Samuel St Concrete Repair
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MEMORANDUM
April 12, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Concrete Section Repair and Overlay of Samuel Street
(CIP: Concrete Street Section Repair - 150293/300293)
(CIP: Curb Replacement - 150051)
Public Works Director Mike Koch recommends initiation of the bidding process for the
concrete section repair and overlay of Samuel Street, and further recommends that a
public hearing be set for May 17, 2004.
Concrete section repairs were also planned for South Grandview Avenue, but will be
delayed until next year because of the scheduled work on Highway 20, Fremont Avenue
and University Avenue.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Micñael C. Van Milligen '---
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
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MEMORANDUM
April 13, 2004
FROM:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director ø;;/ Itr.,{;
TO:
SUBJECT: Concrete Section Repair and Overlay of Samuel Street
(CIP: Concrete Street Section Repair - 150293/300293)
(CIP: Curb Replacement-150051)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the concrete
section repair and overlay of Samuel Street.
DISCUSSION
The proposed project involves the replacement of the existing deteriorated
concrete on Samuel Street from Southern Avenue to Tressa Street.
Samuel Street is a concrete and an asphalt street that deteriorated to such a
condition that it was overlaid in 1970. The area undemeath the overlay,
however, has settled and the deteriorating curbing along the entire west side
needs replacement.
This repair project exceeds that normally done by the Operations & Maintenance
Department. Therefore, funds have been appropriated annually as a Capital
Improvement Project to perform such a large maintenance project.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
Public Hearing
Award of Contract
Completion
April 23, 2004
April 30, 2004
May 6, 2004
May 17, 2004
May 17, 2004
July 31, 2004
RECOMMENDA nON
I recommend that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is as follows:
Construction Contract
Contingency
Engineering
$100,402.00
10,040.20
5.522.11
$115,964.31
Total Estimated Cost
The project will be funded through the Fiscal Years 2004 and 2005 Capital
Improvement Project of Concrete Section Repairs and the Curb & Gutter Repairs
through the Operations & Maintenance Department Budget of $245,599 from the
1% Local Option Sales Tax Fund and the Road Use Tax.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the
enclosed resolutions.
cc:
Don Vogt, Operations & Maintenance
John Klostermann, Operations & Maintenance
Michael Felderman, Civil Engineer
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CITY OF DUBUQUE
ENGINEERING DIVISION
CITY HALL. 50 WEST 13<h STREET
DUBUQUE. IA 52001-4564
(563) 589-4270 FAX (563) 5894205
-By. ".Mo"'~ -"By. MF """ ~/"1O4
SAMUEL STREET ASPHALT OVERLAY &
CURB REPLACEMENT
GRANDVIEW SECTION REPAIR
1 01
RESOLUTION NO. 158-04
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Concrete Section Repair and Overlay of Samuel Street in the
estimated amount $115,964.31 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this 19th day of April, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 159-04
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has. given its
preliminary approval on the proposed plans, specifications, and. form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Concrete Section Repair and Overlay of Samu,el Street.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on the 17th day of May, 2004, at 6:30
p.m. in the Public Library Auditorium at which time interested. persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
n~wspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 19th day of April, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 160-04
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Concrete Section Repair and Overlay of Samuel Street is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than fortycfive days prior to the receipt
of said bids at 2:00 p.m. on the 6th day of May, 2004. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 17th day of May, 2004.
Passed, adopted and approved this 19th day of April, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Concrete Section Repair and
Overlay of Samuel Street: Replacement of the existing deteriorated concrete on
Samuel Street from Southern Avenue to Tressa Street.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Concrete Section Repair and Overlay of Samuel Street,
in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30
p.m., on the 1ih day of May, 2004, in the Public Library Auditorium, 360 West
11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At
said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the - day of
,2004.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 14th day of April, 2004, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Concrete Section Repair and Overlay of Samuel Street.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this - day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE CONCRETE SECTION REPAIR AND
OVERLAY OF SAMUEL STREET
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
6th day of May, 2004, for the construction of Concrete Section Repair and
Overlay of Samuel Street.
Copies of the plans and specifications may be obtained in the City
Engineer's office at City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by the 31st
day of July, 2004.
All bids must be submitted on the Bid Form bound in the specifications.
Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the
City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the
bids submitted as security that the bidder will enter into a contract for doing the
work and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor. Said Bond shall also guarantee the material and the maintenance of
the improvement(s) constructed for a minimum period of two (2) years from and
after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be construed as a non-qualifying bid and will be
rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 6th day of May, 2004, and will be submitted to the City Council for
final action at a meeting to be held in the Public Library Auditorium, 360 West
11th Street, at said City at 6:30 p.m. on the 1 ih day of May, 2004. A contract will
be awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of , 2004.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by July 31,2004.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $500.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1.
Additional work resulting from a modification of the plans.
2.
Delays caused by the City.
3.
Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.