Minutes_Park and Recreation Commission 1 11 11PRESENT:
ABSENT:
OTHERS
MINUTES
APPROVED;
VOTE:
BOY SCOUT
REQUEST TO
WAIVE
ENTRANCE
FEE TO EAGLE
POINT PARK;
VOTE:
APPROVE
MANAGEMENT
AGREEMENT
FOR BUNKER
HILL GOLF
COURSE
WITH GMS,
INC.; VOTE:
PARK AND RECREATION COMMISSION MEETING
Tuesday, January 11, 2011
4:30 p.m., in the snack bar, Bunker Hill Golf Course
Tom Blocklinger, Paul Hoffmann, Karen Lyness and Mark Noble
Robert Blocker, Evelyn Nadeau and David Schlueter
Staff present: Marie Ware, Pat Prevenas, Bob Fritsch and Eileen Trimble
It was moved by Hoffmann, seconded by Lyness, to approve the minutes of the
December 14, 2010, meeting. The motion passed unanimously.
Andrew Morgan was present representing the Boy Scouts, asking to have the
entrance fee to Eagle Point Park waived for persons attending their pancake
breakfast on Mother's Day. This request is the same every year, and in exchange
for waiving the entrance fee, the scouts do a service project at Eagle Point Park.
It was moved l Blocklinger, seconded l Lyness, to waive the entrance fee to
Eagle Point Park on Mother's Dav, May 8th, for anyone attending the Boy Scout
pancake breakfast. The motion passed unanimously.
Recreation Division Manager Pat Prevenas reviewed the management agreement
for Bunker Hill Golf Course with GMS, Inc. It is pretty much the same as last year
with no pay increase. As in last year's contract, bonuses will be awarded based
upon staff hours not exceeding the following for each category during the 2011
season:
Assistant Golf Professional, 1,300 hours, $500 bonus
Pro Shop Attendant, 2,900 hours, $500 bonus
Concession Worker, 2,800 hours, $500 bonus
Total Seasonal Hours, 7,000 hours, $500 bonus
Bonuses will also be awarded based upon exceeding the following increased
revenue in golf operations: Snack Bar Revenue, exceed $185,500 goal, $900
bonus; Golf Cart Revenue, exceed $179,000 goal, $900 bonus; and a new one to
increase customer e-mail database to 600 address, $900 bonus.
Manager Prevenas said that of the six possible bonuses in 2010 the golf pro
received two.
It was moved l Hoffmann, seconded l Blocker to approve the management
agreement for Bunker Hill Golf Course with GMS, In The motion passed
unanimously.
continued
BUDGET
UPDATE
PARK
DIVISION
REPORT:
January 11, 2011, meeting
page two
Leisure Services Manager Marie Ware asked commissioners if they had any
questions on the Improvement Level requests or the Performance Measures that
had been e- mailed to them. She explained that the Performance Measurers have
been changed to better describe what the Leisure Services Department does as a
whole. They will be tweaked and improved each year.
Budget hearing with the City Council is February 17th and commissioners are
invited and encouraged to attend. Dinner is at 6:00 p.m. with presentation starting
at approximately 7:00 p.m.
Commissioners in general feel the public does not realize all what the department
does and how much they are responsible for. They asked if we could do a feature
article in the Telegraph Herald or do one of the videos on Channel 8 that would
highlight the department as a whole, showing how much we do all year round, not
just parks and classes in the summer. Commissioners encourage staff to find ways
to get the word out to the public.
Park Division Manager Bob Fritsch shared:
• Managers Ware and Fritsch and park foremen have been working on a Strategic
Operational Improvement Plan for the division — copy was e- mailed to
commissioners and a copy may be found as part of the original minutes. Mr.
Fritsch explained that staff has been looking at ways to improve efficiency and
rearrange jobs because a lot more native prairie and wetland acreage is going to
fall under the department to take care of. With the retirement of Eagle Point Park
Foreman Steve Ohnesorge, it seemed like a good opportunity to make some
changes in responsibilities. • Manager Ware is considering moving Mr. Fritsch's
office to the old park office by the greenhouse. This will allow for closer hands on
and direct communication with staff each day. • December has been challenging
but snow removal has gone pretty well. • Once ice rinks were established, flooders
switched to a 4:00 a.m. to noon work day. All the rinks are open and look good. •
Park Ranger is working four afternoons a week from 3:00 to 5:00 p.m. at the MCFC
tutoring and helping with programs.
RECREATION Recreation Division Manager Pat Prevenas shared:
DIVISION Six golf tee signs have been sold each. Received approval from City
• Si g g @ $600 h • R id pp y
Manager to enter into lease with Harris Motor Sports for golf carts for 2011 season
without going out to formal bids because they will give us 2010 model golf carts that
have been used for one year for the same price as last year; otherwise estimate
price would increase approximately $50 per cart. We are expanding from 50 to 60
carts. • Interviewing for FT program supervisor position; hope to select someone
by the end of January or early February. Mr. Prevenas said Jean Daoud has been
part-time since mid - February working 20 hours per week. She has done an
outstanding job adding new classes and coming up with neat ideas. • Live Healthy
Iowa will be offering free exercise classes at Prescott on Saturday mornings. •
Department is working with Mystique Ice Arena in offering ice skating classes and
Fido Fit to offer exercise classes with your pet. • Hempstead Pool diving boards
continued
BEE BRANCH
UPDATE:
Attest
January 11, 2011, meeting
page three
have been temporarily removed and will be replaced after the boys' swim season is
completed. When pool was remodeled the diving board standards were placed too
close to the diving blocks and the male athletes were hitting their arms on the
diving board when they were swimming. • Open gym programs have not had as
many kids as in the past - not sure why; lots of adults participating.
Manager Ware informed commissioners that at the last City Council meeting it was
recommended to change the channel in lower Bee Branch. The original route had
a section where there were poor soils and dirt would have to be removed and good
dirt brought in. The other option would be to purchase properties, narrow the
channel at certain area to avoid the poor soil areas and then widen the channel
where these new properties are.
Other items being discussed at Bee Branch meetings: • There was no public rest
room along route except at Comiskey so looking at possibly adding a rest room; •
possibly build a maintenance facility in the newly acquired area and some parking,
if project is within budget and funding is left over; • Manager Ware gave City
Manager best estimate of a construction project timeline as it related to
maintenance responsibilities so he could see when project sections will come
online. We requested one FT person in FY 2012 and two long term seasonal in FY
2013 as we pick up this and other natural and prairie areas.
Commissioners in general are concerned about how much maintenance time
department staff will need to maintain Bee Branch to high level, including
maintaining 600 trees and the mulch around them, mowing; added amount of
acreage for grass cutting, etc. They don't want to have to keep up this big beautiful
project at a very high level of maintenance at the expense of other department
areas. They feel with all the other areas that have been added to the department to
maintain and now this huge project; we need more staff and equipment.
Managers Ware and Fritsch said we are involved with the Upper Bee Branch
planning before the bid specifications are put out regarding types of trees,
landscaping, sustainability, native landscaping, etc., to review maintenance during
the planning stages.
ADJOURN; It was moved by Hoffmann, seconded by Lyness, that the meeting be adjourned at
VOTE: 5:40 p.m. The motion passed unanimously.
Chairperson