Fire Hydrant Painting ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Hydrant Painting Program - CIP 740 -2201
DATE: March 1, 2011
Dubuque
bftil
Au- America City
1111 !
2007
Water Department Manager Bob Green is recommending City Council approval of the
Specifications, Form of Contract and the estimated cost of $108,000 for Phase 1 of the
Fire Hydrant Painting Program.
The City has approximately 2,800 Fire Hydrants in the Distribution System that have
deteriorated in appearance over the past years due to weather conditions and from salt
used on the streets in the winter months. This program provides funding for the power
washing, priming, repainting and required signage to properly maintain the appearance
of the City's existing Fire Hydrants.
The scope of this program Phase 1 of IV consists of power washing, priming and
repainting 25% (approximately 700) of the City's public Fire Hydrants.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
--\.......-----
Mich el C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manage
SUBJECT: Fire Hydrant Painting Program — CIP 740 -2201
INTRODUCTION
The attached Resolution is in reference to the Public Hearing on the Specifications,
Form of Contract for Phase I of IV of the Fire Hydrant Painting Program.
BACKGROUND
The City has approximately 2,800 Fire Hydrants in the Distribution System that have
deteriorated in appearance over the past years due to weather conditions and from salt
used on the streets in the winter months. This program provides funding for the power
washing, priming, repainting and required signage to properly maintain the appearance
of the City's existing Fire Hydrants.
DISCUSSION
The scope of this program Phase 1 of IV consists of power washing, priming and
repainting 25% (approximately 700) of the City's public Fire Hydrants.
BUDGET IMPACT
The estimate of probable cost for Phase 1 of the Fire Hydrant Painting Program is as
follows:
Estimated Repainting Cost
Engineering Design & Inspection Fees
Total Estimated Project Cost
$ 90,000.00
18,000.00
$ 108,000.00
Dubuque
Aliimula City
2007
February 24, 2011
NOTE: This project will be funded through the City Water Departments FY2011 Capital
Improvement Budget CIP Fund Code 740 -2201.
RECOMMENDATION
I am recommending that the City Council adopt the Resolution approving the
Specifications, Form of Contract and the Estimated Cost for Phase I of the Fire Hydrant
Painting Program.
ACTION TO BE TAKEN
The City Council is requested to approve the attached Resolution adopting the
Specifications, Form of Contract and the Estimated Cost for Phase I of the Fire Hydrant
Painting Program.
BG:bs
Attachments
cc: Jenny Larson, Budget Director
Jeanne Schneider, City Clerk
Mike Brekke, Water Distribution Supervisor
File
RESOLUTION NO. 88 -11
CITY OF DUBUQUE, IOWA WATER DEPARTMENT
FIRE HYDRANT PAINTING PROJECT
APPROVAL OF SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
FOR PHASE I OF THE FIRE HYDRANT PAINTING PROJECT.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed specifications, and form of contract filed with the City Clerk
and estimated cost for Phase I of the Fire Hydrant Painting Project, in the estimated
amount of $90,000, are hereby approved.
Attest:
Passed, adopted and approved this 7th day of March, 2011.
eanne F. Schneider, CMC, City Clerk
Roy of Buol, Mayor
CITY OF DUBUQUE, IOWA
FIRE HYDRANT REPAINTING PROJECT 2011
IMPROVEMENT CONTRACT
THIS IMPROVEMENT CONTRACT (the Contract), made in triplicate, dated for
reference purposes the 5th day of April , 2011, between the City of Dubuque,
Iowa, by its City Manager, through authority conferred upon the City Manager by its City Council
(City) and Ted Stackis Construction (Contractor).
For and in consideration of the mutual covenants herein contained, the parties hereto
agree as follows:
CONTRACTOR AGREES:
1. To furnish all material and equipment and to perform all labor necessary for the Fire Hydrant
Repainting Project 2011.
The Project shall be completed in full compliance with project specifications on file in the
City of Dubuque Water Department Water Distribution Division office for this Project; in strict
accordance with the requirements of the laws of the State of Iowa and ordinances of the City
of Dubuque relating to public works, and in accordance with the Contract Documents of
which provisions and documents are each and all hereby referred to and made a part of this
Contract just as much as if the detail statements thereof were repeated herein.
2. Contract Documents shall mean and include the following: All ordinances and resolutions
heretofore adopted by the City Council having to do with the Project; the Notice to Bidders;
the Contractor's Proposal; and the Plans, Specifications, and General Requirements as
adopted by the City Council for the Project.
3. All materials used by the Contractor in the Project shall be the best of their several kinds
and shall be put in place to the satisfaction of the City Manager.
4. The Contractor shall remove any materials rejected by the City Manager as defective or
improper, or any of said work condemned as unsuitable or defective, and the same shall be
replaced or done anew to the satisfaction of the City Manager at the cost and expense of
the Contractor.
5. Five percent (5 %) of the Contract price shall be retained by the City for a period of thirty (30)
days after final completion and acceptance of the Project by the City Council to pay any
claim that may be filed within said time for labor and materials done and furnished in
connection with the performance of this Contract and for a longer period if such claims are
not adjusted within that time, as provided in Iowa Code Chapter 573. The City shall also
retain additional sums to protect itself against any claim that has been filed against it for
damages to persons or property arising through the prosecution of the work and such sums
shall be held by the City until such claims have been settled, adjudicated or otherwise
disposed of.
6. The Contractor has read and understands the specifications including General
Requirements and has examined and understands the plans herein referred to and agrees
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not to plead misunderstanding or deception because of estimates of quantity, character,
location or other conditions surrounding the same.
7. In addition to the guarantee provided for in the specifications, the Contractor shall also make
good any other defect in any part of the Project due to improper construction
notwithstanding the fact that said Project may have been accepted and fully paid for by the
City, and the Contractor's bond shall be security therefore.
8. The Contractor shall fully complete the Project under this Contract within 180 consecutive
calendar days.
9. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the
City from and against all claims, damages, losses and expenses, including but not limited to
attorneys' fees, arising out of or resulting from performance of the Contract, provided that
such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or
death, or injury to or destruction of property including loss of use resulting there from, but
only to the extent caused in whole or in part by negligent acts or omissions of the
Contractor, the Contractor's subcontractor, or anyone directly or indirectly employed by the
Contractor or the Contractor's subcontractor or anyone for whose acts the Contractor or the
Contractor's subcontractor may be liable, regardless of whether or not such claim, damage,
loss or expense is caused in part by a party indemnified hereunder.
THE CITY AGREES:
Upon the completion of the Contract, and the acceptance of the Project by the City
Council, the City agrees to pay the Contractor as full compensation for the complete
performance of this Contract, the amount determined for the total number of units completed at
the unit prices stated in the Contractor's Proposal and Tess any liquidated damages provided for
in the Contract Documents. The number of units stated in the plans and specifications is
approximate only and the final payment shall be made by the work covered by the Contract.
CONTRACT AMOUNT $59,800.00
The Contractor hereby represents and guarantees that it has not, nor has any
other person for or in its behalf, directly or indirectly, entered into any arrangement or
agreement with any other bidder, or with any public officer, whereby it has paid or is to
pay any other bidder or public officer any sum of money or anything of value whatever in
order to obtain this Contract; and it has not, nor has another person for or in its behalf
directly or indirectly, entered into any agreement or arrangement with any other person,
firm, corporation or association which tends to or does lessen or destroy free competition
in the letting of this Contract and agrees that in case it hereafter be established that such
representations or guarantees, or any of them are false, it will forfeit and pay not less
than ten percent (10 %) of the Contract price but in no event be Tess than $200.00 (Two
Hundred Dollars) as liquidated damages to the City.
The surety on the bond furnished for this Contract shall, in addition to all other
provisions, be obligated to the extent provided for by Iowa Code § 573.6, relating to this
Contract, which provisions apply to said bond.
FURTHER CONDITIONS
The Contractor agrees, and its bond shall be surety therefore, that it will keep
and maintain the Project in good repair for a period of two years after acceptance of the
same by the City Council and its bond shall be security therefore.
CITY OF DUBUQUE, IOWA
By -...
City M nager Contracor. Ted Sa ki Construcion
CERTIFICATE OF CITY CLERK
This is to ce ify that a certified copy of the above Contract has been filed in my
office . the / ( ay of '2 47 , 20 )7 .
F. Sch eitter, ,-e
Kevin S. Firnstahl, Acting City Clerk
PRINCIPAL:
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By:
Signature
Title
(44
CITY OF DUBUQUE - WATER DEPARTMENT
WATER DISTRIBUTION DIVISION
FIRE HYDRANT REPAINTING PROJECT 2011
BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the following unit prices or indicated sums:
NOTE: Bids shall EXCLUDE sales tax and all other applicable taxes and fees
BID SCHEDULE
(BID FORM 1A)
NO. DESCRIPTION QUANTITY UNIT PRICE . TOTAL PRICE -IP 1 Mobilization and Miscellaneous 1 LS 350) 60
2 Traffic Control 1 LS 7:--)-- n 4. 700 .00
3 Fire Hydrant Inspection & Documentation 700 EA * / 5 00 � ` 3 .0 6
4 Fire Hydrant Surface Preparation & Repainting 700 EA* 4—/ 1 AO 1 y9 -)Q0•00
5 Supplemental Surface Preparation 60 HOURS s td. 60 ac hr 6)qo.c)'`
60 c(6
TOTAL OF BID FOR FIRE HYDRANT REPAINTING
This bid schedule is submitted by: � GC`l �rj w)51f U 140
Contractor Name
The bidders Iowa Registration Number is: C, 09 Li 3
* The City of Dubuque Water Department reserves the right to increase or decrease the number of hydrants
painted subsequent to receipt of bids in order to comply with budget limits.
Bid Proposal Page 1 of 2
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The bidder a
Individual
By:
Signature
Bid Proposal Page 2 of 2
CITY OF DUBUQUE, IOWA
FIRE HYDRANT REPAINTING PROJECT 2011
The bidder hereby certifies that the bidder is the only person or entity interested in this
proposal as principal; that an examination has been made of the plans, specifications, and
contract form, including the special provision contained herein, and of the site of the work, and
the bidder understands that the quantities of work shown herein are approximate only and are
subject to increase or decrease; and further understands that all quantities of work, whether
increased or decreased, are to be performed at the unit price as stipulated herein; the bidder
proposes to furnish all necessary machinery, equipment, tools, labor and other means of
construction, and to furnish all materials specified in the manner and time prescribed and to do
the work at the prices herein set out.
Accompanying this proposal in a separate envelope is a cashier's or certified check
payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10 %) of the bid submitted; or
a bid bond in the penal sum of ten percent (10 %) of the bid submitted executed by the bidder
and an acceptable corporate surety. It is understood that this proposal guarantee will be
retained in the event the formal contract or bond is not executed, if award is made to the
undersigned.
The bidder further agrees to execute a formal contract and bond, if required by the
contract documents, within seven (7) days of the award of the contract by the City Council, and
that the bidder will commence work on the contract within 10 days of the Notice to Proceed
which will be issued no later than April 15, 2011, and will complete the work within the specified
contract period or pay the liquidated damages stipulated in the contract documents.
receipt of the following addendum:
Dated: , � .Z1 -L
Dated:
Dated:
rtnership ( ) Corporation ( )
BID PROPOSAL
Address
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City
5,2, ao/
State Zip
- Z l�i!1
Date
BID FORM 1B
i itie
Note: To be completed by out of State bidders.
The State of does ( ) / does not ( ) utilize a percentage preference for in
state bidders. The amount of preference is percent.
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