Southwest Arterial_North Cascade Road Bridge_Conultant Supplemental Agreement No 8RESOLUTION APPROVING THE CONSULTANT PROFESSIONAL SERVICES -
SUPPLEMENTAL AGREEMENT BETWEEN AECOM TECHNICAL SERVICES, INC.
AND THE CITY OF DUBUQUE FOR CONSTRUCTION ENGINEERING SERVICES
FOR THE NORTH CASCADE ROAD BRIDGE CONSTRUCTION PROJECT (PHASE
1 OF THE SOUTHWEST ARTERIAL PROJECT)
Whereas, the City of Dubuque is proceeding with the North Cascade Road
Bridge Construction Project (Phase I of the Southwest Arterial Project); and
Whereas, AECOM Technical Services, Inc. will provide construction engineering
services for the North Cascade Road Bridge Construction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Consultant Professional Services - Supplemental
Agreement - Southwest Arterial, from Seippel Road to Olde Davenport Road between
AECOM Technical Services, Inc. and the City of Dubuque is hereby approved for the
North Cascade Road Bridge Construction Project (Phase I of the Southwest Arterial),
subject to the concurrence of the Iowa Department of Transportation.
Section 2. That the Mayor be authorized and directed to execute three copies
of said Consultant Professional Services - Supplemental Agreement - Southwest
Arterial, from Seippel Road to Olde Davenport Road, subject to the concurrence of the
Iowa Department of Transportation, for the North Cascade Road Bridge Construction
Project (Phase I of the Southwest Arterial).
Attest:
Passed, approved and adopted this 22nd day of Febru t ry , 2011.
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 51 -11
Roy D. Buol, Mayor
A=COM
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 8 as of
the dates shown below:
AECOM TEC L SERVICES, INC.
By "r �' ` —�� Date February 21, 2011
Joe A. Becker
Vice President
CITY OF DUBUQ E, IOWA
B l� 0
Y
Roy Buol
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR FHWA AUTHORIZATION*
*The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT
is indicating the work proposed under this agreement is acceptable for FHWA authorization of
federal funds.
Date
By Date
Kent L. Ellis, P.E.
Local Systems Engineer
District 6
L: \work\ADMINWGREE \SUPPLE \SA8DubuqueSWArt.doc
Page 5
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
AI-AmdicaCity
1
2007
SUBJECT: Southwest Arterial Project
Consultant Professional Services - Supplemental Agreement
Construction Engineering Services - North Cascade Road Bridge Project
Iowa DOT Project No. HDP -2100 (661)- -71 -31
DATE: February 15, 2011
City Engineer Gus Psihoyos recommends City Council approval of an agreement with
AECOM Technical Services, Inc. to provide construction engineering services for the
North Cascade Road Bridge Construction Project (Phase I of the Southwest Arterial
Project) subject to the concurrence of the Iowa Department of Transportation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: February 14, 2011
INTRODUCTION
BACKGROUND
DISCUSSION
Dubuque
AO- America City
2007
SUBJECT: Southwest Arterial Project
Consultant Professional Services - Supplemental Agreement
Construction Engineering Services - North Cascade Road Bridge Project
Iowa DOT Project No. HDP -2100 (661)- -71 -31
The enclosed resolution authorizes the Mayor to execute an agreement with AECOM
Technical Services, Inc. (AECOM) to provide construction engineering services for the
North Cascade Road Bridge Construction Project (Phase I of the Southwest Arterial
project), Iowa DOT Project No. HDP -2100 (661)-- 71 -31.
On March 2, 2009 the City Council approved (Res. 87 -09) the selection of AECOM
(Waterloo, Iowa) to provide the final engineering design for the Southwest Arterial
Project. The initial agreement included: the final engineering design; preparation of
construction documents; geotechnical investigation; architectural and landscape
enhancements; archaeological and cultural resources mitigation; public involvement;
agency coordination and construction engineering services.
On August 16, 2010, the City Council approved the award of the North Cascade Road
Reconstruction Project (Phase I of the Southwest Arterial) to C.J. Moyna & Sons, Inc. of
Elkader, Iowa, in the amount of $1,591,521.32. This phase of construction provides for
the reconstruction (grading & paving) and realignment of North Cascade Road from
about 0.6 miles south of the Storybook Hill Children's Zoo to 0.1 miles north of the zoo.
The stage I grading (bridge abutments) was completed in November which will allow the
new bridge construction to begin in April 2011. Following the completion of the bridge
work, stage II grading & paving will resume and is anticipated to be completed by the
fall of 2011.
On February 7, 2011, the City Council approved the award of the North Cascade Road
Bridge Construction Project (Phase I of the Southwest Arterial) to Minnowa
Construction, Inc. of Harmony, MN, in the amount of $1,408,542.50. Construction of the
new 272 ft. x 44 ft. pre- tensioned, pre- stressed concrete beam bridge is anticipated to
begin in March, 2011.
Our design consultant, AECOM is currently providing construction engineering services
for the North Cascade Road Reconstruction (grading and paving) Project.
The Consultant Professional Services - Supplemental Agreement authorizes AECOM to
provide the following services in accordance with Iowa DOT procedures and
requirements for this phase of bridge construction, including: construction observation;
materials testing; construction staking; plan modification and contract administration.
RECOMMENDATION
I recommend that the City Council authorize the Mayor to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
to provide construction engineering services for the North Cascade Road Bridge
Construction Project (Phase I of the Southwest Arterial Project), subject to the
concurrence of the Iowa Department of Transportation.
BUDGET IMPACT
The professional services fee for construction engineering services for the North
Cascade Road Bridge Construction Project is as follows:
Description
Contract Administration / Construction Engineering
Supplemental Agreement No. 8 - Scope of Services Revisions
Total Project Cost
The project funding summary is as follows:
CIP
3001287
3001287
ACTION TO BE TAKEN
Funding Source
Federal SAFETEA -LU Funding (80 %)
Local Funding (20 %)
Total Project Funding
Amount
$ 139,400
$ 139,400
Amount
$ 111,520
27,880
$ 139,400
The City Council is requested to authorize the Mayor to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
to provide construction engineering services for the North Cascade Road Bridge
Construction Project (Phase I of the Southwest Arterial Project), subject to the
concurrence of the Iowa Department of Transportation, through adoption of the
enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Kent Ellis, Iowa DOT
Bob Lentz, AECOM
F: \PROJECTS \SW ARTERIAL - IA HYW 32\AECOM FE CONTRACT\SW Arterial - N. Cascade Road Bridge (661) -
AECOM Suppl No. 8 - Council Approval Memo
RESOLUTION APPROVING THE CONSULTANT PROFESSIONAL SERVICES -
SUPPLEMENTAL AGREEMENT BETWEEN AECOM TECHNICAL SERVICES, INC.
AND THE CITY OF DUBUQUE FOR CONSTRUCTION ENGINEERING SERVICES
FOR THE NORTH CASCADE ROAD BRIDGE CONSTRUCTION PROJECT (PHASE
1 OF THE SOUTHWEST ARTERIAL PROJECT)
Whereas, the City of Dubuque is proceeding with the North Cascade Road
Bridge Construction Project (Phase I of the Southwest Arterial Project); and
Whereas, AECOM Technical Services, Inc. will provide construction engineering
services for the North Cascade Road Bridge Construction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Consultant Professional Services - Supplemental
Agreement - Southwest Arterial, from Seippel Road to Olde Davenport Road between
AECOM Technical Services, Inc. and the City of Dubuque is hereby approved for the
North Cascade Road Bridge Construction Project (Phase I of the Southwest Arterial),
subject to the concurrence of the Iowa Department of Transportation.
Section 2. That the Mayor be authorized and directed to execute three copies
of said Consultant Professional Services - Supplemental Agreement - Southwest
Arterial, from Seippel Road to Olde Davenport Road, subject to the concurrence of the
Iowa Department of Transportation, for the North Cascade Road Bridge Construction
Project (Phase I of the Southwest Arterial).
Attest:
Passed, approved and adopted this
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
day of , 2011.
Roy D. Buol, Mayor
SOUTHWEST ARTERIAL
FROM SEIPPEL ROAD TO OLDE DAVENPORT ROAD
DUBUQUE, IOWA
SUPPLEMENTAL AGREEMENT NO. 8
WHEREAS, a Professional Services Agreement was entered into by the City of Dubuque, Iowa (Owner),
and AECOM Technical Services, Inc. (Consultant), of Waterloo, Iowa, dated May 8, 2009, for the
preparation of final design, plans, specifications and estimates, as well as right -of -way property
acquisition, final soils investigation, archaeological and cultural resources Phase III mitigation, public
involvement, agency coordination and construction -phase services for the Dubuque Southwest Arterial
which includes a new 4 -lane freeway between Seippel Road and Olde Davenport Road in Dubuque,
Iowa, in accordance with the preliminary plans completed in March 2008; and
WHEREAS, the Owner and Consultant modified the original Scope of Services to include a Value
Engineering Workshop as part of Task No. 3 (Initial Value Engineering Review) in the original
agreement on July 27, 2009, said document included as Attachment C; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 1 dated August 27,
2009, for the preparation of final design, plan, specifications and estimates, right -of -way property
acquisition, final soils investigation, archaeological and cultural resources Phase III mitigation, public
involvement and agency coordination for the portion of the project not included in the previous
agreement; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 2 dated October 21,
2009, for supplemental Phase 1 archaeological investigation of the Oberbroeckling property in Dubuque
County, Iowa; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 3 dated March 10,
2010, to include revisions in the previous Scope of Services based on recent changes in the design
concept as a result of a Value Engineering Study of the project and the Owner's desire to extend the
recreational trail beyond the previous limits; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 4 dated August 24,
2010, to include engineering services during the construction phase of the North Cascade Road portion
of the project; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 5 dated
September 27, 2010, to include revisions in the previous Scope of Services based on recent changes in
the design concept as a result of ongoing review and value engineering activities; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 6 dated October 19,
2010, to include construction staking for the North Cascade Road portion of the project; and
WHEREAS, Supplemental Agreement No. 7 has been submitted to include revisions in the previous
Scope of Services based on recent changes in the design concept as a result of ongoing review, the
public informational meeting and value engineering activities; and
WHEREAS, the Owner and Consultant desire to amend the previous agreements to include engineering
services during the construction phase of the North Cascade Road Bridge portion of the project.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as
follows:
I. PROJECT DESCRIPTION
Page 2
The project includes the construction of the North Cascade Road Bridge over the Southwest
Arterial. The bridge is a 272' x 40,' two -span prestressed concrete beam bridge, Project No.
H D P- 2100(661)-- 71 -31.
II. SCOPE OF SERVICES
The services to be provided for the project under this supplemental agreement include the
construction review, materials testing, construction staking and contract administration in
accordance with Iowa DOT procedures and requirements.
The Scope of Services is further defined by the following tasks:
Task 1. Preconstruction Conference. Assist the Owner with conducting the preconstruction
conference attended by representatives of the Contractor, Owner, Consultant and affected
utilities. This task includes preparing for and conducting the meeting, preparing and distributing
the minutes. This task will be provided by AECOM and WHKS.
Task 2. Construction Staking. Provide construction staking for the project. This task includes
the following items:
• Stake centerline of roadway, piers and abutments
• Stake location of test pile
• Check abutment and pier step elevations
• Survey the elevations of the beams
• Stake the concrete slope protection
Task 3. Interpret Plans and Specifications. Interpret the intent of the plans and specifications
for general compliance with the construction contract. Answer design interpretation questions
from the Owner, Contractor, review staff and appropriate agencies. The Consultant will not,
however, guarantee the performance of any contractor.
Task 4. Shop Drawing Review. Review shop drawings, samples and other submittals as
required of the Contractor by the contract documents for general conformance with the design
concept of the project and for general compliance with the information given in the contract
documents. Shop drawings are expected only for the bridge portion of the project.
Task 5. Site Visits. Perform construction site visits by design personnel at appropriate stages
of construction to review the quality of the work and to determine whether the work conforms to
the general compliance of the contract documents.
Task 6. Progress and Quality of Construction. This task will be provided by WHKS with
assistance from the Owner. Maintain direct contact with the Owner's Representative or his
authorized representative to the extent necessary to inform the Owner's Representative of the
progress and quality of construction work performed. Provide the necessary qualified staff at
the job site to act under the authority of the Owner's Representative and observe and review the
work in progress and determine whether the work is in general conformity with the Contract
Plans and Specifications. It is understood that responsibility for the correctness of every detail
of construction is beyond the scope of this Agreement. The Consultant shall not assume
management or direction of the contractor's operations or any utility company's operations. For
estimating purposes, construction activity in the field is anticipated at 110 days, with average
level of service 8 hours per day. The Owner will provide a qualified construction observer for
Page 3
times when a second construction observer is required to meet IDOT requirements and when
requested by the Consultant in order to meet IDOT requirements while minimizing the need for
overtime by the Consultants construction observer. The Owner agrees that the Consultant will
not be responsible for the costs, safety, actions, or decisions of the Owner's construction
observer on this project. For the construction observation performed by the Owner's
construction observer, the Owner's construction observer shall be responsible for performing all
related tasks as described in this scope of work, including monitoring contractor progress and
the quality of construction, testing, reports, estimates and pay quantities.
Nothing in this Agreement shall be construed as giving the Consultant the responsibility or
authority to direct or supervise construction methods, means, techniques, procedures or safety
methods used by the contractors, subcontractors, or utility companies performing the actual
construction work. Neither observations by the Consultant nor inspections, tests or approvals
shall relieve the contractor, subcontractors, or utility companies from their obligation to perform
the work in accordance with the requirements of the Contract Documents.
The contractor has ultimate responsibility to monitor all his work to ensure proper quality, safety
and completion within the Contract time, as do the utility companies involved in this project.
Task 7. Testing. Complete necessary P.C.C. and materials verification testing for the project,
as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's
Construction Manual. The Contractor shall be responsible for certified plant inspection in
accordance with the Standard Specifications. Portions of this task will be completed by WHKS.
Task 8. Reports. Prepare and submit daily, weekly and monthly reports as required by Iowa
DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual.
This task also includes preparation of bid item quantity forms and materials certification logs,
setting up payroll certification review folders, preparation and submittal of change and extra
work orders, subcontract requests and other forms as are normally utilized by the Iowa DOT on
construction projects. Reports are to be submitted per Iowa DOT Standards for reporting and
copies of reports are to be submitted to the Owner. This task will be provided by WHKS.
Task 9. Estimates. Make monthly or bi- monthly reports to the Owner's Representative, or his
authorized representative, of the estimated amount of materials furnished and delivered and the
work performed. Review and approve estimates for progress and final payment. This task will
be provided by WHKS.
Task 10. Pay Quantities. Measure and document construction pay quantities and perform
functions necessary to assist with funding reimbursement for the project. This task will be
provided by WHKS.
Task 11. Claims. Consider and evaluate Contractor's suggestions for modifications and report
them with recommendation to the Owner. Prepare and assist the Owner and Contractor in
processing contract change orders.
Task 12. Project Files. Maintain files for correspondence, reports of the job conferences, shop
drawings and sample submissions, reproduction of original contract documents including
addenda, change orders, field modifications, additional drawings issued subsequent to the
execution of the contract, engineer clarifications and interpretations of the contract documents,
progress reports and other project - related documents. Portions of this task will be completed by
WHKS.
Task 13. Punch List. Participate in a review of the project with the Owner and review staff near
completion and prepare a list of items to be completed or corrected. This task will be provided
by WHKS.
Page 4
Task 14. Final Construction Review. Conduct the final construction review with representatives
of the Iowa DOT and Owner at completion of the project. The Consultant shall state his opinion
as to whether the project was completed in substantial conformance with the Plans and
Specifications and recommend acceptance thereof. This task will be provided by AECOM and
WHKS.
Task 15. Record Drawings. Prepare revised drawings of the construction plans (record
drawings) for the project based on the construction observation records of the field review staff
and the Contractor showing those changes made during construction considered significant.
Task 16. Project Close -Out. Complete quantities and materials audit in compliance with Iowa
DOT standards. Prepare final acceptance documents, as required by Iowa DOT. This task will
be provided by WHKS.
Task 17. Project Meetings and Administration. Attend construction meetings and conduct
intraoffice administration and coordination of the project. This task will be provided by AECOM
and WHKS.
III. TIME OF BEGINNING AND COMPLETION
The Consultant will not begin work under this Supplemental Agreement No. 8 until so directed
in writing to proceed by the Owner and authorization to proceed by the Iowa Department of
Transportation. The Consultant will, upon receipt of said written notification, begin work
thereon.
Work under Supplemental Agreement No. 8 will be completed within sixty (60) days after receipt
of Contractor(s) submittals as required for project closing or completion of required project
audits or until submittal of final billing by Contractor(s) for agreement work, whichever is later,
providing no unforeseen delays are experienced beyond the control of the Consultant.
IV. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of
the original Agreement.
The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for this
supplemental agreement as stated below and as shown in Attachment A, are to be integrated
with those covered under Supplemental Agreement No. 4 and subsequent amendments.
S.A. No. 4 S.A. No. 6 S.A. No. 8 Total Amount
Estimated Actual Costs $290,600.00 $17,500.00 $126,500.00 $434,600.00
Fixed Fee 34,000.00 0.00 5,500.00 39,500.00
Contingency 28,000.00 2,000.00 7,400.00 37,400.00
Maximum Amount Payable $352,600.00 $19,500.00 $139,400.00 $511,500.00
V. In all other aspects, the obligations of the Owner and Consultant shall remain as specified in the
Professional Services Agreement dated May 8, 2009, and subsequent amendments.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 8 as of
the dates shown below:
AECOM TECHNICAL SERVICES, INC.
By Date February 14, 2011
Joe A. Becker
Vice President
CITY OF DUBUQUE, IOWA
By Date
Roy Buol
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR FHWA AUTHORIZATION*
Page 5
By Date
Kent L. Ellis, P.E.
Local Systems Engineer
District 6
*The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT
is indicating the work proposed under this agreement is acceptable for FHWA authorization of
federal funds.
L: \workWDMIN\ AGREE \SUPPLE\SABDubuqueSWArt.doc
I. Direct Labor Cost (AECOM)
III. Direct Project Expenses
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
WHKS (See Attachment)
VI. Estimated Actual Costs
VII. Fixed Fee
IX. Maximum Amount Payable
Dubuque Southwest Arterial
From Seippel Road to Olde Davenport Road
Supplemental Agreement No. 8
City of Dubuque, Iowa
Cost Analysis
Attachment A
Category Hours Rate /Hour Amount
Senior Professional 28 $82.00 $2,296.00
Project Professional 6 $54.80 $328.80
Staff Professional 244 $39.20 $9,564.80
CADD Operator II 32 $29.25 $936.00
Senior Technician 18 $31.35 $564.30
Technician 36 $24.85 $894.60
Project Support 48 $26.30 $1,262.40 $15,846.90
412
II. Payroll Burden and Overhead Provisional Costs 165.00% $26,147.39
Category Units Rate /Unit Amount
Mileage 500 0.51 255.00
Per Diem 10 30.00 300.00
Lodging 0 70.00 0.00
Copier 500 0.06 30.00
Blueprinting 0 0.50 0.00
GPS 10 25.00 250.00
Geodimeter 10 12.50 125.00
Testing 0.00
Miscellaneous, Other 50.00
Rounded
$83,500.00
VIII. Contingency
AECOM $0.00
WHKS $7,500.00
$1,010.00
$43,004.29
$43,000.00
$83,500.00
$126,500.00
$5,500.00
$7,400.00
$139,400.00
Dubuque Southwest Arterial
From Seippel Road to Olde Davenport Road
Supplemental Agreement No. 8
City of Dubuque, Iowa
Staff Hour Estimate - AECOM Portion
Attachment A
Description of Work
1 Preconstruction Conference
2 Construction Staking
3 Interpret Plans and Specifications
4 Shop Drawing Review
5 Site Visits
6 Progress and Quality of Construction
7 Testing
8 Reports
9 Estimates
10 Pay Quantities
11 Claims
12 Project Files
13 Punch List
14 Final Construction Review
15 Record Drawings
16 Project Closeout
17 Project Meetings & Administration
Total Hours
Senior
Prof.
4
4
4
16
28
Project
Prof.
6
6
Staff
Prof.
8
48
40
72
24
24
8
8
12
244
CADD
Oper. II
32
32
Senior
Tech
2
16
18
Tech
36
36
Project
Support
4
16
4
24
48
Total
10
90
44
80
24
28
32
8
44
52
412
Description of Work
Project
Manager
Highway
Technician
Construction
Observer
Total
1 Preconstruction Conference
4
8
12
2 Construction Staking
3 Interpret Plans and Specifications
4 Shop Drawing Review
5 Site Visits
6 Progress and Quality of Construction
8
600
608
7 Testing
40
40
8 Reports
4
100
104
9 Estimates
4
20
24
10 Pay Quantities
4
40
44
11 Claims
12 Project Files
13 Punch List
4
20
24
14 Final Construction Review
4
20
24
15 Record Drawings
16 Project Closeout
4
80
84
17 Project Meetings & Administration
12
40
52
Total Hours
48
0
968
1,016
Dubuque Southwest Arterial
From Seippel Road to Olde Davenport Road
Supplemental Agreement No. 8
City of Dubuque, Iowa
I. Direct Labor Costs
Staff Hour & Cost Estimate - WHKS Portion
Project Manager
Highway Technician
Construction Observer
Total
II. Payroll Burden & Overhead Costs 159.00%
Hours Rate Amount
48 $54.95 $2,637.60
0 $21.03 $0.00
968 $26.00 $25,168.00
1,016
III. Direct Project Expenses Units Rate Amount
Mileage 3500 $0.51 $1,785.00
Meals $0.00
Lodging $0.00
Miscellaneous- Postage, Printing, Reproduction, etc. $1,000.00
Total
IV. Estimated Actual Costs
(Rounded)
Attachment A
$27,805.60
$44,210.90
$2,785.00
$74,801.50
$74,800.00
V. Fixed Fee $8,700.00
VI. Contingency $7,500.00
VII. Maximum Amount Payable $91,000.00