Flood Hazard Demolition Ph II
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MEMORANDUM
March 30, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Award of the Flood Hazard Mitigation Demolition Project - Phase II
Sealed bids were received for the Flood Hazard Mitigation Demolition Project-
Phase II, which consists of demolition of two residential properties, 1695 Old Mill Road
and 1699 Old Mill Road, and one commercial property at 1650 Old Mill Road. Public
Works Director Mike Koch recommends award of the contract to the low bidder, Top
Grade Excavating, Inc., in the amount of $18,384.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(Y1~ {~jJ¡JL
Michael C. Van Milligen -
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Michael A. Koch, Public Works Director
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MEMORANDUM
March 30, 2004
FROM:
Michael C. Van Milligen, City Manager
Gus Psi hoyos, Assistant City Engineer y-{Q
TO:
SUBJECT: Award of the Flood Hazard Mitigation Demolition Project - Phase II
INTRODUCTION
The enclosed resolution provides for the award of the Flood Hazard Mitigation
Demolition Project - Phase II.
BACKGROUND
In December of 2002, the City Council approved $46,000 of storm sewer construction
funds to be used as the required 15% local match and authorized the purchase of the
three substantially damaged properties at 1620 Old Mill Road, 1695 Old Mill Road, and
1699 Old Mill Road.
On March 10,2003, the Iowa Emergency Management Division (I EM D) notified the City
that the Federal Emergency Management Agency (FEMA) approved $201,596 in
federal funding for the City's project application.
The budget was established based on the cost to purchase and demolish the three
substantially damaged residential properties: 1695 Old Mill Road, 1699 Old Mill Road,
and 1620 Old Mill Road. Initially, the purchase and demolition of the substantially
damaged commercial property at 1650 Old Mill Road was not specifically funded.
Staff received notice in October from IEMD indicating that the City's amendment
request to increase the project scope to include the acquisition of 1650 Old Mill Road
was eligible for funding under the Hazard Mitigation Grant Program. The City
purchased 1650 Old Mill Road, closing on February 17, 2004.
The Flood Hazard Mitigation Demolition Project - Phase I, completed in October of
2004, consisted of the demolition of the residential property at 1620 Old Mill Road.
On March 1, 2004, the City Council authorized the public bidding procedure for the
Flood Hazard Mitigation Demolition Project - Phase II. The project consists of the
demolition of two residential properties, 1695 Old Mill Road and 1699 Old Mill Road,
and one commercial property at 1650 Old Mill Road.
DISCUSSION
Sealed bids were received on March 18,2004. Top Grade Excavating Inc. of Epworth,
Iowa submitted the low bid in the amount of $18,384. This amount is 29.29% under the
engineer's estimate of $26,000. The project deadline is June 4, 2004.
A summary of the bids received is as follows:
Top Grade Excavating, Inc.
Drew Cook & Sons Excavating Co. Inc.
J. M. Simon Construction
WC Stewart Construction
Spiegel Construction, Inc.
Fondell Excavating
$18,384.00
$20,500.00
$24,000.00
$24,750.00
$31,250.00
$36,753.00
RECOMMENDATION
I recommend that the City Council award the contract for the Flood Hazard Mitigation
Demolition Project - Phase II to Top Grade Excavating, Inc. in the amount of
$18,384.00.
BUDGET IMPACT
A summary of the project cost is as follows:
Demolition of 1650 Old Mill Road
Demolition of 1650 Old Mill Road
Demolition of 1650 Old Mill Road
Estimate Award
$ 6,000.00 $5,934.00
$ 10,000.00 $6,225.00
$ 10.000.00 $6.225.00
$ 26,000.00 $18,384.00
Total Estimated Project Cost
The project will be funded from a Fiscal Year 2004 budget amendment (Amendment #3)
in the amount of $35,402.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution awarding the
Flood Hazard Mitigation Demolition Project - Phase II to Top Grade Excavating, Inc.
Prepared by Deron Muehring
cc: Cindy Steinhauser, Assistant City Manager
Barry Lindahl, Corporation Counsel
Michael A. Koch, Public Works Director
Dawn Lang, Budget Director
Ken TeKippe, Finance Director
Deron Muehring, Civil Engineer II
Mark Schneider, ECIA
RESOLUTION NO. 136-04
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 3rd day of March, 2004, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Flood Hazard Mitigation Demolition Project - Phase II.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 5th day of April, 2004.
Terrance M. Duggan, Mayoir
Attest:
Jeanne F. Schneider, City Clerk
Attest:
RESOLUTION NO. 137-04
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Flood Hazard Mitigation Demolition Project - Phase II, pursuant to Resolution
No. 85-04 and notice to bidders published in a newspaper published in the City of
Dubuque, Iowa on the 5th day of March, 2004.
Whereas, said sealed proposals were opened and read on the 18th day of
March, 2004 and it has been determined that the bid of Top Grade Excavating,
Inc., in the amount of $18,384.00 was the lowest bid for the furnishings of all
labor and materials and performing the work as provided for in the plans and
specifications.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
~F DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Top Grade
Excavating, Inc., and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 5th day of April, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Ú~ne F. Schneider, CMC, City Clerk
NO. DESCRIPTION
1 R,move/D,moll'h ExlslI,g
bUlldl,g, "d all items a"ooiated
wllhth, pmp,rty at 1650 Old Mill
Ro,d - inoluding but not limited to
. the east & west buildings, IIghl
POIA, drivewAY, mAilhox, dOVA
appm"h, sid,walk i"ide the
pmperty limll', ,to
Th, lump sum bid item Is to
Indud, all wmk and o,,'s
"'quI"'dolth,Contraotorto
m,el and ,bid, by th,
speoificsllons noted on th, pl,ns
and in Ih, Demolillon Teohnieal
Sp"fleallo,, lor the Demolillon
01 1650 Old Mill Ro,d
Remove/Demolish Existing House
and all item' as..olat,d with th,
house at 1695 Old Mill Road-
induding bul not limit,d to - the
houss, garag', driveway,
retai,ing walls, m,IIbox, drive
appm"h, sid,walk 1"ld, Ihe
pmp,rty limits, elo,
Th, lump 80m bid IIem " 10
inolude all wo", and oosls
",qui",doltheConlraotorto
msel and abide by the
sp,dfieallons noled on Ihe plans
"d in the Demolillon T"hnleal
Sp,dfieatio" lor Ihe Demolillon
of 1695 Old Mill Road-
CITY OF DUBUQUE, IOWA
FLOOD HAZARD MITIGATION DEMOLITION PROJECT" PHASE II
DEMOLITION OF 1650, 1695 and 1699 OLD MtLL ROAD
BID TAB
03118/2004
Engineer's Est
Bidder
Top Grade
Excavating
UNIT TOTAL
PRICE PRICE
Bidder
Drew Cook & Sons
Excavating
UNIT TOTAL
PRICE PRICE
Bidder
J_M- Simon
Construction
UNIT TOTAL
PRICE PRICE
Remove/Demolish Existing House
"d all items assodaled wllh th,
houss at 1699 Old Mill Road -
Including but not lImIted 10 - Ihe
house, "sorele pad, driveway,
melal pole, mailbox, drive
approach, sidewalk inside Ihe
property;;mlts,et,-
The lump sum bid Item is to
lsolude all work and posts
required of the Cont""tor to
m'etacdabldebythe
spsolOcsllon' noted on the plans
and In the Demo;;tion Tsoh,ieal
Spedfleallons lor the Demolillon
of 1699 Old Mill Road-
TOTAL
QUANTITYUNIT
UNIT
PRICE
TOTAL
PRICE
Bidder
WC Stewart
Construction
UNIT TOTAL
PRICE PRICE
- -
-, -- --
1 LS $ 6,000_00 $ 6,000_00 $ 5,934_00 $ 5,934.00 m $ 5,200_00 $ 5,200_00 r $ r,ooo_oO $ r,ooo_oO t $ 8,250_00 $ 8,250_00
- -
- -
1 LS $10,000_00 $ 10,000_00 $ 6,225_00 $ 6,22500 m $ -- r,ooo_oo $ r,ooo_oo ;,; $ ',000_00 $ ',000_00 t, $ 8,250_00 $ 8,250_00
1 LS '$10,000_00 $ 10,00000; $ 6,225_00 $ 6,225_00 m $ 8,300_00 $ 8,300_00' $ 8,000_00 $ 8,000_00 ;;, $ 8,25000 $ 8,25000
$ - $ -, $ -- $ - $
1 $ 24,r50_00 !
1$ - 18,3S4_00 !
1 $ 20,500_00!
TOTAL CONSTRUCTION ESTIMATE:I$- 26:oo00~ I
% Englneees Estimate
-29_29%
-21_15%
I $- ~4:0000~ !
-1.69%
-4_81%
NO, DESCRIPTION
1 Remove/D,molish ExI'ling
buildings and all items associated
with the propertyal 16500ld Mill
Road - including but not limited to
- the east & west building" IIghl
polA, rlOVAWAY, malltlox, OliVA
approach, ,'dewalk Inside Ihe
pmperty limils, elo
The lump sum bid it,m is to
include all wo", "d casls
required of the Contcector to
meel and abide by Ihe
specifications noled on Ihe plans
and In the Demolition Teohnlcsl
Spoolflcstions for the Demolilion
of 1650 Old Mill Road
Remove/Demolish Exlsling House
and all ilems assoclaled wilh the
house at 1695 Old Mill Rood -
Inoludlng but nol limited to - Ihe
house, ,acege, driveway,
celalnlng walls, mailbox, driv'
approach, sidewalk insid, the
pmperty IImlls, elc.
The lump sum bid lIem is 10
Include all wo", and oosts
raqulredofth'Contraciorto
meet and abide by the
speolfioatlons noted on Ihe plans
and In Ihe Demolition Technlcsl
Sp,,'flcations for Ihe Demolilion
of 16950ld Mill Rood.
CtTY OF DUBUQUE, IOWA
FLOOD HAZARD MITIGATION DEMOLITION PROJECT" PHASE II
DEMOLITION OF 1650, 1695 and 1699 OLD MILL ROAD
BID TAB
03118/2004
Engineer's Est
Bidder
Spiegel
Construction
UNIT TOTAL
PRICE PRICE
Bidder
Fondeit
Excavating
UNIT TOTAL
PRICE PRICE
TOTAL
QUANTITYUNIT
TOTAL
PRICE
UNIT
PRICE
1 LS $ 6,000.00 $ 6,000.00 $ 9,866.00 $ 9,866.00 ;,; $ 12,251.00 $ 12,251.00
1 LS $10,000.00 $ 10,000.00 $ 10,69200 $ 10,692.00 $ 12,251.00 $ 12,251.00
Remove/Demolish Existing House
and all Iiams associated wilh Ih,
house at 1699 Old Mill Rood.
including but not IImiled to - Ih,
house, oonorele pad, drlv,way,
melal pole, mailbox, drive
approach, sidewalk Inside the
pmperty IImils, etc.
The lump sum bid lIem is to
include all wo"' and casts
cequlred of Ihe Contcector 10
meet and abide by the
specifications noted on the plans
and in th, Demolition Toohnieal
Speclflcstlons lor the Demolilioo
011699 Old Mill Road.
1 LS ,$10,000.00 $ 10,000.00 "- $ 10,692.00 $ 10,69200 ;,. $ 12,251.00 $ 12,251.00'
$ . $ .' $ '.
1$ 31,250.00!
I $ 36,753.00!
TOTAL CONSTRUCTION ESTIMATE:I $ 26,000.00!
% Enginee(s EstImate
20.19%
41.36%