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Fremont Ave Reconstruct Proj Du~ ~ck~ MEMOR.ANDUM February 23, 2004 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fremont Avenue Reconstruction Project Public Works Director Mike Koch is recommending that a public hearing be held on the assessable Freemont Avenue Reconstruction Project Should the City Council still support the project after the public hearing, bid award would be at the March 15 City Council meeting. I concur with the recommendation and respectfully request Mayor and City Council approval. (11AeJi ~1 Ad MiclÎael c. Van Milligen '----- MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director D~ ~ck~ MEMORANDUM February 23, 2004 FROM: Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director ;;;:t'L /;~ TO: SUBJECT: Fremont Avenue Reconstruction Project Fremont Avenue was originally constructed with asphalt in 1923, with an overlay of that section in 1966 and 1989. The Fremont Avenue Reconstruction Project was budgeted for reconstruction as part of the Fiscal Year 2003 Street Program. This assessable project will involve the complete reconstruction of the existing base and paved surface, 37 feet wide from Simpson Street to St Joseph Street The pavement will be concrete with new curb and gutter. It will include the replacement of: all water valves, 13 lead water services, storm sewer, and 1,200 feet of 8-inch sanitary sewer. The estimate for the project is: Total Project Cost $747,462.75 74,746.28 123,331.35 $945,540.38 Construction Contract Contingency Engineering The project will be funded as follows: Road Use Tax Special Assessments to Private Properties Special Assessment Deficiency to be Paid By City Special Assessment of Water Service Sanitary Sewer Construction Fund Watermain Construction Fund $672,195.43 95,070.07 0 Total Project Funding 18,595.50 133,209.25 26,470.13 $945,540.38 ACTION REQUESTED I recommend that the public hearing be held on the Fremont Reconstruction Project. MAKlvjd Prepared by Michael Felderman, PE cc: Gus Psihoyos, Assistant City Engineer Bob Green, Water Plant Manager Michael Felderman, PE RESOLUTION NO. 87-04. RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 28th day of January, 2004, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Fremont Avenue Reconstruction Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this 1st day of March, 2004 Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk RESOLUTION NO. 88-04 RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE FREMONT AVENUE RECONSTRUCTION PROJECT Whereas, the City Council has proposed a Resolution of Necessity for the Fremont Avenue Reconstruction Project has given notice of the public hearing thereon as required by law; and Whereas, the public hearing has been held, all persons offering objections have been heard and consideration given to all objections and is pending before this Council; and Whereas, this is the time and place set as provided for the taking of action on the proposed Resolution of Necessity. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed Resolution of Necessity described above is hereby: X Adopted, without amendment, and all objections filed or made having been duly considered are overruled. - Adopted as amended by the Schedule of Assessments attached hereto as Exhibit A, and made a part hereof by reference. All objections filed or made having been duly considered are overruled. - Deferred for later consideration to a City Council meeting to be held on the - day of , 2004, next at 6:30 p.m. in the Public Library Auditorium, with jurisdiction retained for further consideration and action at the adjourned meeting. Abandoned. Passed, adopted and approved this 1st day of March 2004. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk D~ ~ck~ MEMOR>ANDUM January 28, 2004 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fremont Avenue Reconstruction Project Public Works Director Mike Koch recommends initiation of the bidding process for the Fremont Avenue Reconstruction Project, and further recommends that a public hearing be set for March 1, 2004. I concur with the recommendation and respectfully request Mayor and City Council approval. fÞlJA VAl Mi¿hael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director D~ ~ck~ MEMORANDUM January 28, 2004 TO: Michael C. Van Milligen, City Manager FROM: Michael A. Koch, Public Works Director \í\~'<f<.G,,~ .('1 Fremont Avenue Reconstruction Project SUBJECT: INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Fremont Avenue Reconstruction Project. DISCUSSION The Fremont Avenue Reconstruction Project will involve the complete reconstruction of the existing base and paved surface, 37 feet wide from Simpson Street to St Joseph Street The pavement will be concrete with new curb and gutter. The project will include: storm sewer repair; sanitary sewer main and manhole replacement; and replacement of lead water services. The schedule for the project is as follows: Advertisement for Bids Notice of Hearing on Plans & Specifications Mail Notice to Property Owners Published Notices to Property Owners Public Hearing Receipt of Bids Award of Contract Completion February 13, 2004 February 20, 2004 February 13, 2004 February 13, 2004 February 20, 2004 March 1,2004 March 4, 2004 March 15,2004 October 1, 2004 RECOMMENDATION I recommend that the City Council give preliminary approval to the Resolution of Necessity and establish March 1, 2004 as the date of the public hearing. BUDGET IMPACT The estimate for the project is: Total Project Cost $747,462.75 74,746.28 123;331.35 $945,540.38 Construction Contract Contingency Engineering The project will be funded as follows: Road Use Tax Special Assessments to Private Properties Special Assessment Deficiency to be Paid By City Special Assessment of Water Service Sanitary Sewer Construction Fund Watermain Construction Fund $672,195.43 95,070.07 0 Total Project Funding 18,595.50 133,209.25 26,470.13 $945,540.38 The project, which is budgeted in the Fiscal Year 2003 Street Program, will require $672,195.13 in City funds. Low- to moderate-income property owners subject to street assessment will be eligible for financial assistance ranging from 20 to 100 percent of the street assessment for the owner-occupied resident property depending on family size and income level. This financial assistance program is made available through the One Percent Local Option Sales Tax. ACTION REQUESTED The City Council is requested to give preliminary approval to the Resolution of Necessity, to approve the preliminary assessment schedule, to establish the date of the public hearing, and to authorize the City Clerk to advertise for proposals through the adoption of the enclosed resolutions. MAKlvjd Prepared by Michael Felderman, PE cc: Gus Psihoyos, Assistant City Engineer Bob Green, Water Plant Manager Michael Felderman, PE RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Fremont Avenue Reconstruction Project in the estimated amount $945,540.38 are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this - day of ,2004. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the Fremont Avenue Reconstruction Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 1st day of March, 2004, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement Passed, adopted and approved this _day of ,2004. Terrance M. Duggan, Mayor Attest: Jeanne, F. Schneider, CMC, City Clerk RESOLUTION NO. ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Fremont Avenue Reconstruction Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 4th day of March, 2004. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 15th day of March, 2004. Passed, adopted and approved this - day of ,2004. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the Fremont Avenue Reconstruction Project: complete reconstruction of the existing base and paved surface that is 37 feet wide from Simpson Street to St. Joseph Street; storm sewer repair; sanitary sewer main and manhole replacement; and replacement of lead water service. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the Fremont Avenue Reconstruction Project in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 1st day of March, 2004, in the Public Library Auditorium, 360 West 11 th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the - day of ,2004. Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. RESOLUTION OF NECESSITY Whereas, proposed plans have been duly prepared and approved by the City Council of the City of Dubuque and are now on file in the office of City Clerk showing among other things the plans, specifications, form of contract, estimated cost and preliminary plat and schedule showing the amount proposed to be assessed against each lot and the valuation of each lot as filed by the City Council, for the Fremont Avenue Reconstruction Project NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the City Council deems it advisable and necessary for the public welfare to make the herein mentioned improvements, and unless property owners at the time of the final consideration of this proposed resolution have on file with the City Clerk objections to the Resolution of Necessity, they shall be deemed to have waived all objections pertaining to the regularity of the proceeding and the legality of using the special assessment procedure. Said improvements shall be constructed and done in accordance with the plans and specifications which have been approved by the City Council and now on file with the City Clerk. That the cost and expense of making such improvement will be assessed partially or totally against privately owned property lying with the assessment limits, and in an amount not to exceed that provided by law, and in proportion to the special benefits conferred. The portion of the cost which shall be borne by the City will be paid from Road Use Tax, Sanitary Sewer Construction Fund, Watermain Construction Fund, and special assessment bonds may be issued in anticipation of deferred payments of assessments when a contract has been performed and accepted, and the proceeds thereof used to pay the contractor. The above resolution was introduced, approved and ordered placed on file with the City Clerk this - day of , 2004. Approved and placed on file for final action. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. FIXING DATE OF HEARING ON RESOLUTION OF NECESSITY Whereas, the City Council of the City of Dubuque, Iowa, has given its preliminary approval on the proposed plans, specifications and form of contract and placed same on file in the office of the City ClerR for public inspection for the Fremont Avenue Reconstruction Project; and Whereas, the proposed Resolution of Necessity for said improvement has been introduced and is now on file in the City Clerk's office for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That on the 1st day of March, 2004, a public hearing will be held at 6:30 p.m. in the Public Library Auditorium in the City of Dubuque at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of a Resolution of Necessity and the City Clerk be and is hereby authorized and directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published once each week for two consecutive weeks, the first publication of which shall be not less than ten days prior to the day fixed for its consideration. Unless property owners at the time of the final consideration of this proposed resolution have on file with the City Clerk objections to the Resolution of Necessity they shall be deemed to have waived all objections thereto. Passed, adopted and approved this - day of ,2004. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO PROPERTY OWNERS Notice is given that there is now on file for public inspection in the office of the City Clerk of Dubuque, Iowa, a proposed Resolution of Necessity, an estimate of cost, and a plat and schedule showing the amounts proposed to be assessed against each lot and the valuation of each lot within a district approved by the City Council of Dubuque, Iowa, for an improvement of the type(s) and in the location(s) as follows: Fremont Avenue Reconstruction Project Complete reconstruction of the existing base and paved surface that is 37 feet wide from Simpson Street to St. Joseph Street; storm sewer repair; sanitary sewer main and manhole replacement; and replacement of lead water services. That the proposed district to be benefited and subject to assessment for the cost of such improvements is described as follows: Fremont Avenue, from Simpson Street to St. Joseph Street All property included within the areas described so as to include one-half of the privately-owned property between each such street to be improved and the next street, whether such privately-owned property abuts upon the street to be improved or not. In no case shall property situation more than 300 feet from the street to be improved be assessed. The City Council will meet at 6:30 p.m. on the 1st day of March, 2004, at the Public Library Auditorium, 360 West 11 th Street, at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of a Resolution of Necessity. A property owner will be deemed to have waived all objections unless at the time of hearing he has filed objections with the City Clerk. Any visual- or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the ,2004. day of Jeanne F. Schneider, CMC City Clerk RESOLUTION NO. RESOLUTION APPROVING PRELIMINARY SCHEDULE OF ASSESSMENTS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the attached sheets, Page 1 to Page 1 inclusive, are hereby determined to be the schedule of proposed assessments for the Fremont Avenue Reconstruction Project and the valuations set out herein are hereby approved. Passed, approved and adopted this - day of ,2004. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk CITY OF DUBUQUE. IOWA FREMONT A VENUE (DODOE TO SIMPSON) PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS Th, followi"g "1"d,,l, i, '""hy d",m,l",d 10 ,how ",h 101 pmpo"d 10 b, """,d fm th, implo""""t ,how" I.. th, till, 10g,II", wilh th, ,mo..,,' pmpo"d 10 b, """,d 'g,i,"t ",h 101 ",d Ih, "I.."io.., ,how.. oppo,I" ",h lot '" I""hy fixed" tit, tru, ,,1""'0'" of ,..,h 10" hy Ih, City C..m,oil ofth, City of D..h..q..,. --m_____------______mmm----___------------- m>-__-______mm_______m_m_m_____- ...---...--...---.-- _----m----"'----- ____mm- PUBLIC PARCEL VALUATION wi PAVINO SIDEWALK SEWER DEFICIENCY IMPROVEMEN WATER SERVICE SEWER LATERAL TOTAL NET OWNER No. IMPROVEMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENI ASSESSMENT ASSESSMENT -----.------->--------.------------------------.----------- --------------.------------_----------m.----_.----- ------>--------------------....---...------- ---------.---------- ---->---->---------- --m_--_»------.--------------...--____----m--_- ->__»--.m--_----_---"'-- ----mm_»---->-- ßkk". K""",h R. & N,..,yN. 1016405015 136.286.45 1.656A5 0.00 0.00 0.00 1,656.45 1,265.00 0.00 2,921.45 BI""I,A,,..E. 1026405017 87,500.59 290.59 0.00 0.00 0.00 290.59 0.00 0.00 290.59 DI",II, D,brnL. 1026405016 79,944.37 134.37 0.00 0.00 0.00 134.37 0.00 0.00 134.37 O"kwood I"""..""" O.P. 1026405019 93,660.92 80.92 0.00 0.00 0.00 80.92 0.00 0.00 80.92 Cmb,lI, Mo~,II, E. & M,rtho A. 1026405013 83,128.55 1,668.55 0.00 0.00 0.00 1,668.55 0.00 0.00 1,66g.55 Lyo"" ¡"" MII,o" 1026406010 125,402.83 2,862.83 0.00 0.00 0.00 2,862.83 1,543.30 0.00 4,406.13 K"o"', Joh.. W. & NlkkiN. 1026405014 118,878.55 1.668.55 0.00 0.00 0:00 1.668.55 1.265.00 0.00 2,933.55 Am,ri".. T"," & S.vi..g' Bo..k 1026453001 164.224.03 4,894.03 0.00 0.00 0.00 4,894.03 0.00 0.00 4.894.03 Shlf" No..'y L" 1026451003 t13,793.03 3.853.03 0.00 0.00 0.00 3,853.03 1.2".00 0.00 5,118.03 P;,roll;, S"ph", E. & Cho""" 1016453002 2".999.29 3.079.29 0.00 0.00 0.00 3,079.29 0.00 0.00 3,079.29 No"k, !off"y D. & K"h"", E. 1026451006 7.319.61 409.61 0.00 0.00 0.00 409.61 0.00 0.00 409.61 Thm..p'o", M'", V. I.."I 1026378020 13,281.83 521.83 0.00 0.00 0.00 521.83 0.00 0.00 521.83 "'y",m" Do..old H. & D,..I"O. 1026378019 172,038.38 468.38 0.00 0.00 0.00 468.38 0.00 0.00 468.38 Arnold, C,roly" J. 1026453007 312,302.15 3,782.15 0.00 0.00 0.00 3,782.15 0.00 0.00 3,782.15 m,d" Po,,1 J. & A"..o M" 1026378039 153,844.79 2,404.79 0.00 0.00 0.00 2,404.79 0.00 0.00 2,404.79 T'rt, D.vld& Morn 1026453008 238,336.69 5,186.69 0.00 0.00 0.00 5,186.69 0.00 0.00 5,186.69 Rh..",b"g, Jo,," S. 1026378040 199."'.92 3,493.92 0.00 0.00 0.00 3,.093.92 0.00 0.00 3,493.92 E",I", J,m"" A. & F;"I." 1026378037 116,753.80 933.80 0.00 0.00 0.00 933.80 1,265.00 0.00 2,198.80 K,rnpp. S,oll A. & Sta,y L. 1026378036 139,201.21 441.21 0.00 0.00 0.00 441.21 0.00 0.00 441.21 W'g",'. Roh,rtJ. &Cy"thl,S. 1026453009 165,580A9 3,300A9 0.00 0.00 0.00 3,300A9 0.00 0.00 3,300.49 M"h"ly,JohoW.&J..o..i'oC. 1026378041 172,717.89 3,817.89 0.00 0.00 0.00 3.817.89 1,265.00 0.00 5,082.89 B,,"horno, "'y & Coli"" S. 1026451002 141,094.79 164.79 0.00 0.00 0.00 164.79 0.00 0.00 164.79 C..boo'. RJ,oo'" A. ," ,I, LIf, E,tal, P"",I" M 1026451007 74,490A6 1,630A6 0.00 0.00 0.00 1,630A6 1,265.00 0.00 2,895A6 O",hl, ,"" & K"hl"" I. T",,", 102645J003 382,501.91 6.251.91 0.00 0.00 0.00 6,251.91 3,086.60 0.00 9.338.51 N",k,J,ff"y D. & K,,'ny.. E. 1026451008 111,279.68 1,799.68 0.00 0.00 0.00 1,799.68 1.265.00 0.00 3.064.68 Wkk, W",¡"glo" C. & Domlhy 1026377012 154,272.84 192.84 0.00 0.00 0.00 192.84 0.00 0.00 192.84 Kri,g, D.vld F. 1026311017 36,064.13 584.13 0.00 0.00 0.00 584.13 0.00 0.00 584.13 Krilg. D.vid F. 1026377018 10,541.91 541.91 0.00 0.00 0.00 541.91 0.00 0.00 541.91 LOlhrop, C,mly"'" S. 1026452001 126,090.66 2.620.66 0.00 0.00 0.00 2.620.66 1,265.00 0.00 3.885.66 C..'w.C~g&M"", 1026453004 178,521.11 3,671.11 0.00 0.00 0.00 3,671.11 0.00 0.00 3,671.11 SlOtt. U"d,J. 1026311015 197,274.19 234.19 0.00 0.00 0.00 234.19 0.00 0.00 234.19 "",;g, Kimb,"'y K. & Spiml, ¡",. 1026452002 108,076.16 2,236.16 0.00 0.00 0.00 2,236.16 0.00 0.00 2,236.16 Kri,g, D"id F. 1026J77016 214,405.09 5,155.09 0.00 0.00 0.00 5,155.09 0.00 0.00 5.155.09 S,k.., Pol" & Oiog" 1026453016 '18,665.15 6,325.15 0.00 0.00 0.00 6,325.15 0.00 0.00 6.325.15 M","', O,rnld L..M.D. &Coo"i, 1026453017 28.958.23 1,878.23 0.00 0.00 0.00 1,878.23 1,543.30 0.00 3,421.53 Schmid,JolmJ..J,.&Mo,,"oK. 1026453006 304,699.85 6,539.85 0.00 0.00 0.00 6,539.85 1.543.30 0.00 8,083.15 Thomp'o", M'", V. T"," t026J180" 195,896.12 5,336.12 0.00 0.00 0.00 5.336.12 759.00 0.00 6,095.12 W"tlb"'8 Th,ologl,,1 S,mi""" 1035128001 10,996.65 2,475.07 0.00 0.00 0.00 2.475.07 0.00 0.00 2,475.07 "'tlrnk,l, Do..old J. & Woo'" 1026379008 109.122.75 2,482.15 0.00 0.00 0.00 2.482.75 0.00 0.00 2.482.75 -»-...-»... --...--------...»» --n-»»"""'-'" ------------------- n»>...____--_--m> ...»-----»-->-»»>----- --»»»>--_>...-__m--»- »m_»»-mm- 95,070.08 0.00 0.00 0.00 95.0111.08 18,595.50 113.665.58