TriState Pregnancy, Sewer Help
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8l~ TRI..STATE
l.~ PREGNANCY CENTER
A Network of Hope for Women in Crisis
1 March 2004
City Council
City Hall
Dubuque, Iowa
52001
To the Honorable Mayor and City Council,
We are a non-profit organization which serves the tri-state area. We provide
services that include:
./ Free and confidential pregnancy tests
./ Pregnancy options counseling
./ Sexual abstinence support and education
./ Referrals for financial, medical and legal assistance
./ Adoption Services
./ Post-abortion support services and information
./ Maternity/baby clothes and furnishings
As you can see, we provide a broad range of wonderful services to the area.
Last year, we served over 550 clients and spoke in many schools about
abstinence. Our financial support is only through donations.
Recently, we have experienced a "break in a pipe", the "sewer lateral" under
the street. The estimates to repair the pipe are $5,000 to $8,000.
Obviously, this is next to impossible for us to pay.
We understand that there are grants for low-income homes that would cover
this type of calamity. Please tell us what we can do to receive a grant for repair
of the pipe. We desperately need your help. Currently, we are without
bathroom facilities, which we need to give pregnancy tests and are using our
business neighbor's facilities.
Let us hear from Y°l) soon!!
Sincerely,
~J;J~
Connie Walsh
Administrative Director, Tri-State Pregnancy Center
1725 Delhi Street. Dubuque, !A 52001-5934 . Tel (563) 556-5250
. Fox (563) 557-3124
Gty Mæ1ager' 5 Office
GtyHall
50 West 13th Street
Dubuque, Iowa 52001-4864
(563) 589-4110 office
(563) 589-4149 fax
ctymgr@cityofdubuque.org
DU~
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March 9, 2004
VIA FAX &
1ST CLASS MAIL
557-3124
Ms. Connie Walsh
Administrative Director
Tri-State Pregnancy Center
1725 Delhi Street
Dubuque, IA 52001-5934
Dear Ms. Walsh:
Community Development Specialist Aggie Tauke has researched your issue further.
There is some chance your issue is eligible for the Community Development Block
Grant Community Partnership Program (CP2). The following two conditions must be
met:
1.
51 % of the benefit must accrue to low-moderate income persons. This
means your files will be subject to monitoring and audit.
2.
The repair to the sewer system must be part of a project involving
"rehabilitation" of the building. This means additional rehab work must be
done; the City can not just fund the sewer work only.
Attached is the application material.
Sincerely,
flkp
Michael C. Van Milligen
City Manager
MCVM:jh
Enclosure
cc: Mayor Terry Duggan
Dubuque City Council
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
-
People
Integrity
R"'J'O"Sibility
Innovation
"'mnwork
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COMMUNITY PARTNERSH!P PROGRAM
CP2 GRANT
COMPETITIVE APPliCATION
For further information contact:
City of Dubuque
Housing and Community Development Department
1805 Central
Dubuque, IA 52001
563-589-4239
NOTE: The application is available in computerized 'Nord format. Format for two-sided copy.
You may request bye-mail at atauke/ã)citvofdubuaue.ora
1. Applicant's legal name and federallD 5. Type of organization (enter-public or private
Number non-profit, private for profit or specify if other)
2. Applicant's Mailing Address 6. Your organization's CP2 Program
Coordinator
(responsible for daily operations)
Telephone:
Fax:
E-mail:
3, Program Name (if different from line 1)
4. Organization Executive Director or equivalent 7. Fiscal Contact Person
Telephone: Telephone:
Fax: Fax:
E-Mail: E-mail:
COMMUNITY PARTNERSHIP PROGRAM (CP2)
COMPETITIVE APPLICATION
COVER SHEET
FYO1 Budget Summary - from budget pages
DATE STAMP
Office Use
Total CP2 Project CP2 Grant Applicant
Costs ($50,000 max) Match
QUESTIONS YES NO
a. Will the project cause direct displacement of any resident or business? '
b. Will the project cause the demolition of any structures?
c. Will the project result in a new service?
d. Will the project result in increased benefits (expand a service)?
e. Will the project result in new faCilities?
f. Is the project a construction project?
g. Is the project in a historic district?
2
ASSURANCES
I hereby certify that, to the best of my knowledge, all of the information contained in the Application is true and
correct. I understand that the Community Development Advisory Commission and the Dubuque City Council
reserve the right to request modifications of this application during the process of contract negotiation and, as
finally approved by the Commission Development Advisory Commission and the Dubuque City Council, the
Application shall serve as the organization's work plan and become part of the Contract with the City of
Dubuque.
Also the Applicant certifies:
1. agreement to submit further documents as required by the City of Dubuque to determine project and
organization eligibility; and
2. agreement to submit to the City of Dubuque quarterly accomplishment activity reports; and
3. agreement to maintain any other specific records, as may be determined necessary by the City of
Dubuque, to the overall evaluation of the project; and
4. agreement that construction projects will follow the Davis-Bacon Act and historic preservation
requirements, if applicable; and
5. agreement that funds for construction projects will be repaid per schedule outlined in the contract, if
the facility discontinues benefit to low and moderate income persons within a 10 year period following
completion of the project; and
6. agreement that the matching funds and/or in-kind match described and committed in this application
are, or will be, eligible and available for the purpose described; and
7. agreement that the application has been reviewed and approved by the applicant's Board of
Directors (or equivalent) prior to submission; and
8. agreement that no costs incurred for the program prior to authorization by the City of Dubuque,
Housing and Community Development Department shall be reimbursable and that any funds not spent
during the contract period will be forfeited.
Date
Signature - Certifying Agency Representative
Title
Typed Name
NOTE: PLEASE ENSURE THAT ONLY AUTHORIZED PERSON SIGNS APPLICATION
3
SECTION 1. PROJECT DESCRIPTION -Instructions
Describe your proposed project in detail. Include activities of staff and contractors. This section is the core of
your proposal and should paint a picture of the project. Also, identify the Priority Need areas that are the
primary focus of the project.
Priority 1:
Neighborhood preservation
Child Care
Education and training
Elderly
Youth
Priority 2:
Transportation
Recreation
Jobs
Housing
Handicap accessibility
Priority 3:
Slum and blight
ûrganizational development and technical assistance
Public relations and communication
Note: Projects must meet funding guidelines and also address a priority need, Those addressing a need under
Priority 1 are favored above projects addressing a Priority 2 and Priority 3 need (see score sheet). There are
no further definitions regarding the priority needs. The applicant may be creative in developing a project to
address the need area.
For All Projects:
-Discuss how the project addresses the primary priority need listed above and discuss any other needs
the project may address.
-Discuss the reasons this project was developed and how input from the target population was received.
-Discuss the reasons for your project design including any input from persons with low and moderate
incomes, persons with disabilities, andlor persons who are elderly who were engaged in the
development of this proposal.
-Discuss who will benefit from the proposed project and how they will be benefited.
-Discuss h.ow your project will be evaluated. (How will you know the program is effective, successful and
has resulted in the intended impact?), including how your organization will document low and moderate
income persons benefit or elimination of slum and blight, if applicable.
For Service Projects:
-Describe activities or services to be provided directly to recipients and all staff as part of the CP2
project.
-Describe how low/moderate income persons will be served by your project, including those who wiil be
targeted to receive project services and how recipients will be recruited for project services.
-Describe how collaborators, partners and contractors will be included in this project.
The activities should reflect and address the priority needs you will be impacting and how the goals to be
developed in Sections 2 will relate to the CP2 activities described in this section. Be sure to thoroughly
describe processes that are referenced in the goals section.
Note: Purchase of equipment can only be included as part of the service being provided. Example, a CP2 grant
for a computer training program could include the purchase of computers, but computers alone would not be
a!lo;ved.
4
For Construction Projects '
'Describe the activities that will be undertaken and the steps to be completed to arrive at the completed
project (or portion of the project CP2 is supporting): For example: remodeling to create a handicap
accessible bathroom includes the steps of demolition, plumbing and electrical work, carpentry and
painting, purchase of fixtures as well as inspection.
.Discuss who will be doing each step and the selection process for contractors. Also provide details
describing any sub-contractors, the method for obtaining sub-contractors and amounts each sub-
contractor is to be paid.
Note: The Davis Bacon prevailing wage requirements will apply to labor costs for construction projects over
$2000. Competitive bidding and all applicable construction project documentation to comply with the Davis-
Bacon Act will be required. This law requires that if volunteer labor is used on the project, all the labor must be
volunteer. Please contact the Community Development Specialist at 589-4239 prior to submitting your
application to discuss this construction project requirement.
Note: Construction projects in the historicai districts often entail the completion of a 106 Review to ensure work
conforms to district requirements. These requirements may result in unanticipated construction costs. Please
consult with staff prior to developing your plan and budget.
To assist your preparation of this application, the following City Council Goals and Priorities should be
considered but will not affect the evaluation point system.
Dubuque 2008: Our Goals
High Priority
Telecommunications Strategy
Improved connectivity: Transportation and
telecommunications
Planned and managed growth
Diverse, strong Dubuque economy
Annexation: Policy and implementation
Riverfront Development Projects
Riverfront Developed
Partnering for a better Dubuque
Federal Strategy
Five Flags: Evaluation
Budget: Service Inventory, Cost of Services, Tax
Rate
Top Priority
Southwest Arterial
Carryover Priority 2002-2004
Stormwater Projects
Downtown Master Plan
Street Projects
Zoning Ordinance Update
Erosion Control Policy and Strategy
5
. SECTION 1. PROJECT DESCRIPTION (Limit to one additional page)
Be sure to address all questions
6
SECTION 2. MEASURABLE OUTCOMES. (Limit to one additional page)
Develop measurable outcomes which relate to the CP2 project activities or services to be provided and
include the time frame for completion of each of these steps. These listed activities or services should
relate to the project description as well as specific tasks performed in or by your project. Major
activities would include the steps to program start-up and actual project activities, completion time, and
activity outcome
Project Activities or Services Time Frame Proposed Outcome
Example:
Volunteers recruited and trained By 8115101 20 volunteers ready to serve
I
TH!S FORMAT REFLECTS THE FORMAT FOR REPORTING PROGRESS on the QUARTERLY
REPORT. Goal accomplishments are to be reported quarterly to the Housing and Community
Development Department.
7
SECTION 3. ORGANIZATIONAL EXPERIENCE AND STAFF CAPACITY -Instructions
For All Projects:
-Discuss the experience your organization (or consortium) has in interacting with or providing
and offering services to famìlies with low and moderate income, persons who are elderly and/or
persons with disabìlities (your target population). A listing of the programs and services
currently offered would be helpful, but not necessary.
-Describe the fiscal strength of your organization including the total organizational budget.
-Describe the organization's grant management experience and project implementation
experience.
-Discuss grant director's and/or project coordinator's background specifically related to offering
and administering programs to families with low and/or moderate income, persons who are
elderly and/or persons with disabìlities. Background and experience related to accessibìlity for
persons with disabìlities is also of interest as it relates to your project.
-Address the applicant's capacity and experience, including fiscal accountabìlity, to carry out the
proposed project. If this is a group application is for a group, address the capacity and
experience of the partners.
-Discuss the plans for ongoing project continuation. If this is an innovative service project,
discuss the funding avenues the organization has tried prior to making this application for CP2,
the avenues the organization will explore for ensuring ongoing support and what fund-raising
efforts will be considered.
-After the CP2 funding ends, what is the proposed future for the program?
-How will this project become self-sustaining or not need continued support?
For CONSTRUCTION PROJECTS:
In addressing capacity and experience, discuss past construction management or construction
experience with emphasis on the applicant or partner who will be overseeing the construction project.
For SERVICE PROJECTS:
In addressing capacity and experience discuss past human service delivery experience with emphasis
on the applicant. Also discuss the past experience providing service similar to those proposed and to
the target population proposed. Listing numbers served and past outcomes indicating the strength of
your current efforts would be helpful.
SECTION 3. ORGANIZATIONAL EXPERIENCE AND STAFF CAPACITY
(Limit to one additional page)
9
SECTION 4. PROPOSED TOTAL PROJECT BUDGET - Instructions
EXPLANATION OF COLUMN HEADINGS
A. Total CP2 Project Costs: The total costs associated with the implementation of your project.
Include CP2 funds, matching funds and in-kind match committed to the CP2 Contract. Your total
project costs will then include all costs of providing the activities described in your application.
B. CP2 Funds: Funds you are requesting from the City of Dubuque to implement your CP2 project.
C. Matching Funds Committed: Cash funds provided through the applicant to the operations of the
CP2 project. These funds must be expended in the CP2 project and are expected to be committed for
the entirety of the project.
D. Matching In-Kind Committed: Resources provided to the CP2 project that are not in cash. These
may be volunteer hours (valued at $7 per hour), in -kind professional services (valued at regular pay
rate), costs, supplies, office support, and supervisory time, for example. Davis-Bacon regulations
require that if construction projects involve volunteer labor, the entire project must be entirely
volunteer construction labor.
For-Profit Organizations: Must provide 50% of the total project costs in cash as match.
Non-Profit Organizations: Must provide a commitment of cash or in-kind match of 25% of total
project costs in the first year of operation. Current Projects: If you are applying to continue a currently
funded CP2 project, your match requirements are 40% of total project costs in year two.
CP2 funds cannot be used to replace current local, state or federal funds.
COST CATEGORY EXPLANATION
Each cost figure is to be allocated to a heading as noted above. The (*) asterisk following some
headings indicates that additional budget information is to be provided on a page that follows, with the
same heading.
1. Administrative- costs of administering the program. These costs may be direct or indirect costs.
Indirect costs associated with administering the project must be consistent with the organization's cost
allocation plan or recognized federal indirect cost rate. Please attach a copy of your most recent
agreement, if it is not currently on file with the Housing and Community Development Department. If
administrative costs are allocated to the project by a method other than a federal indirect cost rate,
budget detail describing the costing method is expected.
2. Personnel (complete CP2 funded staff grids)
a. Salaries of staff
b. The entire cost of benefits associated with the salaries
3. Travel -cost associated with the program including in area and out of area travel.
4. Space/Utility -costs associated with housing your program and its services.
5. Equipment- larger purchases with a useful life of over 1 year. Grantees are expected to use
competitive procurement practices, see terms and conditions of award.
6. Contractors- are those who will provide specific services through a written agreement to complete
your project.
7. Other Subtotal a to g- other costs associated with the project. Please use the categories
provided. Use line g - other, to total any additional costs not categorized elsewhere, which could
include training and miscellaneous. Please note that payments made on behalf of recipients are to be
categorized as Third Party Payments, line 8.
Provide the total of lines a through g on line 7
8. Third Party Payments - are those made on behalf of recipients.
9. Total - of all numbered lines and the total of each column. Since line 7 includes lines a to g, do not
add twice.
10
SECTION 4. PROPOSED TOTAL PROJECT BUDGET (Limit to one additional page)
Match Funds Committed
A) Total CP2
Cost Category Project Costs B) CP2 Funds C) Cash Funds D) In-Kind
1) Administrative
2) Personnel: Salaries
2) Personnel: Benefits
3) Travel
4) Space/Utilities
5) Equipment
6) Contractors
OTHER
a. telephone
b. postage
c. publication/dues
d. audit
e. supplies/printing
f.
g. other
7) Subtotal a. to g.
8) Third Party Payments
9) Total (all numbered lines)
11
CP2 FUNDED STAFF (Limit to one additional page)
For each position in your project complete the grid with:
Position title: Provide your organization's title.
CP2 duties: In the space provided, give an overview of the duties performed for the CP2 project or a short
position description.
Enter the ratio of Full Time Equivalent (40 hours) the person performs duties for the CP2
project. This is their actual time in the program. e.g. a person working 20 hours weekly is a .5
HE.
Please make sure the Review Committee can determine the exact number of recipients
planned to be served by each staff member, if appropriate.
CP2 FTE:
HINT:
Describe the CP2 funded position duties specifically for the CP2 project and minimum qualifications for each
position title needed to operate the CP2 project.
Position Title: .
CP2 Duties .
CP2 FTE
Position Title
CP2 Duties
CP2 FTE .
Position Title
CP2 Duties
CP2 FTE
Position Title
CP2 Duties
CP2 HE
Position Titie
CP2 Duties
CP2 FTE
I I
Position Title
CP2 Duties
CP2 HE II
II
12
MATCH DETAIL (Limit to one additional page)
For the columns provided, list each source of cash or in-kind match and enter the amount to be allocated. In
the Source of Match column include if the funds are cash donations, grant funds, county tax dollars, state
funds, federal funds, or the source of non-cash items. Exact detail is expected. Please provide enough
information for the Review Committee to determine if the funds are available for use in the CP2 project.
Example: 120 volunteers tutors at 2 hours for52 weeks at $7.00. DRA grant $400.00 cash for art projects.
Volunteers
If a volunteer is performing tasks witlrin their nonnal trade or profession, the value of the labor performed for the project
is allowed to reflect the volunteer's nonna] professional rate of pay (not including benefits). If a volunteer is performing
tasks outside of their normal trade or profession, the value of the labor perfonned for the project is $7.00 per hour.
SOURCE Total Match
Committed C) Cash Funds D) In-Kind
A)
B)
r.\
-, I I
D)
Total
13
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COMMUNITY PARTNERSHIP PROGRAM
CP2. GRANT
GUIDELINES/APPENDIX
Cp2 Requirements
Community Development Block Grant (CDBG)
HUD Directives
Income Guidelines
Definitions
Tenns and Conditions of Award
Review Sheet
For further information contact:
City qj"Dubuque
Housing and Community Development Department
1805 Central
Dubuque, IA 52001
(319) 589-4239
NOTE:
The application is available in computerized \Vord format. You may request
the form bye-mail to atauke@cityofdubuque.org
F,\U =\A T AL'Y..E\CP2\A¡>¡ili","",,\"y2¡;aidefu><s~doo
COMMIJl'ITTY PARTJ'-~ERSF~TP PROGRAM (CP2.) GRIL.l\,lT
ELïGIBILu r CRiTERIA:
CP2 funds are for organizations, programs or facilities operating within the City limits of the City of
Dubuque, Iowa. Only one application per organization may be submitted per year. Grants are for 1 year.
Service projects may apply for an additional year offunding, but OlÙY a small amount offunds will be targeted
to continue projects.
FUNDING PRIORITIES:
Community Partnership Program funds are awarded on a competitive basis to projects which benefit the
community's low- and moderate-income population, address the problems of slum and blight, improve the
plight of the homeless, and/or provide handicap accessibility to private and public facilities.
Innovative pilot projects, projects which support neighborhood efforts, and projects which address the
priority needs identified in the City's Annual Action Plan for the use ofHUD CDBG funds are favored.
It is strongly suggested that applicants involve citizens, and/or the recipient population in project design and
in ongoing implementation/oversight.
NOTE: CP2 funds may not be used to supplant ongoing funding streams.
ELIGffiLE ACTIVITIES:
Community Partnership Program funds may be expended, in support of project activities, on the following:
1. Acquisition in whole or in part by purchase, long-term lease or otherwise of real property;
2. Acquisition, construction, reconstruction or rehabilitation and/or installation of public facilities and
improvements;
3.
Removal of material and architectural barriers which restrict the mobility and accessibility of elderly
and har1<licapped persons to buildings, facilities and improvements;
Costs related to the provision of project services' including, but not limited to, labor, supplies ¡md
materials.
4.
F=ds requested for the prm1sion of services must be either for a new service or represent an increase
in the level of service above that which was provided in the 12 months prior to submission of the
application.
INELIGffiLE ACTIVITIES:
Funds shall not be used for the replacement of existing or available local, state or federal funds or ongoing
operating expenses of an organization.
MATCH REQUIREMENTS:
Non-profit organizations must provide a 25% of total project costs as a match in the first year, which may be
cash or in-kind. Organizations seeking continued CP2 funding must provide 40% match in the second year of
service. Volunteer time is valued at $7.00 per hour.
For-profit organizations must provide a 50% cash match.
FUNDING ALLOCATION:
The Community Partnership Program was created by the City of Dubuque as part afits Annual Plan far t.l¡e
use the City's Community Development Block Grant (CDBG) entitlement funds ITom the U. S. Department of
Housing and Urban Development. As such, recipients will be required to follow BUD directives, as weE as
state and local rules.
2
FUNDING PERIOD and FUNDING LEVELS:
Develop your application based on a 12 month period, beginning July, 2004 and ending June so, 2005. The
minimum cp2 award is $5,000, the maximum $50,000 per fiscal year.
TERMS AND CONDITIONS OF AWARD:
Recipients will be expected to comply with all applicable local, state and federal guidelines, laws and
regulations.
Submission requirements:
SUBMIT:
An original completed and signed application
One copy of the organization's by-laws, articles of incorporation and listing of current board members
Nine copies of the completed application
Mali or hand deliver by 4:S0 p.m. Friday March 26th to:
Housing and Community Development Department
1805 Central
Dubuque, IA 52001
No faxed applications wül be accepted.
One submission per granting period per organization is allowed.
PROPOSAL SELECTION AND NEGOTIATION:
Applications are due in the office of the Housing and Community Development Department by 4:S0 p.m.
on March 26 2004. The Grant Review Committee will review eligible applications and make
recommendations for funding. The Community Development Advisory Commission will review and
forward funding recommendations to the City Council for final approval in June.
The Community Development Advisory Commission and the City Council reserve the right to reject any and
all proposals and to consider the quality and utility of proposals in comparison to other proposals and in
relation to funding limits. The Community Development Advisory Commission reserves the right to request
modifications of plans during the process of contract negotiation.
EXPECTATIONS OF GIL<\.NTEES:
Grantees are expected to fulfill contractual obligations. The Goals and Time Table listed in the application
will become the project work plan and part of the Contract with the City of Dubuque. Changes to the work
plan are changes to the Contract and must be approved by the Community Development Advisory
Commission. Substantial changes to the Contract must also be approved by the City Council.
CONTACT:
Aggie Tauke, Housing and Community Development Department, City of Dubuque, 1805 Central, Dubuque,
IA 52001, (563) 589-4239 or atauke@citvofdubuque.org
rrlE NATIONAL OBJECTIVES
OF
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
To participate in the Community Partnership Program, applications must provide specific goals for accomplishment, and
provide a sound basis for determination of compliance, with one ofthe following national objecti';'es - benefit to low and
moderate income or the elimination and prevention of slum and blight - as determined by the U.S. Department of Housing
and Urban Development (HUD). Projects of a speculative nature, or those in which the end result cannot be determined
will not be considered as eligible for funding under the Community Partnership Program (CP2).
NOTE: The proposed project or activity must be either a new service or represent a quantifiable increase in the level of
service above that which has been provided in the twelve (12) calendar months prior to the submission ofthe application.
NATIONAL OBJECTIVE: BENEFIT TO LOW AND MODERATE INCOME
To satisfy the national objective oflow and moderate income benefit, proposed Community Partnership Program projects
must clearly demonstrate that they benefit low and moderate income persons, families or households either directly,
through area wide benèfit, and/or through services provided to a limited clientele. A definition oflow and moderate income
persons, families, and households as established by HUD is contained herein.
Direct Benefit
These types of projects provide a direct benefit to individuals, families, or households determined to be oflow or moderate
income means.
To qualifY under this nationaI objective, the application must. demonstrate the economic and demographic characteristics of
those persons, families 61' households that benefit ITom the proposed project. The applicant shall determine and inc1ude in
the appIication the number of persons or families that benefit from the project and verily that a minimum of 51 % percent of
such persons or families are low and moderate income as defined by HUD. (See grid, Section 1 Proposal Summary-
Competitive AppIication.)
Area Benefit
These types of projects provide a benefit to or are available to alI residents of an area regardless of income.
To qualify under this national objective, the applicatiòn must delineate the entire area that is or shall be served by the
project through the estabIishment of clear boundaries. The applicant shall determine and include in the application the
number of persons or famiIies residing in the service area, and verify that a minimum of 51 % percent of such persons or
families are low and moderate income as defmed by HUD. (See grid, Section 1 Proposal Summary - Competitive
Application.)
Ifaàdressing an area benefit, a map of the area is to be included in the applicatíüi1.
Limited ClienteIe Proiect
A project to be funded under this heading must provide a benefit to a specific clienteIe, at Ieast 51% of whom are low and
moderate income.
The following groups are presumed to meet this criterion:
1) àbused children
2) battered spouses
s) elderIy persons
4) handicapped persons
5) homeIess persons
6) ilJiterate persons
NATIONAL OBJECTIVE: ELIMINATION OF SLUM AND BLIGHT
To satisfy this national objective proposed Community Partnership Program projects must clearly demonstrate that they
are directed towards the e]imination of s]um and bJight, the prevention ofbJighting influences and/or the deterioration of
property and neighborhood and community faci]ities, either on an area or spot basis through activities including, but not
Jimited to:
1)
the e1imination of conditions which are detrimenta] to health, safety, and the pubJic welfare:
2)
the conservation and expansion ofthe community's housing stock in order to Plovide a decent home and a
suitab]e living environment for all persons:
S)
a more rational utilization o[]and and other natural resources and the better aITangement of residential,
commercial, industrial, recreational, and other needed activity centers: or
1»
the restoration and preservation of properties of special value for historic, architectural, or aesthetic reasons.
A definition of slum and blight for purposes of the Community Partnership Program is. contained herein.
Area Basis
Activities will be considered to aid in the prevention or eJimination of slum and blight on an area basis if the area, as
delineated by the Applicant, meets the definition of slum or b]ighted area as defined herein.
The Applicant must demonstrate that throughout the area there is a substantial number of deteriorating or deteriorated
buildings or that the public improvements in the area are in a general state of deterioration.
The proposed project must address one or more of 10 he conditions which contributed to the deterioration of the area.
Jf ad<4'essing an area benefit, a map of the area is to be included in the application.
Spot Basis
Activities wilJ'be considered to aid in the prevention or elinlination of slum and b]ight on a spot basis if the proposed project
e]inlinates specific conditions of b]ight or physical decay and is not ]ocated within' a slum or b]ighted area.
Eligib]e activities include acquisition, clearance, relocation, historic preservation and bui1ding rehabilitation.
DEFINITIONS
DEEThTIiON OF LOW A1~"D MODERATE IN'CO1\Œ
An so% Median Income person, family or househo]d has a total income which is between 0 and thirty (so) percent of the
median income, adjusted for size, of the metropo]itan area.
A '\Te", Low Income person, fan:U1y, or househo]d has a total income which falls between thirty (SO) and fifty (So) percent of
the median income, adjusted for size, of the metropoJitan area.
A Low Incomp person or family has a total income which falls between the fifty (So) percent and eighty (80) percent median
for the area, adjusted for size.
5
The maximum income limits as of April 1, 2003 for the Dubuque Metropolitan Area are as follows:
Maximum Annual Income
Family Size Low Very Low 30% Median
income Income Income
1 $11,600 $19,300 $30,900
2 $13,250 $22,100 $35,350
3 $14,900 $24,850 $39,750
4 $16,550 $27,600 $44,150
5 $17,900 $29,800 $47,700
6 $19,200 $32,000 51,250
7 $20,550 $34,200 54,750
8 or more $21,850 $36,450 $58,300
DEFINITION OF SLUM AND BLIGHT
A SLUI\1 is an area in which there is a predominance of buildings or improvements whether residential or nonresidential in
nature, which: by reason of dilapidation, deterioration, age or obsolescence; by reason of inadequate provision for
ventilation,light, air, sanitation, or open spaces; by reason of high density of population and overcrowding; by reason ofthe
existence of conditions which endanger life or property by fire and other causes; or which by any combination of such
factors, is conducive to ill health, transmission of disease, infant mortality, juvenile delinquency or crime, and which is
detrimental to the public health, safety, morals or welfare of the community.
BLIGHT or BLIGHTING CONDITIONS describes aI1area within which there has been determined to be the presence of a
substantial number of deteriorated or deteriorating structures; a defective or inadequate streetlayout; faulty lot layouts in
relation to the size, adequacy, accessibility, or usefulness of the lots; unsanitary or unsafe conditions; the deterioration of site
or otl1er improvements; a diversity of 0""1ership, tax, or special assessment delinquencies exceeding the fair value of the
land; .defective or unusual conditions of title; or the existence of conditions which endanger life or property by fire and otl1er
causes; or any combination of these factors which substantially impairs or arrests the sound growth of the community,
retards the provision of housing accommodations, or constitutes aI1 economic or social liability and is a menace to the public
health, safety, or welfare of the community in its present condition and use.
TERMS AND CONDITIONS OF A W AID
Once selected, Community Partnership Program recipients will be expected to comply with all statutes, executive orders,
and regulations oftl1e federal government of the United States of America. Community Development Block GraI1t
regulations are set forth in Part 570.200 of Title 24 of the Code of Federal Regulations.
Additional information regarding said regulations and executive orders is available from the office ofthe Community and
Economic Development Department, Second Floor, City Hall, 50 West 13th Street, Dubuque, Iowa, 5200 I, phone 319-589-
4393.
The following is a brief review of the general tenns and conditions of award aI1d wiJ] be applied equally to all program
recipients.
Fxpcuti('11 of Agreement
6
All projects wiB be undertaken pursuant to a written SubrecÍoient A2:reement ("the Agreement") executed between
the City of Dubuque and the Recipient.
Said Agreement shaJI be executed by the RecÍpient within sixty (60) days ofthe award. Failure to do so may result
in the 10M offunding.
Amendment of Agreement
The City of Dubuque reserves the right to amend said Agreement upon notification by the Recipient that it is
unable to perform its obligations as set forth in the Agreement. Requested amendments shaJI be reviewed and
approved by the City Council ofthe City of Dubuque, Iowa.
Proiect Expenditures
Any expenditures or obligations incurred by applicants prior to the signing of the Agreement will be considered
ineligible costs of the project and shall not be reimbursed by the City of Dubuque.
All expenditures or obligations must to approved by the Community and Economic Dev~lopment Department prior
to the disbursement offunds. Eligible expenditures are set forth in the Code of Federal Regulations, Title 24, Part
507.201 sections (a),(c),(e) and (k).
A maximum of25% of the grant may be paid in advance to the grantee based on the minimum amount needed and
timed to be in accordance with the actuaJ, immediate cash requirements of the organizationin carrying out the
purpose of the approved projeèt. Future reimbursement by the City wilJ be based on submittal of documentation of
actual expenditures, induding the grantee's billing invoices that relate expenses being billed to budgeted expenses
and should include expenditure of the cash advance. Payment of the finaJ 25% of the grant wj]] only be provided
when the clair.1 for reimbursement is accompanied by à progress report and documentation of all related matching
funds.
Project Period
Unless specificaJly authorized by the approved agreement:
All projects must be initiated by September 1st
Expenditures will be based upon the schedule outlined in the grant goals. In cases where expenditures are
not made as expected or less than twenty-five percent (25%) of the grant ~s expended by November seth,
the Community Development Advisory Commission will review the circumstarices causing the delay. The
Commission may terminate contracts with grantees determined not to be progressing in completing project
goals and activities.
NOTE: Grantees not making expected progress may be affecting futUJ'€ opportunities for contracting under the
CP2 program. All projects must be completed by June 80th.
Administration and Reporting-
Recipient shall administer their projects in conformance with the regulations, policies, guidelines and requirements
of Part 570.502 of Title 24 of the Code of Federal Regulations.
Accounting records must be maintained on a cash or accrual basis. Such records shall identify the source and
application of aJl income and expenses to the project. The records shall contain information pertaining to grant
awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays and income.
RecÍpient shall also obtain and maintain records regarding the economic and demographic characteristics of persons
served by the project and submit reports as required by the City of Dubuque. All records shall be maintained for
not less than three (3) years following the close out of the project.
Nonprofit corporations shall comply with OMB Circular A-1SS of the C.ode of Federa1 Regulations. This document
provides guidelines for bidding, cost reasonableness, and the eligibiJity of specific expenditures.
Authorized representatives of the City of Dubuque, the Comptrol1er General of the United States, and the U.S.
Department of Housing and Urban Development shall be provided access at any reasonable time, to any portion of
the facilities assisted through the project to conduct on-site reviews, examine personnel and employment records,
financial records, records regarding the economic and demographic characteristics of beneficiaries, and to conduct
any other procedures or practices to assure the recipients compliance with the Agreement a.'1d applicable federal
regulations.
Subcontract Restrictions
Recipient will not be allowed to subcontract all or any portion of the approved project.
Program Income
Recipient may retain program income received prior to the close out of the project, provided that such income shall
be treated as Community Partnership Program funds. Program income does not include proceeds from fund
raising activities; gross income generated by the Recipient through activities not directly associated with the
project; and that percentage of program income generated by the project which would be proportionately
attributable to the investment oHunds other than Community Partnership Program monies.
Audits
All funded projects shall be audited, at tlle Recipient's expense, by an independent auditor selected by Recipient.
Audits shall conform to the generally accepted governmental auditing standards covering financial and compliance
audits and shall be provided within three (s) months following the close of the Recipient's fiscal year.
Please note that nonprofit organizations shall comply with OMB Circular A-133 and may undertake and provide a
grant audit upon completion of the project.
Separation of Church and State
Recipients of Community Partnership Progra.'1l funds must agree that they will not discriminate against any person
in the provision of employment or services on the basis of religion; and that they will not engage in religious
instruction, cowlseling, proselytizing services, or exert any other religious influence in the provision of public
services financed by or made possible through the allocation of Community Partnership Progra.>n funds.
Religious or secular organizations should discuss their proposed project with the City of Dubuque at an early stage
in the application process.
Equal Op,portunitv
The Community Partnership Program as well as each individual project is subject to Executive Order 11246, as
amended; Title VI of the Civil Rights Act of 1974; Title VIII of the Civil Rights Act of 1968; Executive Order
1 I06S, as amended, the Age Discrimination Act of 1975, as amended; and Section 504 oftlle Rehabilitation Act of
1975, as amended.
No person shall, on the grounds ofrace, color, religion, sex, age, handicap or national origin, be excluded ITom
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity financed
witl1 Communit:'j Partnership Program funds.
Recipients will not be permitted to discriminate against any employee or job applicant based on race, color, religion,
sex, age, handicap or national origin (except where discrimination is explicitly permitted by law) in recruiting;
testing; employment or recall; upgrading; demotion; transfer; layoff or termination; rates of payor other forms of
compensation; selection for training, includipg apprenticeship; job assignment or classification; leaves of absence,
sick leave or any other leave; provision offringe benefits; participation in employer sponsored activities, including
social or recreational programs; or any other term, condition or privilege of employment. Recipients will also be
required to take aff¡rmative action to promote equal employment opportunity in filling any project related positions
which may become available during the grant period.
Purchase of Goods and Sen'ices
Recipients ,,@ be expected to use competitive procurement practices for the purchasing of goods and services under
any Community Partnership Program funded project. Recipients will be required to take affirmative action to
assure that minority owned and female owned businesses are afforded an opportunity to bid on work to be
subcontracted through the project. Recipients shail also undertake special efforts to procure goods and services
from small businesses located in the project area.
Labor Standards Requirements
Recipients must comply with all federal labor standards and wage rate requirements applicable to the Community
Partnership Progranl.
Eaèh contract in excess of $2,000 for the construction, alteration, improvement or repair of any public facility or
real property (exclusive of residential structures containing fewer than eight dwelling units), which is financed in
whole or in part with Community Partnership Program funds is subject to the requirements of the Davis-Bacon Act.
All laborers and mechanics employed or working upon the site of work (including volunteers) must be paid
unconditionally and not less than once a week wages and fringe benefits computed at not less than the rates
established by the Secretary ofthe U.S. Departnlent of Labor.
Contracts in excess of $2,000 for the furnishing and installation of equipment is exempt from the Davis-Bacon
requirements if the cost to install such equipment does not exceed thirteen (13) percent of its cost.
Conflict ofInterest
No officer, member of the governing body, employee or agent or an applicant; no elected official. of the City of
Dubuque City Council, nor any employee, agent or member of any board or commission of the City of Dubuque
which exercises direction over Community Partnership Program funds; no member or delegate to Congress of the
United States; nor any other persons or public officials who exercise any functions or responsibilities with respect to
CoIIJlllunity Partnership Programܡnded projects, or who are in a position to participate in a decision making
process or gain inside information with regard to the allocation or use of Community Pa¡1:nership Program funds,
shall obtain a personal or financial interest or benefit from any funded project, or have any interest in any contract.
subcontract or agreement wj¡h respect thereto, or the proceeds thereunder, either for themselves or those with
whom they possess a family or business relationship, during their tenure or for one year thereafter.
Upon written request of the City of Dubuque, the u.S. Department of Housing and Urban Development may grant,
on a case by case basis. an exception to the conflict of interest provisions when it determines that such exception
wiil serve to further the purposes of the Act and the effective and efficient administration of the proposed project.
This conflict of interest provision does not preclude the use of Community Partnership Program funds to pay
salaries and benefits of employees, consultants, contractors and subcontractors perfornling necessary work and
services on the proposed project.
For additional information on the TERMS AND CONDmONS OF AWARD, please contact the Community and
Economic Development DepaI'tnlent at 563-589-4239.
Y, \ U ,ecs \A T A UIŒ\CP'\Application \cp'guideEne,.doc
CP2. COMPETITIVE APPLICATION REVIEW COVER SHEET
Applicant
Application signed-
Budget math correct-
Articles oflncorporation and By-laws attached -
HUD Matrix code
Is project eligible? -
Non- Located ill National Eligible Historic Required match
religious Dubuque? objective? Activity Provided?
? District?
Type
11m or sib
CP2 funds in past?
If yes, how much for what, when?
Staff comments:
SUMMARY SECTION FOR REVIEWER@S OVERALL COMMENTS
Total points awarded by this reviewer vs. 100
Summary of points of strength:
Summary of points of concern:
Proposed action for Committee to consider regarding the appJication:
Request program make a personal presentation?
Suggested JeveJ offunding
Approval
Approval with staff empowered to cJariry some issues
Committee to re-read after applicant responds to concerns
Do not approve for any amount of funds
Review na_1Ile
Date
10
Ap])licant ---.-
CP2 COMPETITIVE APPLICATION REVIEW SHEET - page one
Application Component
Points
awarded
Review comments
Seotlon t. Pro.teet It.scrlptlon
Maximum 40 points
Degree provides a clear description of the project
Degree project activities will produce desired results
Degree engaged citizens, low and moderate income
persons or P('l'sons with disabilltiell in designing
project
Degree project reflects strong planning and is doable
Priority Need Addressed
Need area I - 15 points
Need area 2 -10 points
Need area 3 - 5 points
Degree provides satisfactory explanation of the
impact the project will have On priority needs
Degree project will have an impact
Degree has wide impact on a large percentage of
. persons OR thoronghly addresses the needs of
a smaller perœntage of persons
Seetlon 2. Measurable Steps and Ontcomes
Maximum 20 points
Degree major project activities/services are clearly defined
Degree the proposed time frames are realistic lind/or
reflect timely implementation of activities/services
Degree ootcomes are measurable and cost-effective
11
Applicaut --
CP,,- COMPETITIVB APPLICATION RBVIBW SHBBT - pagc two
Application Component
Section 3. Organlznûonal Experience nud Staff Capacity
Maximum 20 points
Degree demoustrates organizational and fiscal
experience/capacity to manage a grant and implement the
plan
Degree demonstrates experience with target population
Degree staff have Imowledge/capacity/qualifications to
implement plan
Degree of confidence instilled that applicant can
complete the project
Degree project will become self-sustaining or will not
need continued support
Degree applicant has a plan for promoting the project
for continued funding ITomother sources
Section 4. Budget
Up to 20 points
Bndget
Degree overall budget is adequate to implement plan
Degree costs appear reasonable
Degree contractors (if any) appear consistent with plan
Staff Degree s1affhave adequate time to perform duties as
outlined (other duties of staff do not interfere with project)
and implement the plan, duties and qualificatious are
appropriate to project piau '
Sonrces offnnds
Degree to which match resourceS appear available and
appropriate to overall plan
1--
,-
Overnll Comments
-
Points
awarded
x~:~.rJ'Jnts
Recllmmendation
12
Review comments
COMMUNITY PA.:.RTNERSFJP PROGRAM (CP2
EV ALUA TION AND SELECTION OF APPLICA'DON FOR FUNDING
Applications received by the established deadline shall be reviewed by the City Manager and/or his or her
designee(s) and the Community Development Advisory Commission in accordance with the following
established procedures.
1.
Applications will be screened to detennine if the application is materially complete and if the applicant
and activity proposed is eligible pursuant to all applicable program requirements and federal CDBG
regulations. Incomplete applications will not be considered, and applicants will be so notified in
writing.
2.
All complete and eligible applications shall be reviewed by the City Manager and/or his or her
designee(s). Applicants may be required to provide written clarification. The City reserves the right
to request oral presentations by one or more of the applicants.
Each application will be reviewed using a Review Sheet. Review sheets with scoring priorities will be
made available at the time the application is made available. Applicants may request to see completed
review sheets once awards have been announced.
s.
The City's Community Development Advisory Commission will make their recommendation for
fimding to the City Council. In recommending funding, the Commission may recommend that the
project receive less than the amount requested: Applicants may be asked to make a brief presentation
to the Commission and be available to answer any questions that they may have.
4.
The City Manager will submit a recommendation, along wit,'-¡ the Community Development Advisory
Commission's recommendation, to the Dubuque City Council for consideration.
The Community Development Advisory Commission and the Dubuque City Council reserve the
right to reject any and all proposals and to consider the quality and utility ofproposaJs in
comparison to other proposals and in relation to funding limits. The Community Development
Advisory Commission reserves the right to request modifications of plans during the process of
contract negotiation.
o.
Community Partnership Program funds shall be awarded by the City Council. The City Council has
final approval authority.
6.
Organizations will be notified in writing of the approval or denial of any application.
NOTE: A Low/Moderate Income Area Map is available upon request.
F, \ Us.rs \A TA UKEICP21Appiication Icp2guidelines.doc
, ?
"~
Gty Manager's Office
City Hall
50 West 13th Street
Dubuque, Iowa 52001-4864
(563) 589-4110 office
(563) 589-4149 fax
ctymgr@cityofdubu que.org
D~
~<Ik-~
March 4, 2004
VIA FAX &
1ST CLASS MAIL
557-3124
Ms. Connie Walsh
Administrative Director
Tri-State Pregnancy Center
1725 Delhi Street
Dubuque, IA 52001-5934
Dear Ms. Walsh:
I received your March 1, 2004 letter requesting funding for the problem you are having
with your sewer lateral.
The City does have a program to assist low- and moderate-income residents with their
sewer problems. The only direct financial support the City provides not-for-profits is the
annual Purchase of Services process and the annual Community Partnership Program
(CP2). Your sewer problem does not fit within the Purchase of Service process or the
guidelines of the CP2 program.
I am sorry, but there is no City funding available for your situation.
Sincerely, , L. ¡¡ IL
fllvR.{ V:Y>]/ hL
Michael C. Van Milligen
City Manager
MCVM:jh
cc: Mayor Terry Duggan
Dubuque City Council
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
Sernœ
People
Integrity
Responsibility
I
lnnovati°4
Thmnwo,k