Loading...
Flood Hazard Demolition Ph II D~~-@uE ~c/k.~ MEMORANDUM March 30, 2004 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Award of the Flood Hazard Mitigation Demolition Project - Phase II Sealed bids were received for the Flood Hazard Mitigation Demolition Project- Phase II, which consists of demolition of two residential properties, 1695 Old Mill Road and 1699 Old Mill Road, and one commercial property at 1650 Old Mill Road. Public Works Director Mike Koch recommends award of the contract to the low bidder, Top Grade Excavating, Inc., in the amount of $18,384. I concur with the recommendation and respectfully request Mayor and City Council approval. (Y1~ {~jJ¡JL Michael C. Van Milligen - MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psihoyos, Assistant City Engineer Michael A. Koch, Public Works Director ;-, j:;;~ " .~'? è6 c-, ¿:;: -J D~~~E ~Yk-~ MEMORANDUM March 30, 2004 FROM: Michael C. Van Milligen, City Manager Gus Psi hoyos, Assistant City Engineer y-{Q TO: SUBJECT: Award of the Flood Hazard Mitigation Demolition Project - Phase II INTRODUCTION The enclosed resolution provides for the award of the Flood Hazard Mitigation Demolition Project - Phase II. BACKGROUND In December of 2002, the City Council approved $46,000 of storm sewer construction funds to be used as the required 15% local match and authorized the purchase of the three substantially damaged properties at 1620 Old Mill Road, 1695 Old Mill Road, and 1699 Old Mill Road. On March 10,2003, the Iowa Emergency Management Division (I EM D) notified the City that the Federal Emergency Management Agency (FEMA) approved $201,596 in federal funding for the City's project application. The budget was established based on the cost to purchase and demolish the three substantially damaged residential properties: 1695 Old Mill Road, 1699 Old Mill Road, and 1620 Old Mill Road. Initially, the purchase and demolition of the substantially damaged commercial property at 1650 Old Mill Road was not specifically funded. Staff received notice in October from IEMD indicating that the City's amendment request to increase the project scope to include the acquisition of 1650 Old Mill Road was eligible for funding under the Hazard Mitigation Grant Program. The City purchased 1650 Old Mill Road, closing on February 17, 2004. The Flood Hazard Mitigation Demolition Project - Phase I, completed in October of 2004, consisted of the demolition of the residential property at 1620 Old Mill Road. On March 1, 2004, the City Council authorized the public bidding procedure for the Flood Hazard Mitigation Demolition Project - Phase II. The project consists of the demolition of two residential properties, 1695 Old Mill Road and 1699 Old Mill Road, and one commercial property at 1650 Old Mill Road. DISCUSSION Sealed bids were received on March 18,2004. Top Grade Excavating Inc. of Epworth, Iowa submitted the low bid in the amount of $18,384. This amount is 29.29% under the engineer's estimate of $26,000. The project deadline is June 4, 2004. A summary of the bids received is as follows: Top Grade Excavating, Inc. Drew Cook & Sons Excavating Co. Inc. J. M. Simon Construction WC Stewart Construction Spiegel Construction, Inc. Fondell Excavating $18,384.00 $20,500.00 $24,000.00 $24,750.00 $31,250.00 $36,753.00 RECOMMENDATION I recommend that the City Council award the contract for the Flood Hazard Mitigation Demolition Project - Phase II to Top Grade Excavating, Inc. in the amount of $18,384.00. BUDGET IMPACT A summary of the project cost is as follows: Demolition of 1650 Old Mill Road Demolition of 1650 Old Mill Road Demolition of 1650 Old Mill Road Estimate Award $ 6,000.00 $5,934.00 $ 10,000.00 $6,225.00 $ 10.000.00 $6.225.00 $ 26,000.00 $18,384.00 Total Estimated Project Cost The project will be funded from a Fiscal Year 2004 budget amendment (Amendment #3) in the amount of $35,402. ACTION TO BE TAKEN I respectfully request that the City Council adopt the attached resolution awarding the Flood Hazard Mitigation Demolition Project - Phase II to Top Grade Excavating, Inc. Prepared by Deron Muehring cc: Cindy Steinhauser, Assistant City Manager Barry Lindahl, Corporation Counsel Michael A. Koch, Public Works Director Dawn Lang, Budget Director Ken TeKippe, Finance Director Deron Muehring, Civil Engineer II Mark Schneider, ECIA RESOLUTION NO. 136-04 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 3rd day of March, 2004, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Flood Hazard Mitigation Demolition Project - Phase II. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this 5th day of April, 2004. Terrance M. Duggan, Mayoir Attest: Jeanne F. Schneider, City Clerk Attest: RESOLUTION NO. 137-04 AWARDING CONTRACT Whereas, sealed proposals have been submitted by contractors for the Flood Hazard Mitigation Demolition Project - Phase II, pursuant to Resolution No. 85-04 and notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the 5th day of March, 2004. Whereas, said sealed proposals were opened and read on the 18th day of March, 2004 and it has been determined that the bid of Top Grade Excavating, Inc., in the amount of $18,384.00 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY ~F DUBUQUE, IOWA: That the contract for the above improvement be awarded to Top Grade Excavating, Inc., and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this 5th day of April, 2004. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Ú~ne F. Schneider, CMC, City Clerk NO. DESCRIPTION 1 R,move/D,moll'h ExlslI,g bUlldl,g, "d all items a"ooiated wllhth, pmp,rty at 1650 Old Mill Ro,d - inoluding but not limited to . the east & west buildings, IIghl POIA, drivewAY, mAilhox, dOVA appm"h, sid,walk i"ide the pmperty limll', ,to Th, lump sum bid item Is to Indud, all wmk and o,,'s "'quI"'dolth,Contraotorto m,el and ,bid, by th, speoificsllons noted on th, pl,ns and in Ih, Demolillon Teohnieal Sp" fleallo,, lor the Demolillon 01 1650 Old Mill Ro,d Remove/Demolish Existing House and all item' as..olat,d with th, house at 1695 Old Mill Road- induding bul not limit,d to - the houss, garag', driveway, retai,ing walls, m,IIbox, drive appm"h, sid,walk 1"ld, Ihe pmp,rty limits, elo, Th, lump 80m bid IIem " 10 inolude all wo", and oosls ",qui",doltheConlraotorto msel and abide by the sp,dfieallons noled on Ihe plans "d in the Demolillon T"hnleal Sp,dfieatio" lor Ihe Demolillon of 1695 Old Mill Road- CITY OF DUBUQUE, IOWA FLOOD HAZARD MITIGATION DEMOLITION PROJECT" PHASE II DEMOLITION OF 1650, 1695 and 1699 OLD MtLL ROAD BID TAB 03118/2004 Engineer's Est Bidder Top Grade Excavating UNIT TOTAL PRICE PRICE Bidder Drew Cook & Sons Excavating UNIT TOTAL PRICE PRICE Bidder J_M- Simon Construction UNIT TOTAL PRICE PRICE Remove/Demolish Existing House "d all items assodaled wllh th, houss at 1699 Old Mill Road - Including but not lImIted 10 - Ihe house, "sorele pad, driveway, melal pole, mailbox, drive approach, sidewalk inside Ihe property;;mlts,et,- The lump sum bid Item is to lsolude all work and posts required of the Cont""tor to m'etacdabldebythe spsolOcsllon' noted on the plans and In the Demo;;tion Tsoh,ieal Spedfleallons lor the Demolillon of 1699 Old Mill Road- TOTAL QUANTITYUNIT UNIT PRICE TOTAL PRICE Bidder WC Stewart Construction UNIT TOTAL PRICE PRICE - - -, -- -- 1 LS $ 6,000_00 $ 6,000_00 $ 5,934_00 $ 5,934.00 m $ 5,200_00 $ 5,200_00 r $ r,ooo_oO $ r,ooo_oO t $ 8,250_00 $ 8,250_00 - - - - 1 LS $10,000_00 $ 10,000_00 $ 6,225_00 $ 6,22500 m $ -- r,ooo_oo $ r,ooo_oo ;,; $ ',000_00 $ ',000_00 t, $ 8,250_00 $ 8,250_00 1 LS '$10,000_00 $ 10,00000; $ 6,225_00 $ 6,225_00 m $ 8,300_00 $ 8,300_00' $ 8,000_00 $ 8,000_00 ;;, $ 8,25000 $ 8,25000 $ - $ -, $ -- $ - $ 1 $ 24,r50_00 ! 1$ - 18,3S4_00 ! 1 $ 20,500_00! TOTAL CONSTRUCTION ESTIMATE:I$- 26:oo00~ I % Englneees Estimate -29_29% -21_15% I $- ~4:0000~ ! -1.69% -4_81% NO, DESCRIPTION 1 Remove/D,molish ExI'ling buildings and all items associated with the propertyal 16500ld Mill Road - including but not limited to - the east & west building" IIghl polA, rlOVAWAY, malltlox, OliVA approach, ,'dewalk Inside Ihe pmperty limils, elo The lump sum bid it,m is to include all wo", "d casls required of the Contcector to meel and abide by Ihe specifications noled on Ihe plans and In the Demolition Teohnlcsl Spoolflcstions for the Demolilion of 1650 Old Mill Road Remove/Demolish Exlsling House and all ilems assoclaled wilh the house at 1695 Old Mill Rood - Inoludlng but nol limited to - Ihe house, ,acege, driveway, celalnlng walls, mailbox, driv' approach, sidewalk insid, the pmperty IImlls, elc. The lump sum bid lIem is 10 Include all wo", and oosts raqulredofth'Contraciorto meet and abide by the speolfioatlons noted on Ihe plans and In Ihe Demolition Technlcsl Sp,,'flcations for Ihe Demolilion of 16950ld Mill Rood. CtTY OF DUBUQUE, IOWA FLOOD HAZARD MITIGATION DEMOLITION PROJECT" PHASE II DEMOLITION OF 1650, 1695 and 1699 OLD MILL ROAD BID TAB 03118/2004 Engineer's Est Bidder Spiegel Construction UNIT TOTAL PRICE PRICE Bidder Fondeit Excavating UNIT TOTAL PRICE PRICE TOTAL QUANTITYUNIT TOTAL PRICE UNIT PRICE 1 LS $ 6,000.00 $ 6,000.00 $ 9,866.00 $ 9,866.00 ;,; $ 12,251.00 $ 12,251.00 1 LS $10,000.00 $ 10,000.00 $ 10,69200 $ 10,692.00 $ 12,251.00 $ 12,251.00 Remove/Demolish Existing House and all Iiams associated wilh Ih, house at 1699 Old Mill Rood. including but not IImiled to - Ih, house, oonorele pad, drlv,way, melal pole, mailbox, drive approach, sidewalk Inside the pmperty IImils, etc. The lump sum bid lIem is to include all wo"' and casts cequlred of Ihe Contcector 10 meet and abide by the specifications noted on the plans and in th, Demolition Toohnieal Speclflcstlons lor the Demolilioo 011699 Old Mill Road. 1 LS ,$10,000.00 $ 10,000.00 "- $ 10,692.00 $ 10,69200 ;,. $ 12,251.00 $ 12,251.00' $ . $ .' $ '. 1$ 31,250.00! I $ 36,753.00! TOTAL CONSTRUCTION ESTIMATE:I $ 26,000.00! % Enginee(s EstImate 20.19% 41.36%