FY2005 City Manager's Budget Recommendation
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MEMORANDUM
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March 3, 2004
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FROM:
Michael C. Van Milligen, City Manager
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TO:
The Honorable Mayor and City Council Members
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SUBJECT: Fiscal Year 2005 Budget Hearing Recommendation Correction
Attached is a revised recommendation including changes received after the March 3rd, Fiscal
Year 2005 Budget Hearing materials were distributed. Susan Henricks, Library Director,
informed me that the amounts on decision package #1 and #2 needed correction.
Library decision package #1 was changed from $8,829 to $10,529. Although it stated the
number included young adult and children's collection materials, it previously only included
children's materials and has been revised to include both.
Library decision package #2 was changed from $2,637 to $4,137. It previously only had
children's programming included, and was revised to include young adult and children's
programming.
The above corrections increase the amount of health savings projection utilized from $88,656
to $91,856 as noted on the revised summary of City Council action items. The total amount
of health savings available to the general fund is $98,159.
I respectfully recommend Mayor and City Council adoption of the Fiscal Year 2005 budget
with these revised amendments. This still preserves the goal of no property tax increase for
the average homeowner.
~~~
Michael C. Van Milligen
Attachments
MCVM/dll
cc:
Barry Lindahl, Corporation Council
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
March 3, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT:
Fiscal Year 2005 Budget Hearing (Revised)
City Council has completed departmental budget reviews involving approximately twelve hours over
six hearing dates. The hearings were televised over City Channel 8, meeting notices have been
published and posted and budget documents placed on file at the Library and City Clerk's Office for
the public to review. In addition, a copy of the Fiscal Year 2005 budget was displayed on the City
website for public review.
Incorporated in the Fiscal Year 2005 budget is a projected health cost savings of $158,072. Since the
recommended budget went to City Council, the Fiscal Year 2004 claims experience has been
reviewed and savings projections from the Point of Service plan have been revised, allowing for
additional reduction of health insurance contributions. The savings projections were reviewed by our
actuarial consultant, who concurs that we can safely reduce health insurance operating revenues for
Fiscal Year 2005.
Through the budget hearings, City Council has asked to have the following items held out for further
discussion:
Unfreezing of the Fiscal Year 2005 general fund conference travel budget ($76,374).
Portion of the Library Department's decision packages 1 & 2 - Restores cut made in FY 04
to the young adult & children's collection materials ($10,529) and young adult & children's
programming ($4,137).
. Amending Health Department's decision package to purchase the 2nd tag for hunters .
harvesting deer in the City for the Urban Deer Management Program ($788).
After my budget recommendation had been submitted to City Council, I was informed of a change in
the community's assessed valuation that reduced resources by $28, and a DMASWA tonnage fee
increase which caused the recommended refuse rate to change from $8.50 to $8.51.
I respectfully recommend Mayor and City Council adoption of the Fiscal Year 2005 budget with these
amendments. This preserves the goal of no property tax increase for the average homeowner.
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Mi¿hael C. Van Milligen
MCVM/dll
Attachments
cc: Barry Lindahl, Corporation Council
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
March 3, 2004
TO:
FROM:
Michael C. Van Milligen, City Manager
Dawn Lang, Budget Director l)\Y
SUBJECT:
Fiscal Year 2005 Budget Public Hearing Materials (Revised)
City Council has completed departmental budget reviews involving approximately twelve hours over
six hearing dates. The hearings were televised over City Channel 8, meeting notices have been
published and posted and budget documents placed on file at the Library and City Clerk's Office for
the public to review. In addition, a copy of the Fiscal Year 2005 budget was displayed on the City
website for public review.
Through the budget hearings, City Council has asked to have the following items held out for further
discussion:
Unfreezing of the Fiscal Year 2005 general fund conference travel budget ($76,374).
Portion of the Library Department's decision packages 1 & 2 - Restores cut made in FY 04
to the young adult & children's collection materials ($10,529) and young adult & children's
programming ($4,137).
. Amending Health Department's decision package to purchase the 2nd tag for hunters
harvesting deer in the City for the Urban Deer Management Program ($788).
I have included, as an attachment to this memo, a summary of the tax rate impact that the above
items, a final valuation change from Dubuque County, and DMASW A tonnage fee increase, have on
the Fiscal Year 2005 budget. Included in this summary is a recommendation to fund all of the general
fund items by reducing health insurance contributions due to Fiscal Year 2004 claims experience and
revised savings projections from the Point of Service plan. These savings projections were reviewed
by our actuarial consultant who concurs that we can safely reduce health insurance operating
revenues for Fiscal Year 2005. Recognizing this health cost savings results in an overall tax rate
impact of $0.00.
Attached to your agenda is a listing of the order of departments that City Council follows when asking
for input. The action required of City Council to finalize the Fiscal Year 2005 budget process is to hold
the public hearing, consider public input and act on the attached resolutions, which provide for
adoption of the recommended budget as amended and the five year capital improvement program.
cc:
Barry Lindahl, Corporation Council
Cindy Steinhauser, Assistant City Manager
CITY COUNCIL ACTION ITEMS FROM FISCAL YEAR 2005 BUDGET WORK SESSIONS - RECOMMENDED
Assessable Value
TAX RATE
IMPACT
$0.00002
DEPARTMENT
City Wide
General Fund Depts.
Librery Department
Library Department
Health Department
General Fund Depts.
Refuse
DESCRIPTION OF ITEM
Impact of valuation change since budget recommendation
(Valuation Reduced $2,547)
Impact of Unfreezing Conference Travel Expense
Children's Portion of Decision Package 1: Restores the materials
budget cut made in FY04 to young adult and children's collections
Children's Portion of Decision Package 2: Restores programming
budget cut made in FY04 to children
Decision Package #1 amended; to purchase the 2nd tag for
hunters harvesting deer in the City for the Urban Deer
Management Program
Heaith cost savings based on revised estimate from actuarial
consultant based on projected savings from Point of Service Plan
DMASWA .25 Tonnage Increase results in additional Landfill Fees
and additional Refuse Collection Fees by taking recommended
Refuse rate from $8.50 to $8.51.
DOLLAR
AMOUNT
$28
$76,374 $0.04702
$10,529 $0.00648
$4,137 $0.00255
$788 $0.00049
($91,856) ($0.05656)
$2,500
1$2,500)
1,624,116,829
IMPACT ON
AVG.HOME
$0.00
$2.30
$0.32
$0.12
$0.02
($2.77)
verage Residential FY 04 Recomm.
Taxable Value 52,137 53,095
Tax Rate 10.27300 10.07200
535.60 534.78
Tax Credit 149.82) (48.85)
Adjustment 7.47 7.32
Taxes 493.25 493.25
Dollar Change -$0.00 ($0.00)
Percent Chan.!:!e 0.0% 0.0%
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MEMORANDUM
February 16, 2004
TO:
Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: FY 2005 Budget Impact of DMASWA Tonnage Fee Increase
January 7,2004, the Dubuque Metropolitan Area Solid Waste Agency (DMASWA)
Board of Directors voted unanimously to increase the landfill's tonnage fee by $0.25 -
effective July 1st.
This increase primarily affects the Operations and Maintenance Refuse Collection
activity by raising our landfill fees. Due to the increase in refuse expense, the
recommended refuse rate incorporated in the FY 2005 budget would go from $8.50 to
$8.51 per full rate equivalent customer.
The budget does not have the ability to absorb this increase. In the current year
(FY04), the Refuse fund is running behind projections, causing the delay in the
replacement of one truck.
I respectfully request Mayor and City Council approval of the amended fee for FY 05.
fJ1f)J( ç;~ Jt¿
Michael C. Van Milligen
MCVM/dll
Attachment
cc:
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Don Vogt, Operations and Maintenance Manager
Pagelofl
Jeanne Schneider
From:
To:
<Khiatt12@aol.com>
<jschneid@cityofdubuque.org>; <rbuoI1@mchsi.com>; <aem10@mchsi.com>;
<jconnons63@mchsi.com>; <patriciacline@mchsi.com>; <jmarkham@comerenergy.com>;
<danieJenichoJson@mchsi.com>
Wednesday, March 03, 2004 3:15 PM
Young Adult Programs
Sent:
Subject:
I am writing in regard to the cuts to the Young Adult and Adult programs at the local Carnegie Stout
Public Library. Although reinstated funds for the Children's section will and have been beneficial,
resources for the Young Adult and Adult programs should not be sacrificed. As a young adult, I realize
the limited books in the section and would greatly value expanded sources. One section 1 feel that could
use this is the play/drama department. Materials are limited and a lot of plays are hard to find. Without
money and other assests, the library is stuck with cuts of materials for the Young Adult and Adult
sections. The young adults are the future of this community and many, many teenagers rely on this
section, along with adults and their section. Just today, there was an editorial in the Telegraph Herald
regarding reading more in schools and focusing less on spelling classes. With cuts in these sections, it
makes it more and more difficult to achieve this goal. Young Adults and their adult predecessors, with
this unbalanced funding, will see a gap in reading from the children's section to expanding into the adult
section. Therefore, without the Young Adult sector, teenagers will be caught between the childrens' and
adults'section. Teenagers need to become accustomed to a library setting because if they don't, they
will not be using it as adults. Thus, with reinstated funds to the Young Adult and Adult serviecs to the
library, we are creating an atmosphere of continuous learning for everyone, not just the children. I
appreciate your time in reading my concerns and hope you take the idea of reinstated funds and consider
all points. The library's resources are a great part of the community and to think they could be even
better, would be an immense addition to Dubuque. Thank you again for your time.
Sincerely,
Kurt Hiatt
2315 Lombard St. DBQ, 52001
Phone: 563-556-2104
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3/3/2004
Planning Services Department
City Hall
50 West 13th Street
Dubuque, Iowa 52001-4864
(563) 589-4210 office
(563) 589-4221 fax
(563) 690~678 TDD
P lanning@cityofdubuque.org
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March 3, 2004
The Honorable Mayor and City Council
City of Dubuque
50 W. 13th Street
Dubuque, IA 52001
RE: FYO5 Budget Request for Additional Planner
Dear Mayor and City Council Members:
The Zoning Advisory Commission supports the Fiscal Year 2005 budget improvement
request for an additional planner in the Planning Services Department.
The Planning Services Department should have enough staff to support the boards and
commissions that they are assigned to support. They also should have enough staff to
handle the requests for service from their customers - business owners, homeowners,
develo rs, contractors, etc. We request that you budget the funds for an additional
plann r 0 meet these needs.
Eugene Bird, Jr., Chairperson
Zoning Advisory Commission
Service
P~ple
Integrity
Re'poruribility
Innovation
Teamw",k
COMMUNITY DEVELOPMENT BLOCK GRANT
ANNUAL ACTION PLAN. FY 2005
EXHIBIT A
Funding Sources
Estimated Entitlement
Program Income
Total Sources
Housing Development Programs:
First Time Homebuyer Program
Historic Preservation Rehab Grant
Homeowner Rehab Program
Housing Administration
Housing Code Enforcement
Housing Rehabilitation Services and Staff
Housing Trust
Lead Paint Hazard Abatement
Purchase/Rehab/Resale (DREAMS)
Rental Unit Rehabilitation
Housing Totals
Economic Development Programs:
Commercial/Industrial Building Rehab Loans
E.D. Financial Assistance Program
Economic Development Services and Staff
Ecc;momic Development Totals
FYO5
1,481,000
634,086
2,115,086
Proposed
FY 2005
95,000
20,000
357,000
54,367
115,230
252,791
50,000
60,000
15,000
100,000
1,119,388
100,000
124,546
224,546
Neighborhood and Community
Development Programs
Accessible Curb Ramps
Child Care Resource/Referral - Project Concern
Community Partnership Program (CP2)
Deer Management Food Program
Dubuque Dispute Resolution Center
Historic District Signs
Information & Referral - Project Concern
Leadership Training
Neighborhood Development Staff
Neighborhood Infrastructure Improvements
Neighborhood Recreation Program
Neighborhood Support Grants
Senior Center
Washington Tool Library
Zoning Inspection/Enforcement
Neighborhood & Comm. Develop. Totals
Planning & Administration Programs:
CDBG Admin. Services and Staff
CDBG Admin/Monitoring
Finance
City Planning Services and Staff
Planning Administration
Planning City Planning
Planning and Administration Totals
Contingency
TOTAL CDBG
FY 05 Plan-Council
Proposed
FY 2005
55,000
8,576
75,610
500
2,000
24,339
5,000
81,618
50,000
130,659
30,000
20,000
15,500
13,260
512,062
108,260
10,036
14,208
106,535
239,039
20,051
2,115,086