Signed Contracts_Five Flags Concert Lighting Bid AwardMasterpiece on the Mississippi
TO:
FROM:
SUBJECT:
DATE:
INTRODUCTION
The purpose of this memorandum is to request a bid award approval for FY 2012 CIP #
101 -2192 for concert lighting for Five Flags.
BACKGROUND
A CIP was established for concert lighting for Five Flags. The lights are set to be used
for concerts, events and conventions. The purchase includes trusses, lights, hoists,
Tight controls, cables, rigging and cases.
Dan Holtkamp and Joyce White of Five Flags researched systems and companies.
There are no local companies that deal in this type of lighting system and a Cedar
Rapids company did not respond.
They worked with two companies that specialize in concert lighting. References from
others led us to two suppliers. The quotes received were as follows:
Applied Electronics $ 99,697.50
S.E.C.T. Theater Supplies $ 99,998.00
Both quotes are within the $100,000 C.I.P. Each quote contains used equipment but
the same equipment. S.E.C.T. has the majority of the equipment quoted as used
equipment but is an earlier generation of technology. Applied Electronics contains
mostly new equipment.
RECOMMENDATION
In talking with Ken TeKippe, since the proposals came in so close to $100,000 he felt it
best that you approve the purchase. I recommend the purchase of the concert lighting
from Applied Electronics at a cost of $99,697.50 and the Five Flags staff agrees with
this recommendation.
MLW:et
attachments
copy Jenny Larson
Michael C. Van Milligen, City Manager
Marie L. Ware, Leisure Services Manager
Five Flags Concert Lighting Bid Award Request
February 8, 2011
Dubuque
kitild
AIHAmedca City
I'll!
2007
Applied Electronics
722 Blue Crab Road
Newport News, VA 23606
Phone 800 - 883 - 0008/757- 591 -9371
Fax 757 - 591 -9514
Web www.appliednn.com
E -mail sales @appliednn.com
BILLING ADDRESS
Five Flags Center
405 MaIn St.
Dubuque, IA 52001
CONTACT Daniel Holtkamp
PHONE 563 - 589 -4254
FAX 563- 589 -4351
REP 2
DESCRIPTION TOTAL
* *Revised 1 -12 -11 jb **
* *PRT TRUSS (2) 38' RUNS **
12 -03 -093 PRT /Club Truss 30 x 26 Double Hung 93 In. Length 10 764.00 100# 7,640.00
(with bolts)
12 -05 -004 Club Truss Casters - Set of 4 10 45.00 8# 450.00
TOTAL FOR TRUSS 8,090.00
* *LAMP BARS, ACL & Lekos**
E4 -06 -001 Pre -Wired 6 Circuit 88" Lamp Bar w/ 14" Edison Tails 20 235.00 15# 4,700.00
25 -006 Silver Par 64 w /Edison Plug and Gel Frame (No 120 28.00 5# 3,360.00
Lamp)
25 -010 Par 64, 1000W Medium Flood Lamp (FFR) 120 27.00 2# 3,240.00
E4 -04 -000 Pre -Wired ACL Lamp Bar Single Circuit With (2) CB 2 219.00 18 #per 2 pc. 438.00
Swivel Clamps
25 -006 Silver Par 64 (No Lamp) 8 28.00 5# 224.00
25 -010 28V , 500W Flood Lamp 8 30.00 2# 240.00
*1 ETC Source 419 degree Lekos with clamp, safety 8 340.00 2,720.00
and Edison Plug
*1 HPL 575 Watt Lamp 8 19.00 152.00
83 -031 'Flylite' ATA style 8 compartment Leko trunk 1 610.00 125# 610.00
TOTAL FOR LAMP BARS 15,684.00
M -10 -103 1 Ton 3 Phase CM Lodestar Hoist With Swivel Hook 6 1,564.35 105# 9,386.10
A
} Thank you for the opportunity to quote on this project. Quote good for 30 Total
■ days.
Credit Card# Security Code
Expiration Date Cardholder's Name
Billing Address For Card
Signature
C
Pre -Pay
JRB
ITEM
PO NO.
TERMS
** 1 TON MOTORS and CABLE **
CONFIRMATION /QUOTE
Page 1
SHIPPING ADDRESS
DATE QUOTE NUMBER
12/13/2010 25541 )
Five Flags Center
405 Main St.
Dubuque, IA 52001
NEED BY DATE
SIGNATURE REQUIRED TO PROCESS ORDER
SHIP VIA
REP
QTY RATE WEIGHT
Applied Electronics
722 Blue Crab Road
Newport News, VA 23606
Phone 800- 883 -0008 / 757 - 591 -9371
Fax 757 - 591 -9514
Web www.appliednn.com
E -mail sales@appliednn.com
BILLING ADDRESS
Five Flags Center
405 Main St.
Dubuque, IA 52001
CONTACT Daniel Holtkamp
PHONE 563 - 589 -4254
FAX 563 - 589 -4351
ITEM
M -10 -312
M -00 -002
M -10 -020
El 1-00-003
M -CA -100
M -CA -050
83 -025
83 -031
E9 -01 -803
E9 -00 -000
M -CB -050
E6 -12 -000
PO NO.
TERMS
DESCRIPTION
0.3125" Star Grade 1 Ton Lodestar Chain 50 ft of lift
53ft of chain per motor
Hoist Wiring Package:
2' 7pin Power /Control Tail
2' 4pin Twistlock Pickle Tail
75' Capacity 1 Ton Lodestar Chain Bag w/ Bracket
CM Hoist Controller (pickle) w/ L14 -20 plug
100' Soco 7 16/7 Power /Control Cable
50' Soco 7 16/7 Power /Control Cable
'Flylite' Dual 1 ton chain hoist ATA style case
'Flylite' ATA style cable /rigging trunk
TOTAL FOR1 TON MOTORS
** MOTOR CONTROL **
Etch, 3 Phase, Ceep -7 Motor Controller w/ 50A 250V
Twistlock Power Input Connector & 50' Remote in
Pelican Case
50' 6pin XLR Motor Controller Remote Cable
Extension
50' 30A 250V - Controller Power Cable L21 -30
TOTAL FOR MOTOR CONTROL
* *LIGHTING CONTROLand DIMMERS **
MAX/XXLP, 120 Faders, 2 Universe, Soft - Patchable
w/ paTPad (Intelligent Light Controller)
Thank you for the opportunity to quote on this project. Quote good for 30 X
y
Page 2
CONFIRMATION /QUOTE
SHIPPING ADDRESS
QTY
SHIP VIA
318
6
1
6
4
3
DATE QUOTE NUMBER
(lz' 25541
Five Flags Center
405 Main St.
Dubuque, IA 52001
NEED BY DATE
SIGNATURE REQUIRED TO PROCESS ORDER
C
Pre -Pay
JRB
RATE
11.72
86.00
69.00
95.00
235.00
181.00
675.00
569.00
2,295.00
85.00
228.00
5,240.00
da s. Total
REP
WEIGHT
1#
2#
2#
16#
8#
125#
125#
45#
2#
Credit Card# Security Code
Expiration Date Cardholder's Name
Billing Address For Card
Signature
REP 2
TOTAL
3,726.96
516.00
414.00
95.00
1,410.00
724.00
2,025.00
569.00
18,866.06
2,295.00
85.00
228.00
2,608.00
59# 5,240.00
Applied Electronics
722 Blue Crab Road
Newport News, VA 23606
Phone 800 - 883 - 0008/757 -591 -9371
Fax 757 - 591 -9514
Web www.appliednn.com
E -mail sales @appliednn.com
Five Flags Center
405 Main St.
Dubuque, IA 52001
CONTACT Daniel Holtkamp
PHONE 563 - 589 -4254
FAX 563 -589 -4351
ITEM
E6 -00 -036
*1
El 4-24-036
Cable
Cable
Cable
Cable
Cable
Cable
Cable
Cable
Cable
Cable
Cable
83 -031
BILLING ADDRESS
PO NO.
DESCRIPTION
MAX/XXLRC, MAX/XXL, ATA Style Road Case w/
casters
19" LCD Monitor
36 Channel Straight Touring Dimmer Rack, 2.4kW
per Channel (Soco Out)
TOTAL FOR LIGHTING CONTROLand DIMMERS
* *LIGHTING and FEEDER CABLES **
2000ft total of 12/14
300ft total of DMX
25 FT 12/1419 PIN CONNECTOR
50 FT 12/1419 PIN CONNECTOR
75 FT 12/1419 PIN CONNECTOR
100 FT 12/14 19 PIN CONNECTOR
100 ft DMX
25 ft DMX
6ft Break Out to Edison
3ft Break In
Staggered Break Out to Edison (50ft total cable)
75FT 4/0 CAM to CAM 5 Wire Feeder
5ft 4/0 Tails
'Flylite' ATA style cable /rigging trunk
TOTAL FOR LIGHTING and FEEDER CABLES
* *RIGGING **
A.
TERMS
Thank you for the opportunity to quote on this project. Quote good for 30
CONFIRMATION /QUOTE
Page 3
SHIPPING ADDRESS
Five Flags Center
405 Main St.
Dubuque, IA 52001
NEED BY DATE
SIGNATURE REQUIRED TO PROCESS ORDER
QTY
SHIP VIA
C
Pre -Pay
JRB
1
DATE QUOTE NUMBER
(12/13/2010X 25541. )
RATE
675.00
125.00
8,825.00
5 250.00
10 342.00
5 433.00
10 525.00
2 70.00
4 34.00
8 157.00
4 140.00
8 185.00
1 2,464.00
1 295.00
1 569.00
REP
WEIGHT
73#
REP 2
TOTAL
24#
33#
42#
60#
125#
Total
days.
Credit Card# Security Code
Expiration Date Cardholder's Name
Billing Address For Card
Signature
675.00
125.00
17,650.00
23,690.00
1,250.00
3,420.00
2,165.00
5,250.00
140.00
136.00
1,256.00
560.00
1,480.00
2,464:00
295.00
569.00
18,985.00
*
Applied Electronics
722 Blue Crab Road
Newport News, VA 23606
Phone 800- 883 - 0008/757- 591 -9371
Fax 757 - 591 - 9514
Web www.appliednn.com
E -mail sales @appliednn.com
BILLING ADDRESS
CONTACT Daniel Holtkamp
C
Pre -Pay
JRB
ITEM
93-016
93 -004
93 -008
93 -000
91 -403
93 -007
93 -002
*1
*1
*1
25 -009
91 -406a
83 -031 .
Freight M
Discount
Five Flags Center
405 Main St.
Dubuque, IA 52001
PHONE 563- 589 -4254
FAX 563 -589 -4351
PO NO.
TERMS
DESCRIPTION
NSE60x03B -GAC - Black Steelflex Roundsling, 3'
NSE60x06B -GAC - Black Steelflex Roundsling, 6'
TCS375x05 - Steel Sling w/Thimble Eye, 3/8" x 5'
TCS375x10 - Steel Sling w/Thimble Eye, 3/8" x 10'
Proburger 2" Aluminum Swivel Coupler
1/2" x 5' STAC /Deck Chain
5/8" Domestic Duty Screw Pin Anchor Shackle
Burlap
Fall Arrest System
60ft line, harnes and lanyard
Wire Rope Ladder
Lighting Fixture Safety
Mega - Gridlock Clamp, Aluminum Finish
'Flylite' ATA style cable /rigging trunk
TOTAL FOR ABOVE
** Moving Lights **
Martin Mac 2000. Profile (Used, With Road Case,
New Lamp Recent Service, Electronic Ballast)
TOTAL FOR MOVING LIGHTS
Shipping & Packaging Dedicated Truck
Package Discount
Thank you for the opportunity to quote on this project. Quote good for 30
days.
Page 4
CONFIRMATION /QUOTE
SHIPPING ADDRESS
Five Flags Center
405 Main St.
Dubuque, IA 52001
NEED BY DATE
SIGNATURE REQUIRED TO PROCESS ORDER
QTY
SHIP VIA
12
14
10
10
10
10
18
10
2
2
24
24
1
DATE Y QUOTE NUMBER
12/13/2010 I 25541
RATE
30.17
55.35
12.50
15.39
32.00
29.85
13.45
2.50
850.00
725.00
2.75
12.00
569.00
4,200.00
2,000.00
- 5,000.00
J\ J
Total
REP
WEIGHT
4.5#
3#
3.5#
2#
10.5#
1.25#
0.5#
1#
125#
Credit Card# Security Code
Expiration Date Cardholder's Name
Billing Address For Card
Signature
REP 2
TOTAL
362.04
774.90
125.00
153.90
320.00
298.50
242.10
25.00
1,700.00
1,450.00
66.00
288.00
569.00
6,374.44
8,400.00
8,400.00
2,000.00
- 5,000.00
5
Applied Electronics
722 Blue Crab Road
Newport News, VA 23606
Phone 800 - 883 -0008 / 757 - 591 -9371
Fax 757 - 591 -9514
Web www.appiiednn.com
E -mail sales@appliednn.com
BILLING ADDRESS
Five Flags Center
405 Main St.
Dubuque, IA 52001
CONTACT Daniel Holtkamp
PHONE 563- 589 -4254
FAX 563 - 589 -4351
ITEM
Terms2
PO NO.
TERMS
1
DESCRIPTION
TERMS: 50% DOWN BEFORE ORDER CAN BE
PROCESSED, BALANCE BEFORE DELIVERY
CONFIRMATION /QUOTE
Page 5
Five Flags Center
405 Main St.
Dubuque, IA 52001
(.... Thank you for the opportunity to quote on this project. Quote good for 30
SHIPPING ADDRESS
QTY
SHIP VIA
Total
days.
DATE QUOTE NUMBER
12/13/2010 25541 )
NEED BY DATE
SIGNATURE REQUIRED TO PROCESS ORDER
RATE
REP
REP 2
C
Pre -Pay
JRB
WEIGHT
$99,697,50
Credit Card# Security Code
Expiration Date Cardholder's Name
Billing Address For Card
Signature
TOTAL
0.00
TO: DANIEL HOLTKAMP
Phone: 816 - 471 -1239
S.E.C.T. THEATER SUPPLIES
1214 WEST 8TH
KANSAS CITY MO.
64101
PROPOSAL
J
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD
PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE EXECUTED ONLY UPON
WRITTEN ORDERS, AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES,
ACCIDENTS OR DELAYS BEYOND OUR CONTROL. OWNER TO CARRY FIRE, TORNADO, AND OTHER NECESSARY INSURANCE. OUR WORKERS
ARE FULLY COVERED BY WORKMEN'S COMPENSATION INSURANCE.
FOR ORGANIZATION FOR S.E.C.T. THEATER SUPPLIES INC. DATE
1n
40
10
2
15
15
10
10.
3
120
20
2
7
12
lnI JRI TRI IRR Rn X 9R
BOLTS ..
CASTER RLATES
ALLEN WRENCH
SOCKET SETS
1'. TON CM SOCO 50' OR BETTER CHAIN
8 CHANNEL CONTROL 10 REMOTE
PICKLES.
125' CABLES.
150' CABLES
3' STEEL FLEX
6' STEEL FLEX
3/8" WIRE ROPE 5'
..3/8" WIRE ROPE : 10! ..,'
BURl
bECKCHALNS 5
.. 518' SHAKELS' :'
FALL ARREST
DUEL MOTOR CASE
RIGGING TRUNK •
PARS. W LAMPS. W PIN USED •
LAM - PS
6. BARS W/ PIN CONNECTERS,.
MAC 500,
MAC, 600:
DMX LINES
CLAMPS
December 16, 2010
Fax: 816 -471 -7328 MRSECT ®MSN.COM
FOR ORGANIZATION
Phone: 816 -471 -1239
S.E.C.T. THEATER SUPPLIES
1214 WEST 8TH
KANSAS CITY MO.
64101
L
PROPOSAL
8
8
1
6
2
2 ..
2
2
2
2
• g60Q6X.16
FLK LL
MEGA CLAMPS FOR ELLIPSE
MOVING LIGHT CASES
CASE TO HOLD 8- ELLIPSE '
FAT FROG
-_36 CHANNELDOVE RAC
36 CHANNEL CAE W/ EXTRA OUTLETS
, 150' DMX
5' DMX
5 WIRE SET 2/0 FEEDER 75' CAM TO CAM
5' STARTER:SET FOR ABOVE
FAN..OU.TS..PIN.
MEGACLAMIjS FOR:ELL-IPSE
CLANCY CLAMPS..:.
LADDERS
ORTQ. ISOL/ TORS
TE
70' 14 GAGE SOLO:
75' 14 GAGE.S000.
80' GAGE SOLO
90'.1 GAGE SOLO
100' 14 GAGE'SOCD
2
SETS'.ACL- - -
ALL MATERIAL 18 GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD
PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE EXECUTED ONLY UPON
WRITTEN ORDERS, AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES,
ACCIDENTS OR DELAYS BEYOND OUR CONTROL. OWNER TO CARRY FIRE, TORNADO, AND OTHER NECESSARY INSURANCE. OUR WORKERS
ARE FULLY COVERED BY WORKMEN'S COMPENSATION INSURANCE.
FOR S.E.C.T. THEATER SUPPLIES INC.
December 16, 2010
DATE
Fax: 816- 471 -7328 MRSECT @MSN.COM
2
120' 14 GAGE SOCO
2
.,
125' 14 GAGE :.
•
2
135' 14 GAGE SOLO -_
2 . ; ;r.'
...
140' 14 GAGE SOCO
. ..
75' 14 GAGE SOCO
DOUBLE SWIVEL PIPE CLAMPS,
r _
FAN INS - . .
, TRUCKING WAND LABOR
•
FOR ORGANIZATION
S.E.C.T. THEATER SUPPLIES
1214 WEST 8TH
KANSAS CITY MO.
64101
1
PROPOSAL
1
December 16, 2010
THIS IS NEGOT
YOUR PRICE WOULD BE $99,998.00
NORMAL TERMS ARE:
56% DEPOSIT REMAINDER ON DELIVERY
A GREAT DEAL, BE USED EQUIPMENT - EXCEPT, TRUSSAND BOLTS & RIGGING
& SAFETY SYSTEM THJS WOULD ALL BE NEW
THE USED. EQUIPMENT WOULD HAVE THE SAME 1 YEAR WARRANTY AS IF IT WERE
NEW EXCEPT THE MOVING FIXTURES THEY WOULD HAVE A 6 =MO WARRANTY
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD
PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE EXECUTED ONLY UPON
WRITTEN ORDERS, AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES,
ACCIDENTS OR DELAYS BEYOND OUR CONTROL. OWNER TO CARRY FIRE, TORNADO, AND OTHER NECESSARY INSURANCE. OUR WORKERS
ARE FULLY COVERED BY WORKMEN'S COMPENSATION INSURANCE.
FOR S.E.C.T. THEATER SUPPLIES INC. DATE
Phone: 816- 471 -1239 Fax: 816 - 471 -7328 MRSECT @MSN.COM