Purch of Services Operation New
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MEMORANDUM
March 31,2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement - Operation: New View
During the Fiscal Year 2005 budget process, the Mayor and City Council provided
$16,708 for a Purchase of Service Agreement with Operation: New View.
Budget Director Dawn Lang is recommending execution of the attached Purchase of
Service Agreement with Operation: New View to provide funding for the agency to
continue to provide services to help low income and elderly citizens achieve self-
efficiency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc:
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
March 31,2004
TO:
Michael C. Van Milligen, City Manager
FROM:
Dawn Lang, Budget Director
SUBJECT: Purchase of Service Agreement - Operation: New View
The adopted Fiscal Year 2005 operating budget provides for the payment of $16,708 to
Operation: New View.
City funding enables the agency to continue to provide services to help low income and
elderly citizens achieve self-efficiency. Operation: New View programs include Head
Start, the Learning Tree, nutrition services, weatherization, and energy relief.
It is my recommendation that the City Council approve the attached Purchase of
Service Agreement with Operation: New View and authorize the Mayor to execute the
contract on behalf of the City.
DLlksf
Attachment
CITY OF DUBUQUE, IOWA, AND
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, entered into this 1st day of July 2004, by and between the
City of Dubuque, Iowa, herein referred to as the "City" and Operation: New View
Community Action Agency, herein referred to as the "Agency".
WHEREAS, the Agency represents itself as technically and professionally
qualified to provide services to help low income and elderly citizens achieve self
sufficiency; and
WHEREAS, the City has deemed it to be in its best interest to provide financial
assistance to be used to cover general operating expenses of the Agency's programs.
NOW THEREFORE, the parties hereto agree as follows:
1.
Scope of Services
The Agency shall use the funds to be provided under this Agreement in the
following ways:
a) to offset operating costs so that more program monies can be allocated to
direct client services;
b) to maintain a positive cash flow to assure that "up front" monies are available
to reimbursable programs;
c) to provide for capital acquisitions for more efficient operations; and
d) to provide special programs and assistance which are not otherwise funded.
2.
Time of Performance
The services of the Agency are to commence on July 1, 2004, and terminate on
June 30, 2005.
3.
Compensation
The City shall pay the Agency the amount of $16,708, which amount shall
constitute full and complete compensation for its share of all services to be
rendered. Such sum shall be payable to the Agency on or after July 1 following
the signing of this agreement and upon receipt by the City of a requisition for
such sum.
4.
Audit and Evaluation
Inasmuch as the funds to be provided the Agency by the City are public funds,
the Agency agrees that it will maintain books of account in accordance with
generally accepted accounting standards together with necessary
documentation to support all expenditures.
5.
Discrimination
In carrying out its program, the Agency shall not discriminate against any
employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, or disability. The Agency shall take affirmative action to
insure that applicants for employment are employed and that employees are
treated during employment without regard to their race, creed, color, sex, age,
national origin, religion, or disability. Such action shall include, but not be limited
to, the following: employment, promotion, demotion or transfer; rates of payor
other forms of compensation; and selection for training, including apprenticeship.
The Agency agrees and will undertake whatever affirmative measures are
necessary so that no person shall on the grounds of race, color, religion, national
origin, sex, age, degree of handicap or disability be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any
program or activities funded in whole or in part with any of the funds made
available to the Agency under the terms of this Agreement.
6.
Interest of Members. Officers. or Employees of the City of Dubuque, Members of
the Dubuque City Councilor Other Public Officials
No member, officer or employee of the City, or its designees or agents, no
member of the Dubuque City Council and no other public official of the City who
exercises any function or responsibilities with respect to the program during his
tenure, shall have any interest, direct or indirect, in this contract or the proceeds
thereof, for work to be performed in connection with the program assisted under
this Agreement.
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7.
Assiqnability
The Agency shall not assign or transfer any interest in this Agreement without
the prior written approval of the City.
WITNESSED:
CITY OF DUBUQUE
Jeanne F. Schneider, City Clerk
Terrance M. Duggan, Mayor
Date
Date
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
M. Thomas Stovall, Executive Director
Date
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