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SW Arterial RFP's IA 32 design D~ ~~~ MEMORANDUM April 14,2004 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: IA 32 (Southwest Arterial) - Request for Proposal (RFP) (CIP 300993 - Southwest Arterial (IA 32» Public Works Director Mike Koch recommends City Council approval of a Request for Proposal for the preliminary highway design - major facilities of IA 32 (Southwest Arterial). It is anticipated that Phase One, Preliminary Design, should take approximately 1-1/2 years to complete with an estimated cost of $594,000. I concur with the recommendation and respectfully request Mayor and City Council approval. (}4 JÆ &., )Je Michael C. Van MilÍigen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director Du~ ~~~ MEMORANDUM April 13, 2004 TO: Michael C. Van Milligen, City Manager FROM: Michael A. Koch, Public Works Director SUBJECT: IA 32 (Southwest Arterial) - Request for Proposal (RFP) (CIP 300993 - Southwest Arterial (IA 32) INTRODUCTION The IA 32 (Southwest Arterial) RFP Selection Committee, consisting of Roger Walton - Iowa Department of Transportation, Mark Jobgen - County of Dubuque, Kelley Deutmeyer - ECIA, Bill Baum - City of Dubuque, Laura Carstens - City of Dubuque, Ken TeKippe - City of Dubuque, and Mike Koch - City of Dubuque, has drafted an RFP for the selection of a consultant to do the initial design of the IA 32 (Southwest Arterial). DISCUSSION The development of IA 32 (Southwest Arterial) has been divided into three select phases of design. The first phase involves the completion of the preliminary construction plans (approximately 60% completion), the preparation of property acquisition plats, and the preparation of a preliminary cost estimate. Phase Two involves the acquisition of right-of-way required for the four-lane freeway, as well as all interchanges. Phase Three will incorporate the final design for the project and will culminate in the bidding documents for the project. The selection committee's objective was to develop an RFP to send to all the consulting firms who can perform preliminary Highway Design - Major Facilities. The selection committee will review all proposals received from the various consultants, and use an objective format to rate all the consulting firms to determine the firm which would best meet the needs of this study. Individual meetings with the Committee and the consultants scoring highest on the rating sheet may be necessary. It is anticipated that Phase One, Preliminary Design, should take approximately 1-1/2 years to complete. RECOMMENDATION I recommend that the City Council approve the RFP for the preliminary design of IA 32 (Southwest Arterial) and authorize City staff to mail the RFP to all firms currently preapproved by the Iowa Department of Transportation to perform such preliminary design work on Highway Design - Major Facilities. BUDGET IMPACT The cost for Phase One of IA 32 (Southwest Arterial) preliminary design is approximately $594,000. The project will be funded through the Fiscal Year 2004 appropriation and the City's Capital Improvement Program, coupled with funding from the Surface Transportation Program (STP) funds from the Dubuque Metropolitan Area Transportation Study (DMATS). $475,200 has been appropriated in STP Funds and $118,800 between the City and County of Dubuque funds. ACTION TO BE TAKEN The City Council is requested to approve the RFP and authorize that the RFP to be issued as outlined. cc: Roger Walton, Iowa Department of Transportation Kelley Deutmeyer, DMATS Mark Jobgen, County of Dubuque Bill Baum, City of Dubuque Laura Carstens, City of Dubuque Ken TeKippe, City of Dubuque Du~ ~~~ Request for Proposal Southwest Arterial Consultant Design Services April 19,2004 Project Number STP-U-21 00(627)-70-31 PROJECT INTRODUCTION The City of Dubuque (City) in partnership with Dubuque County (County), the Iowa Department of Transportation (Iowa DOT) and the Dubuque Metropolitan Area Transportation Study (DMATS), hereinafter referred to as the Project Technical Committee, is contacting qualified consulting engineering firms or project teams, hereinafter referred to as the Consultant, to determine their interest and capabilities in providing major highway design services for the design of the improvement of the Southwest Arterial in Dubuque County, hereinafter referred to as the IA 32. The full service design contract will be for a proposed four-lane highway on new alignment between U.S. Hwy 61/151 and U.S. Hwy 20 located southwest of the City of Dubuque, hereinafter referred to as the Project. PROPOSAL SUBMITTAL INFORMATION .. Submittal Deadline: .. Submittal Location: .. Submittal Contact: .. DBE Participation: .. Submittal Copies: City of Dubuque Engineering Department 50 West 13th Street Dubuque, Iowa 52001 Michael A. Koch, P.E. Public Works Director mkoch@cityofdubuque.org Telephone: (563) 589-4270 Facsimile: (563) 589-4205 Goal for DBE participation is 10% Ten (10) copies of the proposal shall be provided PROJECT OBJECTIVE The purpose of IA 32 is to provide a direct, efficient connection between U.S. 61/151 and U.S. 20. Specifically, this Project would: .. Create a convenient, four-lane divided freeway as an alternative route for traffic through southwestern Dubuque, thereby reducing traffic congestion on the local Southwest Arterial Consultant Design Services Request for Proposals Page 1 of32 . street system and associated safety problems between U.S. 61/151 and U.S. 20 within Dubuque .. Accommodate future development in accordance with local land use plans, thereby helping to reduce traffic congestion and associated safety problems on local roadways Two specific problems exist with the current local roadway system. First, the system does not provide an efficient roadway connection between the two major regional highways in the area, U.S. 61/151 and U.S. 20. Secondly, City streets and County roads in the area are inadequate to meet current and anticipated future traffic demands. The level of service on the local collector streets in the southwest part of the City is expected to deteriorate further as residential growth and commercial/industrial expansion occur and traffic volumes increase in the future. The IA 32 would help solve these problems by: .. Providing a more efficient link between U.S. 61/151 and U.S. 20 Improving regional access from U.S. 61/151 to the northwest part of the City .. Improving traffic flow and safety conditions on U.S. 61/151 Relieving existing and future congestion on the local collector streets .. Improving traffic flow and safety conditions on local roadways .. Accommodating local land use planning SELECTED lOCATION ALIGNMENT ALTERNATIVE E - DESIGN VARIATION 1 IA 32 as currently proposed would create a direct connection on the southwest side of the City, between U.S. 61/151 and U.S. 20. Two new alignment location alternatives, E and E- Design Variation 1, were developed. Figure 1-2 in Appendix A shows the alignment alternatives and the location area studied. In November 2003, the final draft of the Addendum to the 1999 Environmental Assessment was completed and submitted to the FHWA. The Project Technical Committee anticipates that the issuance of Environmental Concurrence and the Finding of No Significant Impact will be received in July of 2004. In February 2004, the Project Technical Committee and the Dubuque Metropolitan Area Transportation Study Policy Committee (DMATS) established the locally preferred alignment to be Alternative E - Design Variation 1. Figures IV-3A, IV-3B and IV-3C in Appendix B show the preferred alignment, which was presented to the FHWA for concurrence and approval. The preferred IA 32 alignment (Alternative E - Design Variation 1) would connect U.S. 61/151 and U.S. 20 as follows: Southwest Arterial Consultaot Design Services Request for Proposals Page 2 002 .. The southern terminus, at U.S. 61/151, would be located approximately one-quarter mile south of Old Davenport Road. .. The northern terminus, at U.S. 20, would be located near the intersection with Seippel Road. IA 32 would consist of a 6.1-mile four-lane divided, hard-surfaced freeway facility, as warranted based on traffic projections for the 2025 design year. IA 32 would be designed to support a design speed of 60 mph and would provide Priority One access control per Iowa DOT policy between the U.S. 61/151 and U.S. 20 interchanges. The following are detailed segment descriptions of the selected IA 32 alignment from the southern terminus to the northern terminus. The maps in Figures IV-3A, IV-3B, and IV-3C in Appendix B show the selected IA 32 alignment location and related characteristics, including interchanges and structure crossings. Southern terminus - The southern terminus would tie directly into Old Davenport Road approximately 3,000 feet southeast of U.S. 61/151. As IA 32 curves to the west, it would expand from two lanes to four lanes. The design speed would transition from 35 mph at the proposed junction with Old Davenport Road to 45 mph at the curve prior to the ramp terminals and the bridge over Granger Creek and U.S. 61/151. Granger Crook and U.S. 61/151 crossing -IA 32 would curve to the west and then cross over Granger Creek and the highway on one bridge approximately 1,500 feet south of the existing intersection of U.S. 61/151 and Old Davenport Road. .. Interchange at U.S. 61/151 - A folded diamond interchange at the U.S. 61/151 crossing location would have ramps in the two northern quadrants. Traffic signals would be required at the ramp intersections based on a year 2025 traffic capacity analysis of the interchange. The southeast quadrant would not have any ramps in order to minimize impacts on Granger Creek. Likewise, the southwest quadrant would not have ramps in order to allow for a two-way access road to provide access to Tamarack Business Park. The southeast quadrant would have a two-way access road to provide access to homes near the existing U.S. 61/151 system interchange. .. Access roads from the interchange - The access road from the southeast quadrant of the interchange would parallel U.S. 61/151 on the east side before curving west, crossing the creek with a bridge, and then tying into the existing access road to the residential area east of the existing U.S. 61/151 system interchange. The two-way access road in the southwest quadrant would provide access to a farmstead and Tamarack Business Park. Underpass at Military Road - After crossing U.S. 61/151, IA 32 would bend northward to pass between the Mt. Olivet Cemetery and Table Mound. Military Road would be realigned and reconstructed approximately 300 feet north of its existing location. The design speed for the relocated Military Road would be 40 mph. A grade separation would be provided at this location, with the freeway passing under the relocated Military Road. The new Southwest Arterial Consultant Design Services Request for Proposals Page 3 002 alignment for Military Road would tie into the Key West area at the intersection of Key West Drive and Lake Eleanor Road. The new stretch of roadway would function as a fourth leg to the existing three-legged intersection at that location. Military Road to Catfish Creek - IA 32 would continue through this segment to the northwest beyond Military Road and would then curve toward the west before crossing Catfish Creek. The location for the curved bridge across Catfish Creek would be approximately 800 feet north of the crossing location proposed in the 1999 EA. This shift to the north would minimize impacts on the riparian area along Catfish Creek. The proposed location would allow the bridge to cross the creek from bluff to bluff, thereby minimizing floodplain impacts. Catfish Creek to North Cascade Road - IA 32 would continue to the northwest after crossing Catfish Creek until passing under North Cascade Road. At this location, North Cascade Road would be relocated approximately 75 feet to the west and reconstructed. The crossing location at North Cascade Road was selected to minimize impacts on historic properties in this area just to the north and south of the freeway. The design speed for the relocated North Cascade Road would be 45 mph. The reconstruction would improve the existing roadway and minimize residential impacts on several property owners located on North Cascade Road. A bridge on North Cascade Road would be constructed over IA 32, but no interchange would be provided at this location. Interchange between North Cascade Road and English Mill Road - A new interchange would be constructed approximately 2,000 feet north of the crossing of North Cascade Road. This interchange would be a standard diamond configuration with ramps in all four quadrants. It would provide access to IA 32 for both North Cascade Road and English Mill Road. A new access road with a design speed of 40 mph would be constructed in this location to tie these county roads into the new interchange. IA 32 would bridge the access road. .. The location of the interchange was selected instead of an interchange at North Cascade Road because it would also provide English Mill Road interchange access to IA 32 and would be compatible with a potential future Northwest Arterial South Extension. .. Stand-alone interchanges at North Cascade Road and English Mill Road were considered but were not a viable option because the roadways are too close together to allow adequate ramp spacing to meet Iowa DOT's minimum design criteria. English Mill Road underpass - IA 32 would continue northwest until it passes under English Mill Road, which would be reconstructed to improve the existing roadway design. The design speed for the reconstructed English Mill Road would be 40 mph. A bridge over IA 32 would be provided, but no interchange would be constructed for direct access to the freeway at this location. Southwest Arterial Consultant Design Services , Request for Proposals Page 4 002 English Mill Road to South Fork Catfish Creek - IA 32 would continue along a northwesterly route until it would reach South Fork Catfish Creek at the location where U.S. 20 currently bridges South Fork Catfish Creek. The freeway would span both the creek and U.S. 20 with one bridge. The crossing location was selected because it would allow for construction of the freeway bridge as well as the ramps associated with the interchange at U.S. 20 with a minimal amount of impacts on the South Fork Catfish Creek floodplain. Spanning both the floodplain and U.S. 20 with one bridge would minimize impacts. Northern terminus - After crossing South Fork Catfish Creek and U.S. 20, IA 32 would curve to the west and tie into Seippel Road. The northern terminus would have the following features: .. Interchange at U.S. 20 - The interchange at U.S. 20 would be a two-quadrant partial cloverleaf configuration with ramps in only the northeast and southwest quadrants. This interchange configuration would minimize creek impacts, but it would provide the major interchange traffic movements with left tums. Because of the left-turn moves, traffic signals would be required for this interchange configuration within the 20-year design life of the facility. .. U.S. 20 to Seippel Road - IA 32 would continue past U.S. 20 and tie into Seippel Road approximately 1,000 feet west of the existing intersection of Seippel Road and Cousins Road. With this interchange configuration, Iowa DOT design standards would require closing Cousins Road north of Seippel Road. A cul-de-sac would be provided. .. Access roads west of the U.S. 20 interchange - To provide access to properties west of the interchange, access roads would be constructed north and south of U.S. 20. These access roads would connect to the freeway north of U.S. 20 because of the full access control on the freeway south of the U.S. 20 interchange. A bridge over U.S. 20 would connect the access road on the south side of U.S. 20 to an access road that would provide access to the properties on the north side of U.S. 20 in the northwest quadrant of the interchange. The access road would connect to the freeway adjacent to the northeast quadrant ramp terminals. The design speed for these access roads would be 35 mph. .. Access road east of the U.S. 20 interchange - A road would be constructed to provide access to the properties south of U.S. 20. The access road would have an at-grade intersection with U.S. 20 at the existing signalized Old Highway Road intersection. The design speed would be 30 mph. IA 32 - PROJECT COST Construction, engineering, and right-of-way costs for IA 32 are estimated to total $81.4 Million dollars (in 2004 dollars). Considering anticipated inflation costs, actual construction and engineering costs could exceed $120 million dollars. Southwest Arterial Consultant Design Services Request for Proposals Page 5 002 IA 32 - PROJECT STAGED DEVELOPMENT Due to the Project funding constraints, it was decided that the Project would need to be built in three stages. The initial stage would include the development of preliminary plans, the designation of a full build-out of property, right-of-way requirements, and a construction estimate for new right-of-way and interim two-lane roadway. The only access to this interim facility would be via at-grade intersections. Phase II will provide for the acquisition of all roadway needed for the project. Phase III will provide for the completion of preliminary plans of the construction of the ultimate four-lane freeway and intersection changes for the interim project, assuming additional funding is available to construct the outside lanes and interchanges. Interim highway concepts were developed for Alternative E and Alternative E - Design Variation 1. For both, a variety of options were developed, including at-grade intersections and low-speed ramp connectors. Based on traffic projections, the interim highway would provide a reasonable level of traffic through the Year 2015. RECREATIONAL TRAil A recreational trail for pedestrian and bicycle traffic is also proposed, as shown in Figures IV-3A, IV-3B and IV-3C in Appendix B for the preferred IA 32 alignment (Alternative E - Design Variation 1). Construction of a trail would be consistent with DMA TS' 2025 Long Range Transportation Plan and the City's long-range trail plan and would connect with existing and planned trails. The trail would link Key West, an unincorporated community south of Dubuque, to the rest of the City. The trail would provide the City with a facility that would have reasonable grades for users. The natural relief of the area creates extreme grades for any north-south travel. Because the trail would parallel the IA 32, these natural grades would be reduced. It would also provide reasonable means to cross two existing major barriers, Catfish Creek and U.S. 20. In addition, the trail would provide a recreational trail facility along the west side of the City where none currently exists. It would accommodate linkage to the Heritage Trail in the north part of the City via the planned Northwest Arterial Bike/Hike Trail and complete a system bordering the entire west side of the City. Access would be provided to numerous existing east-west on-road trail systems. Direct pedestrian and bicycle access would also be provided to parks at the Dubuque Industrial Center West, the Dubuque Technology Park, and the Storybook Hill Children's Zoo in the location of the former FOR Park. Southern terminus - The southern terminus of the trail would be at the intersection of the relocated Military Road and Key West Drive. It would parallel the relocated Military Road on the north side until it would reach the IA 32. Catfish Creek and North Cascade Road crossings - The trail would turn northwest and parallel the IA 32 on the east side of the freeway. It would cross Catfish Creek on the same Southwest Arterial Consultant Design Services Request for Proposals Page 6 002 bridge as the freeway and then would continue north on the east side of the freeway. The crossing at North Cascade Road would be at-grade. English Mill Road - The trail would continue northwest to English Mill Road, where it would go over IA 32 on the English Mill Road overpass. It would then cross English Mill Road at grade and parallellA 32 along the west of the freeway. South Fork Catfish Creek crossing, U.S. 20 crossing, and Northern terminus - At South Fork Catfish Creek, the trail would turn and follow the creek along its south bank. It would pass over U.S. 20 at the access road bridge west of the interchange and terminate at the relocated Cousins Road. RECREATIONAL TRAil - PROJECT COST The estimated construction, engineering, and right-of-way costs of the recreational trail associated with IA 32 are estimated to total $4.3 Million dollars (in 2003 dollars). Considering anticipated inflation costs, actual costs could exceed $6 Million dollars. PROJECT HISTORY A. PROJECT DEVELOPMENT FOR ADDENDUM TO PREVIOUS EA The following events were instrumental in determining the direction to take in preparing the addendum to the previous EA: . At its July 2000 meeting, the Iowa Transportation Commission directed Iowa DOT to study concepts for a corridor that would extend from North Cascade Road to a northern terminus at U.S. 20 in the vicinity of Seippel Road (the Seippel Road corridor). .. At its April 2001 meeting, the Iowa Transportation Commission directed Iowa DOT to proceed with analysis of the Seippel Road corridor as the preferred corridor and to conduct further analysis of the southern terminus. . In late 2001, Iowa DOT placed the Project on hold. In May 2002, Iowa DOT executed an agreement with the City and the County in which the City agreed to take over control of the remaining study work for the Addendum to the 1999 EA and to administer it through completion. 1. North Terminus In response to the Commission's July 2000 directive, a study that included development of potential concepts for the Seippel Road corridor was initiated in September 2000. Several interchange configurations at U.S. 20 and North Cascade Road were studied. Development of the concepts focused on minimizing environmental impacts and satisfying Project purposes. Southwest Arterial Consultant Design Services Request for Proposals Page 7002 The concepts were screened and modified to formulate refined alternatives for further evaluation. The Project Location Study, completed in February 2002, describes the alternatives developed. The Policy Board of DMATS supported, by Resolution, the Seippel Road Connection. 2. South Terminus In reviewing the entire IA 32 freeway and further analyzing the south terminus at U.S. 61/151, Iowa DOT determined that an additional study of concepts was required. The scope of this additional study included development of concepts to minimize impacts on streams, historical and archeological resources, the Granger Creek floodplain, and riparian areas along Catfish Creek. Iowa DOT also determined that the existing at-grade intersection on u.s. 61/151 at Tamarack Business Park would need to be eliminated because of the proximity of two interchanges: .. The IA 32 and U.S. 61/151 interchange immediately north of the business park .. The existing U.S. 61 and U.S. 151 interchange immediately south of the business park Therefore, additional concepts were developed and analyzed for the segment of IA 32 from the southern terminus to North Cascade Road. The concepts were screened and modified, resulting in refined concepts for further evaluation. The refined concepts were then matched with the Seippel Road corridor concepts to formulate three design variations for the entire freeway. The Environmental Assessment discusses these design variations in detail. The Environmental Assessment will be available to all engineering firms anticipating /presenting a proposal. 2. Alternatives Carried Forward The Addendum to the 1999 EA addresses the impacts of two new alternatives developed for the Project, Alternative E and Alternative E - Design Variation 1, which are shown in Figure 11-2 in Appendix C. The E Alternatives are located within the Seippel Road corridor. The Policy Committee of DMATS has selected Altemate E - Design Variation 1 as their preferred alternative route. New information and changes since completion of the 1999 EA include: .. Wetland delineation studies .. Threatened and endangered species habitat surveys .. Hydraulic studies at Granger Creek, Catfish Creek, and South Fork Catfish Creek Southwest Arterial Consultant Design Services Request for Proposals Page 8 002 .. Changes in land use .. Detailed architectural/historic and archaeological testing .. Updated social and economic impacts analysis .. Updated projections for average daily traffic from year 2020 to year 2025 .. Modified roadway design criteria to support a design speed of 60 mph Evaluation of the Seippel Road corridor, including revised u.s. 20 and North Cascade Road interchange configurations .. Revised interchange configuration at U.S. 61/151 B. RELATED PROJECTS The following are other projects in the area that may affect the IA 32 Project. Those projects are: .. U.S. 20 Capacitv Improvement Study - to improve the safety, capacity, and roadway geometrics of U.S. 20 from Peosta, Iowa, to the Northwest Arterial in Dubuque. An environmental assessment is being prepared for this segment of U.S. 20. Generally, this project would modify or eliminate existing access to U.S. 20. By improving access to IA 32, this project would make travel between U.S. 20 and U.S. 61/151 more efficient. The Environmental Assessment for Capacity Improvement to u.S. 20 in Dubuque County, Iowa (FHWA, 2003) references the Addendum to the 1999 EA for the purpose of addressing the impacts associated with the Seippel Road/IA 32/U.S. 20 interchange as referenced in Figure 11-3 (Page 29) of this RFP. .. Capacitv Improvement of U.S. 20 in the City of Dubuque - to improve the capacity of U.S. 20 from the Northwest Arterial to Devon Drive in Dubuque. Traffic concept studies have been initiated for this project. .. U.S. 20 Intersections Project - to improve the traffic capacity of the signalized intersections on U.S. 20 between Old Highway Road and Devon Drive. This project would provide short-term (5- to 10-year) congestion relief on U.S. 20. The signal interconnect is under construction and anticipated to be completed by summer of 2004. Intersection improvements are scheduled for construction in 2004 and University Avenue modifications are under design and right-of-way acquisitions. .. The Northwest Arterial North Extension - to extend the Northwest Arterial, as a four- lane highway, from the current north terminus at John F. Kennedy (JFK) Drive to the intersection of John Deere Road and U.S. 52 in Sageville, Iowa. This project was completed in September 2002. . U.S. 20 Mississippi River Bridqe Capacity Improvement Study - to increase the capacity of the U.S. 20 crossing of the Mississippi River. This study proposes an additional two-lane U.S. 20 bridge across the Mississippi River. The bridge project Southwest Arterial Consultaot Design Services Request for Proposals Page 9 002 would have only a minor impact on IA 32 Project and is not a factor in the local traffic patterns or projected year 2025 average daily traffic. .. The Northwest Arterial South Extension - to extend the Northwest Arterial from U.S. 20 to IA 32 in the vicinity of North Cascade Road. This extension would provide a more direct connection between IA 32 and the Northwest Arterial and thereby improve local traffic circulation. DMA TS passed a resolution on February 6, 2003, stating that "a potential future extension of the Northwest Arterial south to IA 32 is desirable and in the Long-Range Transportation Plan but is not financially attainable in the reasonably foreseeable future." The City further clarified the DMATS resolution in an April 28, 2003, letter to the U.S. Army Corps of Engineers (USACE) that defines "reasonably foreseeable" as no sooner than 10 to 15 years. Consequently, this project should not be considered in decisions regarding the need for or design of IA 32. PROPOSAL SUBMITTAL CONTENTS .:. To simplify the review process and to obtain the maximum degree of comparability, the proposal shall include the following information and shall be organized in the manner outlined below. I. letter of Transmittal A. Provide the Consultants official name, contact information and principal officers of the company. B. Provide a letter of transmittal briefly outlining the Consultants understanding of the Project and general information regarding the firm, subconsultant(s), project manager(s) and personnel who will be involved in the Project. U. Profile of Consulting Firm A. Provide general information about the Consultants area(s) of expertise as it pertains to this Project. B. The location of the office where a majority of the work will be performed. C. Name of the Project Engineer/Manager who will direct the work for this Project, include qualifications and experience with similar projects. D. Names of other key professional personnel, Who will work on the Project, include qualifications and experience with similar projects. E. Names of subconsultants who will work on the Project, include qualifications and experience with similar projects. Show the percentage of contract work that would be performed by subconsultants. Southwest Arterial Consultant Design Services Request for Proposals Page 10 of32 III. A. Statement of Qualifications Experience of the Consultant within the last ten (10) years in the design of major highway facilities. Provide a brief summary of major highway projects designed by the consulting firm for the State, County and Municipal systems. B. The Lead Consultant must be prequalified by the Iowa DOT to perform Highway Design - Major Facilities (work code no. 213). Provide other types of work, which the Lead Consultant is prequalified to perform as they pertain to this proposed Project. C. List of subconsultants that would be involved in the Project and the types of work they are prequalified to perform as they pertain to this proposed Project. D. Demonstrated ability of the Consultant to work with multiple agencies, including City, County, State and Federal Agencies that would be involved in the preliminary development, regulatory oversight and approvals, final design and construction of the proposed Project. E. Demonstrated ability to work with City, County, State and Federal Agencies to facilitate and manage multiple agency funded projects and comply with provisions as set forth in current and future funding agreements for this project. IV. Public Relations and Involvement A. The Consultant must demonstrate public relations experience and show how public involvement techniques and innovative strategies have been implemented to communicate, inform and educate local government agencies, special interest groups, businesses, utility companies, affected property owners and the general public, which develops and maintains a positive relationship during the course of the project by the project team. V. Scope of Services (10 Points) A. Provide a description of the means or strategy by which the Consultant would satisfy the following preliminary scope of services as outlined in this RFP. VI. A. Project Schedule (10 Points) Provide a project schedule outlining a preliminary timetable for completing the project including; gathering field data, project development and design work, obtaining the required permits and approvals, preparing construction documents, coordinating project letting and proposed construction schedule. B. Ability of the Consultant to integrate this Project into your present workload. Southwest Arterial Consultant Design Services Request for Proposals Page 11 002 PUBLIC RELATIONS AND INVOLVEMENT The objective of the public relations and involvement program is to maintain a high level of communication by informing and educating local government agencies, special interest groups, businesses, affected property owners and the general public about the Project, from the early design development phases throughout the construction period. It is imperative that the Project Technical Committee and the Consultant gain and maintain positive public support of the Project. Members of the public will better support the Project if they are kept up to date on the Project status in a timely manner, have an opportunity to contribute input, receive timely and appropriate communications and perceive a well- executed plan for keeping them informed. In this process, it will be necessary for the Consultant to work on a one-to-one basis with the landowners and for access to private properties to obtain access to the property for soil boring. I. Public Information Plan The Consultant shall collaborate with Project Technical Committee to develop and implement an innovative Public Information Plan (PIP) for the Project as a means to: .. Communicate, inform and educate. .. Provide the public with an opportunity for input and feedback. Identify surrounding affected property owners and businesses and develop specific plans to be responsive to their needs. .. Demonstrate to the public that the Project will be developed pursuant to a well- executed PIP. .. Notify the public in advance of construction and potential impacts. The Consultant shall submit the PIP for review and approval by the Project Technical Committee. The Project Technical Committee may, at its sole discretion, require revisions until the final version of the PIP meets the criteria of the Project Please refer to the geological and geotechnical and Traffic Engineering sections of the Environmental Assessment. PRELIMINARY SCOPE OF CONSULTANT SERVICES The scope of services to be performed by the consultant shall be completed in accordance with generally accepted standards of practice, the Iowa DOT Design Standards, the Iowa Design manuals for Bridges and Road Construction, and Specifications and shall include the services and supplies to complete the following tasks: A. Provide concept plan or strategy of how the consulting firm or project team would proceed with the design of the proposed major highway facility. B. Review completed Development Concept, location alignment study, cultural, historic, archeological and wetland determinations and environmental assessment study. Southwest Arterial Consultant Design Services Request for Proposals Page 12 of32 C. Develop a public relations - involvement plan, which includes gathering general public and property owner input and facilitating public informational meetings and individual property owner meetings. D. Perform geotechnical subsurface investigation, preliminary soils design. E. Complete design survey, including topographic, digital aerial photography and photogrammetry. F. Utility data collection and coordination. G. Preliminary all cultural, historic, archeological and wetland mitigation. H. Preliminary roadway plans for grading and paving. I. Preliminary recreational trail plans for grading and paving J. Preliminary interchange and intersection plans for grading and paving. K. Hydraulic analysis of existing natural waterways, alignments and flood plain elevations with respect to the roadway grade, bridge and culvert clearances in accordance with the local, state and federal requirements. L. TS&L study for bridge and culvert structures and feasibility studies of project costs for TS&L alternative( s). M. Preliminary roadway culvert design, including side roads, median drains, entrance culverts, and for reinforced concrete box culverts. N. Preliminary and final roadway bridge design. O. Preliminary architectural design elements and landscape enhancements along Project corridor. P. Traffic management/traffic control/intelligent traffic systems investigations. Q. Coordinate regulatory permit submittals in compliance with applicable local, state and federal requirements. R. Construction cost opinion of estimated project costs for highway design alternative(s) to compare against available budget funding and establish additional funding resources. S. Develop construction phasing plan based upon available and future funding. Southwest Arterial Consultant Design Services Request for Proposals Page 13002 T. Computer-generated animation and display of the Project for use at public informational meetings and public hearings. U. Right-of-way layout and design, including recertification of Report of Liens. V. Cornerstone survey, along with acquisition plats and description for the right-of- way acquisition and temporary construction easements. W. Utility relocation coordination. The Consultant should not feel constrained to the scope of services as outlined herein. Consultants are encouraged to include any ideas to improve the development of the Project as outlined and to recommend work not identified in this RFP but deemed worth considering by the consulting firm and the Project Technical Committee. PRELIMINARY PROJECT SCHEDULE The Consultant shall provide a preliminary schedule for the Project. The Consultant will be required to complete the Project including field data collection; preliminary design; right-of- way acquisitions; obtaining the required permits and approvals; final design; prepare construction documents; coordinate bid letting and project construction such that a future letting can occur in accordance with the Iowa DOT letting procedures for major highway projects. The tasks included in the project plan will begin with the approval of the consultant contract and end with the receipt of bids. The preliminary project schedule should include monthly scheduled meetings with the Project Technical Committee and quarterly reports to the Dubuque Metropolitan Area Transportation Study Policy Committee. PROJECT MANAGEMENT Monthly Updates - The Consultant shall provide monthly updates and billing dates on the project status. The status of the plan shall be presented at the monthly project review meetings. Monthly Project Review Meetings - The Consultant shall present information pertaining to the project at monthly project review meetings with the Project Technical Committee. The information shall include both technical and project management issues. The consultant shall be responsible for keeping, preparing and issuing minutes of the meetings. Quarterly Project Review Meeting - The Consultant shall present quarterly updates to the Policy Board of DMATS. Monitoring Project Scope - The Consultant shall be responsible for monitoring the progress of the Project in compliance with the scope of services. If the project is not on schedule, the Consultant shall present their approach for bringing the project back on schedule. Southwest Arterial Consultant Design Services Request for Proposals Page 14002 MATERIALS PROVIDED TO CONSULTANT The Project Technical Committee will provide the following information, data and materials for use on the Project. .. Concept Statement .. Prelocation Alignment Study .. Environmental Assessment Study and Addendum (CD Copy) .. Cultural Resources Determination .. Digital Aerial photography .. Survey Control & GPS Coordinates .. Traffic Estimates Pavement Determination .. Monthly Progress on Project, Billings to Date, Status on the Scope A of the Project VII. DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS (10 Points) The Disadvantaged Business Enterprise (DBE) Program, as established in Title 49, Code of Federal Regulations (CFR), Part 26, applies to this contract. The goal for DBE participation on this contract is 10%. Consultants will be expected to demonstrate a good faith effort to meet this goal, and the selection process will include an evaluation of that effort. DBE firms must be certified by the Iowa Department of Transportation. The directory of firms certified by the Iowa Department of Transportation is available from the Office of Contracts at 515.239.1414 or from the following website; www.bidx.com. REQUEST FOR PROPOSAL CONFERENCE Per agreement between the Project Technical Committee, the Consultant Engineers Council (CEC) and the Federal Highway Administration (FHWA), a R.eqUest f.or pro.~~..1 Conference will be conducted for this Project. This conference is scheduled for 1liii, 2004 from 18 in the fMIIII. Please contact the Consultant Selection Coordinator by -, 2004 if you are planning to attend. Please note that attendance is not required and will not be a factor in the firms selected. CONSULTANT SELECTION PROCESS The Project Technical Committee will establish a Project Consultant Selection Committee, hereinafter referred to as the Selection Committee. The Selection Committee shall select a consultant in accordance with the Iowa Department of Transportation consultant selection process. The selection will be based upon the consultant's qualifications and experience, and the Selection Committee determination of the Consultant best suited for this specific design project. Upon the discretion of the Selection Committee, Consultants may be invited to participate in an oral interview. Southwest Arterial Consultant Design Services Request for Proposals Page 15 002 After the Selection Committee rates each consulting firm, the final order of preference to initiate contract negotiations will be made by the Project Technical Committee. All consulting firms that submitted proposals will be notified of the Project Technical Committee's decision. The Project Technical Committee reserves the right to reject any and all proposals. CONSULTANT PROPOSAL EVALUATION CRITERIA proposals will be screened to ensure that they meet the minimum requirements of the proposal format. A review of qualifying proposals will be evaluated by the Selection Committee. Factors to be considered by the committee will include, but not be limited to the following: Emphasis should be placed upon providing information concerning staffing, your experience with similar projects, workloads, and your approach to completing this Project. CONSULTANT DESIGN CONTRACT Once the most highly ranked consulting firm has been established, a comprehensive scope of services will be developed jointly between the firm and the Project Technical Committee which will become the foundation of the contract between the two parties. A consultant design contract will be negotiated after the selection process has been completed in accordance with the Iowa Department of Transportation, Title 23, Code of Federal Regulations, Part 172 - Administration of Negotiated Contracts (23 CFR 172). Negotiations will culminate in a standard full service design contract as included in the Department's Policy #300.12. The Contract will be executed by the Consultant and the City of Dubuque. The Project Technical Committee reserves the right if an agreement on the scope of services and/or compensation cannot be reached, negotiations with the first-ranked consulting firm will be terminated. The Project Technical Committee will then initiate negotiations with the second-ranked consulting firm. A pre-audit will be performed by the Iowa DOT to determine labor, overhead, and unit rates. Yearly rate reviews may be performed at the request of either the consultant or the Iowa DOT. The Iowa DOT following contract completion will perform a closeout audit. COMPENSATION The payment terms of the contract for this project shall be a "cost plus fixed fee" agreement with a maximum cost not to exceed the fee negotiated with the successful consultant. The consultant agreement for this project shall be in accordance with the requirements of the Federal aid process. Only those services rendered after approval of the agreement will be eligible for compensation. Compensation information should not be submitted as part of the consulting proposal and, if submitted, will not be considered. Southwest Arterial Consnltant Design Services Request for Proposals Page 16002 SUBMISSION REQUIREMENTS For the on or before considered, all information must be received All proposals must be in written format. No faxed or e-mail proposals will be accepted. If you are not interested, we ask that ou also res ond in writing to ensure that the consultin firm did receive this notice. Submit 10 copies of this proposal to the following location: City of Dubuque Engineering Division City Hall- Second Floor 50 West 13th Street Dubuque, Iowa 52001 Proposals are to be signed by an officer of the firm authorized to bind the submitter to its provisions. Proposals are to contain a statement indicating the period during which the proposal will remain valid. A period of not less than ninety (90) days is required. Failure to comply with the above requirements will disqualify the proposal. Consultant Selection Coordinator contact information is as follows: Michael A. Koch, P.E. City of Dubuque Engineering Division 50 West 13th Street Dubuque, Iowa 52001 Phone (563)589-4270 Fax: (563) 589-4205 E-mail: mkoch@cityofdubuque.org Each bidder assumes full responsibility for delivery and deposit of the completed proposal package on or before the deadline. The Project Technical Committee or Selection Committee members will not responsible for any loss or delay with respect to delivery of the proposals. The Project Technical Committee or Selection Committee members are not liable for any cost incurred by any consulting firms prior to the execution of an agreement or contract. Nor shall the Project Technical Committee or Selection Committee members be liable for any costs incurred by the firms that are not specified in any contract. Southwest Arterial Consultant Design Services Request for Proposals Page 17 002 The City of Dubuque is an Equal Employment Opportunity Employer. In advance, thank you for your consideration and interest in the project. Sincerely, Michael A. Koch, P.E. Public Works Director City of Dubuque Southwest Arterial Consultant Design Services Request for Proposals Page 18002 ~~ Iowa Department of Transportation ~ Du~ ~~~ Request for Proposal Southwest Arterial Consultant Design Services Appendix A Southwest Arterial Consultant Design Services Request for Proposals Page 19002 Îj ~ ~ N ~ SCALE IN MILES .. .. ,:. '~ ~ '£ C~ ;;;;¡;o 61 ~ I ~ @>151 Project Location Map Southwest Arterial, Dubuque County, Iowa Addendum to the 1999 Environmental Assessment Southwest Arterial Consultant Design Services Request for Proposals Page 21 of33 1 1 , 1 , , , 1 , , ~ c ,~- .- , -r -"-- - Alterna1lv~ .,.. -, ~, ' , ' ; --.---- Alte[naiiv( E~ ) " - " , , ,- , 1 ' '>- - - ¡., ~ I 61 '. ~151.'" Study Area and E Alternatives Dat. October 2003 Southwest Arteriol, Dubuque County, lowo Addendum to the 1999 Environmental Assessment \ Figu,. 1- 2 Southwest Arterial Consultant Design Services Request for Proposals Page 22 of33 Du~ ~~~ Request for Proposal Southwest Arterial Consultant Design Services ~~ Iowa Department of Transportation ~ Appendix B Southwest Arterial Çonsultant Design Services Request for Proposals Page 23 003 r I ! j ..~ . ",,~ .. , .' - -' II, ~~ffi I II rD, : 11-~ ~ I : ( I I I I 1 \1 II z ~ ~~ ~~ " ~J~ !f E '° 8 ~g õo: '. ~'.; H~ ,,~~ B~ o~- "~H ~Hž J¡,c" '-'- -- -- ~ E E ð , ~ ~ ~ f ,5 õ f ð à: ~ i ¡¡: ~ c c ~ j~ :u ..0 0 ø 1:; -00 <:I (") '+- 0 t: .Q Õ ï:: c > c C) 1: " E ~ " ~ :;; 0« -,0 >.- - c C G) :0 >= 0 - uË ~ .~ IT"w :0 .0 0- :00- °;::: ~1 0;-; t- :;: E V> :0 "-0 ::: C .s:: " --0 ~~ .üi ( J 0 I UJ ( J > "¡:: c c '- 2 ::;¡: V> . t; õ ~ ~ n ~ð::J ~~~ ;¡ 6 ~:o V> ¡¡ Õ ~ z:o~~ t:=>zæ o~~ 2¡:!\:Jd ~z~e 2ií~wEz5Q ~s~m w~z8.o:i;gw..~~~ (!)~g¡¡¡¡¡¡~¡;~~gg:~ ~~QiHJ~~~n~e: q~~gn*~H~ ~gq~ng:¡¡u í' jii¡ H!~~~ ",[',~,',fi:, '",', .,'1 -"';:jJ¡> ~ ~ i PROPOSED PAVEMENT - PROPOSED GRANULAR SURFACE - PROPOSED BRIDGE - - PROPOSED RECREATIONAL TRAIL ---- ANTICIPATED CONSTRUCTION IMPAcrS . PROPOSED DISPLACEMENT X PROPOSED RDAD CLOSURE - PROPERTY LINE CITY CORPORATE LIMITS li%J1!!] FEMA FLOODPLAIN LIMITS PREDlerED " dBA NOISE CONTOUR NOISE RECIEVER IDENTIFICATION ~. ",. ~ - - ,..,' '~"'-~~'<-',"","¿_4'<~-~"-"~--', '-~--- ----- ,J., '\ Sou"e" L Aedal Photog,aphy - City of Dul"",ue, 200l. 2, NoHonol Flood InMono, Pmg""" - Flood BoundoC)' and Floodwoy Mop, Couniy of Dubuque, Iowa, Mop - CommAon"' Numb., 190534-0090 B" -0095 H, Sept. " 19B3, "" I Allemo';ve E - D"ign Variation 1 - 2 of 3 61 ~ 151 Southwest Arteri"l, Dubuque County, Iowa " Addoodom '0 'c; 0099 'o",oom,,"ol k,o~moo' ¡Dote October 2003 Figure IV-3b ~-_.- "~'='.C".=""""""".~~'.~~""""<""""'-'C""""",, .". " .~ .. ..- """-~.~ --"~"""""""'..~~'"""'- .-._-_._--~ ['=-~--=-- =----. ~ '~ ,() . 1000 I I SCALE 1>1 FEET LEGEND - -I PROPOSED PAVEMENT - PRDPDSED GRANULAR SURFACE .. PROPOSED .RIDGE - - PROPOSED RECREATIONAL TRAIL -..- ANTICIPATED CONSTRUCTION IMPACTS . PROPOSED DISPLACEMENT X PROPOSED ROAD CLOSURE ~ PROPERTY LINE CITY CORPORATE LIMITS II!1æI FEMA flOODPLAIN LIMITS PREDICTED .. dBA NOISE CONTOUR NOISE RECIEVER IDENTIFICATION - WAITERS DENNIS F & JUDY l \ " SOU"." L A.dal Pholog,aphy - Gty of Dubuqu., 2001. 2, NaHo"al Flood '",um"c. 'mgmm - Floud ¡¡au "do,! and Floodway Mop, County of Dubuque, Iowa. Mop - CommAanel Numbe,'90534.0090 B" -0095 B, Sept, " I?B3. ¡Dote October 2003 Alternative E - Design Variation 1 - 3 of 3 c' Southwest Arterial, Dubuque County, Iowa Addendum to the 1999 Environmental Assessment Figure iV-3c Iß,~ Iowa Department of Transportation "18 Du~ ~~~ Request for Proposal Southwest Arterial Consultant Design Services Appendix C Southwest Arterial Consultant Design Services Request for Proposals Page 27 of33 N SCALE IN " Lf' SCAlE IN Kll MErERS LEGEND - - - - Alternotive E ---_u_u-. ~<;k - 61 " I', ~151- Project Alternatives Southwest Arteriol, Dubuque County, Iowa Addendum to the 1999 Environmental Assessment I F;guno 11- 2 Southwest Arterial Consultant Design Services Request for Proposals Page 28 of33 --..v " , , , r/ "- , , " ," -" Related Projects Southwest Arterial, Dubuque County, lowo Addendum to the 1999 Environmentol Assessment I Flguco 11- 3 ,',- Southwest Arterial Consultant Design Services Request for Proposals Page 29 of33 Request for Proposal Southwest Arterial Consultant Design Services 5~ ~~~ ~~ Iowa Department of Transportation. ~ Appendix D Southwest Arterial Consultant Design Services Request for Proposals Page 30 of33 TRAFFIC FORECASTS For the addendum to the previous Environmental Assessment, traffic data collection and traffic forecasts were developed using recent updates to the 2025 Long Range Transportation Plan (DMATS, 2000) and the DMATS transportation planning model. Figure 111-1 shows the daily traffic volumes under existing conditions and under forecasted future (year 2025) conditions, assuming that the Southwest Arterial is not constructed (the No-Build Alternative). Figure 111-2 indicates forecasted daily traffic volumes for the year 2025 if the Southwest Arterial is constructed. Table 111-1 compares the No-Build Alternative and the proposed Southwest Arterial in terms of year 2025 daily traffic volumes on key roadway segments. As this table and Figure 111-2 indicate, the Southwest Arterial is expected to generally reduce traffic levels in 2025 on both primary and secondary roadways to the north and east of the Southwest Arterial. Southwest Arterial Consultant Design Services Request for Proposals Page310f33 N SCAlE IN llES 05 .~ SCAlE IN ~l ~ ~ ~ ON<1J\ND FARMS ROAD LEGEND @ - 2001 Doily Traffic Counl OO,ÔOO - 2025 No-Build Doily Traffic Forecost NA - Counl Not Avoilable Note: Refer to Table 111-1 for roadwoy segment locations ), ~' 20.. . 611 1~1~ Existing ond No-Build Traffic Volumes Southwest Arterial, Dubuque County, Iowa Addendum to the 1999 Environmentol Assessment Southwest Arterial Consultant Design Services Request for Proposals Page 32 of33 N I ~\.. ~ l'\ g 21 SCAlf IN 0> lfS SCAlf .. m MErE" ~ ~ ~ 0"",,",0 FARMS """ LEGEND Alternative E . Alternative E - Design VariaH"n 1 8 - 2025 Doily Traffic Forecast Zf,., Year 2025 Project Traffic Volumes ¡ 61 \n "" .....", 1~ Southwest Arterial, Dubuque County, Iowa ~ .' I """"om m .." ""'m;~m_m' _mo. Southwest Arterial Consultant Design Services Request for Proposals Page 33 of33