Dbq Ind. Ctr West 3rd Ad RFP
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MEMORANDUM
April 26, 2004
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The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center West - 3rd Addition Request for Proposal
(RFP)
The development of the next phase ofthe Dubuque Industrial Center West and the
construction of Chavenelle Road from Dubuque Industrial Center to Dubuque Industrial
Center West is a high priority of the City Council. The City purchased the Bergfeld farm
and the right-of-way through the McFadden farm to develop additional industrial sites.
In addition to the development of the Bergfeld property, City staff has determined that
25 to 50 acres east of McGraw Hill and south of Chavenelle Road is an area that could
be served by rail. Therefore, the proposed scope of services requests at least two
options or altematives for grading, landscaping and lot sizes.
Economic Development Director Bill Baum recommends City Council approval of an
RFP for the selection of a consultant to do the design of the next phase of the Dubuque
Industrial Center West.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen ----
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bill Baum, Economic Development Director
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MEMORANDUM
April 13,2004
TO:
FROM:
Michael C. Van Milligen, City Manager
Bill Baum, Economic Development Director ~
SUBJECT: Dubuque Industrial Center West - 3rd Addition Request for Proposal (RFP)
INTRODUCTION
The Dubuque Industrial Center West - 3rd Addition (Bergfeld Farm) RFP Selection
Committee, consisting of Rick Dickinson - Greater Dubuque Development Corporation,
and City of Dubuque staff Pam Myhre, Cindy Steinhauser, Kyle Kritz, Bob Green, Mike
Felderman, Gil Spence, Ken TeKippe, and Bill Baum has drafted an RFP for the
selection of a consultant to do the design of the next phase of the Dubuque Industrial
Center West.
DISCUSSION
The development of the next phase of the Dubuque Industrial Center West and the
construction of Chavenelle Road from Dubuque Industrial Center to Dubuque Industrial
Center West is a high priority of the City Council. The City purchased the Bergfeld farm
and the Right of Way through the McFadden farm in preparation of the need to develop
additional industrial sites.
In addition to the development of the Bergfeld property, we have determined that 25 to
50 acres east of McGraw Hill and south of Chavenelle Road is an area that could be
served by rail. Therefore, the proposed scope of services requests at least two options
or altematives for grading, landscaping, and lot sizes.
The proposed scope of services recognizes the need to fund the construction of the
Chavenelle Drive with RISE funding from Iowa DOT. Therefore, the engineering
information for the RISE program must be prepared for the City to submit an application
by September 1, 2004.
The selection committee's objective was to develop an RFP to send to all the local
consulting firms, as well as consulting firms from other areas that have completed
acceptable work for the City.
RECOMMENDATION
I recommend that the City Council approve the RFP for the design, consulting and
engineering services of Dubuque Industrial Center West - 3rd Addition, and authorize
City staff to mail the RFP to appropriate engineering firms.
BUDGET IMPACT
The cost of the design and engineering work is budgeted ($520,000) for fiscal year
2005, and the source of revenue is General Fund/DRA distribution. The contract will be
structured so that the design of the street will be eligible for RISE funding.
ACTION TO BE TAKEN
The City Council is requested to approve the RFP and authorize that the RFP to be
issued as outlined.
cc:
Rick Dickinson, GDDC
Cindy Steinhauser, City of Dubuque
Pam Myhre, City of Dubuque
Kyle Kritz, City of Dubuque
Gil Spence, City of Dubuque
Ken TeKippe, City of Dubuque
Mike Felderman, City of Dubuque
Bob Green, City of Dubuque
F:IUSERSIWBaum\Bergfeld Farm - Phase 3 DICWlRFP memo to MVM.doc
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CITY OF DUBUQUE, IOWA
REQUEST FOR PROPOSALS
DESIGN, CONSULTING AND ENGINEERING SERVICES
FOR
DUBUQUE INDUSTRIAL CENTER WEST - JRD ADDITION
INDUSTRIAL PARK DEVELOPMENT
I.
INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals from qualified consulting firms to provide
design and engineering services for the development of Dubuque Industrial Center West-
3rd Addition, a 175+ acre site commonly known as the portion of the undeveloped County
Farm and the Bergfeld Farm. This scope of services includes design work for connecting
Chavenelle Road from Dubuque Industrial Center to Dubuque Industrial Center West. The
City has set the horizontal alignment of Chavenelle Road.
II.
COMMUNITY BACKGROUND
Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois and
Wisconsin. The MSA has a population of approximately 100,000, with 2.9 million people
living within 100 miles. The City's annual budget is over$100 million and funds a full range
of services. The community has a stable and diversified manufacturing base and a growing
service sector. The Milken Institute identified Dubuque as having the fastest high-tech
output growth over the last 5 years of small cities throughout the country. Dubuque is the
major retail, medical, educational and employment center for the tri-state area. Tourism
continues to be a major economic force in the community. City govemment works in
collaboration with the private sector to promote economic development.
III.
PROJECT BACKGROUND
1. The City has purchased the former Dubuque County Farm and has developed the
Dubuque Industrial Center West (DICW) and DICW 2nd Addition. The City has also
purchased property to the east of DICW (the Bergfeld Farm).
2. The City has purchased Right-of-Way for a proposed Chavenelle Road extension
through the McFadden farm, which separates Dubuque Industrial Center from the
Bergfeld Farm and DICW.
3. The City has determined that 25 to 50 acres of DICW and the Bergfeld property, east of
McGraw Hill, south of Chavenelle Road is an industrial area to be served by rail.
4. Stormwater detention must be accounted for and designed for the Bergfeld Farm.
5. Street Right-of-Way needs to be reserved east of Giese Manufacturing to serve City-
owned industrial property to the north.
6. Farm buildings/structures on the Bergfeld property will be demolished.
IV.
INFORMATION TO BE INCLUDED IN PROPOSAL
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include no more than 20 pages. The following information shall be organized
in the manner specified below.
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Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the work and
the name, address, telephone number and fax number of the consultant's primary contact
person.
Profile of Firm
Provide general information about the consultant firm and the firm's area of expertise (and
sub-consultants) in work called for in this RFP, including the qualifications of the project
manager and other key personnel who would be assigned to the project.
Scope of Services
Provide a description of the means or strategy by which the consultant would satisfy the
following scope of services:
1. Investigation of property characteristics, including soil borings, Phase I environmental
assessment (including asbestos and lead based paint inspections of the existing
buildings), historical/archeological/wetlands survey and site survey. The proposal shall
describe the name and location of other sub-consulting firms that would be used by the
firm, and the approximate percentage of the work that would be performed by each of
these firms.
2. A minimum of two options or alternatives for a grading, landscaping, and development
plan and an opinion of probable costs for total options for total site development,
including demolition of the existing buildings. Options on lot sizes and pads should be
based upon topography.
3. Assist in the preparation of a "RISE" grant application to IDOT, due September 1,2004
for the extension of Chavenelle Road. Cost estimates for the extension of Chavenelle
Road must be provided not later than August 9, 2004.
4. Preparation of Planned Unit Development documents in accordance with the City's
zoning ordinance. The conceptual development plan required by the PUD ordinance
functions as a preliminary plat. Ordinance requirements and checklist attached.
5. Preliminary and final design of all on-site grading, rail spur, street and utilities, including
sanitary sewer, storm sewer, water, street light, and the coordination of all private utilities
such as gas, electric, telecommunications and phone. [Off-site public utilities have been
extended to the site by the City.]
6. Preparation of all bidding and construction documents, plans and specifications
necessary for the construction of the project.
7. Preparation of all applications for and submit information for permits necessary for DNR
and Corps of Engineers and other agencies as required.
8. Coordination of the bid letting and contract award process.
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9. Construction management and inspection services for the project. Some of these
services will be provided by the City, but the extent has not yet been defined. Therefore,
the consultant's preferences for this part of the contract should be defined, as well as the
fees for all the services and/or hourly rates charged for those services not provided by
the City.
10. Final plat preparation.
11. As built construction plans and lot comer monumentation.
Proposed Project Schedule
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of work. This should include a schedule for and description of all
deliverable products throughout the period, including work of sub-consultants.
Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the proposed scope of
services with cost breakdowns by work product. Quotation of fees and compensation shall
remain firm for a period of at least 90 days from the proposal submission deadline. Please
separate the proposed budget from the other portion of the RFP submittal. Initial
screening will be done by the selection committee without benefit of knowing the consultant's
proposed fee for services.
References
Provide at least three references of clients for whom the consultant has completed similar
projects within the past five years.
Insurance
If selected, the consultant will be required to meet the insurance requirements of
the City. (attached)
v.
SUBMISSION REQUIREMENTS
An original plus eleven (11) copies of the proposal shall be received in the office of the City
of Dubuque's Economic Development Department, 50 W. 13th Street, Dubuque, Iowa 52001
by 5:00 p.m. CDT on Tuesday, May 25, 2004.
Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. The City of Dubuque is not responsible for any
loss or delay with respect to delivery of the proposals.
The City of Dubuque reserves the right to reject any and all proposals and to negotiate
changes with any consultant.
The City of Dubuque is not liable for any cost incurred by any consultant prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by the consultant that are not specified in any contract.
The City of Dubuque is an Equal Employment Opportunity Employer.
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VI.
EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. A review of qualifying proposals will be evaluated by a selection
committee. Factors to be considered by the committee may include the following:
Qualifications and experience of the firm and sub-consultants.
Qualifications and experience of the principal consulting staff proposed to work on
the project and sub-consultants.
Grasp of project requirements.
Design approach/methodology in completing scope of services.
Proposed schedule required to complete project.
Proposed cost to complete project.
Consultants may be invited to an interview with the selection committee.
Questions regarding this RFP should be directed to Bill Baum, Economic Development
Director, by telephone at 563/589-4393 or by fax at 563/589-1733.
Attachments:
Aerial photo of horizontal control of proposed Chavenelle Road
Aerial photo of property to be developed
Rendering of original development plan
City Insurance requirements
PUD Ordinance requirements and checklist
F;IUSERSIWBaumIGen EDlBergfeld RFP.doc
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