Grand River Ctr Bid Pkg #2
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MEMORANDUM
April 14, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Grand River Center Bid Package #2 Project
Building Services Manager Rich Russell is recommending acceptance of the Grand
River Center Bid Package #2 Project, as completed by Canam Steel Corporation, in the
final contract amount of $411 ,323, which is 1 % below budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Rich Russell, Building Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 31,2004
TO: Michael Van Milligen, City Manager
FROM: Rich Russell, Building Services Manager ~
RE: Grand River Center Bid Package #2 Project
INTRODUCTION: The attached resolutions provide for the acceptance of the
completed material supply contract associated with much of the steel joists and
girders for the Grand River Center Project.
BACKGROUND: The City of Dubuque split this project into three bid packages.
The first was the foundations and footings; the second was for the joists and
girders (this bid package) and the third for the rest of the building. This project
was broken into three parts in order to meet the time constraints associated with
opening the Grand River Center in November 2003.
DISCUSSION: The City entered into a contract with Canam Steel Corporation on
July 30, 2002 for the fabrication and delivery of the steel joists and girders.
Canam has completed the work required by the contract in the final contract
amount of $411 ,323.00 which is a reduction from the original contract amount
$440,500. This reduction, however, includes a credit of $24,934.00 for sales
taxes that were not paid by Canam. The refund of this sales tax was budgeted as
revenue, so the actual percentage of reduction is 1 %. I have attached an
accounting of the project for your reference.
RECOMMENDATION: I recommend that the City Council accept the
improvements and recommend that the final contract amount be established at
$411,323.00 for the Grand River Center Bid Package #2 Project.
BUDGET IMPACT: The following is a project cost summary for Bid Package #2.
Estimate
Bid
$440,500.00
Final
$411,323.00
Construction Contract
$686,650.00
The Grand River Center Bid Package #2 Project is funded from proceeds from
General Obligation Bonds sold in December 2001 and January 2002.
ACTION TO BE TAKEN: The City Council is requested to adopt the attached
resolutions accepting the improvement and establishing the final contract amount
for Grand River Center Bid Package #2 Project.
cc:
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Jim Kolf, Durrant
RESOLUTION NO...142-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the Education and Conference Center (Grand
River Center) Bid. Package 2 has been completed and the City Manager has
examined the work and filed his certificate stating that the same has been
completed according to the terms of the contracts, plans and specifications and
recommends its acceptance.
NOW THEREFORE,. BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvements be and the same are hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and is hereby
directed to pay to the contractor in the amount equal to the amount of this
contract.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. .143-04
FINAL ESTIMATE
Whereas, the contract for the Education and Conference Center (Grand
River Center) Bid Package 2 has been completed and the Building Services
Manager has submitted his final estimate showing the cost thereof.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $411,323.00 and the said improvement shall be paid for by the City as
provided for therein.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Dubuque Riverfront Education
City of Dubuque
Project History
INV# / PAYMENT ADD/
DATE CHK# INV AMT REC'D DEDUCTS CONTRACT AMT
8/8/02 $440,500.0(
C.O. 8/23/02 $1,403.00 $441,903.00
SALES TAX ADJ 10/2/02 . ($24,934.00 $416,969.00
INVOICE 12/20/02 1040722 $27,002.03 $416,969.00
INVOICE 1/6/03 1040974 $27,781.80 $416,969.00
PAYMENT 1/13/03 222460 $27,002.03 $416,969.00
C.O. 1/17/03 $1,740.00 $418,709.00
INVOICE 1/24/03 1041574 $78,901.37 $418,709.00
INVOICE 2/4/03 1041796 $148,619.22 $418,709.00
INVOICE 2/6/03 1041875 $40,077.46 $418,709.00
INVOICE 217/03 1041971 $53,664.06 $418,709.00
C.O. 217/03 $1,600.00 $420,309.00
INVOICE 2/11/03 1 042029 $33,301.10 $420,309.00
PAYMENT 2/18/03 223897 $227,520.59 $420,309.00
INVOICE 2/20/03 1045748 $627.00 $420,309.00
INVOICE 2/21/03 1042256 $10,693.96 $420,309.00
PAYMENT 2/24/03 224170 $40,077.46 $420,309.00
PAYMENT 2/27/03 223022 $27,781.80 $420,309.00
PAYMENT 3/3/03 224657 $86,965.16 $420,309.00
C.O. 3/28/03 $1,540.00 $421,849.00
C.O. VOIDED 5/12/03 ($1,600.00 $420,249.00
C.O. 5/12/03 $419.00 $420,668.00
B/C CREDIT 9/9/03 1048139 ($6,570.00 ($6,570.00 $414,098.00
BlC CREDIT 2/26/04 1053438 ($2,775.00 ($2,775.00 $411,323.00
TOTAL $411,323.00 $409,347.04
Total amount invoiced
Total payments received
Balance owed
$411,323.00
$409,347.04
$1,975.96