Central Avenue HMA Resurfacing Project ApprovalMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Central Avenue HMA Resurfacing Project, from 21st to 32nd Street
Iowa DOT Agreement No. 2011 -16 -079
Iowa DOT Project No. STPN -052 -2 (106)- -2J -31
DATE: January 28, 2011
City Engineer Gus Psihoyos recommends City Council approval for the Mayor to
execute the Iowa Department of Transportation Cooperative Agreement for Primary
Road Project for the Central Avenue HMA Resurfacing Project, from 21 to 32 Street.
Through the cooperative agreement, the Iowa DOT will be responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet
in each direction from roadway centerline) and the costs associated with the pedestrian
access curb ramps for pedestrian crossings along U.S. 52 (Central Avenue). The City
will be responsible for the costs associated with pavement rehabilitation of the parking
lanes and the costs of curb and sidewalk replacement, underground utility work,
pedestrian access curb ramps for pedestrian crossing along the side streets and
landscape restoration. All other associated costs, such as engineering design, contract
administration, construction engineering and inspection will be funded solely with City
funding.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Mic ael C. Van Milligen
Dubuque
bitril
All An tacnr
11111
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer / J
SUBJECT: Central Avenue HMA Resurfacing Project, from 21 to 32 Street
Iowa DOT Agreement No. 2011 -16 -079
Iowa DOT Project No. STPN -052 -2 (106)- -2J -31
DATE: January 26, 2011
INTRODUCTION
Dubuque
1111-aredca cny
I ''
2007
The enclosed resolution authorizes the Mayor to execute the Iowa Department of
Transportation (Iowa DOT) Cooperative Agreement for Primary Road Project for the Central
Avenue HMA Resurfacing Project, from 21 to 32 Street.
BACKGROUND
The Central Avenue Resurfacing Project, from 21 to 32 Street, was originally scheduled for
the summer of 2010. Due to the documented history of private water service lateral failures
within the corridor, the City elected to take a proactive approach in requiring the replacement
of old lead water services prior to the resurfacing of Central Avenue. The Central Avenue
Water Main (21 - 32 Street) Project was substantially completed in November, 2010.
DISCUSSION
The Central Avenue Resurfacing Project, from 21 to 32 Street, is a joint partnership project
between the City and the Iowa Department of Transportation (Iowa DOT). The pavement
rehabilitation project on Central Avenue will provide for the following improvements:
• Pavement milling on U.S. 52 (Central Avenue) between 21 and 32 Street.
• Pavement sub -base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer intake reconstruction.
• Installation of pedestrian access curb ramps.
Through the cooperative agreement, the Iowa DOT will be responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet in
each direction from roadway centerline) and the costs associated with the pedestrian access
curb ramps for pedestrian crossings along U.S. 52 (Central Avenue). The City will be
responsible for the costs associated with pavement rehabilitation of the parking lanes and the
costs for curb and sidewalk replacement, underground utility work, pedestrian access curb
ramps for pedestrian crossing along the side streets and landscape restoration. All other
associated costs, such as engineering design, contract administration, construction
engineering and inspection will be funded solely with City funding.
PRELIMINARY PROJECT SCHEDULE
The preliminary project development schedule for the Central Avenue HMA Resurfacing
Project is as follows:
Initiate Local Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Public Hearing on Plans & Specifications
Pre -Bid Construction Conference
Receipt of Bid Proposals
Award of Construction Contract
Project Completion Date
RECOMMENDATION
March 7, 2011
March 10, 2011
March 21, 2011
March 22, 2011
March 22, 2011
April 4, 2011
November 18, 2011
I recommend that the City Council adopt the enclosed resolution and authorize the Mayor to
sign the Iowa Department of Transportation Cooperative Agreement for Primary Road Project
(Agreement No. 2011 -16 -079) for the Central Avenue HMA Resurfacing Project, from 21 to
32 Street.
BUDGET IMPACT
The preliminary estimate of probable cost for the Central Avenue HMA Resurfacing Project,
from 21 to 32 Street, is as follows:
Cost Estimate
Construction Cost $1,379,872.83
Contingency 137,987.28
Administration, Design, Construction Engineering & Inspection 137,987.28
Project Cost Estimate $1,655,847.40
The anticipated project funding summary is as follows:
CIP No.
3002248
3002248
Fund Description
Iowa DOT Funding
Central Avenue Pavement Rehabilitation
Total Available Project Funding
Fund Amount
$ 913, 000.00
743,055.00
$1,656,055.00
The City currently has $363,330 budgeted in FY11 and an additional $379,725 budgeted in
FY12 to cover the City's portion of the improvement costs.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution and authorize the
Mayor to sign the Iowa Department of Transportation Cooperative Agreement for Primary
Road Project (Agreement No. 2011 -16 -079) for the Central Avenue HMA Resurfacing Project,
from 21 to 32 Street.
Prepared by: Robert Schiesl, Assistant City Engineer
cc: Ken Yanna, Iowa DOT
Art Gourley, Iowa DOT
Jenny Larson, Budget Director
Greg Doeden, Civil Engineer
RESOLUTION NO. 27-11
RESOLUTION APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION
COOPERATIVE AGREEMENT FOR PRIMARY ROAD PROJECT (AGREEMENT NO.
2011 -16 -079) FOR THE CENTRAL AVENUE HMA RESURFACING WITH MILLING
PROJECT, FROM 21 TO 32 STREET
Whereas, the City of Dubuque is proceeding with the Central Avenue HMA
Resurfacing with Milling Project, from 21 — 32 Street.
Whereas, Central Avenue is located on US Highway 52 and is under the
jurisdiction of the Iowa Department of Transportation.
Whereas, the Central Avenue HMA Resurfacing with Milling Project, from 21 to
32 Street, will involve the: milling; patching and both thru lanes and parking areas;
spot curb, driveway, and sidewalk replacement; intake reconstruction; and installation of
pedestrian ramps.
Whereas, the Iowa Department of Transportation (Iowa DOT) has authorized the
use of State funds for eligible construction costs for the Central Avenue HMA
Resurfacing with Milling Project, from 21 — 32 Street.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Iowa DOT Cooperative Agreement for Primary Road
Project (Agreement 2011 -16 -079) between the City of Dubuque and the Iowa
Department of Transportation be hereby approved for the Central Avenue HMA
Resurfacing with Milling Project, from 21 — 32 Street.
Section 2. That the Mayor be authorized and directed to execute two copies of
Iowa DOT Cooperative Agreement for Primary Road Project (Agreement 2011 -16 -079)
for the Central Avenue HMA Resurfacing with Milling Project, from 21 — 32 Street.
Attest:
Passed, approved and adopted this 7th day of Februar , 2011.
anne F. Schneider, CMC, City Clerk
D. Buol, Mayor
(Iowa Department of Transportation
NOP District 6 Office PHONE: 319 - 364 -0235
430 Sixteenth Avenue SW FAX: 319 -364 -9614
Cedar Rapids, IA 52406 -3150
December 6, 2010
Mike Van Milligan, City Administrator
City of Dubuque
50 West 13 Street
Dubuque, Iowa 52001
Dear Mr. Van Milligan:
Ref: STPN- 052- 2(106)-2J -31
Dubuque County
City of Dubuque
Agreement No. 2011 -16 -079
SUBJECT: Agreement 2011 -16 -079 FINAL (HMA Resurfacing on US 52 in Dubuque)
Attached are two (2) copies of an agreement between the City of Dubuque and the Iowa Department
of Transportation for the above referenced project. The project involves Hot Mix Asphalt (HMA)
resurfacing with milling on U.S. 52 (Central Avenue) between 21 Street and 32 Street. The project
provides for milling, patching and HMA resurfacing of both thru lanes and parking areas as well as
spot curb, driveway and sidewalk replacement; intake reconstruction; and installation of pedestrian
ramps.
Please secure the necessary approvals and signatures of the appropriate City of Dubuque officials and
return both signed copies of the agreement to this office for further processing. An original of the
fully executed agreement will be forwarded to the City of Dubuque after final signature by our
department.
If you have any questions concerning this agreement, please contact me at the above listed phone
number.
JRS /sjb
Enclosures (2)
Very truly yours,
James R. Schnoebelen, P. E.
District Engineer
March 2010
Therefore, it is agreed as follows:
1. Project Information
2. Project Costs
2011 16 079_Dubuque_120210.docx 1
IOWA DEPARTMENT OF TRANSPORTATION
Cooperative Agreement
For Primary Road Project
County Dubuque
City Dubuque
Project No. STPN- 052 - 2(106)- -2J -31
Iowa DOT
Agreement No. 2011 -16 -079
Staff Action No.
This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter
designated the "DOT ", and the city of Dubuque, Iowa, a Local Public Agency, hereafter designated the
"LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable;
The LPA proposes to establish or make improvements to U.S. 52 within Dubuque County, Iowa; and
The LPA and the DOT are willing to jointly participate in said project, in the manner hereinafter provided;
and
This Agreement reflects the current concept of this project which is subject to modification by mutual
agreement between the LPA and the DOT; and
a. The LPA shall be the lead local governmental agency for carrying out the provisions of this
agreement.
b. All notices required under this agreement shall be made in writing to the DOT's and /or the LPA's
contact person. The DOT's contact person shall be the District 6 Assistant Engineer. The LPA's
contact person shall be the City Engineer.
c. The LPA shall be responsible for the development and completion of the following described primary
highway project:
Hot Mix Asphalt (HMA) resurfacing with milling on U.S. 52 (Central Avenue) between 21 Street
and 32 Street. The project provides for milling, patching and HMA resurfacing of both thru lanes
and parking areas as well as spot curb, driveway and sidewalk replacement; intake
reconstruction; and installation of pedestrian ramps.
a. The LPA will bear all costs except those allocated to the DOT under other terms of this Agreement.
b. The total cost of construction is estimated at $1,517,860.12. The DOT shall contribute an estimated
$913,000 toward the project costs which represents the costs associated with pavement rehabilitation
for the center 24 feet (12 feet in each direction from roadway centerline) and the costs associated
with pedestrian ramps for pedestrian crossing of U.S. 52. See Exhibit A for project costs and Exhibit B
for project location. The LPA will be responsible for the costs outside the center 24 feet including for
pedestrian ramps for pedestrian crossing the side streets.
March 2010
3. Environmental, Right -of -Way, Permits and Other Requirements
a. The LPA shall be responsible for obtaining any necessary permits from the DOT, such as the Right to
Occupy and /or Perform Work Within the Right -of -Way, Permit of Access, Utility Accommodation,
Right to Install and Maintain Traffic Control Devices, or other construction permits required for the
project prior to the start of construction. Neither the approval of funding nor the signing of this
Agreement shall be construed as approval of any required permit from the DOT.
b. The LPA shall obtain all project permits and / or approvals, when necessary, from the Iowa
Department of Cultural Affairs (State Historical Society of Iowa; State Historic Preservation Officer),
Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers, or other
State or Federal agencies as may be required.
c. If there is a railroad crossing within or near the project work area, the LPA shall obtain the necessary
approvals or agreements from the railroad to allow the proposed work to be completed on or around
the railroad crossing and / or right -of -way.
d. If the project requires utility relocations, subject to the approval of and without expense to the DOT,
the LPA agrees to perform or cause to be performed all relocations, alterations, adjustments or
removals of existing utility facilities, including but not limited to power, telephone lines, fiber optics
lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses, storm water
intakes, sanitary sewers, and related poles, installations and appurtenances, whether privately or
publicly owned, and all parking meters, traffic signals and other facilities or obstructions which are
located within the limits of an established street or alley and which will interfere with construction of
the project and the clear zone. All utility relocations shall be accomplished in accordance with the
DOT's Utility Accommodation Policy, as set forth in 761 Iowa Administrative Code, Chapter 115.
e. If the LPA has completed a Flood Insurance Study (FIS) for an area which is affected by the
proposed Primary Highway project and the FIS is modified, amended or revised in an area affected
by the project after the date.of this Agreement, the LPA shall promptly provide notice of the
modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance
Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does
adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall
promptly provide notice of the FIS to the DOT.
4. Project Design
a. The LPA or its consultant shall be responsible for the design of all proposed improvements.
b. The project plans, specifications and engineer's cost estimate shall be prepared and certified by a
Professional Engineer licensed to practice in the State of Iowa.
c. All proposed highway or street improvements shall be designed using good engineering judgment
and the American Association of State Highway and Transportation Officials (AASHTO) "Policy on
Geometric Design of Highways and Streets ", (latest edition).
d. The project design shall comply with the "Manual on Uniform Traffic Control Devices for Streets and
Highways ", by the Federal Highway Administration, as adopted by DOT, as per 761 Iowa
Administrative Code, Chapter 130.
5. Bid Letting
2011- 16- 079_Dubuque_120210.docx 2
March 2010
a. The LPA shall submit the plans, specifications, and all other contract documents for review and
approval prior to letting by the LPA. The project may be submitted for letting in phases, in the order of
preference as determined by the LPA. The DOT shall review said submittal(s) recognizing the LPA's
development schedule and shall, after satisfactory review, authorize in writing the LPA to proceed
with implementation of the project.
b. For portions of the project let to bid, the LPA shall conduct the project bid letting in compliance with
applicable laws, ordinances, and administrative rules. The LPA shall advertise for bidders, make a
good faith effort to get at least three (3) bidders, hold a public letting and award contracts for the
project work. DOT concurrence in the award must be obtained prior to the award. The LPA shall
provide the DOT file copies of project letting documents within five (5) days after letting.
c. The LPA shall include in their Notice to Bidders that Sales Tax Exemption Certificates will be issued,
as provided for by Iowa Code section 423.3, subsection 80. The LPA shall be responsible for
obtaining the sales tax exemption certificates through the Iowa Department of Revenue and Finance.
The LPA shall issue these certificates to the successful bidder and any subcontractors to enable them
to purchase qualifying materials for the project free of sales tax.
6. Construction & Maintenance
a. The LPA shall be responsible for the daily inspection of the project, including the compilation of a
daily log of materials, equipment, and labor used on the project.
b. The LPA shall comply with the procedures and responsibilities for materials testing and construction
inspection according to DOT's Materials Instructional Memorandums (I.M.'s) and the Construction
Manual. If requested, the DOT may be able to perform some testing services. If performed, the DOT
will bill the LPA for testing services according to its normal policy.
a. The work on this project shall be in accordance with the approved plans and specifications. Any
substantial modification of these plans and specifications must be approved by the DOT prior to the
modification being put into effect.
b. The LPA, in cooperation with the DOT, will take whatever steps may be required with respect to
alteration of the grade lines of the new highway facilities constructed under the project in accordance
with Iowa Code section 364.15. The DOT and LPA will work together to minimize potential impacts to
properties that may occur as a result of the project.
c. Subject to the provisions hereof, the LPA in accordance with 761 Iowa Administrative Code sections
150.3(1)c and 150.4(2) will remove or cause to be removed all encroachments or obstructions in the
existing primary highway right of way. The LPA will also prevent the erection and /or placement of any
structure or obstruction on said right of way or any additional right of way which is acquired for this
project including but not limited to private signs, buildings, pumps, and parking areas.
d. With the exception of service connections no new or future utility occupancy of project right -of -way,
nor any future relocations of or alterations to existing utilities within said right -of -way (except service
connections), will be permitted or undertaken by the LPA without the prior written approval of the
DOT. All work will be performed in accordance with the Utility Accommodation Policy and other
applicable requirements of the DOT.
e. General Parking Requirements:
i. On primary highways at signalized intersections, parking will be prohibited a distance of 20 feet in
2011- 16- 079_Dubuque_120210.docx 3
March 2010
advance of the near sidewalk or traffic - control signal and a distance of 20 feet beyond the far
sidewalk. At non - signalized intersections, parking will be prohibited 55 feet in advance of the near
sidewalk and 22 feet beyond the far sidewalk.
ii. On minor side streets controlled with stop signs, with two through lanes and two parking lanes
(parallel or diagonal), parking will be prohibited a distance of 35 feet in advance of the near
sidewalk or stop sign and a distance of 35 feet beyond the far sidewalk. On minor side streets
controlled with stop signs, with four through lanes and two parallel or diagonal parking lanes,
parking will be prohibited a distance of 35 feet in advance of the near sidewalk or stop sign and a
distance of 20 feet beyond the far sidewalk.
iii. On minor side streets with traffic control signals, with two through lanes and two parallel parking
lanes, parking will be prohibited a distance of 20 feet in advance of the near sidewalk or traffic
signal and a distance of 35 feet beyond the far sidewalk. On minor side streets with four through
lanes and parallel or diagonal parking lanes, parking will be prohibited a distance of 20 feet in
advance of the near sidewalk or traffic signal and a distance of 20 feet beyond the far sidewalk.
iv. If not already covered by an existing ordinance, the parking restrictions listed above will be
outlined in a new ordinance which will be enacted by the LPA. The new ordinance would go into
effect no later than such time as the project is completed and opened to through traffic. Parking
shall be prohibited along U.S. 52, within the project limits.
f. Upon completion of the project, no changes in the physical features thereof will be undertaken or
permitted without the prior written approval of the DOT.
g.
After the project construction is complete and prior to final acceptance of the project by the DOT, the
LPA shall furnish three sets of "as- built" plans to the DOT's contact person.
h. Future maintenance of the primary highway within the project area will be carried out in accordance
with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150.
7. Traffic Control
a. The LPA will temporarily close the highway project area by formal action in accord with Iowa Code
section 306.41. U.S. 52 through- traffic will be detoured off of the project. The LPA will erect and
maintain signs within its jurisdiction, consistent with Part 6 of the "Manual on Uniform Traffic Control
Devices ", as necessary to direct traffic to and along said detour route during the construction period.
The LPA will also remove said signs when the detour is discontinued. Details will be shown on the
traffic control sheet(s) within the project plans. A separate detour agreement will be negotiated and
the LPA will be eligible for compensation for the detour in accordance with the DOT Detour Policy
b. Traffic control devices, signing, or pavement markings installed within the limits of this project shall
conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" as per 761
Iowa Administrative Code, Chapter 130. The safety of the general public shall be assured through the
use of proper protective measures and devices such as fences, barricades, signs, flood lighting, and
warning lights as necessary.
8. Payments and Reimbursements
a. The LPA shall be responsible for making initial payments for all project costs incurred in the
development and construction of the project. After payments have been made, the LPA may submit
to the DOT periodic itemized claims for reimbursement for eligible project activities. Reimbursement
claims shall include certification by a Professional Engineer licensed to practice in the State of Iowa
2011- 16- 079_Dubuque_120210.docx 4
March 2010
that all eligible project activities for which reimbursement is requested have been paid in full and
completed in substantial compliance with the terms of this agreement.
b. The DOT shall reimburse the LPA for properly documented and certified claims for eligible project
activity costs, less a withholding of 5% of the Federal and / or State share of construction costs, either
by state warrant or by crediting other accounts from which payment may have been initially made. If
upon final audit, the DOT determines the LPA has been overpaid, the LPA shall reimburse the
overpaid amount to the DOT. After the final audit or review is complete and after the LPA has
provided all required paperwork, the DOT will release the Federal or State funds withheld.
c. Upon completion of the project, a Professional Engineer licensed to practice in the State of Iowa shall
certify in writing to the DOT that the project activities were completed in substantial compliance with
the plans and specifications set out in this agreement. Final reimbursement of State and / or Federal
funds shall be made only after the DOT accepts the project as complete.
9. General Provisions
a. The LPA shall maintain records, documents, and other evidence in support of the work performed
under the terms of this agreement. All accounting practices applied and all records maintained will be
in accordance with generally accepted accounting principles and procedures. Documentation shall be
made available for inspection and audit by authorized representatives of the DOT and / or the Federal
Highway Administration (FHWA), or their designees at all reasonable times.. The LPA shall provide
copies of said records and documents to the DOT upon request. The LPA shall also require its
contractors to permit authorized representatives of the DOT and / or the FHWA to inspect all work
materials, records, and any other data with regard to agreement related costs, revenues and
operating sources. Such documents shall be retained for at least 3 years from the date of FHWA
approval of the final amendment / modification to the project in the FHWA's Fiscal Management
Information System (FMIS). Upon receipt of such approval by FHWA, the DOT will notify the LPA of
the record retention date.
b. In accordance with Iowa Code Chapter 216, the LPA shall not discriminate against any person on the
basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion,
pregnancy, or disability.
c. The LPA shall use positive efforts to solicit proposals or bids from and to utilize Targeted Small
Business (TSB) enterprises as consultants or contractors and ensure that the consultants or
contractors make positive efforts to utilize these enterprises as subconsultants, subcontractors,
suppliers or participants in the work covered by this agreement. Efforts shall be made and
documented in accordance with Exhibit C which is attached hereto and by this reference incorporated
into this agreement.
d. The LPA agrees to indemnify, defend and hold the DOT harmless from any action or liability arising
out of the design, construction, maintenance, placement of traffic control devices, inspection, or use
of this project. This agreement to indemnify, defend and hold harmless applies to all aspects of the
DOT's application review and approval process, plan and construction reviews, and funding
participation.
e. If any part of this agreement is found to be void and unenforceable then the remaining provisions of
this agreement shall remain in effect.
f. This agreement is not assignable without the prior written consent of the DOT.
g.
It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement.
2011- 16- 079_Dubuque_120210.docx 5
March 2010
h. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to
arbitration pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to
arbitration after ten (10) days notice to the other party of their intent to seek arbitration. The written
notice must include a precise statement of the disputed question. The DOT and the LPA agree to be
bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the State
or Federal courts absent exhaustion of the provisions of this paragraph for arbitration.
i. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to
be an original.
J.
This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s),
and /or amendment(s); represents the entire Agreement between the LPA and DOT regarding this
project. All previously executed agreements will remain in effect except as amended herein. Any
subsequent change or modification to the terms of this Agreement will be in the form of a duly
executed amendment to this document.
2011- 16- 079_Du buque_120210.docx 6
March 2010
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2011 -16 -079 as of the
date shown opposite its signature below.
CITY OF DU: QUE:
By: s i Date February 7 20 11
Title: a C r
Jeanne F. Schneider , certify that I am the Clerk of the City, and that Roy D.
Buol , who signed said Agreement for and on behalf of the City was duly authorized to execute the same on
the 7th d. . of February
Signed
ty Clerk of Dubuque, Iowa.
IOWA DEPARTMENT OF TRANSPORTATION:
By: Date , 20_
James R. Schnoebelen
District Engineer
District 6
2011- 16- 079_Dubuque_120210.docx 7
March 2010
ENGINEERS ESTIMATE
PROJECT NAME:
City of Dubuque - Engineering Division
Project Cost Estimate
Central Avenue HMA Resurfacing Wan Mthno
f rom 2181 Street to 32nd Street BOOT & CITY)
(POWN1Pmloot)
1 BID ITEM DESCRIPTION (Roadway • 24' Mainline)
Total Construction Estimate = $912,794.50 (DOT) + $605,065.62 (Ci(y) = $1,517,860.12
2011-16-079_Dubuque_120210.docx 8
EXHIBIT A
DATE! March 11. 2910
Revised .2'l 28, 2010
Stay 7, 2010 _
.iv 23. 2010
UNIT ESTIMATE ESTIMATE ESTIMATE
I MAMMY COST [ cosy
0040 22100475290 - Rase Macadam Stone TON 100 5 10.50 5 1,050,00
0050 2212-0475099 - Caeanin& trad Preparation of Base MILE 122 5 17,415.00 $ 21 246.30
0060 7212-5070310 -Patch, Full-Depth Repair SY 4,333 $ 52.53 $ 227,612.49
0070 2212-5070330 - Patch Sy Cou0t (RePair) Each 165 5 13155 $ 17.772,75
2212-5075001 - Hot Mx Asphalt Surface Patches TON 80 5 21050 5 12,000.00
0100 2214-5145150 - Pavement Scprikation SY 18,195 $ 3.81 3 69,322.95
0120 23035000100 - HMACornmeecialMis t tncludos As0ha1( 64ndor), As Pie Poo TON 50.0 $ 206.00 5 10200.00
0130 2303-0041500- HMA (3,000,000 ESAL), Base Course, 112- IN Mb TON 3,1613 5 35.00 5 110,680,00
0140 2303-0043500 - HMA (3,000,000 ESA(.) Staab° Course, 1/2 - IN. M. NO FR(C REG TON 1,582 5 45,00 S 71-190.00
0150 2303-0246428 -Asphalt Binder, PG 84-26 TON 285.0 5 580.00 5 185,200.00
0160 23034400000 - Adjustment of Fedoras EACH 117 5 226.60 5 26,512 20
0170 2303-6911000 - HMA Pavement Seres 1.5 1 $ 3.636.00 5 3,636,00
0240 2527-9263109 • Painted Pavement Mancha, Waterborne or Solvent STA 51.70 5 154 60 $ 7,987.85
0250 2527-9263137 - Painted Symbols end Legends Waterborne o. Selverl EACH 8 $ 8307 $ 664.55
02130 2528 - 5445110 - 1 rat Conteal LS 1 5 19 , 337.04 5 19,337.04
25284445113 . Flogger EACH 84 $ 250.00 5 10,000.00
0270 2633 -4960005 - Mobikzegen LS 1 5 24155.24 $ 24,156.24
0310 2599-9990005 - intake Proteclion EACH 32 $ 128 75 5 4,120.00
0320 Handicap Access Remo (C5s1s) LS 1 $ 20,125.00 S 20 12590
Bfid Sob-Total 829,013-08
Coalingency ( ID%) 1.32
Total Construction Estimate (IDO Ty:
I BID Fiat DESCRIPTION (Roadway - Parktng Laneg) 1 1 1 011ANTITY LURIT COST
ESTIMATE I ESTIMATE 11 ESTIMATE 1
COST
0010 2101-0850002 - Clearing and Grubbing UNIT e 5 397 22 5 ' 2.383.32
0020 210-43 - Topes; Furosh 4 SpreEfrd CY 10 0 5 46.70 5 . 487.00 .
0030 2210-0475115 - Graded Slone Baso TON 300 $ 11.85 _5_ 355500
0060 22 S 2-5070310 - Patch, Full Repair SY 2.755 $ 52.53 5 144,12015
0070 2212-5070530 - Patch By Count (Repair) Each 130 $ 131.65 $ 17,114,60
2212-5075001 - Hat Mix Asphalt Surface Patches TON 40 5 210.00 S 8,400.00
00130 2213-2713300 - Exceve5on, Cia35 13Jor Wfdenoci CY 125.0 5 14,40 5 1.800 00
0090 2213-6745500 - Rernovel of Curb STA 12.70 $ 309.00 5 3,924.30
0100 22145145150 - Parement Sc,asticelon SY 12,350 A 3.81 5 45.31438
0130 2303-0041500 - H&LA 00_ ta),000 SAL Base Course, 1/2 -111. Ma TON 2.112 $ 35.00 $ 73,920.00
0140 2303-0043500 • HMA (3,000,000 ESAL). Surface Course, 1/2 - IN, Mix, 140 FRI() REO TON 1,058 $ 45.00 S 47,610.00
0150 2303-0246428 - Asphalt Binder, PO 64-28 TON 190.2 $ 580.00 $ 110,31090
0190 2611-6745900 - Removal of Sidewalk SY 3000 3 7.12 5 2.13E90
0200 2511 - SideivalkPCC,4-1N. SY 300.0 5 30.20 5_ ___ 9 060 00
0210 2512-1725256 • Curb Pkis Gutter, PCC 2 5' LF 1,270.0 $ 15.20 5 23,114.00
0220 2615-2475006 - Onires, PCC, 84N. SY 100.0 $ 38.80 $ 3,88000
0230 2515-8745E00 - Remmei of Paved Driveway SY 100.0 5 7.50 5 750,09
0260 2628 - 8446110 - Tralk ConVol LS 1 $ 12,762.96 $ 12 762 06
0270 2533 -498C005 - Mobkallon LS 1 5 15,943.76 5 15.943.76
0280 28012639010. Sodding SO 4.00 5 60.25 5 241 00
0290 2601 - Viiatst for Sod. Special Each Control or Slope Protecbon MGAL 3-00 $ 54.10 5 162.30
0300 2599.9999005- Reconstruct Intake EACH 1 $ 1,340.00 5 1,340 00
0320 Handicap Access Remo (COMO LS 1 5 20.125.00 20 125.00
Bid Sub.
Conlingency (l0%)
Total Construction Eetineate (CITY).
650 059.85
55 005.97
80506542
March 2010
Project Location Map
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EXHIBIT B
March 2010
UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES
ON NON - FEDERAL AID PROJECTS
(THIRD -PARTY STATE - ASSISTED PROJECTS)
In accordance with Iowa Code Section 19B.7 and 541 Iowa Administrative Code (IAC) Chapter 4, it is the
policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business (TSB)
enterprises shall have the maximum practicable opportunity to participate in the performance of contracts
financed in whole or part with State funds.
Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals
from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure
that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors,
subconsultants, suppliers, or participants in the work covered by this agreement.
The Recipient's "positive efforts" shall include, but not be limited to:
1. Obtaining the names of qualified TSB firms from the Iowa Department of Inspections and Appeals
(515- 281 -7102) or from its website at: http: / /dia.iowa.gov /page7.html.
2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be
made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for
proposal (RFP) process.
3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms
the availability of subcontract work.
4. Considering establishment of a percentage goal for TSB participation in each contract that is a
part of this project and for which State funds will be used. Contract goals may vary depending on
the type of project, the subcontracting opportunities available, the type of service or supplies
needed for the project, and the availability of qualified TSB firms in the area.
5. For construction contracts:
2011- 16- 079_Dubuque_120210.docx 10
EXHIBIT C
a) Including in the bid proposals a contract provision titled "TSB Affirmative Action
Responsibilities on Non - Federal Aid Projects (Third -Party State - Assisted Projects)" or a
similar document developed by the Recipient. This contract provision is available on -line at:
http: / /www.dot.state. ia.us /local_ systems /publications /tsb_contract_provision.pdf
b) Ensuring that the awarded contractor has and shall follow the contract provisions.
6. For consultant contracts:
a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set.
b) Ensuring that the selected consultant made a positive effort to meet the established TSB
goal, if any. This should include obtaining documentation from the consultant that includes a
list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal;
and, if the consultant does not propose to use a TSB firm that submitted a subcontract
proposal, an explanation why such a TSB firm will not be used.
March 2010
The Recipient shall provide the Iowa DOT the following documentation:
1. Copies of correspondence and replies, and written notes of personal and /or telephone contacts
with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive
efforts and it should be placed in the general project file.
2. Bidding proposals or RFPs noting established TSB goals, if any.
3. The attached "Checklist and Certification." This form shall be filled out upon completion of each
project and forwarded to: Iowa Department of Transportation, EEO Administrator, Office of
Contracts, 800 Lincoln Way, Ames, IA 50010.
2011- 16- 079_Dubuque_120210.docx 11
March 2010
CHECKLIST AND CERTIFICATION
For the Utilization of Targeted Small Businesses (TSB)
On Non - Federal -aid Projects (Third -Party State - Assisted Projects)
Recipient: Project Number:
County: Agreement Number:
1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? ❑ YES
❑ NO
If no, explain
2. Were qualified TSB firms notified of project? ❑ YES ❑ NO
If yes, by ❑ letter, ❑ telephone, ❑ personal contact, or ❑ other (specify)
If no, explain
3. Were bids or proposals solicited from qualified TSB firms? ❑ YES ❑ NO
If no, explain
4. Was a goal or percentage established for TSB participation? ❑ YES ❑ NO
If yes, what was the goal or percentage?
If no, explain why not:
5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑ YES ❑ NO
If no, what action was taken by Recipient?
Is documentation in files? ❑ YES ❑ NO
6. What was the dollar amount reimbursed to the Recipient
from the Iowa Department of Transportation? $
What was the final project cost? $
What was the dollar amount performed by TSB firms? $
Title
Name(s) and address(es) of the TSB firm(s)
(Use additional sheets if necessary)
Was the goal or percentage achieved? ❑ YES ❑ NO
If no, explain
As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize
TSB firms as participants in the State - assisted contracts associated with this project.
Signature Date
2011- 16- 079_Dubuque_120210.docx 12