Humane Society Increase Discuss
D7i~~E
~<Æ~
MEMORANDUM
Apri127,2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Humane Society
Public Health Specialist Mary Rose Corrigan and I met with representatives of the
Dubuque Humane Society with very disappointing results. Board Members Jennifer
Clemens-Conlon, Patti Butler and Executive Director Jane McCall advised me that the
Humane Society has some room for discussions, however, they offered no alternative to
their demand for a 248% increase from $30,635 a year (FY04) for their services to
$106,483 a year (FY05) beginning July 1,2004.
I asked if the Humane Society intended to honor the clause in the contract that required
they give the City a six month notice of termination. Jennifer Clemens-Conlon told me
that the notice was only required during the one-year term of the contract, and since
they were simply not executing a new contract, they had no such obligation. In a
subsequent conversation I had with Corporation Counsel Barry Lindahl, he agreed that
they have no obligation to give this six month notice that would extend beyond the
expiration of the contract.
The Dubuque Humane Society did not participate in the February budget meetings of
the City Council, even though they were invited to do so, when a problem like this could
have been dealt with or when the City would have been given more time to look at
alternatives. Instead, they dropped this issue on the City with just over two months until
the end of the contract, and now refuse to give the City any additional time to examine
alternatives.
I am not completely clear as to what is motivating the actions of the Humane Society.
Their financial condition appears to be solid, in that according to their 2002 tax returns,
they have no debt on their building, cash investments of $313,495, and their revenue
exceeded expenses by $24,117.
To their credit, the Humane Society did say they would be willing to continue to fulfill
their mission by accepting City surrenders, or animals an owner no longer wants.
The Dubuque Humane Society also claimed that their City water and sewer bills had
gone up dramatically. You will see from information provided by Finance Director Ken
TeKippe that this is mostly caused by increased usage.
Public Health Specialist Mary Rose Corrigan has examined options for this service that
range in cost from $16,680 to $94,581. Since our time to explore options has been
extremely limited by the short notice from the Humane Society, we may find other
options.
I respectfully recommend that the Mayor and City Council accept the termination notice
from the Dubuque Humane Society and direct staff to recommend an alternative
method of service delivery by July 1, 2004.
/tJ1 ~ ßJj
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
. .
"
CITY OF DUBUQUE, IOWA
MEMORANDUM
Apri128,2004
FROM:
Michael C. Van Milligen, ,~anager
Mary Rose corrigan~~~\~h Specialist
TO:
SUBJECT: Humane Society FY 05 Contract
INTRODUCTION
This memorandum provides information related to the letter to the City Council, you,
and myself from the Dubuque Humane Society dated March 30, 2004, the subsequent
contract they submitted in lieu of the City's proposed contract, our meeting with the
Humane Society representatives on April 26, 2004, and alternative initial plans for
housing the City's impounded animals.
BACKGROUND
The basis for the City of Dubuque's Animal Control program follows the Code of
Ordinances, which generally speaks to following up on animal bites, apprehending and
controlling stray, loose, and nuisance animals, and dealing with animal sanitation and
nuisance issues. The purpose of the purchase of services agreement between the City
of Dubuque and the Dubuque Humane Society is to aid the City in enforcing its Animal
Control Ordinance, specifically to provide a place for the City to house stray animals
apprehended by the Health Services Department's Animal Control Officer or by the
Police Department. The City is required by law to hold an animal whose owner is
unknown for three days, and an animal whose owner is known for five days before
disposing of it. This language is spelled out in item # 10 of the Humane Society version
of the contract and item # 11 of the City's version of the contract. We do not require the
Humane Society to keep any animals beyond these timeframes.
The Humane Society states that their cost per animal is $102. I question how long
holding an animal this cost is based on. The Humane Society keeps animals as long
as possible in order to adopt them out to new owners. Although this is part of their
purpose, it is not required as part of our contract. Therefore, their cost per animal may
be higher due to keeping it longer than the City's minimum requirements.
The City has maintained that fees paid to the Humane Society cover animals brought in
by the Health Services Department Animal Control and the Police Department. The
contracted amount is not meant to compensate for other animals brought in by citizens.
Stray animals are the responsibility of their owners. The Humane Society does receive
",
the $30 impoundment fee for animals claimed by citizens that are not brought in by
Animal Control or the Police, (this fee increases to $60 if the animal is claimed multiple
times.) This fee is in addition to the $10 per day boarding and other fees the Humane
Society charges on all animals claimed from the Humane Society. Also, a $120 fee is
charged to anyone adopting an animal from the Humane Society. A summary of
animals taken to the Dubuque Humane Society by Animal Control is provided (See
Attachment 1).
The FY 04 purchase of services agreement provided $30,635 to the Humane Society.
The proposed FY 05 agreement is for $31 ,248, a 2% increase. This increase is
consistent with past annual increases of 2-3%. The following is a budget summary for
the animal control activity:
BUDGET SUMMARY FY 2003 FY 2004 FY 2005
BUDGET BUDGET BUDGET
Personnel Summary
Full-time Equivalents 1.00 1.00 1.00
Seasonal Equivalents .06 .06 .06
Expenditure Summary
Employee Expense $ 52,090 $ 57,607 $ 60,812
Supplies & Services $ 45,905 $ 53,182 $ 49,540
Capital Outlay $ 430 $ ----.Q $ ----.Q
$ 98,425 $110,789 $110,352
Funding Summary
General $ 98,425 $110,789 $110,352
Revenue Generated $ 83,560 $ 85,200 $ 99,791
In recent years, we have implemented suggestions of the Dubuque Humane Society to
provide incentives for decreasing the amount of unwanted animals. For instance, we
have increased dog and cat licenses to $25 for unneutered animals and $10 for
neutered animals. We have also increased impoundment fees for animals brought to
the Humane Society, particularly those repeated running loose violators.
In reviewing other communities fees paid to Humane Societies, it is difficult to make
comparisons without knowing the specifics in the agreements (See Attachment 2).
In FY 03, the Humane Society received $30,034 for 318 dogs and cats brought in by
the City, or $94/animal. This per animal amount would decrease slightly if a few
miscellaneous or "other" animals were added. This FY 03 cost is very close to the
current Humane Society cost of $1 02 per animal.
DISCUSSION
At their April 5, 2004 meeting, the City Council directed staff to further discuss the
D~
~<Æ~
MEMORANDUM
April 27, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Humane Society
Public Health Specialist Mary Rose Corrigan and I met with representatives of the
Dubuque Humane Society with very disappointing results. Board Members Jennifer
Clemens-Conlon, Patti Butler and Executive Director Jane McCall advised me that the
Humane Society has some room for discussions, however, they offered no alternative to
their demand for a 248% increase from $30,635 a year (FY04) for their services to
$106,483 a year (FY05) beginning July 1, 2004.
I asked if the Humane Society intended to honor the clause in the contract that required
they give the City a six month notice of termination. Jennifer Clemens-Conlon told me
that the notice was only required during the one-year term of the contract, and since
they were simply not executing a new contract, they had no such obligation. In a
subsequent conversation I had with Corporation Counsel Barry Lindahl, he agreed that
they have no obligation to give this six month notice that would extend beyond the
expiration of the contract.
The Dubuque Humane Society did not participate in the February budget meetings of
the City Council, even though they were invited to do so, when a problem like this could
have been dealt with or when the City would have been given more time to look at
alternatives. Instead, they dropped this issue on the City with just over two months until
the end of the contract, and now refuse to give the City any additional time to examine
alternatives.
I am not completely clear as to what is motivating the actions of the Humane Society.
Their financial condition appears to be solid, in that according to their 2002 tax returns,
they have no debt on their building, cash investments of $313,495, and their revenue
exceeded expenses by $24,117.
To their credit, the Humane Society did say they would be willing to continue to fulfill
their mission by accepting City surrenders, or animals an owner no longer wants.
The Dubuque Humane Society also claimed that their City water and sewer bills had
gone up dramatically. You will see from information provided by Finance Director Ken
TeKippe that this is mostly caused by increased usage.
Public Health Specialist Mary Rose Corrigan has examined options for this service that
range in cost from $16,680 to $94,581. Since our time to explore options has been
extremely limited by the short notice from the Humane Society, we may find other
options.
I respectfully recommend that the Mayor and City Council accept the termination notice
from the Dubuque Humane Society and direct staff to recommend an alternative
method of service delivery by July 1, 2004.
/tJ1 ~ ¡aJj
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
"
CITY OF DUBUQUE, IOWA
MEMORANDUM
April 28, 2004
FROM:
Michael C. Van Milligen, tìhQanager
Mary Rose COrrigan~~~\~h Specialist
TO:
SUBJECT: Humane Society FY 05 Contract
INTRODUCTION
This memorandum provides information related to the letter to the City Council, you,
and myself from the Dubuque Humane Society dated March 30, 2004, the subsequent
contract they submitted in lieu of the City's proposed contract, our meeting with the
Humane Society representatives on April 26, 2004, and alternative initial plans for
housing the City's impounded animals.
BACKGROUND
The basis for the City of Dubuque's Animal Control program follows the Code of
Ordinances, which generally speaks to following up on animal bites, apprehending and
controlling stray, loose, and nuisance animals, and dealing with animal sanitation and
nuisance issues. The purpose of the purchase of services agreement between the City
of Dubuque and the Dubuque Humane Society is to aid the City in enforcing its Animal
Control Ordinance, specifically to provide a place for the City to house stray animals
apprehended by the Health Services Department's Animal Control Officer or by the
Police Department. The City is required by law to hold an animal whose owner is
unknown for three days, and an animal whose owner is known for five days before
disposing of it. This language is spelled out in item # 10 of the Humane Society version
of the contract and item # 11 of the City's version of the contract. We do not require the
Humane Society to keep any animals beyond these timeframes.
The Humane Society states that their cost per animal is $102. I question how long
holding an animal this cost is based on. The Humane Society keeps animals as long
as possible in order to adopt them out to new owners. Although this is part of their
purpose, it is not required as part of our contract. Therefore, their cost per animal may
be higher due to keeping it longer than the City's minimum requirements.
The City has maintained that fees paid to the Humane Society cover animals brought in
by the Health Services Department Animal Control and the Police Department. The
contracted amount is not meant to compensate for other animals brought in by citizens.
Stray animals are the responsibility of their owners. The Humane Society does receive
. ,
the $30 impoundment fee for animals claimed by citizens that are not brought in by
Animal Control or the Police, (this fee increases to $60 if the animal is claimed multiple
times.) This fee is in addition to the $10 per day boarding and other fees the Humane
Society charges on all animals claimed from the Humane Society. Also, a $120 fee is
charged to anyone adopting an animal from the Humane Society. A summary of
animals taken to the Dubuque Humane Society by Animal Control is provided (See
Attachment 1).
The FY 04 purchase of services agreement provided $30,635 to the Humane Society.
The proposed FY 05 agreement is for $31 ,248, a 2% increase. This increase is
consistent with past annual increases of 2-3%. The following is a budget summary for
the animal control activity:
BUDGET SUMMARY FY 2003 FY 2004 FY 2005
BUDGET BUDGET BUDGET
Personnel Summary
Full-time Equivalents 1.00 1.00 1.00
Seasonal Equivalents .06 .06 .06
Expenditure Summary
Employee Expense $ 52,090 $ 57,607 $ 60,812
Supplies & Services $ 45,905 $ 53,182 $ 49,540
Capital Outlay $ 430 $ ----.Q $ ----.Q
$ 98,425 $110,789 $110,352
Funding Summary
General $ 98,425 $110,789 $110,352
Revenue Generated $ 83,560 $ 85,200 $ 99,791
In recent years, we have implemented suggestions of the Dubuque Humane Society to
provide incentives for decreasing the amount of unwanted animals. For instance, we
have increased dog and cat licenses to $25 for unneutered animals and $10 for
neutered animals. We have also increased impoundment fees for animals brought to
the Humane Society, particularly those repeated running loose violators.
In reviewing other communities fees paid to Humane Societies, it is difficult to make
comparisons without knowing the specifics in the agreements (See Attachment 2).
In FY 03, the Humane Society received $30,034 for 318 dogs and cats brought in by
the City, or $94/animal. This per animal amount would decrease slightly if a few
miscellaneous or "other" animals were added. This FY 03 cost is very close to the
current Humane Society cost of $102 per animal.
DISCUSSION
At their April 5, 2004 meeting, the City Council directed staff to further discuss the
".
contract with the Humane Society and also explore other options if those discussions
did not resolve the issue. On April 26, 2004, you and I met with the Humane Society
representatives Jane McCall, Director, and Board members, Jennifer Clemens-Conlon
and Patti Butler, to discuss their contract proposal dated March 30, 2004. Discussion
centered around the city citizen "finder" category of animals brought to the Humane
Society. The Dubuque Humane Society is not willing to absorb the costs for these
animals which are brought in by citizen finders. In addition to Animal Control, Police
and citizen "finder" animals, they currently accept approximately 900 animals per year
brought in by owners who do not wish to keep them any longer. There is no charge for
these animals brought in, but a donation is encouraged. I estimate that a substantial
percentage of the "finder" animals brought in by citizens are probably their own
unwanted animals.
We inquired what cremation costs per animal were at the Dubuque Humane Society
and whether elimination of this would decrease the City's overall costs. Although the
representatives of the Humane Society did not have an exact figure, the gas costs to
run their incinerator for the first three months of their fiscal year was $1700. Therefore,
it is unlikely that an alternative, less costly animal disposal option would reduce the
City's cost per animal.
I also inquired why the Dubuque Humane Society's newly proposed contract deleted
item # 10 of the City's contract which states "Society shall not give away or sell any
animals in its custody, except for adoption as pets." Jane McCall explained that
deleting this clause would allow them to place animals with rescue organizations, and
also give or trade animals with other shelters, as needed.
At the end of the meeting it was determined that the City would have to look at other
alternatives for their animal impoundment services, since we would not be able to meet
the provisions set forth in the proposed Humane Society contract.
AL TERNA TIVES
I have contacted area veterinarians to assess their interest in providing animal
impoundment services for the City. Most likely, several practices would be needed to
handle the City's volume of impounded animals, especially if citizen "finder" animals are
factored in. Provisions for evening, weekend and holiday animal impoundment could
be accommodated by a few kennels being installed at a secure City location, and care
for those animals provided by a contracting animal service.
Attached are worksheets describing costs (estimates) for animal impoundment
services with veterinarians (See Attachment 3). These estimates are based on data
from both the Humane Society and Animal Control from the last three years totals for
dogs and cats. I included four scenarios:
1. Includes animals impounded by Animal Control and the Police Department
2. Includes animals impounded by Animal Control, Police, and city citizen finders
3. Includes Animal Control and Police dog impounds only
'.
4. Includes Animal Control, Police and city citizen finder dogs only
In all four scenarios, the costs associated with Return to Owner (RTO) animals would
be paid by the owner directly to the veterinarian. These four scenarios were then
repeated using costs obtained from the veterinarian in Farley, Tri-Vet. Also included in
this option was additional mileage (16.6 one way) and time (20 minutes one way) for
transportation, making this less desirable. In this option, the Police Department would
take animals to our temporary holding facility until the next working day when the
Animal Control Officer would transport.
As you can see, all scenarios except # 2 are within budget. Number 2 is where the
Humane Society and the City of Dubuque differ in opinion of who is responsible for all
of the animals found. The City would have to accept some of these "finder" animals
since the Humane Society would refuse to accept them after June 30, 2004. I
anticipate this number of animals would be lower than the Humane Society projections.
Citizen "finders" would not be allowed to take animals directly to our contracted
veterinarians. These animals would have to be picked up by Animal Control or Police.
From the four scenarios presented, it is evident that cats represent a large portion of
the cost of animal impoundment services. Animal Control Officer, Susan Barnes traps
stray cats, which is always a high demand service. Very few cats are claimed by their
owners. Some communities do not trap or apprehend cats by Animal Control.
However, due to amount of stray cats, this service could not reasonably be eliminated.
Don Vogt, Operations & Maintenance Department Manager, stated that his crew could
pick up euthanized animals from the veterinarian(s) and dispose them at the landfill
during their regular daily runs. Therefore, the cost for disposal of the euthanized
animals would be minimal and absorbed by the Operations & Maintenance Department.
Several short-term options are available for a temporary night/weekend impoundment
area on secured City property. These options would involve some costs for fencing,
kennels, sanitation, and food, etc.
Looking at a longer-term solution, Don Vogt also stated there would be room on landfill
property to build an animal impoundment or temporary holding facility. Likewise, I
would suggest that the Roosevelt Park property be considered for an animal
impoundment facility, or other City property locations, if that long-term solution is
considered. Sue Barnes, Animal Control Officer, is obtaining estimates on the costs for
building a facility based on our needs. The estimated costs for such a facility would not
include staffing and operating costs, which would need further research and
development.
I have also contacted a few animal boarding businesses who have expressed interest
or whom we have approached. Some have expressed interest in providing animal care
services and/or animal impoundment services. They may be approached to provide
basic care to animals at the temporary impoundment facility on weekends and holidays.
.
RECOMMENDATION
In lieu of the short time frame before July 1, 2004, I recommend discussions continue
with area veterinarians and animal care providers. Based on these discussions,
agreements for impoundment services will be prepared and forwarded to City Council
for approval, along with an overall plan for implementation.
MRC/cj
cc: Sue Barnes, Animal Control Officer
Barry Lindahl, City Attorney
Don Vogt, Operations & Maintenance Manager
Gil Spence, Leisure Services Manager
Kim Wadding, Police Chief
.
ATTACHMENT 1.
DOGS SUB-T CATS SUB-T
HS AC HS AC
Jan-D1 2 7 9 0 0 0
Feb-O1 1 6 7 0 1 1 8
Mar-D1 11 17 28 1 0 1 29
Apr-D1 2 15 17 0 0 0 17
May-D1 2 14 16 0 0 0 16
Jun-D1 11 7 18 0 0 0 18
Jul-D1 4 12 16 2 1 3 19
Aug-D1 6 12 18 3 1 4 22
Sep-D1 3 11 14 0 0 0 14
Oct-D1 4 20 24 0 0 0 24
Nov-D1 4 14 18 0 1 1 19
Dec-D1 1 7 8 1 1 2 10
"DOG TOTALAC& "CAT TOTALAC&
RTO po Doe RTO PO CAT
Im,,""o',{# Imp,"od' (#
Subtotal g"'moyHS) Subtotal gNeooyHS)
TOTAL 51 142 193 253 12 135
Number of Animals brought in by Rnde.. ü212 -417
TOTALACO. Po1;œ&fio""",ma"{#g;~o byHS) 465 552 205 812
DOGS SUB-T CATS SUB-T ANIMALS
HS AC HS AC RTO
Jan-D2 4 17 21 1 0 1 22
Feb-O2 2 6 8 0 0 0 8
Mar-D2 2 7 9 1 0 1 10
Apr-D2 6 16 22 1 0 1 23
May-D2 2 14 16 1 2 3 19
Jun-D2 6 10 16 3 2 5 21
Jui-D2 3 10 13 0 3 3 16
Aug-D2 7 16 23 2 1 3 26
Sep-D2 6 12 18 0 1 1 19
Oct-D2 4 7 11 0 0 0 11
Nov-D2 5 9 14 2 1 3 17
Dec-D2 2 10 12 0 0 0 12
"DOG TOTALAC& "CAT TOTALAC&
RTO PO DOG RTO PO CAT
Im,,""od,{# Impouods (#
Subtotat g;~byHS) Subtotal g"'moyHS)
TOTAL 49 134 183 248 11 10 21 254
Number ot Animals brought in by Rnde.. "153 "396
TOTAL ACO. PoI""&""d"'",ma,,{#g;~obyHS) 401 650 204 847
DOGS SUB-T CATS SUB-T
ANIMALS
HS AC HS AC RTO
Jan-O3 7 6 13 1 0 1 14
Feb-03 2 9 11 0 0 0 11
Mar-D3 8 8 16 0 0 0 16
Apr-D3 8 8 16 0 0 0 16
May-03 7 7 14 0 0 0 14
Jun-O3 7 25 32 1 0 1 33
Jul-D3 2 23 25 0 2 2 27
Aug-O3 6 16 22 0 0 0 22
Sep-O3 2 14 16 0 0 0 16
Oct-D3 6 16 22 0 0 0 22
Nov-D3 4 8 12 1 2 3 15
Dec-O3 4 16 20 1 0 1 21
"DOG TOTALAC& "CAT TOTALAC&
RTO PO Doe RTO PO CAT
Imp,"o"{# Imp,"o"{#
Subtotal gNeooyHS) Subtotal gNeooyHS)
TOTAL 63 156 219 237 228
Number of Animals brought in by Rnde.. ü183 "432
TOTALACO, Po"œ&""""",mal'{#g;~o byHS) 420 660 227 853
. - This number may include RTO'sfrom the previous month. RTO# is counted by those $ deposited in that month.
"" - These numbe..were given by the HS and include animals that were cityanimais brought in byfinde...
RTO= Retum to Owner
ATTACHMENT 2.
, .
_n__- - m- -- --n- ,. ... --, --- .
City/County AC Contract Sheltering City/County Contract Contract Appx. # of Euthanasia Disposal Method of No. of ACO Total Details of service
provided by with provided by owned bldg w/outside amount animals Services? of disposal activity
City/County City/County (run by entity- brought in by remains budget
run shelter contracting who? ACe per year
aoency)
Muscatine Police Muscatine $40,000 320 (+150 DOA) X X Cremation 1 FTE (M-F $86,900 City service. Police pick up animals
(563) 263- H.S. 8 am-4:30 and r~ndle complaints Whe~.~co
9922 pm is off heln when officer is on.
Sioux City Overseen by Private Private $152,000 (plus 2500-3000 (they X X Landfill (cost 5 FTE, Adoptions - $95 & 110 (fee to
(712) 279- Police contracto contractor City covers do noUake by weight) 2PT contractor)
6170 r facility surrenders) Contractor - pays staff & provides
(Cindy- maintenance vehicles and field equipment. Staff
contractor) expenses) works on-call 24 hr shifts (2 days
on w/everv other weekend off.)
Waterloo Cedar Cedar Bend $169,992 yr 166 per mo X (staff) X Cremation 4 FTE, ACO hrs (8 - 5, on call 5 pm - 8
Director - Bend H.S. ($14,166 mo.-if (average) 2 PT (split am). Total staff @ Cedar Bend HS
Debbie) H.S. over 166 animals Total animals = between 4 = 4 FTE ACO's, 2 PT ACO's, 2 FT
per month, then 8500-8900 ACO Med Techs, 3 FT Adoption
$16 ea.) (appx 1/2 are contract counselors, 1 FT Office person, 2
surrenders) w/New FT clerical, 3 PT cleaners.
Hartford, They handle all bites, complaints &
Waterloo, ACO duties in Waterloo FT.
Cedar Falls,
Blackhawk
Co.
Cedar Falls Cedar Cedar Bend $91,200 yr X (staff) X Cremation 4FTE, Contract includes shelters. ACO -
Bend H.S. ($7600/mo) 2 PT (split must provide 4 hrs/per day contact
H.S. between 4 in Cedar Falls.
ACO Afterhrcallout:
contract To shelter = $12,50
w/New To pickup = $25.00
Hartford,
Waterloo,
Cedar Falls,
Blackhawk
Co.
Blackhawk Cedar Cedar Bend $21,516 X (staff) X Cremation 4 FTE, Only call outfrom Sheriff for
Co. Bend H.S. ($1793/mo) 2 PT (split complaints - no patrol.
H.S. between 4
ACO
contract
w/New
Hartford,
Waterloo,
Cedar Falls,
Blackhawk
ATTACHMENT 2.
1
,0 {
R.lllllli:ll "UIILlU' . ..11....'" "UIILI""L "LI' V"V "..OLlILO n ..
Co.
City/County AC Contract Sheltering City/County Contract Contract Appx. # of Euthanasia Disposal Method of No. of ACO Total Details of service
provided by with provided by owned bldg w/outside amount animals Services? of disposal activity
City/County City/County (run by entity- brought In by remains budget
run shelter contr:~ting who? ACO per year ?
aaenc
LInn County Cedar Cedar $59,500 yr for 400-500 (3000 - X (staff) X Cremation HTE Adoptions ~ $125. Provides on
Valley H. Valley H.S. ACO & shelter includes call, after hours. Also does shelter
S. everything work. Shelter accepts surrenders
outside Cedar for $25. Shelter accepts citizen
Rapids) finds @ NC. Shelter has 38 dog
runs & accommodate - 50 cats.
Cedar X X NA 2000 (appx.) X (staff) X Landfill- $15 6 FTE Accepts found animals. Accepts
Rapids brought in by per 1/2 ton ACO's, 2 PT surrenders for fee of $50-$80.
(319) 848- ACO, finders & dump (1-2 -shelter Adoptions - $90. Unadoptable
7373 surrenders times/wk) wkrs., 1 FT strays are held 5 - 7 days.
Director Adoptable strays kept as long as
space is available. ACO hrs 7 am-
11 pm. Shelter hrs - M-F 8:00 am -
5:00 om, Sat. 8:00 am - noon.
Des Moines Police X 457 dogs, 466 X (vet) X Landfill - City Supervising $400,000 Accepts found animals and
(Sergeant cats, 54 other solid waste Sergeant, 5 (revenue ~ surrenders. Do adoptions.
Halverson for a total of pickup 1 - 2 FT ACO's, 3 $140,000 Unadoptable strays kept 3-5 days.
977. Total of times per FT shelter for Adoptable strays (when full) 5 - 7
ALL animals wk. workers, FT adoptions, days or as long as room.
handled by on-staff vet, boarding, 2 shifts of officers (7:30 a -4 p and
shelter per yr ~ FT impounds). 3:30 p - midnight). Maintain shelter
6826 secretary License hrs: M-F 9 a - 5 p, Sat 10:30 a-
fees go to 3:30 p. Only serve metro Des
general Moines \~est Des Moines is
fund. seoarate.
Davenport Scott Co. Scott Co. $174,000 (3 FT 1118dogs, 665 X (staff) X Cremation Scott Co H.S. also contracts
(563) 588- H.S. H.S. ACO's) cats, 41 other, w/Bettendorffor a 1/2 time ACO &
6655 379 wild. Total- sheltering and w/Scott County for 1
2203 1/2 ACO's (1/2 time is to
investigate/handle County bites)
Scott $50,000 and Scott Co. - 101 Shelter has room for 60 dogs & 72
County includes dogs, 60 cats, 2 cats. Hrs are M-F 8 a - 8 P and Sat
housing, bites, other, 1 wild. & Sun 8a - 6 p. On call 24 hrsfor
ACO (1.5 FT) emergency only. Handles all
complaints from at-large to
$17,000. 161 dogs, 53 nuisance to bites.
Bettendorf cats, 2 other, 1 Total County bites = 473. County-
wild if contractor picks up the animal,
AI
'I 28. 2004
~,
ATTACHMENT 2.
" £.
O\flllllëll \lUIILlUI - ~II""'" \lUIILI..... ","UI Vev """UI'" ...n -,----
there is a charge of $40 per trip,
$6.50 per day boarding (owner
pays if redeemed,)
Bettendorf - H,S, only picks up
animals if thev are confined,
City/County AC Contract Sheltering City/County Contract Contract Appx. # of Euthanasia Disposal Method of No. of ACO Total Details of service
provided by with provided by owned bldg w/outside amount animals Services? of disposal activity
City/County City/County (run by entity- brought in by remains budget
run shelter contracting who? ACO per year ?
aaencvl
Iowa City X X Provides $100/animal- 92 from X (staff) X Cremation Director, 3 $422,000 Accepts Johnson County
(319) 356- service to Johnson County, Johnson Co, (Contract FT ACO, 2 surrenders @ $40-$50 per animal.
5295 Johnson Coralville pays a Total from Iowa w/Pet FT Shelter Animal Control service provided to
Co,& % that varies City, Johnson Memories. staff, 1 PT Johnson County on demand to
sheltering (complex). Co., Coralville= $125/freezer clerk assist Sheriff w/welfare
only for 2000. load (appx, 4 investigations, animal
Coralville Total ACO & Ig dogs or 20 apprehensions, pick up animals for
finderlsurrender cats,) quarantine or euthanasia.
animals per Adoptions fees are $75 - 130 for
year = 1908 non-spayed and $25-35 for spayed,
Unadoptable strays held 5 - 7 days,
Adoptable strays held until adopted,
unless full. Have 22 dog runs &
can house 50 cats,
Lincoln NE X Capital Capital H,S. $158,504,64 Total = 4248 X (H,S.) X 21 staff Shelter provides boarding and/or
H,S, ($13,208.72/mo) Dogs - 2349 members disposition of animals from City
Cats-1774 (defined as "Municipal
Other-125 Corporation"). Provides adoption
services for unclaimed animals if
deemed adoptable. Rabies
observation for City, Collection and
accounting for all City required fees
for animals reclaimed by the
owners. Shelter must provide
documentation that all staff has
been pre-vaccinated for rabies,
Shelter must submit to the City the
following;
1) #ofCity animals impounded and
# of days held each month;
2) # held for observation each
month;
3) # of decapitated animals each
month;
4) Forward all City fees on a weeklv
..
.-
ATTACHMENT 2.
. ' ~.
-j
A'
IC
I-Shel
C
S
R,
It
A
'I 28. 2004
__"'m_.__.n.- _n__-n .. . -___n- --
basis;
5) Provide annual income and
expenditure report related to the
performance of the contract;
6) # of animals euthanized and #
released each month. Shelter must
provide access to documents,
papers, etc. for the purpose of audit
and examination.
City/County AC Contract Sheltering City/County Contract Contract Appx. # of Euthanasia Disposal Method of No. of ACO Total Details of service
provided by with provided by owned bldg w/outslde amount animals Services? of disposal activity
City/County City/County (run by entity- brought in by remains budget
run shelter contracting who? ACO per year ?
agencv)
Ames Ames Police Shelter hrs: 1FT ACO hours are:
Dept Sat & Mon- Supervisor Weekdays- 8 am - 5 pm & 6 - 8 pm
Noon - 4 pm 1 FT ACO Sat. & Sun. -8am -5pm
Tue-Fri- 1 FT Senior After hrs. - call Police
Noon - 5:30 Clerk Adoptions:
pm 2PTACO Cats. $40
Sun.-Closed 1 PTAC Dogs. $50
Attendant Impoundments:
1st offense - $25
2nd offense - $30
Subsequent. may get municipal
infraction.
Jackson Sherriff's Humane Humane $65/dog if not
County Dept. Society Society claimed by
owner.
- Owner pays
$65 if claimed.
Maquoketa Police Humane Humane $65/dog if not If City does not have a contract with
& OT/Cities Society Society claimed by Humane Society, they will only
in Jackson owner. accept animal if finder pays $65
County - Owner pays fee.
$65 if claimed Sara Meyers, Mgr. (563) 652-5360.
Council City X 3611 brought in X X Cremation 1FT $385,612 Charge other communities $7/day
Bluffs Supervisor boarding
2FTACO $20 dog $15 cat euthanasia fee
2PTACO Incineration 10Ø per pound.
3 PT Clerk
Tvoists
Dubuque Sherriff Dubuque $15,450 X X Cremation 0
County Humane
Societv
'. .
ATTACHMENT 3,
Veterinary Contracted
Animal Impoundment
Cost Estimates Worksheet
#1
Last 3 calendar years (01-03) Averages:
Animal Control & Police impounds = 452
Animal Control & Police RTO* = 212
Animal Control & Police animals to dispose = 240
3-day hold requirement if owner is known. 5-day hold requirement if owner is unknown.
4-day (average) hold x 240 animals = 960 days
Boarding/day cost = $11.00
960 x $11.00 =
Euthanasia - $54/animal
$54 x 240 =
Misc. Tx for animals @ $15/animal =$15 x 240 =
Disposal costs (absorbed by OP & M Dept.)
Total costs
#2
$10,560
$12,960
$ 3,600
L-.Q
$27,120
Last 3 calendar years (01-03) Averages:
Animal Control & Police & Finders impounds = 1049
Animal Control & Police & Finders RTO = 212
Animal Control & Police & Finders animals to dispose = 837
3-day hold requirement if owner is known. 5-day hold requirement if owner is unknown.
4-day (average) hold x 837 animals = 3348 days
Boarding/day cost = $11.00
3348 x$11.00 =
Euthanasia - $54/animal
$54 x 837 =
Misc. Tx for animals $15/animal =$15 x 837 =
Disposal costs
Total costs
$36,828
$45,198
$12,555
L-.Q
$94,581
" .
#3
Last 3 calendar years (01-03) Averages - Dogs Only:
Animal Control & Police impounds = 246
Animal Control & Police RTO = 198
Animal Control & Police animals to dispose = 48
3-day hold requirement if owner is known. 5-day hold requirement if owner is unknown.
4-day (average) hold x 48 animals = 192 days
Boarding/day cost = $11.00
192x$11.00=
$2,112
Euthanasia - $54/animal
$54 x 48 =
Misc. Tx for animals $15/animal =$15 x 48 =
Disposal costs
Total costs
$ 2,592
$ 720
L-..Q
$ 5,424
#4
Last 3 calendar years (01-03) Averages - Dogs Only:
Animal Control & Police & Finders impounds = 429
Animal Control & Police & Finders RTO = 198
Animal Control & Police & Finders animals to dispose = 231
3-day hold requirement if owner is known. 5-day hold requirement if owner is unknown.
4-day (average) hold x 231 animals = 924 days
Boarding/day cost = $11.00
924x$11.00=
$10,164
Euthanasia - $54/animal
$54 x 231 = $12,474
Misc. Tx for animals $15/animal =$15 x 231 = $ 3,465
Disposal costs L-..Q
Total costs
$26,103
*RTO = Returned to Owner
, , .
Tri-Vet, Farley, Iowa
Contracted Animal Impoundment
Cost Estimates Worksheet
#1
Last 3 calendar years (01-03) Averages:
Animal Control & Police impounds = 452
Animal Control & Police RTO* = 212
Animal Control & Police animals to dispose = 240
3-day hold requirement if owner is known. 5-day hold requirement if owner is unknown.
4-day (average) hold x 240 animals = 960 days
Boarding/day cost = $1 O/dog & $5/cat = $7.50 average
960 x $7.50 =
Euthanasia - $15/animal
$15 x 240 =
Misc. Tx for animals @ $12/animal =$12 x 240 =
Disposal costs
Total costs
#2
$ 7,200
$ 3,600
$ 2,880
$ 3.000**
$16,680
Last 3 calendar years (01-03) Averages:
Animal Control & Police & Finders impounds = 1049
Animal Control & Police & Finders RTO = 212
Animal Control & Police & Finders animals to dispose = 837
3-day hold requirement if owner is known. 5.day hold requirement if owner is unknown.
4-day (average) hold x 837 animals = 3348 days
Boarding/day cost = $10/dog & $5/cat = $7.50 average
3348 x $7.50 =
Euthanasia - $15/animal
$15 x 837 =
Misc. Tx for animals $12/animal =$12 x 837 =
Disposal costs
Total costs
$25,110
$12,555
$10,044
$10.463**
$58,172
, > .
#3
Last 3 calendar years (01-03) Averages - Dogs Only:
Animal Control & Police impounds = 246
Animal Control & Police RTO = 198
Animal Control & Police animals to dispose = 48
3-day hold requirement if owner is known. 5-day hold requirement if owner is unknown.
4-day (average) hold x 48 animals = 192 days
Boarding/day cost = $10.0
192 x $10.00 =
$1,920
Euthanasia - $15/animal
$15 x48 =
Misc. Tx for animals $12/animal =$12 x 48 =
Disposal costs
Total costs
$ 720
$ 576
L...QQQ **
$ 3,816
#4
Last 3 calendar years (01-03) Averages - Dogs Only:
Animal Control & Police & Finders impounds = 429
Animal Control & Police & Finders RTO = 198
Animal Control & Police & Finders animals to dispose = 231
3-day hold requirement if owner is known. 5-day hold requirement if owner is unknown.
4-day (average) hold x 231 animals = 924 days
Boarding/day cost = $10.00
924 x $10.00 =
$ 9,240
Euthanasia - $15/animal
$15x231 =
Misc. Tx for animals $12/animal =$12 x 231 =
Disposal costs
Total costs
$ 3,465
$ 2,772
$ 2,888**
$18,365
*RTO = Returned to Owner
** Cremation and disposal cost for above four scenarios:
$15/lg. dog, $10/cat or small dog = $12.50/animal (average).
175 North Cre>œnt Illige
Dubuque, IA
52003
Ph. 563-582-6766
F",563-582-Ol40
Web"" www.
dbqhunume.org
""",'
DUBUÜ';-,)
50CItt~
SERVING THE TRI-STATES
March 30, 2004
Dear City Council, Mike Van Milligan and Mary Rose Corrigan,
Attached you will find a contract ITom the Dubuque Humane Society for
Animal Housing and Services. You will note that it is for a greater amount
than last year's contract. Weare seeing more and more unwanted pets that
need our resources. Stray animals are the responsibility of the city and we
cannot afford to continue subsidizing the city's animal control program.
We have spent many hoUTS researching this challenge. Most Cities, e.g. Des
Moines, Ames, Iowa City, Sioux City and Cedar Rapids have their own city
run pound. Waterloo contracts with the Cedar Bend Humane Society at the
rate of $14,000 per month for 166 animals per month, however the Humane
Society does the animal control too. Muscatine, with a population of 25,000,
pays the Muscatine Humane Society $40,000 to house their stray animals and
furnishes their garbage pick up and lawn care at no charge.
Last year our contract was $30,584 and we cared for 1,044 stray animals ITom
the city police, animal control and citizens. That amounts to $29.29 per
animal. Our cost per animal, straight across the board is $102 per animal. In
comparison to 15 other animal shelters, most with similar budgets, we were
second ITom the bottom on a cost per animal basis. Sioux City at $109 per
animal and Muscatine at $110 were the most comparable. According to a
study by the Journal of Applied Animal Welfare Science, it cost the average
city/county $176 to pick up a stray, hold the animal for 3 days, euthanize
animal and send the body to landfill.
All of our costs have increased. For example in 1993, our first complete
in the new facility, our sewer and wateJ'for the year was $391.64, last
sewer and water was $1,786.16, that line item alone increased 4.5
going up again this year. Although we are a not-for-profit business, we are
still a business and can no longer continue to subsidize the city at the current
rate.
Public health and the safety of our citizens are the city's responsibility. Our
mission is to promote the human animal bond and the humane treatment of all
animals. Forty seven per cent of the animals we Care for (1,782) are unwanted
by their owners for one reason or another.W e keep them ITom being dumped
on the street. We investigate over 400 a:uelty and neglect cases eachyeår and
we benefit the entire community through our cooperative programs with'
Maria House, ywCA Domestic Violence Program, Red Cross, NICC,
. "~'"
.~.
Concern and the Food Pantry. We will continue to raise funds to cover the
costs of the unwanted animals that we take into the shelter and the proactive
programs we support for pet overpopulation and humane education.
The Dubuque Humane Society Board of Directors is deeply concerned about
the welfare of the City of Dubuque's dogs and cats, as wen as, the public
health and safety of our citizens. While we wish to continue to support animal
welfare in Dubuque, we cannot afford to do so by putting our organization at
risk financiany. The DHS will continue to take owner-surrendered animals
from the city, as wen as, Dubuque County, Jo Daviess County and Grant
County as per our contracts, but without a realistic contract that reimburses
the DHS for its costs in doing so, we would not be able to take strays brought
in by the animal control officer, the police, or city-resident finders. We are
available to answer any questions you may have.
Sincerely,
7?;7~ ~
Mona Woodward, President
Dubuque Humane Society Board of Directors
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DUBUQUE HUMANE SOCIETY
Percentage of Stray City Animals Received by DHS Categorized by Source
100%
80%
70%-
60%-~
50%-,
40%
30%
20%ï;
10%-11
0%
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
Dubuque Humane Society
Animal Housing and Services Contract
TIllS Agreement is made and entered into by and between the City of Dubuque,
Iowa, ("City") and the Dubuque Humane Society ("DHS").
Whereas, City has no suitable shelter far dogs, cats and ather animals which may
be taken up or received pursuant ta Article II .of Chapter 7 .of the Code of Ordinances .of
the City; and .
Whereas, DHS, is an incarparated saciety which maintains suitable shelter for
animals which may be taken .or received pursuant to Article II of Chapter 7 of the Code
of Ordinances of the City:"
Whereas, it is deemed to be in the best interest of City ta enter into an agreement
with DHS to provide animal hausing and services for City.
i
NOW, THEREFORE, IT IS AGREED BETWEEN THE PARTIES HERETO AS
FOLLOWS:
1.
2.
The term of this Agreement shall be ITom July 1,2004 thraugh and including June
30,2005,
DHS shall provide the shelter and all equipment in the shelter necessary far the
operation of an animal shelter in accordance with the terms of this agreement and
the laws and administrative rules .of the State onowa, and the City of Dubuque
code .of Ordinances.
3.
DHS shall maintain the shelter in a clean and sanitary manner and will natpermit
any canditian ta exist, which might constitute a public nuisance.
4.
DHS shall manage and .operate the shelter and provide proper and adequate
hausingand feeding for all animals, which came into its custody.
5.
City shall pay DHS the tatalsum .of $106,483.00 in twelve equal manthly
installments farthe tenris of this agreement.
6.
DHS shall be entitled ta retain a daily fee charged far keeping animals received
ITaman animal contral .officer or City of Dubuque police .officer, as well as all
daily fees and impaundment fees unrelated to this cantract.
DHS shall nat under any circùmstances, release.an impaunded animal to the
owner, withaut the .owner praducing certificatian that all impoundment and
license fees have been paid ta the City.
e'~..
7.
8.
9.
10.
In the event City places animals of any type. with DHS, which animal or animals,
either because of the number of such animals or the nature of the animal, requires
special accommodations outside the normal accommodations or capacity ofDHS,
City shall reimburse DHS for the fair and reasonable cost of care of such animals,
provided DHS shall submit to City not less than weekly a statement showing the
cost of such care. In the event the number or nature of the animal or animals
placed by the City exceeds the care capacity ofDHS, DHS shall make every
effort to assist the City in either caring for such animals at their current location or
assist the City in finding alternative accommodations for such animals. In the
event alternative accommodations are required, the City shall be responsible for
payment of the cost of such alternative accommodations.
DHS shall provide twenty four hour service, seven days a week at the Shelter for
the purpose of receiving animals under this contract.
The DHS shall be open to the public from 9:00 a.m. to 5 p.m. daily, Monday
through Friday and from 9:00 a.m. to 4:00 p.m. on Saturdays and noon to 4:00
p.m. on Sundays, holidays excepted, for the convenience of the public and for the
purpose of transacting business in connection with th~ services to be provided
under this Agreement.
DHSshall accept; handle, care for, maintain and provide humane disposition for
all animals brought to it.
DHS shall not dispose of any impounded, licensed dog or cat until at least five
days after the notice to the owner required by Article n of Chapter 7 of the City of
Dubuque Code of Ordinances has been made. Impounded, unlicensed dogs or
cats shall not be disposed of until at least three days after the date of
impoundment.
Notwithstanding the foregoing, DHS may, in its sole discretion, at any time,
euthanizevicious dogs or other vicious animals, ifDHSdetermines such dog or
other animal constitutes a danger to the public or to the DHS's employees or staff,
and feral cats may be disposed of immediately. ..
11.
DHS shall prominently display in the shelter a. Certificate of Registration and such
other licenses as may be required by the Iowa Department of Agriculture.
12.
The shelter, housing facilities and records required by the Iowa Department of
Agriculture sháll be open for inspection by the Public Health Specialist ofthe
City of Dubuque.
13.
The insurance requirements shall be as set forth on the attached Insurance
Schedule.
-.~---
-",0.
This Agreement may be terminated by either party providing - six months written
14.
notice to the other party by certified U. S. mail addressed to the City Manager,
City Hall or to Society's President, as the case may be.
15.
DHS shall furnish to City a report ofDHS's annual meeting and a list of its
officers by no laier than luly31, 2004.
IN WITNESS HEREOF, the parties hereto have executed this Agreement in two
copies'-
CITY OF DUBUQUE
By:
Terrance M. Duggan, Mayor
DUBUQUE HUMANE SOCIETY
By:
Mona Woodward, President
. ?:~...
Visit us online at
www,dbqhumane,org
Dubuque Humane Society
175 N. Crescent Ridge Road
Dubuque, IA 52003
Phone: 563-582-6766
Fax: 563-582-0140
Email: info@dbqhumane.org
Hours
11onday/VVednesday/Friday
Tuesday/Thursday
., Saturday
.~ Sunday
9 A11 to 5 P11
9A11to 7 P11
9 A11 to 4 P11
Noon to 4 P11
Finance Department
50 West 13th Street
Dubuque, Iowa 52001-4864
D~~~E
~<Æ~
TO:
Michael C. Van Milligen, City Manager
FROM:
Ken TeKippe, Finance Director
~"- rh ~
SUBJECT:
Dubuque Humane Society Utility Bills
DATE: April 8, 2004
Enclosed is various information relative to the utility bills paid by the Dubuque Humane Society.
A recap of their utility billing account from September 21, 1992 to August 22, 1995, as well as
October 29, 2001 through current is enclosed. Based on the recap, their consumption has
increased tremendously over the 1 O-year span. Consumption for calendar year 1993 was
13,100 cubic feet for total bills of $387.79, whereas consumption for calendar year 2003 was
51,700 cubic feet for total bills of $1,786.16. According to Marge Schemmel, Utility Billing
Supervisor, there have not been any estimated readings or meter errors reported during recent
months.
Other factors that affected the increase in their utility bills include the addition of a backflow
device beginning March 2000 of $2.08 per month charge and the stormwater charge beginning
July 2003 of $8.81 per month, which is net of the not-for-profit credit.
Information on water and sewer increases is alsoenèlosed. Water rates increased from $1.34
to $1.61 per 100 cubic feet of usage during the 10 years, which is an average of two percent a
year. Sewer rates increased from $1.51 to $1.63 per 100 cubic feet of usage during the 10
year, which is an average of less than one percent a year.
Additional financial data relative to the Dubuque Humane Society was obtained from a review of
Form 990 (Return of Organization Exempt From Income Tax) filed with the IRS. This information
is available to the public via the internet. Items that may be of interest are from the 2002, 2001
and 2000 calendar year returns. They include the following: 1) Cash investments (2002-
$313,495,2001 - $300,387,2000 - $174,940); 2) Long-Term Debt (2002 - $0,2001 - $0, 2000-
$0); 3) Excess Revenue over Expenses (2002 - $24,117,2001 - $105,310, 2000 - $42,998)
If you would like additional information on the Dubuque Humane Society utility bills, please feel
free to contact me.
KT/jg
Enclosures
cc:
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Service
People
Integrity
Responsiblllty
Innovation
Teamwork
Read Date Bill CCF Consumption
03/30/04 156.49 42
03/01/04 128.00 34
01/30/04 150.18 41
01/02/04 156.51 43
12/01/03 153.34 42
10129103 156.51 43
09/30/03 166.01 46
08/28/03 166.01 46
07/30/03 166.01 46
06/30/03 174.15 49 >-
05/30/03 185.88 58
04/29/03 146.61 45
03/31/03 122.44 37
02/28/03 101:29 30
01/30/03 107.34 32
01/02103 140.57 43
11/27/02 125.47 .. 38
10/29/02 158.69 49
09/29/02 149.63 46
08/29/02 143.59 44
07/30/02 128.48 39
06/28/02 134.53 41
05/30/02 108.64 33
04/29/02 105.66 32
03/29/02 96.45 29
02/28/02 102.68 31
01/30/02 117.58 36
01/02/02 108.64 33
11/29/01 99.71 30
10/29/01 111.~2 34
Dubuque Humane Society
lJ1jlity BiUing Account 9680-3938-00
$1,786.16
517 CCF
Read Date Bill CCFConsumption
08/22/95 53.25 17
07/25/95 56.68 19
06/20/95 55.88 19
OS/23/95 44.12 15
04/15/95 50.00 17
03/24/95 47.06 16
02/28/95 58.82 20
02/02/95 38.23 13
12/26/94 52.94 18
11/28/94 58.82 20
10/28/94 64.70 22
09/24/94 44.12 15
08/26/94 47.06 16
07/29/94 41.17 14
06/21/94 44.12 15
05/17/94 50.00 17
04/23/94 41.17 14
04/02/94 27.94 10
03/04/94 30.88 10
01/28/94 29.41 10
12/28/93 26.47 9
11/29/93 38.23 13
11/01/93 38.23 13
09/20/93 35.29 12
08/23193 38.23 13
07/30/93 35.29 12 >-
06/30/93 29.41 10
OS/24/93 32.35 11
04/21/93 29.41 10
03/25/93 24.25 8
02/22/93 24.25 8
01/25/93 36.38 12
12/28/92 30.32 10
11/16/92 42.44 14
10/19/92 23.04 6
09/21/92 25.46 8
$387.79
131 CCF
F:1123DATAlFinancelUtilitylDubuque Humane Society\[Consumption.xls]Sheet1
04/08/04
Water and Sewer Rate Increases
Water % Water Sewer % Sewer
Increase Rate per CCF Increase Rate per CCF
New Building in 1992
FY 1993 0% $1.34 0% $1.51
FY1994 0% $1.34 0% $1.51
FY1995 0% $1.34 0% $1.51
FY 1996 3% $1.38 0% $1.51
FY 1997 0% $1.38 0% $1.51
FY 1998 / 0% $1.38 0% $1.51
FY1999 4% $1.44 0% $1.51
FY2000 1% $1.45 0% $1.51
FY2001 3% $1.49 0% $1.51
FY2002 0% $1.49 4% $1.57
FY2003 2% $1.53 1% $1.59
FY 2004 5% $1.61 3% $1.63
FY 2005 3% $1.66 4% $1.71
Average 2% $1.45 1% $1.54
.',
/1/
...
D7i~mE
~<Æ~
MEMORANDUM
March 31,2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement with Dubuque Humane Society
During the FY05 budget process the City Council approved an allocation of $31 ,248 for
the Purchase of Service Agreement with the Dubuque Humane Society. This is an
increase of 2% over the prior year contract. The Humane Society did not raise any
concerns during the budget process. The Humane Society is now requesting an
increase to $106,483, which is a 248% increase.
The Purchase of Service Agreement covers animals brought to the Humane Society by
the City of Dubuque Health Services Department arid the Police Department., The
contracted amount is not meant to compensate the Humane Society for animals brought
in by citizens.
When animals are brought in by citizens, the Humane Society does receive the
impoundment fee for animals that are subsequently claimed by the owner. The
impoundment fee is $30 for a first offender and $60 for a repeat offender. The Humane
Society also charges a daily boarding fee. If the animal is not claimed by the owner,
then they do not receive compensation, unlessthe animal is adopted. The Humane
Society adoption fee is $120.
The Humane Society represents that their per animal cost is $102. The City brought
approximately 318 dogs and cats to the Humane Society and paid $30,034 in FY03, for
a payment of $94 an animal.
The City is required by law to hold an animal for three days whose owner is unknown,
and five days for an animal whose owner is known, before disposing of it. This is the
same obligation the Humane Society has through the City contract. If the Humane
Society keeps animals beyond that time to fulfill its humanitarian mission, the City has
no further contractual obligation related to those costs.
The Humane Society has informed the City thatthey do not intend to provide these
services to the City of Dubuque effective July 1, 2004.
I respectfully request that the Mayor and City Council receive and file the Humane
Society letter and refer the issue to the City Manager so that discussions can be held
with the Humane Society and options explored for the service should the discussions
with the Humane Society not resolve the issue.
. I!L JJ f~4¡ All -
Michael C. Van Milligen -
MCVM~h
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
.~-f-}5
~'
..",,«'
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 31,2004
FROM:
Mlohael C. Van M;U;ge,'t\~nage'
Mary Rose CorriganWN~ Public Health Specialist
TO:
SUBJECT: Humane Society FY 05 Contract
This memorandum provides information related to the letter to the City Council, you,
and myself from the Dubuque Humane Society dated March 30, 2004 and the
subsequent contract they submitted in lieu of the City's proposed contract.
The basis for the City of Dubuque's Animal Control program follows the Code of
Ordinances, which generally speaks to following up on animal bites, apprehending and
controlling stray, loose, and nuisance animals, and dealing with animal sanitation and
nuisance issues. . The purpose of the purchàse of services agreement between the City
of Dubuque and the Dubuque Humane. Society is to aid the City in enforcing its Animal
Control Ordinance, specifically to provide a place for the City to house stray animals
apprehended by the Health Services Department's Animal Control. Officer or by the
Police Department. The City is required by law to hold an animal whose owner is
unknown for three days, and an animal whose owner is known for five days before
disposing of it. This language is spelled out in item # 10 of the Humane Society version
of the contract and item # 11 of the City's version of the contract. We do not require the
Humane Society to keep any animals beyond these timeframes.
The Humane Society states that their cost per animal is $102. I question how long
holding an animal this cost is based on. The Humane Society keeps animals as long
as possible in order to adopt them out to new owners. Although this is part of their
purpose, it is not required as part of our contract. Therefore, their cost per animal may
be higher due to keeping it longer than the City's minimum requirements.
The City has maintained that fees paid to the Humane Society cover animals brought in
by the Health Services Department Animal Control and the Police Department. The
contracted amount is not meant to compensate for other animals brought in by citizens.
Stray animals are the responsibility of their owners. The Humane Society does receive
the $30 impoundment fee for animals claimed by citizens that are not brought in by
Animal Control or the Police, (this fee increases to $60 if the animal is claimed multiple
times.) This fee is in addition to the $10 per day boarding and other fees the Humane
Society charges on all animals claimed from the Humane Society. Also, a $120 fee is
charged to anyone adopting an animal from the Humane Society. Attached is a
summary of animals taken to the Dubuque Humane Society by Animal Control.
The amount taken in by the Police Department would be approximately an additional 52
animals per year. The City has no control over the amount or frequency of animais
brought in by citizens.
The FY 04 purchase of services agreement provided $30,635 to the Humane Society.
The proposed FY 05 agreement is for $31,248, a 2% increase. This increase is
consistent with past annual increases of 2-3%. The following is a budget summary for
the animal control activity:
BUDGET SUMMARY FY 2003 FY 2004 FY 2005
BUDGET BUDGET BUDGET
Personnel SummarY
Full-time Equivalents 1.00 1.00 1.00
Seasonal Equivalents .06 .06 .06
Expenditure Summary
Employee Expense $ 52,090 $ 57,607 $ 60,812
Supplies & Services $ 45,905 $ 53,182 $ 49,540
Capital Outlay $ 430 $~ $~
$ 98,425 $110,789 $110,352
Funding Summary
General $ 98,425 $110,789 $110,352
Revenue Generated $ 83,560 $ 85,200 $ 99,791
In recent years, we have implemented suggestions of the Dubuque Humane Society to
provide incentivesJor decreasing the amount of unwanted animals. For instance, we
have increased dog and cat licenses to $25 for unneutered animals and $10 for
neutered animals. We have .also increased impoundment fees for animals brought to
the Humane Society, particularly those repeated running loose violators.
In reviewing other communities fees paid to Humane Societies, it is difficult to make
comparisons without knowing the specifics in the agreements. Services provided for
the amounts may vary substantially. Also, a more complete analysis would include
more cities, which we will begin researching. In FY 03, the Humane Society received
$30,034 for 318 dogs and cats brought in by the City, or $94lanimal. This per animal
amount would decrease slightly if a few miscellaneous or "other" animals were added.
This FY 03 cost is very close to the current Humane Society cost of $102 per animal.
The Dubuque Humane Society's newly proposed contract deletes item # 10 .of the City's
contract which states "Society shall not give away or sell any animals in its custody,
except for adoption as pets." I question as to why this has been deleted. If the Society
is giving away or selling animals, except for adoption, I think the City should be entitled
to know how they are doing this.
The Humane Society continues to provide quality services for the City of Dubuque.
Their director, Jane McCall, and I meet periodically to discuss animal control issues and
various aspects of our Purchase of Services Agreement. I did not foresee the Humane
Society requesting this substantial increase and feel we should further discuss the
issues brought forth. We are currently researching the costs for veterinarians holding
. and disposing of animals, but ultimately this would result in a bid process. Animal
control costs in other communities will also be researched, along with alternatives to
housing animals at humane societies.
MRC/cj
cc: Sue Barnes, Animal Control Officer
Barry Lindahl, City Attorney
ANIMALS TAKEN TO HUMANE SOCIETY BY CITY OF DUBUQUE ANIMAL
CONTROL
DOGS CATS TOTAL **OTHER TOTAL OF
DOGS & ALL
CATS ANIMALS
FY 02-03 * 156 162 318 48 366
FY 01-02 * 153 91 244 38 282
FY 00-01 * 145 118 263 72 335
FY 99-00 * 179 188 367 64 431
FY 98-99 181 164 345 59 404
FY 97-98 209 229 438 76 514
FY 96-97 223 178 401 107 508
FY 95-96 194 171 365 90 455
FY 94-95 231 173 404 87 491
FY 93-94 190 245 435 70 505
FY 92-93 227 235 462 125 587
FY 91-92 195 214 409 83 . 492
FY 90-91 208 234 442 64 506
FY 89-90 189 195 384 66 450
FY 88-89 284 284 (dogs only) 283 567
* Does not include animals brought to Humane Society by Police Department.
**Most of the "other animals" are not taken to the Humane Society, I.e. raccoons,
°PQSSUrll, skunk, etc.
SCHEDULE C
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
1. All policies of insurance required hereunder shall be with an insurer authorized to do
business in Iowa. All insurersshall have a rating of A of better in the current A.M.
Best Rating Guide.
2. All policies of insurance shall be endorsed to provide a thirty (30) day advance
notice of cancellation to the City of Dubuque if cancellation is prior to the expiration
date.. This endorsement supersedes the standard cancellation statement on the
Certificate of Insurance.
3. Dubuque Humane Society shall furnish a Certificate of Insurance to the City of
Dubuque, Iowa for the coverage required in Paragraph 6 below. Such
Certificates shall include copies of the following endorsements:
a) Thirty day notice of cancellation to the City of Dubuque.
b) Commercial General Liability policy is primary and non-contributing.
c) Commercial General Liability additional insured endorsement.
d) Governmental Immunities Endorsement.
e) Waiver of Recovery under workers compensation.
Dubuque Humane Society shall also be required to provide Certificates of
Insurance of all subcontractors and all sub-sub contractors who perform work or
services pursuantto the provisions of this contract. Said certificates shall meet
the same insurance requirements as required of Dubuque Humane Society.
4. Each certificate shall be submitted to the contracting department of the City of
Dubuque.
5. Failure to provide minimum coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
6. Contractor shall be required to carry the following minimum coveragellimits or
greater if required by law or other legal agreement:
a) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit
Products-Completed Operations Aggregate Limit
Personal and Advertising Injury Limit
Each Occurrence Limit
Fire Damage Limit (anyone occurrence)
Medical Payments
$2,000,000
$1,000,000
$1,000,000
$1,000,000
$ 50,000
$ 5,000
This coverage shall be written on an occurrence, not claims made, form
per project. AII.deviations or exclusions from the standard ISO.
commercial general liability form CG 0001 or Businessowners BP 0002
shall be clearly identified.
Governmental Immunity endorsement identical or equivalent to form
attached.
An additional insured endorsement identical or equivalent to ISO Form
CG 2026 and include as additional insureds: "The City of Dubuque,
including all its elected and appointed officials, all its employees and
volunteers, all its boards, commissions and/or authorities and their board
members, employees, and volunteers."
b) WORKERS COMPENSATION & EMPLOYERS LIABILITY
Statutory for Coverage A
Employers Liability: $100,000 each accident
$100,000 each employee"disease
$500,000 policy limit---,.disease
Policy shall include an endorsement waiving right of recovery
against City of Dubuque.
c) PROFESSIONAL LIABILITY:
$1,000,000
d) UMBRELLA/EXCESS LIABILITY
Coverage to be determined on a case"by-case basis by Finance Director.
POLICY NUMBER
GENERAL LIABILITY
COMMERCIAL
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR
ORGANIZATION
This endorsement modifies. insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Person Or Organization:
The City of Dubuque, including all its elected and appointed officials, all its employees
and volunteers,all its boards, commissions and/or authorities and their board members,
employees, and volunteers.
(If no entry appears above, information required to complete this endorsement will be
shown in the Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or
organization shown in the Schedule as an insured but only with respect to liability
arising out of your operations or premises owned by or rented to you.
Copvríqht. Insurance Services Office. Inc. 1994
2611 85
CG20
CITY OF DUBUQUE, IOWA
GOVERNMENTAL IMMUNITIES ENDORSEMENT
1.
Nonwaiver of Governmentallmmunitv. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of the City of Dubuque, Iowa
as an Additional Insured does not waive any of the defenses of governmental
immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4
as it is now exists and as it may be amended from time to time.
2.
Claims CoveraQe. The insurance carrier further agrees that this policy of insurance
shall cover only those claims not subject to the defense of governmental immunity
under the Code of Iowa Section 670.4 as it now exists and as it may be amended
from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be
covered by the terms and conditions of this insurance policy.
¡
Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible
for asserting any defense of governmental immunity, and may do so at any time and
shall do so upon the timely written request of the insurance carrier.
3.
4.
Non-Denial of Coveraç¡e. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits
accruing to the City of Dubuque, Iowa under this policy for reasons of governmental
immunity unless and until a court of competent jurisdiction has ruled in favor of the
defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other ChanQe in Policy. The above preservation of governmental immunities shall
not otherwise change or alter the coverage available under the policy.
LAW OFFICES OF
REYNOLDS & KENLINE, L.L.P.
DAVID L. CLEMENS
WILLIAM J. MAIERS
CHADWYN D. COX'
MARKJ. SULLIVAN
JEFFREY L. WALTERS
JENNIFER A. CLEMENS-CONWN
JOHN T. NEMMERS
TODD N. KlAPATAUSKAS**
KIM C. RODDICK"
SARAHE. MEYER
909 MAIN STREET
SUITE 222 FISCHER BUILDING
P. O. BOX 239
DUBUQUE, IOWA 52004-0239
TELEPHONE: 563-556-8000
FAX: 563-556-8009
E-Mail: office@rkenline.com
OfCauns,]
LEO A. MC CARTHY
'ALSO UCENSED IN MINNESOTA
"ALSO UCENSED IN ILLINOIS
April 27, 2004
Mr. Michael C. Van Milligen
Dubuque City Manager
City Hall
Dubuque, IA 52001
Rei:
Dubuque Humane Society 2003-2004 Contract
Dear Mike:
I have had an opportunity to review the City of Dubuque Purchase of Services Agreement
with the Dubuque Humane Society for the tenn of July I, 2003, through and including June 30,
2004. It is the opinion of the Dubuque Humane Society's Board that the contract expires June 30,
2004. As the contract was not tenninated upon an earlier date, no notice was required. I hope that
this resolves any questions you had.
JAC:jms
cc: J aneMcCall/Dubuque Humane Society