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FY 2012_City Manager's Office Budget PresenationCity Manager’s OfficeCity Manager’s Office Recommended Budget Presentation February 9, 2011 City Manager -Mike Van Milligen  Assistant City Manager –Cindy Steinhauser  PT Assistant City Manager –Teri Goodmann  Office Manager –Juanita Hilkin  Secretary –Liz Willems (.75 City Admin., .25  Neighborhood Development) Secretary –Ella Lahey (.7 City Admin., .3  Sustainability) Management Fellow –Phyllis Russell  City AdministrationCity Administration 2 Budget Director –Jennifer Larson  Assistant Budget Director –Jason  Hartman BudgetBudget 3 Personnel Director –Randy Peck  Personnel Assistant –Gina Noel  Secretary –Tusdee Blus  PT Secretary –Susan Ashfield  Human Resources/PersonnelHuman Resources/Personnel 4 Public Information Officer –Randy Gehl  PT Communications Assistant –Kelli  Buchenau (.75 time) PT Secretary –Jessica Kurt (.5 time PIO,  .2 Administration) Public Information OfficePublic Information Office 5 Neighborhood Development Specialist –  Jerelyn O’Connor Neighborhood DevelopmentNeighborhood Development 6 Sustainable Community Coordinator –Cori  Burbach Temporary Sustainability Intern –Michelle Balek  Temporary PT Americorps Food Coordinator –  Jenni Ostwinkle (.6 FTE) SustainabilitySustainability 7 GIS Coordinator/Analyst –Nikki Breitsprecker  Geographic Information SystemGeographic Information System 8 PT Arts & Cultural Affairs Coordinator –Jan  Stoffel (.25 time) Arts & Cultural AffairsArts & Cultural Affairs 9 City Manager’s Office staff  participate in meetings or serve on the boards of over 45 local partner and not-for-profit organizations. City Partner InvolvementCity Partner Involvement 10 Arts & Culture Budget   Sustainability Performance   Measurement Smarter City Legislative   Activity Public Information  Neighborhood  Geographic  Development Information System Focus of WorkFocus of Work 11 Certify Annual Operating and Capital  Budget according to State Requirements Budget Forecasting and Projections  Monitor department project expenditures  and special project expenditures 3 Budget Amendments  Submit Annual Tax Increment Financing  (TIF) Report for 8 TIF districts Hired Assistant Budget Director  GFOA Distinguished Budget Presentation  Award BudgetBudget 12 Northern Illinois University Intern  program (savings of $5,429) Wellness Council of Iowa membership  ($500 paid from the Health Reserve Fund) Improvement packagesImprovement packages 13 In FY 2010 a new design format for performance measures was developed. Departments converted to new format include: Human Rights Cable Division   Information Services City Clerk   Legal City Manager’s Office   Parking Emergency Communication   Planning Services Emergency Management   Police Engineering   Public Works (partial) Fire/Rescue   Water Health Services   Performance MeasuresPerformance Measures 14 Thenewformatdesignfocusesonbettercategorizingthe performancemeasuresandclearlyconveyingtothe citizenry: The interconnectedness among city departments and the  cross-training among staff The linkages between performance measures and  departmental goals and highlights What these measurements mean to the city organization, its  partnerships and citizens Impact: Performance measurements are both quantitative (numerical measurement) and qualitative (value-based measurement of citizen satisfaction) New Performance MeasuresNew Performance Measures 15 “Dubuque is a viable, livable and equitable community.” | | Economic ProsperitySocial/Cultural Vibrancy Environmental Integrity SustainabilitySustainability 16 Smarter, Sustainable Dubuque  Partnership Building and Support  Guiding Departmental Activity:  Green Team Green House Gas (GHG) Inventory Grant Administration:  Energy Efficiency Community Block Grant (EECBG) Environmental Protection Agency (EPA) Smarter City Sustainability Sustainability ––Key AccomplishmentsKey Accomplishments 17 Smarter Water Pilot Study –300  households Smart Electric Meters –1,000  households Smart Gas Meters –250 households  Smart Transportation –1,000  households Green Healthy Homes –in design  Smarter City InitiativeSmarter City Initiative 18 Dubuque selected as first Smarter City in North America by  IBM Research Multi-faceted approach to help citizens Save Money and  Resources while creating jobs Impact: Dubuque received international recognition that resulted in • additional federal funding, new leads on economic development recruitment efforts, and national awards. Fast Company magazine name Dubuque one of the Top 10 • Smartest Cities on the Planetand the only one in the U.S. Mayor Buol featured on cover of Connected World magazine • and named Dubuque one of the seven most connected cities in the worldin 2010 after naming Mayor Buol one of the top ten innovators in the country in 2009. Smarter City InitiativeSmarter City Initiative 19 City Green Team: Green House Gas (GHG)  Update and Green Team Support ($5,000) Green Corps: Weatherization and Energy  Conservation ($16,215) Sustainability Sustainability ––Improvement Improvement PackagesPackages 20 Federal & State LegislativeFederal & State Legislative 21 Federal ARRA Funds Received:  $8,729,723 State ARRA Funds Received:  2,248,391 Total ARRA Funds Received:  $10,978,114 American Recovery & Reinvestment American Recovery & Reinvestment Act FundingAct Funding 22 Federal Funds Received:  $37,694,594 State Funds Received:  $ 12,820,768 Total Funds Received:  $50,515,362 Other Federal & State FundingOther Federal & State Funding 23 Partner Federal Funds Received:  $21,310,447 Partner State Funds Received:  $2,007,500 Total Funds Received:  $23,317,947 84,811,423 $Federal and State Funding Federal and State Funding Awarded to DubuqueAwarded to Dubuque Partner Federal & State FundingPartner Federal & State Funding 24 Neighborhood DevelopmentNeighborhood Development 25 Critical partners with City of Dubuque in improving the quality of life in our community Instrumental to meeting many recommendations of a Safe Community Task Force Dubuque’s Neighborhood AssociationsDubuque’s Neighborhood Associations 26 27 28 Arts & Cultural InitiativesArts & Cultural Initiatives 29 City has provided more than $1.5 million in funding for the arts since the establishment of the Arts & Cultural Affairs Commission in 2005. $1.2 million has been awarded through the  Operating Support Grant Program -$200,000 per year $240,000 has been awarded through the Special  Projects Grant Program -$35,000 per year. $120,000 has funded the Art on the River annual  temporary public art exhibit at the Port of Dubuque. Funding is established until 2015-2016 . Arts & Cultural InitiativesArts & Cultural Initiatives 30 Friends of the Mines of Spain  Meskwaki Interpretation$5,000 Bell Tower Productions  Kids for Summer Production$7,516 Loras College  Project Runway Dubuque Style$3,547 Dubuque Symphony Orchestra  Madame Butterfly Production$10,000 Dubuque County Historical Society  Women and Spirit Exhibit$6,000 Dubuque Art Center  Summer Art Market$2,937 FY2011 Arts Special Project FY2011 Arts Special Project GrantsGrants 31 32 What’s Ahead? •The Arts and Economic Prosperity –an economic impact study conducted With the non-profit sector in the city of Dubuque. Report due in 2011. •The Local Arts Index –conducted with both the non-profit and for profit sectors throughout Dubuque County Arts & Cultural InitiativesArts & Cultural Initiatives 33 Public Information Office: WebsitePublic Information Office: Website Public Information Office: WebsitePublic Information Office: Website Public Information Office: PublicationsPublic Information Office: Publications Public Information Office: CampaignsPublic Information Office: Campaigns New Resident Guide ($2,000)  Citizen Survey ($13,500)  Improvement packagesImprovement packages 38 Geographic Information Systems GISGeographic Information Systems GIS ArcGIS Server ImplementationArcGIS Server Implementation 3D Building Modeling3D Building Modeling Geographic Information Systems GISGeographic Information Systems GIS GIS and City ProjectsGIS and City Projects Community forum on September 17, 2009  to dialogue on crime issues in our community Attended by 130 persons  City Council appointed 25 citizens to a  Safe Community Task Force (SCTF) Monthly task force meetings  Safe Community Task ForceSafe Community Task Force 42 The SCTF created four sub-committees  and recruited 50 residents to serve ◦Neighborhood Engagement ◦Enforcement ◦Management of Physical Environment ◦Research and Facts The SCTF contracted the services of Urban  Strategies out of St. Louis, MO to facilitate the recommendation process Safe Community Task ForceSafe Community Task Force 43 The SCTF met 12 times from November  2009 to June 2010 In February 2010 nine recommendations  were submitted to City Council for their consideration In August 2010 thirty-two additional  recommendations to City Council for their consideration On February 28the final set of th  recommendations will be presented to City Council for their consideration Safe Community Task ForceSafe Community Task Force 44 2010 Top Ten Smartest Cities on the Planet by Fast Company  2010 100 Best Communities for Youth by America’s Promise  2010 Dubuque 3Best in U.S. for Job Growth by rd  Careerbuilder.com 2010 Best Small City to Raise a Family by Forbes.com  2010 Excellence in Economic Development by the International  Economic Development Council 2010 International LivCom Award, Third Place and Gold  Standard by the International Awards for Livable Communities 2010 All-Star Community Award by Iowa League of Cities  2010 Healthy Iowa Community by the Academy for a Healthy  Iowa. 2010 Dubuque 7Best in U.S. for Economic Growth Potential th  by Business Facilities Magazine 2010 Dubuque 1in Projected Job Growth by Forbes Magazine st  Awards and Special RecognitionAwards and Special Recognition 45 2009 CNNMoney.com Top 50 Places to launch a Small  Business 2009 Top Ten Most Affordable Places to Live and Work by  Sperling’s Best Places 2009 America’s Crown Community Award by America City  & County Magazine 2009 Excellence in Economic Development Award for  Excellence in Historic Preservation-led Strategies by U.S. Commerce Department 2009 America’s Top 100 Places to Live by  RelocateAmerica.com 2008 Most Livable Small City by US Conference of Mayors  2008 100 Best Places for Youth by America’s Promise.  2007 100 Best Places for Youth by America’s Promise.  2007 All-America City by National Civic League.  Awards and Special RecognitionAwards and Special Recognition 46 Questions?Questions? 47