant City Engineer J J'>6,
TO:
SUBJECT: Initiation of the Flood Hazard Mitigation Demolition Project - Phase II
(CIP 320A22 - Old Mill Road Property Acquisitions)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Flood Hazard
Mitigation Demolition Project - Phase II.
BACKGROUND
In December of 2002, the City Council approved $46,000 of storm sewer construction
funds to be used as the required 15% local match and authorized the purchase of the
three substantially damaged properties at 1620 Old Mill Road, 1695 Old Mill Road, and
1699 Old Mill Road.
On March 10,2003, the Iowa Emergency Management Division (IEMD) notified the City
that the Federal Emergency Management Agency (FEMA) approved $201,596 in
federal funding for the City's project application.
The budget was established based on the cost to purchase and demolish the three
substantially damaged residential properties: 1695 Old Mill Road, 1699 Old Mill Road,
and 1620 Old Mill Road. Initially, the purchase and demolition of the substantially
damaged commercial property at 1650 Old Mill Road was not specifically funded.
Staff received notice in October from IEMD indicating that the City's amendment
request to increase the project scope to include the acquisition of 1650 Old Mill Road
was eligible for funding under the Hazard Mitigation Grant Program. The City
purchased 1650 Old Mill Road, closing on February 17, 2004.
The Flood Hazard Mitigation Demolition Project - Phase I, completed in October of
2004, consisted of the demolition of the residential property at 1620 Old Mill Road.
DISCUSSION
The project consists of the demolition of two residential properties, 1695 Old Mill Road
and 1699 Old Mill Road, and one commercial property at 1650 Old Mill Road.
The City's deadline to complete the purchase and demelition of the three residential
properties and one commercial property is June 19, 2004.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
Public Hearing
Award of Contract
Completion Date
March 5, 2004
March 19,2004
March 18,2004
April 5, 2004
April 5, 2004
June 4, 2004
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for bids for the Flood Hazard Mitigation Demolition
Project - Phase II.
BUDGET IMPACT
The construction cost estimate for the Flood Hazard Mitigation Demolition Project -
Phase II is:
Demolition of 1650 Old Mill Road
Demolition of 1695 Old Mill Road
Demolition of 1699 Old Mill Road
$ 6,000.00
$ 10,000.00
$ 10,000.00
$ 26,000.00
Total Estimated Project Cost
The project will be funded from a Fiscal Year 2004 budget amendment (Amendment #3)
in the amount of $35,402.
ACTION REQUESTED
I respectfully request that the City Council adopt the attached resolutions that establish
the date of the public hearing and authorize the City Clerk to advertise for bids.
Prepared by Deron Muehring
cc: Cindy Steinhauser, Assistant City Manager
Barry Lindahl, Corporation Counsel
Dawn Lang, Budget Director
Ken TeKippe, Finance Director
Mike Koch, Public Works Director
Deron Muehring, Civil Engineer II
Mark Schneider, ECIA
RESOLUTION NO. 83-04
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE. IOWA:
That the proposed plans, specifications. form of contract and estimated
cost for the Flood Hazard Mitigation Demolition Project - Phase II in the
estimated amount $26,000.00 are hereby approved and ordered filed in the office
of the City Clerk for public inspection.
Passed, adopted and approved this ~ day of March 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 84-04
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Flood Hazard Mitigation Demolition Project - Phase II.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 5th day of April, 2004, at 6:30 p.m.
in the Public Library Auditorium at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract
and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not
less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 1st day of March, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Flood Hazard Mitigation Demolition
Project - Phase II: Demolition of 1650,1695, and 1699 Old Mill Road properties.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Flood Hazard Mitigation Demolition Project - Phase II in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 5th day of April, 2004, in the Public Library Auditorium, 360 West 11 th
Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the
cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the - day of
,2004.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. .
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 3rd day of March, 2004, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Flood Hazard Mitigation Demolition Project - Phase II.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, fonm of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this - day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 85-04
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Flood Hazard Mitigation Demolition Project - Phase II is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 18th day of March, 2004. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 5th day of April, 2004.
Passed, adopted and approved this 1st day of March
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk