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Boards and Commission Applications and ReviewVACANCIES AND APPLICATIONS FOR CITY OF DUBUQUE BOARDS AND COMMISSIONS For Council Meeting of Tuesday, February 22, 2011 6:30 p.m., Historic Federal Building, 350 W. 6 Street APPLICANTS ARE INVITED TO ADDRESS THE COUNCIL ON THEIR POSSIBLE APPOINTMENT Community Development Advisory Commission One 3 -year term through February 15, 2014 (Term of Shaw) Applicant: David Shaw, 2765 Broadway Street APPOINTMENTS TO THE FOLLOWING COMMISSION TO BE MADE AT THIS MEETING. Mechanical Board One 3 -year term through March 16, 2014 (Terms of Hillard and Giese) Applicants: Gary Hillard 2826 Muscatine Street Tom Giese, 395 Villa Street Sister City Relationships Advisory Commission One 3 -year term through February 1, 2014 (Term of Miller) Applicants: Jill Connors, 720 Nevada Street Phyllis Lee, 520 S. Grandview Avenue Transit Advisory Board One 3 -year term through July 30, 2011 (Term of Croissant) Applicant; R.R.S. Stewart, 460 Summit Street Ms. Stewart currently serves on the Human Rights Commission. Additional Applicant CITY OF DUBUQUE, IOWA - BOARDS AND COMMISSIONS * - Denotes Chairperson; For Information: 589.4120 AIRPORT COMMISSION - 4 Yr. Term Meets 4th Monday 4 p.m. - Airport Amy Wagner 09 -14 -12 Douglas Brotherton *Michael A. Santillo Charles Daoud Steven R. Accinelli AIRPORT ZONING COMMISSION 6 Yr. Term - Apptd. 1996, Meets on Call *Steve Horsfield Linda Lucy Marianne Krause Tom Henschel Jeff Stiles 09 -14 -13 09 -14 -13 09 -14 -14 09-14-14 (By Board Vote) 01 -03 -02 (county) 12 -31 -02 (County) 12 -31 -08 (Cfty ZAC) 01 -03 -14 (City ZAC) 01-03-14 AIRPORT ZONING BOARD OF ADJUSTMENT 5 Year Term, Meets on Call *Vacant (By Board Vote) Randall J. Klauer (City ZBA) 02 -15 -11 Michael A. Ruden (CityzBA) 02-15-11 Darlene Burds (County) 02 -15 -11 Ron Koppes (County) 02-15-11 ARTS AND CULTURAL AFFAIRS ADVISORY COMM. 3 Yr Term Meets 4 Tues., 4:30, Library Brd Rm. Ellen H Henkels (Bus/Prof) 06 -30 -12 Julie Steffen (Bus/Prof Dist) 06 -30 -12 *Geri Shafer (At Large) 06 -30 -12 Louise Kames (Arts) 06 -30 -13 Marina O'Rourke Rosenow (Arts) 06 -30 -13 Susan Riedel (Arts) 06 -30 -13 Paul Hemmer (Arts) 06 -30 -13 BOARD OF APPEALS - BUILDING CODE Appt. 3 Yr. Term, Meets on Call Ryan Anglese (At Lrg) 08 -01 -11 Marla Cruise (ADA Rep) 08 -01 -12 Chuck Carr (Gen. Cont.) 08 -01 -12 Richard G. Luchsinger (At Lrg) 08 -01 -12 John Schwendinger (Jrny.Carp) 08 -01 -13 *F. James Kolf (Arch/Engr.) 08-01-13 1 (ADA new position awaiting applicants) TBD CITY BOARD OF REVIEW (w /County) Appt. 6 Yr. Term, Meets May 1 -30 Ruth Ann Hanson John F. Ganshirt Donald Lochner Robert Sdhaub Greg Hutchinson Cynthia A. Fuller *Bryce Parks Rod Bakke Marilynne Field Barb Kurt Elizabeth Takes *Daniel White James Schilling (Realtor) 01 -01 -14 (Constr) 01 -01 -14 01 -01 -16 01 -01 -17 01 -01 -17 CIVIC CENTER ADV COMMISSION 3 Yr. Term - Meet 4:30 p.m. 4th Monday at Five Flags 06 -29 -12 06 -29 -12 06 -29 -13 06-29-13 06 -29 -13 CIVIL SERVICE COMMISSION 4 Yr. Term, Meets on Call 04 -06 -12 04 -06 -13 04 -06 -14 COMMUNITY DEVEL ADV. COMMISSION 3 Yr. Term, Meets 3` Wednesday, 5:30 p.m. at Federal Bldg. /Housing Thomas Wainwright (At Large) 02 -15 -12 *Hilary A. Stubben (LowIM Inc A) 02 -15 -12 Paula Maloy, SVM (At Large) 02 -15 -13 Theresa Caldwell (LowIM Inc A) 02-15-13 Peter Koshakji (At Large) 02 -15 -13 Ricardo Woods (Housing Rep) 08-15-13 Ann Michalski (At- Large) 02 -15 -14 Vacant (Term of Shaw) (Low/M Inc Area) 02 -15 -14 Vacant (t/o Craddieth) (Low/M Inc Area) 02 -15 -14 ELECTRICAL CODE BOARD 3 Yr. Term; Meets Bi- Monthly James Dixon Dan Hammel Ronald Mueller Elaine L. Reiss *Kevin Pfohl Bob Schmidt Paul J. Uhlrich ENTERPRISE ZONE COMMISSION 3 Year Term, Meets on Call Peggy Murray Mike Van Milligen Daniel White *Rick Stein Dan LoBianco Doug Stillings Richard Van Iten Kelley Deutmeyer Dave Baker (Elec. Con.) 05 -21 -11 (JourlMaint) 05 -21 -11 (At Large) 05 -21 -11 (Elec. Engr.) 05 -21 -11 (JourlMaint) 05-21-11 (Elec. Bkground) 05 -21 -12 (Elec. Bkground) 05 -21 -12 (IA Workforce Dev) 2 -15 -11 (Council Rep) 2-15-11 (NICC) 2 -15 -11 (At Large) 2 -15 -12 (At Large) 2 -15 -12 (At Large) 2 -15 -12 (from LRP) 2 -15 -13 (IDED) 2 -15 -13 (Intl Labor) 2 -15 -13 ENVIRONMENTAL STEWARDSHIP ADVISORY COMMISSION - 3 Yr. Term Meets 1s Tues. 4 p.m. City Hall Annex *Wayne Klostermann Edward Cawley Gayle Walter Aditi Sinha Vacant - Youth (Term of Miller) Michael J. Buelow Chad Oberdoerster 10-01-11 10 -01 -11 10 -01 -12 10 -01 -13 06 -01 -13 10 -01 -13 10 -01 -13 HISTORIC PRESERVATION COMM. Appt. 3 Yr. Term, Meets 3` Thursday, 5:30 p.m., Federal Bldg D. Joseph Rapp (old Main Interim) 07 -01 -11 Christopher J. Wand (Arch/At Lg) 07 -01 -11 David Klavitter (Langworthy) 07 -01 -11 Mary Loney Bichell (At Large) 07 -01 -12 Michael Knight (At Large) 07 -01 -12 *Christine Olson (At Large) 07-01-12 Peggy Stover (Cathedral Interim) 07 -01 -12 Robert McDonell (Jackson Pk) 07-01-13 John E. Whalen, MD (w. 11th) 07 -01 -13 HOUSING COMMISSION 3 Yr. Term, 4"' Tues. 4:30 p.m., Fed Bldg Vacant (Term of Helling) 08 -17 -11 Vacant (Term of Frommelt) 08 -17 -11 Lynn Sutton 08 -17 -11 *David J. Kapler 08 -17 -12 Dorothy Culbertson(Trust Fund Rep)08 -17 -12 Jim Holz (Trust Fund Rep)08 -17 -12 Lisa McAllister (Sec. 8 Area) 08 -17 -12 Judie Root 08 -17 -13 Dorothy Schwendinger, OSF 08 -17 -13 Ricardo Woods (CDAC Rep) 08-17-13 HOUSING TRUST FUND ADVISORY COMMITTEE 3 Yr. Term, Meets 6x/Year *Jim Holz Dorothy Culbertson Doris M. Hingtgen Vacant (Term of Eddy) John V. Walsh HOUSING CODE APPEALS BOARD 3 Yr. Term, 3` Tues. 4:30 p.m. Fed Bldg. Fred Miller Paul Newman *Robert Schaub William J. Kinsella Vacant (Term of Matheos) David Young Vacant (Term of Moore) HUMAN RIGHTS COMMISSION 3 Yr. Term, Meets 2 " Mon. 4:30 Annex Anthony Allen Kurt Hansen R.R.S. Stewart Lori Apel Frederick Davis, Jr. Lynn Sutton Andrea Beacham Michael Elliot Megan Gloss (From Hsg) 08-17-12 (From Hsg) 09-08-12 (At Large) 09 -08 -12 (From. Hsg.) 08 -17 -13 (At Large) 09 -08 -13 01 -11 -12 01 -11 -12 01 -11 -13 01 -11 -13 01-11-13 01 -11 -14 01-11-14 01 -01 -12 01 -01 -12 01 -01 -12 01 -01 -13 01 -01 -13 01 -01 -13 01 -01 -14 01 -01 -14 01-01-14 As prepared for 2/22/11 Council meeting INVESTMENT OVERSIGHT ADVISORY COMMISSION - 3 Yr. Term, Meets Qtrly; 4"' Wednesday 3 p.m. City Hall "A" Virgil Blocker Brad Chalmers Hiram Melendez Gary Ruden *Stephen V. Reisdorf LIBRARY BOARD OF TRUSTEES 4 Yr Term, Meets 4 Thurs. 4 p.m.Library Paula Connors Elizabeth Leeper David Hammer Kristen L. Smith Mike Willis *Diann Guns Fred Miller LONG RANGE PLAN'G ADV COMM. 3 Yr Term Meets 3` Wed. 7p.m. Fed Bldg Vacant (Term of Voetberg)(Council Rep) 07-01-11 Richard Van Iten (Ent Zone Rep) 07.01 -11 Alan Vincent 07 -01 -11 John Pregler 07 -01 -12 Chad Darter 07 -01 -12 Charles Winterwood, MD 07 -01 -13 *James F. Prochaska 07 -01 -13 MECHANICAL CODE BOARD 3 Yr. Term - Meets Qrtly, City Hall Gary Hillard *Tom W. Giese Corey Valaskey David Grothe Michael P. Kelly Paul J. Papin Ronald Billmeyer Gail Chavenelle Connie Twining *Tom Blocklinger Mark Noble Evelyn Nadeau Robert Blocker Karen C. Lyness David Schlueter Paul Hoffmann Anthony Allen Mary Rae Bragg Diane Callahan Jonathan Cheatham Rachel Daack Ann Ernst Doug Stillings SusanStork Lynn Sutton 07-01-11 07 -01 -12 07 -01 -12 07 -01 -13 07 -01 -13 (12) 07 -01 -11 (12) 07 -01 -11 (15) 07-01-11 (15) 07 -01 -11 07 -01 -13 07 -01 -14 07 -01 -14 03 -16 -11 03-16-11 03 -16 -12 03 -16 -12 03 -16 -13 03 -16 -13 03 -16 -13 MEDIACOM CHARITABLE FOUNDATION 1 Yr. Term, On -Call, CC Appt'd Reps. 12/31 /11 12/31/11 MISSISSIPPI RIVER PARTNERSHIP Council Apptd. Rep - 3 Year Term Edward Cawley (Apptd Citizen Rep) 12 -31 -12 PARK AND RECREATION ADV. COMM. 3 Year Term Meets 2 Tues. 4:30 p.m. Bunker Hill 06 -30 -11 06-30-11 06 -30 -11 06-30-12 06 -30 -13 06-30-13 06 -30 -13 PLUMBING CODE BOARD 3 Yr. Term, Meets Quarterly, City Hall Stanley G. Gonner (Master) 11-02-11 *Harlan J. Willenborg (Master) 11 -02 -11 Vacant (Term of Swift) (At- Large) 11 -02 -12 Dan Harris (At Large) 11-02-12 Paul Papin (at will) (Journeyman) 11 -02 -12 SAFE COMMUNITY ADVISORY CMTE 1 Yr Terms, Terms, Meets Quarterly 12/31/11 12/31/11 12/31/11 12/31/11 12/31/11 12/31/11 12/31/11 12/31/11 12/31/11 SISTER CITY RELATIONSHIPS ADV CMS 3 Yr Terms, Meets Quarterly Kevin Lynch Dirk Voetberg Jeffrey Jochum William Mclntee Pat McNamara Michael Coty Betty Phillips Louise Thurn Larissa Filimonenko Sheila Castenada Dick Landis Vacant (Term of Miller) Annalee Ward TRANSIT ADVISORY BOARD 3 yr. Term, Meet Bi- Monthly, 2 Thurs. Lib Vacant (Term of Schmidt/Croissant) George Enderson *Joel Lightcap Matthew Esser Rhonda Knight Vacant (Term of Bellings) Ronald Tigges Walter Webster *Charlie Ellis Kevin R. Stevens (Council Rep) (Council Rep) 2/1/12 2/1/12 2/1/12 2/1/13 2/1/13 2/1/13 2/1/14 2/1/14 2/1/14 2/1/14 2/1/14 07 -30 -11 07 -30 -11 07 -30 -11 07 -30 -12 07 -30 -13 TV CABLE REGULATORY COMMISSION 3 Yr. Term, Meets 2 " Wed OC. 5:30 Annex 06 -30 -10 06-30-11 06 -30 -11 06 -30 -12 06 -30 -13 TV CABLE COMMUNITY TELEPROGRAMMING COMMISSION 3 Yr. Term, Meets le Tues. 5:30 Annex Pauline J. Maloney George P. Herrig Sr. Carol Hoverman Jennifer L. Tigges Alan Vincent Vacant (Term of McDonough) Vacant (Term of Everist) Martha E. Christ Thomas Henschel Ron Smith Charles Miller Stephen Hardie Patrick Norton *Jeff Stiles 06 -30 -11 06 -30 -11 06 -30 -11 06 -30 -12 06 -30 -12 06 -30 -12 06 -30 -13 ZONING ADVISORY COMMISSION 3 Yr. Term, Meets l Wed. 6:30 Fed Bldg 07 -01 -11 (Airport ZC) 07 -01 -11 07 -01 -11 07 -01 -12 07 -01 -12 07 -01 -13 (Airport ZC) 07 -01 -13 ZONING BOARD OF ADJUSTMENT 5 Yr Term; Meets 4 Thurs. 4 pm Fed Bldg Randall J. Klauer William J. Gibbs Jeff Cremer Heath Hutchinson *Michael A. Ruden (Airport ZBA) 03 -25 -11 03 -25 -12 03 -25 -13 03 -25 -14 (Airport zeA) 03 -25 -15 175" ANNIVERSARY CELEBRATION AD HOC COMMITTEE Wallace Brown Citizen Rep Susan Farber Citizen Rep Michael Gibson Citizen Rep Ralph Scharnau Citizen Rep Jennifer Tigges Citizen Rep Katie Wiedemann Citizen Rep Stephanie Tranmer High School Rep Shelby Duggan High School Rep Christin Meyer High School Rep Lindsey McNeeley- Moeler Young Prof Christopher Wand Young Prof Meg Wall -Wild Historical Society Rep Sue Czeshinski Chamber of Commerce Amy Weber Arts Commission Rep Diane Mohr Telegraph Herald Rep Gary Olsen Education Rep COMMUNITY DEVELOPMENT ADVISORY COMMISSION 2 -5C -1: COMMISSION CREATED; COMPOSITION: A. Creation: There is hereby created a community development advisory commission whose primary purpose shall be to provide for citizen participation in the development and evaluation of the city of Dubuque's community development block grant (CDBG) program. B. Membership: The commission shall comprise nine (9) members; four (4) members shall be residents of census tracts and block groups where at least fifty one percent (51 %) of the residents are low /moderate income persons as determined by the United States department of commerce, bureau of the census; four (4) members shall be residents of the community at large; and one member shall be that member of the housing commission designated by the housing commission. (2007 Code § 15 -46) 2 -5C -2: TERM; FILLING OF VACANCIES; COMPENSATION: A. Term: The term of office for a commission member shall be three (3) years. B. Removal Of Member: A commission member may be removed at any time with or without cause by a vote of two - thirds ( of all members of the city council. C. Filling Vacancies: A vacancy occurring on the commission caused by resignation or otherwise shall be filled by appointment of the city council for the remainder of the unexpired term. D. Compensation: Members of the commission shall serve without compensation except for actual expenses, which shall be subject to approval by the city council. (2007 Code § 15 -48) 2 -5C -3: ORGANIZATION: The commission shall choose annually, at its first regular meeting of the fiscal year, one of its members to act as chairperson, and another of its members to act as vice chairperson, to perform all of the duties of the chairperson during the chairperson's absence or disability. The commission shall adopt such rules and regulations governing its organization and procedures as it may be deemed necessary, consistent with the following: A. Meetings: The commission shall meet as necessary to fulfill the purposes for which the commission was created. B. Attendance Of Members: Members of the commission shall attend at least two - thirds ( of all regularly scheduled meetings within any consecutive twelve (12) month period. If any member fails to attend such prescribed number of meetings, such failure shall constitute grounds for the commission to recommend to the city council that said member be replaced. Attendance of all members shall be entered in the minutes. C. Minutes Filed With Clerk: The commission shall file with the city clerk a copy of the minutes of each regular and special meeting of the commission within ten (10) working days after such meeting. (2007 Code § 15 -51) 2 -5C -4: GENERAL DUTIES AND RESPONSIBILITIES: The commission shall have the following duties and responsibilities: A. To conduct public hearings in accordance with the minimum standards established in the CDBG program's citizen participation plan to ensure meaningful citizen input in the planning, implementation and assessment of the city's CDBG program; B. To provide for and encourage the participation of low and moderate income persons who reside in designated areas of slum and blight and residents of low and moderate income neighborhoods, as defined by the city council, in the planning, implementation and assessment of the CDBG program; C. To identify community development needs, particularly the needs of persons of low and moderate income; D. To serve in an advisory role upon the request of the city council in policy decisions regarding funding priorities and program development and implementation; E. To monitor and evaluate program activities to advise whether identified community development objectives have been met; F. To undertake public information efforts to educate the citizenry of the availability of CDBG funded programs and to provide for a greater understanding of the city's community development efforts; G. To assist in the preparation of the statement of community development objectives and projected use of funds, amendments thereto and required reports including, but not limited to, the annual grantee performance report (GPR) and the annual comprehensive housing assistance strategy (CHAS); H. To serve in an advisory role to the city manager in the review of complaints and grievances received in accordance with the procedures established in section 2 -5C- 5 of this article; and To support, upon request, the efforts of the city council and other city commissions in the assessment of the general development needs of the community. (2007 Code § 15 -49) 2 -5C -5: GRIEVANCE PROCEDURE; REVIEW STANDARDS; APPEAL PROCESS: The grievance procedure for the community development block grant program shall be as follows: A. Right To File: Any aggrieved person may file a grievance with the city manager. B. Contents: Grievances shall contain a concise statement of the grievance and an explanation of the action desired. C. Forwarding To Commission: The city manager shall forward the grievance to the commission within seven (7) working days of its receipt. D. Setting Date For Hearing; Notice To Complainant: The commission shall, within fifteen (15) working days of the receipt of the grievance, set a time for a hearing. The complainant shall be notified in writing of the time and place of the hearing. If a grievance is resolved prior to the date of the hearing, the aggrieved party shall request in writing that the grievance be withdrawn. E. Hearing Procedure: The commission shall conduct a hearing to review the grievance. The grievant may appear in person, by agent, or by attorney. All persons wishing to appear before the commission shall have an opportunity to be heard regarding the grievance. Minutes shall be kept of the proceedings of the hearing. F. Recommendations Of Commission: The commission shall forward its recommendation, in writing, to the city manager within ten (10) working days following the hearing. G. Action By City Manager: The city manager shall receive and review the recommendation of the commission and shall respond to the grievant within ten (10) working days of the receipt of the recommendation. The commission shall be advised of the action of the city manager. H. Compliance With Federal Regulations: The recommendations of the commission shall comply with the regulations established by the U.S. department of housing and urban development for the community development block grant program under title of the housing and community development act of 1974, as amended, and this code. I. Appeal To Council By Grievant: If the grievant is unsatisfied with the response of the city manager, an appeal may be made filed with the city clerk. The appeal shall be forwarded by the city clerk to the city council. The city council may, at its discretion, hold a hearing to consider the concerns of the grievant. J. Council Action; Appeal To HUD: Upon review of the appeal, the city council shall: 1) accept the response of the city manager; 2) modify the response of the city manager; or 3) return the grievance to the city manager for further review. If the outcome of such appeal is unsatisfactory, the complainant may file a written appeal with the U.S. department of housing and urban development (HUD). (2007 Code § 15 -50) 2 -5C -6: PROCEDURES FOR OPERATIONS: The commission shall operate in accordance with the standards and procedures set forth in the city's community development block grant (CDBG) program's citizen participation plan. All administrative, personnel, accounting, budgetary and procurement policies of the city shall govern the commission in all its operations. (2007 Code § 15- 52) Masterpiece on the Mississippi CITY OF DUBUQUE, IOWA BOARD /COMMISSION APPLICATION Individuals serving on Boards and Commissions play an important role in advising the City Council on matters of interest to our community and its future. The City Clerk's Office, City Hall, 50 West 13 Street, Dubuque, IA accepts applications for any Board and /or Commission at any time, and the application stays active for one year from the date of receipt in the Clerk's Office. At the appropriate regularly scheduled meeting, applications will be submitted to the City Council for their review and applicants are encouraged to address the Council stating their reasons for wanting to serve on this particular Board or Commission. Applicants will be advised when the application is being presented. Appointment to the Board or Commission will be made at a later meeting. Applicants will then be notified as to the outcome of the Council's action. If not appointed at that time, this application will be resubmitted, as needed, as long as the application is active (unless the applicant advises they are no longer interested). ADVISORY BOARD /COMMISSION APPLYING FOR: NAME: CA- �J J BUSINESS: —_� �J�., v lr J hor04 OCCUPATION: HOME PHONE: �„-V 313 -0540 E -MAIL ADDRESS(ES): 0/16 06 6 e (h. 5 \. C07,.. EXPERIENCE, EDUCATION WHICH QUALIFIES YOU FOR THIS BOARD /COMMISSION: ()Croy CA I.t ) U1(, ;11 .4 Lac t l (rh WHAT CONTRIBUTIONS CAN YOU MAKE OR STATE REASON FOR APPLYING' 7)D LIST TWO REFERENCES: NAME: 4Y)(rj4 2-i0 NAME: TT r,Y fl / G t 071 Specific attention should be directed to possible conflict of interest. For further clarification, if a situation arises, contact the appropriate staff person or the City's legal staff. Are you currently s r an a ity oard or Com SIGNATURE: DATE: / 9 1 (r mn` „,:, + J Gv)-/ 'YLV,JJ i k-n-L. (Some boards /commissions require Stfite of Iowa Gender Balance compliance) ADDRESS: 7 66XLCA to (City of Dubuque residency r e uired) ADDRESS: I _j v) �} - ' POSITION WITH COMPANY: C�V Z(_ -A BUSINESS PHONE: ( 53C2 Dubuque AII•AmedcaCily 1 11 1 ' 2007 ADDRESS: /0627 7 6 c-lq ADDRESS: ZG " r- eMi Q — y . Name: 1J111,,z C +NnlY1w►,�y a,l we,ai (' If questions, contact the City Clerk's Office, City Hall, 50 W. 13 St., Dubuque, IA 52001. Phone 563/589 -4120. Fax 563 / 589 -0890, www.cityofdubuque.org. All names will be dropped from the list after a one -year period. SISTER CITY RELATIONSHIPS ADVISORY COMMISSION Title 2, Chapter 10 2 -10 -1: Commission Created: There is hereby created the Sister City Relationships Advisory Commission to have such powers and responsibilities as hereinafter provided. 2 -10 -2: Purpose: The purposes of the Commission shall be to facilitate and maintain economic and cultural exchanges with the City's officially recognized international Sister Cities; to explore potential relationships with cities where a Sister City relationship may be mutually beneficial; and to engage partnerships with the business community and education institutions that will enhance Sister City relationships. 2 -10 -3: Internal Organization and Rules: The Commission may adopt rules and regulations to govern its organizational procedures as may be necessary and which are not in conflict with City or State Code. 2 -10 -4: Procedures for Operation: All administrative, personnel, accounting, budgetary, and procurement policies of the City shall govern the Commission in all its operations. 2 -10 -5: Membership: The Commission shall consist of twelve (12) members appointed by the City Council. 1. Two (2) members shall be representatives of the City Council. 2. Ten (10) members shall be at -large residents of the City, appointed by the City Council. 2-10 -6: Terms: 2 -10 -6: The initial terms of Commissioners will be as follows: four Commissioners for terms ending February 1, 2012, four Commissioners for terms ending February 1, 2013, and four Commissioners for terms ending February 1, 2014. Thereafter, each member of the Commission shall hold office for three (3) years or until such member's successor is appointed and qualified. 2 -10 -7: Vacancies: Vacancies caused by death, resignation, or otherwise shall be promptly filled by the City Council for the unexpired term of office. 2 -10 -8: Officers; Organization: The Commission shall choose annually, from its own membership, two (2) persons to serve as facilitators, each to serve a term of one (1) year. The City Manager shall appoint a City staff person to serve as secretary. The Commission shall fill vacancies among its officers for the remainder of the unexpired term. 2 -10 -9: Meetings: 1. Regular Meetings. The Commission shall meet quarterly. 2. Special Meetings. Special meetings may be called by the facilitators or at the written request of three (3) members. 3. Open Meetings. All meetings shall be called and held in conformance with the Iowa Open Meetings Law. 4. Attendance. a. In the event a member of the Commission, created by this Chapter, has been absent for three (3) or more consecutive meetings of the Commission, without being excused by the facilitator, it shall be grounds for the Commission to recommend to the City Council that the position be declared vacant and a replacement appointed. b. Attendance shall be entered upon the minutes of all meetings. 5. Minutes. A copy of the minutes of all regular and special meetings of the Commission shall be filed with the City Council within ten (10) working days after each meeting. 6. Quorum. Six (6) members of the Commission shall constitute a quorum for the transaction of business. The affirmative vote of a simple majority of the members present shall be necessary for the adoption of any resolution. 2- 10 -10: Compensation: The members of the Commission shall serve without compensation, provided that they may receive reimbursement for necessary travel and other expenses while on official Commission business within the limits established in the City administrative policies and the City budget. 2- 10 -11: Removal: The City Council may remove any member of any board or commission which it has established. 2- 10 -12: Powers: The Commission shall have the following powers, duties, and responsibilities: 1. To recommend to the City Council the official acknowledgement of or absolving of a Sister City relationship. 2. To facilitate and maintain the exchange of information by and between the City and its Sister Cities through, but not limited to correspondence, delegation visits, and event planning. (1/31/2011) Kevin Firnstahl - Online Form Submittal: Board /Commission Page 1 From: <support @civicplus.com> To: <kfirnsta @cityofdubuque.org> Date: 1/31/2011 12:52 PM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Sister City Relationships Advisory Commission Name:: Jill Connors Home Address:: 720 Nevada St., Dubuque, IA 52001 Home Phone Number:: 563 - 585 -2580 Business Name and Address:: Business Phone Number:: 563 - 580 -1784 Occupation:: consultant Email Address:: connorsdbq @aol.com Experience or education which qualifies you for this board or commission:: Lived in France for 8 years (1992- 2000). Bilingual (English, French). Extensive travel in Europe (7 countries). What contributions can you make or state reason for applying ?: I have a keen interest in other cultures, peoples, and countries. I would be interested in making contact/connections with representatives from current and potential sister cities to organize exchanges. I also would enjoy researching economic and cultural practices of current and potential sister cities, in order to advise council on how to approach communication, proposals, visits, etc. List two reference with names and addresses:: Joyce Stoffel 3384 Ashley Lane Dubuuqe, IA 52001 Mike Brannon 13th & White Streets Dubuque, IA 52001 Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which ?: Select One Have you served on a Board, Commission, or Committee before ?: No If yes, which ?: Select One Signature:: Jill M Connors Date:: 01/31/11 a w (1/31/2011) Kevin Firnstahl - Online Form Submittal: Board /Commission Page 2 Additional Information: Form submitted on: 1/31/2011 12:51:45 PM Submitted from IP Address: 97.127.247.13 Referrer Page: http: / /www. cityofdubuque .org /index.aspx ?nid =78 Form Address: http: / /www. cityofdubuque .org /forms.aspx ?FID =75 (1/31/2011) Kevin Firnstahl - Online Form Submittal: Board /Commission Page 1 From: <support @civicplus.com> To: <kfirnsta @cityofdubuque.org> Date: 1/30/2011 10:25 PM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Sister City Relationships Advisory Commission Name:: Phyllis Lee Home Address:: 520 South Grandview Home Phone Number:: 563 - 583 -6211 Business Name and Address:: Business Phone Number:: 563 - 583 -6211/ home Occupation:: Seimi Retired // Part time merchandisng representative Email Address:: shopping55 @aol.com Experience or education which qualifies you for this board or commission:: I have been interested in meeting people since I was the Welcome Wagon representative for many years in Dubuque and had the opportunity to greet newcomers to our city. I was able to be on the first Friendship Force exchange Dubuque had with Guatemala in 1979. I have since made many trips to Guatemala. I have traveled to Hong Kong, Korea and was director fo out going exchange to Brazil. I have hosted in my home visitors from Australia, Brazil, China, England, Korea, New Zealand. Poland, Germany,Lithuaiana and last fall from Japan. I have been incoming director for exchanges from New Zealand, Germany, England Japan and helped with exchanges from Australia, and Korea. I have been involvedin various capacities with the Dubuque Friendship Force organization. I have held the office of president two different terms and held office as a board menber various times for many years. What contributions can you make or state reason for applying ?: I am applying because I feel I have had experience with meeting and making friends with people from all around the world and would like to expand in helping to build friendship and promote international unerstanding. List two reference with names and addresses:: Addie Gard 630 W000dland Drive 588 -4220 Margaret Walser 12430 North Cascade Road 556 -6814 Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which ?: Select One CYZ Have you served on a Board, Commission, or Committee before ?: No If yes, which ?: Select One yy Signature:: Phyllis Lee N n Date:: 01/31/11 cD L C CO m 0 rn m (1/31/2011) Kevin Firnstahl - Online Form Submittal: Board /Commission Page 2 Additional Information: Form submitted on: 1/30/2011 10:25:14 PM Submitted from IP Address: 71.221.236.85 Referrer Page: No referrer - Direct link Form Address: http:// www. cityofdubuque .org /forms.aspx ?FID =75 TRANSIT ADVISORY BOARD 5 -1 -1: BOARD APPOINTMENT; TERM; OFFICERS: A. Appointment; Term: The transit advisory board shall comprise five (5) trustees appointed by the city council. All appointments shall be for a term of three (3) years or until a successor has been appointed and qualified. B. Officers: The transit advisory board shall elect from its own number a chairperson and a secretary who shall serve for such terms as the board shall determine. (2007 Code § 46 -68) 5 -1 -2: QUORUM; VOTING REQUIREMENT: Three (3) members of the board shall constitute a quorum for the transaction of business. All action of the board shall be by resolution and the affirmative vote of at least three (3) members shall be necessary for the adoption of any resolution. (2007 Code § 46 -69) 5 -1 -3: POWERS AND DUTIES OF BOARD: The board shall: A. Advise the city council on executing agreements and grants relating to the transit system operation and the purchase of new equipment. B. Advise the city council on rates, fares or charges for the transportation of passengers and any incidental services and the rates or charges to be made for advertising in buses or any other facility. (2007 Code § 46 -71) 5 -1 -4: MEETINGS: A. Regular Meetings: The board shall meet not less than bimonthly on a regularly scheduled day. B. Attendance Requirement: Members of the board shall attend at least two- thirds ( of all regularly scheduled meetings within any twelve (12) month period. If any member does not attend such prescribed number of meetings, it shall constitute grounds for the board to recommend to the city council that said member be replaced. Attendance of all members shall be entered on the minutes. C. Copies Of Minutes Filed With Clerk: The board shall file with the city clerk a copy of the minutes of each regular and special meeting of the board within ten (10) working days after each such meeting. (2007 Code § 46 -74) 5 -1 -5: PROCEDURES FOR OPERATIONS: All administrative, personnel, accounting, budgetary and procurement policies of the city shall govern the board in all of its operations. (2007 Code § 46 -75) 5 -1 -6: FARE INCREASE OR REDUCTION IN SERVICE, PROCEDURE: A. Public Hearing; Notice: Prior to the adoption of any fare increase or a substantial reduction in service by the city council, the city council shall set a time and place for public hearing on such proposed fare increase or reduction in service, and shall cause a notice of the time and place of such hearing to be published in a newspaper of general circulation in the city at least ten (10) and not more than thirty (30) days prior to such hearing. B. Contents Of Notice: The notice shall state the time and place of hearing, shall include a summary of the proposed fare increase or reduction in service level, shall indicate who the increase or reduction will affect, shall indicate the date the increase or reduction will take effect, and shall request that interested persons comment, in writing filed with the city clerk prior to the time of the public hearing or in person at the public hearing, on the proposed increase or reduction. The notice shall also state that any comments submitted will be considered by the city council, and that following the public hearing, the city council will act to adopt or reject the proposed fare increase or reduction in service. (2007 Code § 46 -76) From: <support @civicplus.com> To: <kfirnsta @cityofdubuque.org >, <bmorck @ecia.org >, <gkuhle @ecia.org> Date: 1/14/2011 5:15 PM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Transit Board of Trustees Name:: R.R.S.Stewart Home Address:: 460 Summit Street Home Phone Number:: (563) 583 -4419 Business Name and Address:: I do not have a Business. I received a Middle -High School Substitute Authorization from the State of Iowa on 25 January 2010 and since 1 September 2010 I have subbed for the Dubuque Community School District. Business Phone Number:: Cell (612) 501 -9747 Occupation:: Architectural Historian and Preservation Planner Email Address:: countess14 @hotmail.com Experience or education which qualifies you for this board or commission:: I received a Master of Urban and Environmental Planning from the University of Virginia on 30 December 2008. What contributions can you make or state reason for applying ?: The sweet spot where Architectural History, Law, Planning, Politics and Preservation overlap is what interests me most. I am particularly interested in linking preservation of historic built environments with sustainable conservation of natural environments (or Green Infrastructure), all of which I see as connected to Social Justice. Dubuque has one of the oldest transportation systems in the State of Iowa and I think it needs to be a part of any Sustainability initiatives put forth by the city. List two reference with names and addresses:: M. L. Neuhaus, J.D., Professor & Director, Loras College Communication & Fine Arts Division Mediation, Mock Trial, Pre -Law Advisement 1450 Alta Vista Box 161, Dubuque, IA 52004 -0178 563.588.7521, MaryLynn.Neuhaus @loras.edu Donna L. Smith, Attorney at Law / Former Dubuque County Supervisor 3400 Asbury Rd. Dubuque, Iowa 52002 , 563 - 582 -7510, donnasmithlaw @aol.com. Are you currently serving on other Boards, Commissions, or Committees ?: Yes If yes, which ?: Human Rights Commission Have you served on a Board, Commission, or Committee before ?: Yes If yes, which ?: Human Rights Commission Signature:: R.R.S. Stewart Date:: 01/13/2011 m m 0 Additional Information: Form submitted on: 1/14/2011 5:15:20 PM Submitted from IP Address: 75.173.191.42 Referrer Page: No referrer - Direct link Form Address: http:// www. cityofdubuque .org /forms.aspx ?FID =75 Mechanical Code Board 14 -1f -2: International Mechanical Code Amendments: Section 203, "Board Of Appeals" is hereby amended by repealing such section and replacing such section with a new section in lieu thereof as follows: Section 203. Mechanical Code Board. (a) Board Established. In order to determine the suitability of alternative materials and methods of installation, to provide for reasonable interpretations of the mechanical code, to serve as an appeal body for the decisions of the building official, to advise the city council on all heating, ventilating, air conditioning and refrigeration regulations and procedures, and to provide for examining applicants for certification of competency and issuing certificates of competency and registration, there is hereby created the mechanical code board. (b) Membership. The mechanical code board shall consist of seven (7) members appointed by the city council. Each member shall have a background or experience in sheet metal contracting, hot water and steam fitting contracting, hot water and steam fitting work, refrigeration contracting, refrigeration work, or mechanical engineering. (c) Term Of Office. The term of office of all board members shall be three (3) years. (d) Rules And Regulations. The board shall make such rules and prescribe such procedures as may be reasonably necessary for its operation, except that such rules shall include the following: (1) The chairperson of the board shall be elected annually by a majority of the board. (2) The building official, or the building official's designee, shall be secretary of the board. The secretary shall arrange for meetings and prepare and keep such minutes and records and perform such other clerical work as the board may direct. (3) Four (4) members of the board shall constitute a quorum. The affirmative vote of four (4) members of the board shall be necessary to adopt any motion. (4) Upon completion of the term of office, a member of the mechanical code board shall continue to serve until their successor has been duly appointed. (5) The mechanical code board shall meet at least once every three (3) months upon call of the chairperson, secretary or city manager. A member of the mechanical code board shall attend at least two - thirds ( of all scheduled meetings within a twelve- month period. If any member does not attend such prescribed number of meetings, it shall constitute grounds for the board to recommend to the city council that said member be replaced. (6) The attendance of all members shall be entered on the minutes by the secretary. (7) All meetings shall be held in conformance with the provisions of the Iowa open meetings law. (8) The mechanical code board shall file with the city clerk a copy of the minutes of each meeting of the board within ten (10) working days after such meeting. • (9) All administrative, personnel, accounting, budgetary, and procedural policies of the city shall govern the mechanical code board in all of its operations. (10) Any person who is aggrieved by a decision of the building official resulting from the enforcement of the mechanical code may appeal from such decision to the mechanical code board, and said board shall serve as an appeal board. In case the aggrieved party is a board member, said member shall be disqualified as a member of the board acting as an appeal board until the person aggrieved has been heard and a decision rendered. The appeal shall be made by the person aggrieved giving written notice of such appeal to the building official at the building official's office within seven (7) days. The building official shall, within seven (7) days thereafter, notify the board of the, appeal. The mechanical code board shall meet within seven (7) days after receiving such notice and shall render a decision within five (5) days thereafter. Any interested party, including the building official, may have the right to present such party's case to the appeal board, whose decision shall be final unless appealed to the district court as provided by law. (2/14/2011) Kevin Firnstahl - Online Form Submittal: Board /Commission Page 1 From: <support@civicplus.com> To: <kfirnsta @cityofdubuque.org >, <treed @cityofdubuque.org> Date: 2/11/2011 9:34 PM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Mechanical Board Name:: Thomas W Giese Home Address:: 395 Villa St Home Phone Number:: 563 - 583 -4530 Business Name and Address:: Giese Sheet Metal 2125 Kerper Dubuque Iowa 52001 Business Phone Number:: 563 - 588 -2023 Occupation:: Manger Email Address:: Tom @gieseco.com Experience or education which qualifies you for this board or commission:: 10 Years as union sheetmetal worker. past 25 years have Design and managed all types systems in HVAC. What contributions can you make or state reason for applying ?: re- applying List two reference with names and addresses:: Are you currently serving on other Boards, Commissions, or Committees ?: Yes If yes, which ?: Mechanical Board Have you served on a Board, Commission, or Committee before ?: Yes If yes, which ?: Select One Signature:: thomas w giese Date:: 02/11/2011 Additional Information: Form submitted on: 2/11/2011 9:34:07 PM Submitted from IP Address: 72.100.223.236 Referrer Page: http: / /www. cityofdubuque .org /index.aspx ?nid =78 Form Address: http: / /www. cityofdubuque .org /forms.aspx ?FID =75 C m CD >o D -n rn co co N (1/24/2011) Kevin Firnstahl - Online Form Submittal: Board /Commission Page 1 From: <support @civicplus.com> To: <kfirnsta @cityofdubuque.org >, <treed @cityofdubuque.org> Date: 1/24/2011 9:08 AM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Mechanical Board Name:: Gary J. Hillard Home Address:: 2826 Muscatine St. Home Phone Number:: 563 - 583 -5704 Business Name and Address:: None Business Phone Number:: None Occupation:: Retired HVAC Service Technician and Manager Email Address:: garyjames48 @gmail.com Experience or education which qualifies you for this board or commission:: I have over thirty years of experience as a HVAC service manager and service technician. I have served dutifully on the Mechanical Board for the last three years. What contributions can you make or state reason for applying ?: I felt it was a privilege to serve the city as a board member for the last three years and I hope to continue to serve the city in the future. List two reference with names and addresses:: Tom Giese, 395 Villa St.,Dubuque, IA Tom Reed, 2220 W 3rd St.,Dubuque, IA Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which ?: Select One Have you served on a Board, Commission, or Committee before ?: Yes If yes, which ?: Mechanical Board Signature:: Gary J. Hillard Date:: 01/24/2011 Additional Information: Form submitted on: 1/24/2011 9:07:26 AM Submitted from IP Address: 173.29.164.81 Referrer Page: http: / /www. cityofdubuque .org /index.aspx ?NID =78 Form Address: http: / /www. cityofdubuque .org /forms.aspx ?FID =75