Old Mill Rd properties demoliti
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MEMORANDUM
March 30, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Award of the Flood Hazard Mitigation Demolition Project - Phase II
Sealed bids were received for the Flood Hazard Mitigation Demolition Project -
Phase II, which consists of demolition of two residential properties, 1695 Old Mill Road
and 1699 Old Mill Road, and one commercial property at 1650 Old Mill Road. Public
Works Director Mike Koch recommends award of the contract to the low bidder, Top
Grade Excavating, Inc., in the amount of $18,384.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
fYLJJ {~ß\{
Michael C. Van Milligen -
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Michael A. Koch, Public Works Director
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MEMORANDUM
March 30, 2004
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Assistant City EngineerY-1.0
TO:
SUBJECT: Award of the Flood Hazard Mitigation Demolition Project - Phase II
INTRODUCTION
The enclosed resolution provides for the award of the Flood Hazard Mitigation
Demolition Project - Phase II.
BACKGROUND
In December of 2002, the City Council approved $46,000 of storm sewer construction
funds to be used as the required 15% local match and authorized the purchase of the
three substantially damaged properties at 1620 Old Mill Road, 1695 Old Mill Road, and
1699 Old Mill Road.
On March 10,2003, the Iowa Emergency Management Division (IEMD) notified the City
that the Federal Emergency Management Agency (FEMA) approved $201,596 in
federal funding for the City's project application.
The budget was established based on the cost to purchase and demolish the three
substantially damaged residential properties: 1695 Old Mill Road, 1699 Old Mill Road,
and 1620 Old Mill Road. Initially, the purchase and demolition of the substantially
damaged commercial property at 1650 Old Mill Road was not specifically funded.
Staff received notice in October from IEMD indicating that the City's amendment
request to increase the project scope to include the acquisition of 1650 Old Mill Road
was eligible for funding under the Hazard Mitigation Grant Program. The City
purchased 1650 Old Mill Road, closing on February 17, 2004.
The Flood Hazard Mitigation Demolition Project - Phase I, completed in October of
2004, consisted of the demolition of the residential property at 1620 Old Mill Road.
On March 1, 2004, the City Council authorized the public bidding procedure for the
Flood Hazard Mitigation Demolition Project - Phase II. The project consists of the
demolition of two residential properties, 1695 Old Mill Road and 1699 Old Mill Road,
and one commercial property at 1650 Old Mill Road.
DISCUSSION
Sealed bids were received on March 18,2004. Top Grade Excavating Inc. of Epworth,
Iowa submitted the low bid in the amount of $18,384. This amount is 29.29% under the
engineer's estimate of $26,000. The project deadline is June 4, 2004.
A summary of the bids received is as follows:
Top Grade Excavating, Inc.
Drew Cook & Sons Excavating Co, Inc.
J. M. Simon Construction
WC Stewart Construction
Spiegel Construction, Inc.
Fondell Excavating
$18,384.00
$20,500.00
$24,000.00
$24,750.00
$31,250.00
$36,753.00
RECOMMENDATION
I recommend that the City Council award the contract for the Flood Hazard Mitigation
Demolition Project - Phase II to Top Grade Excavating, Inc. in the amount of
$18,384.00.
BUDGET IMPACT
A summary of the project cost is as follows:
Demolition of 1650 Old Mill Road
Demolition of 1650 Old Mill Road
Demolition of 1650 Old Mill Road
Estimate Award
$ 6,000.00 $5,934.00
$ 10,000.00 $6,225.00
$ 10,000.00 $6.225.00
$ 26,000.00 $18,384.00
Total Estimated Project Cost
The project will be funded from a Fiscal Year 2004 budget amendment (Amendment #3)
in the amount of $35,402.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution awarding the
Flood Hazard Mitigation Demolition Project - Phase II to Top Grade Excavating, Inc.
Prepared by Deron Muehring
cc: Cindy Steinhauser, Assistant City Manager
Barry Lindahl, Corporation Counsel
Michael A. Koch, Public Works Director
Dawn Lang, Budget Director
Ken TeKippe, Finance Director
Deron Muehring, Civil Engineer II
Mark Schneider, ECIA
RESOLUTION NO.
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Flood Hazard Mitigation Demolition Project - Phase II, pursuant to Resolution
No. 85-04 and notice to bidders published in a newspaper published in the City of
Dubuque, Iowa on the 5th day of March, 2004.
Whereas, said sealed proposals were opened and read on the 18th day of
March, 2004 and it has been determined that the bid of Top Grade Excavating,
Inc., in the amount of $18,384.00 was the lowest bid for the fumishings of all
labor and materials and performing the work as provided for in the plans and
specifications.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Top Grade
Excavating, Inc., and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is aUthorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, adopted and approved this - day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NO. DESCRIPTION
, Ramova/Oamoll,h EXiali"g
bundings and all ilems ",socialed
wilhlha property al'65001d Mm
Road - including bul not limited 10
.Iha ea,t & wasl buildinga, light
p"'a, dnvaw,y, mailh", driva
approach, ,idawatk loslda the
property limna, elc
Thatumpaum bid item Is 10
locluda all wort< a"d coats
required of Ihe Conl..clor 10
meal eod abide by Ihe
spad!lealions nolad on Iha plans
and In Iha Oamoli"on Tachnleal
Spad"",tloos for the Demolition
of 1650 Old Mm Road.
Remove/Demolish Exls"ng House
asd alt item, aasocialad with Iha
ho..a at 1695 Old Mm Road.
indudlng but nol limited 10 . Iha
ho..a, ga..ge, driveway,
relaining wall" maitbox, drive
approach, aldawatk iosida iha
proparty limit" alc.
Tha lump aum bid IIam is to
induda alt wort< eod co'"~
required of Iha Conl..clor 10
meal and abide by the
,paclfieatloos noted on Iha plana
and in Iha Oamolilion Tachnleal
Spacifi",tlo", for Iha Oamolilion
of '695 Old Mm Road.
Remove/Demolish Exisling Houae
and all item, aasocialad with Iha
ho..aal'69901d Mm Road.
i"dudi"g bul 001 limited to - the
hcu,a, coocrela pad, driveway,
malal pole, mailbox, drive
approach, ,ldawalk i",ida Iha
property limila, alc.
The lump aum bid item i,lo
i"duda all wort< and co"a
required of Iha Conl..clor to
meal eod abide by the
,paci"ealio", oolad 0" Iha pia",
eod i" Iha OamoiHioo Tach"ieal
Spacifiea"o", for the Oamolilioo
of '699 Old Mill Road.
CITY OF OUBUQUE, IOWA
FLOOD HAZARD MITIGATION DEMOLITION PROJECT. PHASE"
DEMOLITION OF 1650,1695 and 1699 OLD MILL ROAD
BID TAB
03/18/2004
Bidder Bidder Bidder Bidder
Engineer's Est Top Grade Drew Cook & Sons J,M, Simon WC Stewart
Excavating Excavating Construction Construction
TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
QUANTITY UNIT PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 LS $ B,OOO.OO $ 6,000.00 $ 5,934.00 $ 5,934,00 ::: $ 5,200,00 $ 5,200.00:ì $ 7,000.00 $ 7,000.00 $ 8,250.00 $ 8,25000
1 LS $10,0_00..00.$ 10,000.00 i: $ B,225.00 $ 6,225.00 $ 7,000.00 $ 7,000.00:¡ $ 9,000.00 $ 9,000.00 ì:: $ 8,250.00 $ 8,250.00
, .
1 LS .: $10,000.00 $ 10,00000:: $ B,225.00 $ B,22500 ': $8,300.00 $ 8,30000" $ B,OOO.DO $ B,OOO.OO ',:, $ B,250.00 $ B,250.00
$ ., $ '.' $ ..' $ . $
1$ 'B,3B400 ~
1$ 20,500.00 I
I $ 24,750.00 I
TOTAL CONSTRUCTION ESTIMATE:I.$ 2a,OOO.00 I
I $ 24,00000 ~
% E"g;nøa~s Estimate
.29.29%
-21.15%
-7,69%
-4.81%
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