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Urban Youth Corps Grant Application_IDOTMasterpiece on the Mississippi Dubuque kittil All- Amedca City 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Department of Transportation Urban Youth Corps Grant Application DATE: March 2, 2011 Leisure Services Manager Marie Ware recommends City Council approval to submit a grant application to the Iowa Department of Transportation Urban Youth Corps Program. The Iowa Department of Transportation (Iowa DOT) Urban Youth Corps Program objective is to provide transportation - related employment and training opportunities to youth between the ages of 16 and 21 who face barriers to employment. Leisure Services Parks Division manages various transportation related work across various assets, including pedestrian and bicycle facilities, scenic and historic sites, tourist areas, landscaping and scenic beautification projects, abandoned railways corridors to trails, and more. Park Division Manager Bob Fritsch put together a summer work program for a three person crew through the grant that would take on two major projects, including replacement 500 of Highway 20 roses and creating 20 handicap accessible picnic tables and concrete pads in specific parks. The crew would also work on projects related to the work areas listed above and in the application itself. The crew would work from May 1 to September 2. The total budget is $32,871.28. The grant request is $23,009.90 with our local match being $9,861.38. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment M hael C. M Van Milligen cc: Barry Lindahl, City Attorney Crenna Brumwell, Assistant City Attorney Cindy Steinhauser, Assistant City Manager Marie L. Ware, Leisure Services Manager Kelly Larson, Human Rights Director Mark Dalsing, Chief of Police David Harris, Housing and Community Development Department Director David Heiar, Economic Development Director Jerelyn O'Connor, Neighborhood Development Specialist Tara Velez, Multicultural Family Center Director Eric Dregne, Vice President of Programs, Community Foundation of Greater Dubuque Masterpiece on the Mississippi Dubuque blfrid All-America City If 2007 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Iowa Department of Transportation Urban Youth Corps grant application DATE: March 2, 2011 INTRODUCTION The purpose of this memorandum is to request Council approval of a grant application to the Iowa Department of Transportation Urban Youth Corps program. BACKGROUND The Iowa DOT Urban Youth Corps program objective is to provide transportation - related employment and training opportunities to youth between the ages of 16 and 21 who face barriers to employment. They would be working to accomplish meaningful and productive improvements to transportation facilities. Leisure Services Parks Division manages various transportation related work across our various assets. These include pedestrian and bicycle facilities, scenic and historic sites, tourist areas, landscaping and scenic beautification projects, abandoned railways corridors to trails, and more. Bob Fritsch, Park Division Manager, put together a summer work program for a three person crew through the grant that would take on the two major projects including replacement 500 of Highway 20 roses and creating 20 handicap accessible picnic tables and concrete pads in specific parks. The crew would also work on projects related to the work areas listed above and in the application itself. The crew would work from May 1- September 2. The total budget is $32,871.28. The grant request is $23,009.90 with our local match being $9,861.38. The local match would come from savings gained at the retirement of a park foreman at the end of December. The position has been and will be open a minimum of 4 months which more than cover the match amount. DISCUSSION The opportunity to work with a small crew of youth facing employment barriers meets a number of the Council's goals. Specifically the most recent goal outlined in the Safe Community Task recommendation on Social CapitalNolunteerism goal #5 "encourage community wide support of initiatives that support self- sufficiency." One component of the grant is education and this will be addressed through a variety of community partners. Goal #6 also refers to "support economic development efforts to create opportunities." These three long term summer positions are new hires, although temporary in nature that could lead to newly created opportunities for each of the three crew members. The small crew working on two major projects plus working on a number of our high profile areas throughout the city assists the Leisure Services Department in maintaining and improving the aesthetics of our community. RECOMMENDATION respectfully recommend approval of the grant application. cc: Jenny Larson Bob Fritsch Form 511002wd 03 -10 1. Name of Applicant Agency: Address: Telephone Number: 2. Project Title: 3. Project Period: 4. County(ies) to be served: 5. No. of persons to be served: 6. Type of Agency or Organization: 7. Name and Title of Person Authorized to sign for Applicant Agency: Address: Telephone Number: 8. Project Budget and Funding Summary Expense Category Participant Wages Participant Fringe Benefits Staff Pay Staff Fringe Benefits *Travel and Per Diem Equipment Supplies Educational Costs Other Local Cash Share Local In -Kind (maximum 10% of total cost) State Share (maximum 70% of total cost) 9. Name of Fiscal Officer: Address: Telephone Number: 10. Name of Project Director: Address: Telephone Number: + Iowa Department of Transportatlon �1 GRANT APPLICATION URBAN YOUTH CORPS - 2011 PART 1: COVER PAGE 11. Source(s) of Local Matching Funds: City of Dubuque City of Dubuque Leisure Services Department Park Division 2200 Bunker Hill Rd, Dubuque IA 52001 563 - 589 -4320 Highway 20 Rose Replacement & Handicap Picnic Areas May 2 to Sept 2 Dubuque 3 Local Unit of Government Robert Fritsch City of Dubuque Park Division 2200 Bunker Hill Rd Dubuque IA 563 - 589 -4320 Total Cost 17280 1667.52 9149.76 0 0 0 4774 0 0 32871.28 9861.38 23009.90 Ken TeKipe 50 W 15 St., Dubuque IA, 52001 563 - 589 -4110 Robert Fritsch 2200 Bunker Hill Rd., Dubuque IA 52001 563 - 589 -4320 Other: 12. Minority Impact Statement is completed and signed. 13. Certification: The Applicant certifies that to the best of its knowledge and belief, the information in this application is true and correct, and that it will comply with the program assurances and requirements if it receives the grant. 1 of 10 TOTAL BUDGET W c' (Signatu'e of Pers•n Authorize • to Si or Applicant Agency) 2 of 10 I f t l ( ate) Note: Each item of the budget should be broken down by category showing what is to be purchased, the quantity of these items or services to be purchased, and the calculation of these costs, Attach additional sheets if necessary, Refer to the program guidelines for definitions of allowable costs. Asterisk each item which is an In - kind contribution. A minimum of 55 percent of the budget must be allocated to wages and benefits of the participant(s). A. Participant Wages Position UYC Participant B. Participant Fringe Benefits Benefit Description FICA (Employer's share) Worker's Compensation C. Staff Pay PART 11: BUDGET DATA No. of No. of Hourly Hours Per No. of Slots X Rate X Week X Weeks X Total 3 8.00 40 18 17280 TOTAL 17280 Amount Rate Percent/Rate Applied To Total 7.65 17280 1321.92 2 17280 345.60 No. of No. of Slots Hourly Hours Per No. of Position X Rate X Week X Weeks = Total Long term seasonal 1 9.97 35 18 6281.10 Maint Worker 1 22.15 5 18 1993.50 Foreman 1 24.31 2 18 875.16 Total 9149.76 3 of 10 Total 1667.52 D. Staff Fringe Benefits Benefit Description FICA (Employer's Share) 7.6 9149.76 0 Workers' Compensation 2 9149.76 0 IPERS (Employer's Share) 6.95 9149.76 0 Health Insurance 90 2868.70 0 Life Insurance Other ( ) Other ( ) E. * Travel and Per Diem Description Work Related Transportation: Amount Rate Percent/Rate Applied To Total Total 0 Calculation of Costs Total TOTAL .F. Equipment Description Calculation of Costs Total Rental: Nonexpendable purchase of equipment with per unit cost of $100 or more: TOTAL G. Supplies Description Total Safety Equipment & Supplies: steel toed work boots 3 pair at $100 300 orange safety vests 3@ 18 54 hard hatsx3@ 25 75 safety eye wear X 3 @ 15 45 Tools & Work Related Supplies: Work pants X 6 @ 40 240 work shirts X 9 @ 35 315 Rose replacements hwy20 $10ea ttl $5000 50% State cost share 2500 Compost $3 /cy 50yds to amend new & existing Roses 150 Paint For tables 5 Gal @30 =150, 10 ydsconcretefor20 slabs $900 1050 4 of 10 * New Maximum rates will take effect starting with 2010 projects: Mileage: $0.39 (no receipt required) Lodging: $50 per day, plus applicable taxes (receipt required) Food: $5 breakfast, $8 lunch, $15 dinner (receipt required) For questions about what can qualify for what meal please contact the Urban Youth Corps Project Manager. Educational Supplies: Resume writing guide books x 3 @ 15 45 Office Supplies: Other: H. Education Costs Description Weekly class at MultiCult Fam Ctr Work with City spokesperson/press release Work with City film crew for public tv show 1. Other Costs Description Fiscal Administration Liability Insurance Recreation Telephone Unit Costs TOTAL 4774 TOTAL 0 Calculation of Costs Total Total No. Daily Days X Rate TOTAL Total 0 0 0 TOTAL PROGRAM COSTS (A — I TOTALS) 32,871.28 Program Requirements: Starting with the 2009 round of projects, the Audit requirements are not warranted for the Urban Youth Corps program. This was decided due to the A -133 General Audit Standard, talking to Federal Highway and the Iowa DOT External Audit section. Since each of the project sponsors is not awarded of more than $100,000, the external audit section waives the audit requirement. The A -133 Audit requirements state the project sponsor needs to expend over $500,000 in a fiscal year to meet the audit requirement. Since, this is not the case, all projects starting on March 1, 2009, will no longer have an audit requirement, and therefore will not have the expense reimbursed. Starting with the 2010 round of projects, the Iowa DOT will now be performing final audits for some of the areas that have been worked on to ensure accurate compliance with federal regulations. A procedure similar to I.M. 3.910 will be performed (the reference to I.M. 3.910 can be found at http:l /www.iowadot.gov /local systems /publications /im /3910.pdf). 5 of 10 1. Agency Name: 2. Project Director: 3. Work Project Name: Urban Youth Corps WORK PROJECT PLAN City of Dubuque, Leisure Services Department, Park Division Robert Fritsch Plan 1 Highway 20 Rose Replacement Plan 2 Handicap Picnic Areas 4. Project Plan Code: 5. Land Ownership: City Of Dubuque 6. Project Location: Various City Parks 7. Purpose, Need, Description and Benefits of Project: PLEASE ALSO SEE SEPARATE ATTACHED GENERAL STATEMENT ABOUT WORKING WITH DUBUQUE PARKS NOTE: This project would hopefully follow in sequence from Dubuque's other UYC Grant application. Work Plan # 1 Approximately 9 years ago as a result of a Highway Maintenance ageement with the state the City of Dubuque took over and planted 6000 Roses along Hwy 20 in the Fremont/Grandview Ave vicinity. The city is now in need of replacing approximately 500 roses to keep up the quality of appearance. Youth would work with trained staff to learn about plant layout, installation and care. Other areas along the highway that also have ornamental landscape would be maintained during the project period. The City consults with a local rose expert in the private sector and his advice and methods would be shared with the participants. Compost would also be spread among the 6000 roses to provide natural fertilizer. Work Plan # 2 A need has been identified in our City Parks to create hard surface handicap accessible picnic areas. Currently the park system has handicap accessible picnic tables and many of these are in areas easily accessed by wheel chair: however, many of the tables in the system are on turf away from paved areas. We propose to put install 20 concrete pads and handicap accessible picnic tables near sidewalks and roads to increase handicap and low mobility patrons access to picnic areas. These areas will benefit not only low mobility park users but also families with small children. The City of Dubuque Park Division builds it's own picnic tables out of wood from fallen trees on city parks and properties. The youth will learn table construction (no use of power driven wood working machines) including assembly, finishing and painting, and material estimation. They will also learn table repair, concrete installation and other related construction skills. In addition they will be educated about the sustainable practice of wise resource management via the re -use of local timber, supporting a local and regional economy, and the commercial value of the product they are creating. Youth will also work with public relations staff preparing press release information about the project and participate in the filming of their progress to be aired as a program on our local City Public Access Channel. 6 of 10 This project comes at an opportune moment for the Park Division as the local school district has recently ceased partnering with us by supplying at risk youth to work building and repairing tables and other tasks. The Park staff have a long history of supervising and mentoring these young prople and this partnership with the state will continue that tradition. Often these youth have gone on to either work for the City or obtain jobs in the local private sector in large part based on their experience and training received with our Division. Tutoring will be given at the City Multicultural Family Center which was upgraded to a state of the art facility in 2009 and has trained full and part time staff to give career guidance including resume writing, job search, presentation and many other related life and career skills. This project would be suplemented by activities noted in the General Statement referred to above to fill out the project period. Youth will also work with public relations staff preparing press release information about these projects and participate in the filming of their progress to be aired as a program on our local City Public Access Channel These projects comes at an opportune moment for the Park Division as the local school district has recently ceased partnering with us by supplying at risk youth to work building and repairing tables and other tasks. The Park staff have a long history of supervising and mentoring these young prople and this partnership with the state will continue that tradition. Often these youth have gone on to either work for the City or obtain jobs in the local private sector in large part based on their experience and training received with our Division. Tutoring will be given at the City Multicultural Family Center which was upgraded to a state of the art facility in 2009 and has trained full and part time staff to give career guidance including resume writing, job search, presentation and many other related life and career skills. 8. Materials, Supplies & Equipment to be Used: Plan # 1 Roses compost shovels rakes Plan # 2 Concrete, base stone, dimensional lumber, table assembly hardware, paint, wheel barrows, shovels, trowels, string lines, concrete forms, pick up truck, dump thuck, skid steer. 7 of 10 9. Supervisor Assigned & Instruction or Skills Needed by Corps Members: Plan # 1 A Park Division foreman will plan and lay out the work as well as perform safety training and training in the skills needed. A maintenance worker and seasonal staff will accompany the youth during their work. Skills learned will be in horticulture, landscape maintenance, landscape installation. Plan # 2 A Park Division foreman will plan and lay out the work as well as perform safety training and training in the skills needed. A maintenance worker and seasonal staff will accompany the youth during their work. Skills learned will be in basic wood work and material estimation, concrete flatwork installation and estimating, park maintenance routines and how they relate to these picnic areas. 10. Safety Hazards /Precautions: Basic safety behavior on work sites will also be taught such as how to safely lift objects to avoid injury, proper safety gear to be worn for particular tasks. Participants would become a part of the culture of safety in the division participating i n meetings accident reviews and other scheduled training. 11. Length of Time To Complete: Begin: Plan 1July 4 Plan 2 May 2 12. Actual # of Hours Used: 13. Appraised Value of Project: $ Youth Corps Cost 14. Additional Comments /Notes: O lowa Department of Transportation End: Plan 1Sept 2 Plan 2 July 1 Cost if Contracted O IOwa Department of Transportation Form 105101 (03 -09) MINORITY IMPACT STATEMENT Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the state of Iowa that are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism for requiring grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the statement(s) that pertains to this grant application. Complete all the Information requested for the chosen statement(s). Submit additional pages as necessary. ® The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. 8of10 Describe the positive impact expected from this project. See attached Sheet Indicate which group is impacted: ® Women ❑ Persons with a disability ® Blacks ® Latinos ❑ Asians ® Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project. Present the rationale for the existence of the proposed program or policy. Provide evidence of consultation with representatives of the minority groups impacted. Indicate which group is impacted: ❑ Women ❑ Persons with a disability ❑ Blacks ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. 9of10 Present the rationale for determining no impact. I hereby certify that the information o is form i complete and accurate, to the best of my knowledge: ( ill Name: ,— Title: cM A- N,kt,rte p,,AAJ/- V o c5 WI Definitions "Minority Persons," as defined in Iowa Code Section 8.11, means individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans. "Disability," as defined in Iowa Code Section 15.102, subsection 7, paragraph "b," subparagraph (1): b. As used in this subsection: (1) "Disability" means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability" does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency," as defined in Iowa Code Section 8.11, means a department, board, bureau, commission, or other agency or authority of the state of Iowa. 10 of 10 Urban Youth Corp Dubuque application General Statement j 1 1 In addition to the specific projects referred to in the project work plan participants will be exposed to the following experiences: Gateways and Green Corridors: Dubuque has US highways 20, 61, 151, and 52 as well as state highway 32. The City In cooperation with the IDOT has landscaping within the right of ways. These projects would give the Corps experience with tree and shrub care and maintenance, ornamental landscape care including perenials, and entry sign maintenance. The Forestry Division focuses their efforts on city right of ways and maintenance of street trees. The bluffs of Dubuque create a number of maintenance areas the forestry crew maintains. The Corps would learn the skills of proper pruning as well as street tree and right of way maintenance. The greenhouse produces 80,000 annuals that are planted in green corridors and entry signs throughout the city. The Corps would learn proper planting and care methods for the variety of annuals planted from 117 hanging baskets along the Riverwalk in the Port of Dubuque, to Main Street planters, to the Locus Street Connnector landscaping to the annual flower beds along Grandview Avenue. In all 107 annual flower beds are planted throughout the city along streets and highways. Additionally the division now has three seasons of color or which the Corps would be working with the two seasons - summer and fall which would allow them to learn about changing out annual oranmental landscapes. The native assets of the Division have increased to include a number of planting and restoration areas throughout the city. The 32 street detention basin, Dubuque Technology Park, Dubuque Industrial Center West and Heron pond are all home to wetlands, ponds and native plantings that are in need of maintenance including working with reduction of invasive species and overgrowth. Plant identification and maintenance strategies would be taught and used. Trails: Dubuque is home to both on and off- street trails. The Heritage Trail, Mississippi River Trail and .other city trails create a network throughout the city connecting to the County. A number of the trails reside within the state right of way. Maintenance activities along the trails will include fixing washout or problem areas, trimming trees, brush and overgrowth as necessary, beautification of trail greenways, care of trailheads and rest areas, and trash pickup. Scenic By -Ways: Because of our location along the Mississippi River Dubuque has a number of park and public areas that are visited by hundreds of thousands of visitors every year. Eagle Point Park overlooks the Mississippi and Lock and Dam #11 and provides a spectacular view of Iowa, Wisconsin and Illinois. This historic, unique park will offer many projects throughout the park area that will build maintenance skills transferrable to many occupations. Mauss Park, Miller Riverview Park and Campground, AY McDonald Park, McAllece Recreation Complex on Schmitt Island, Murphy Park, Cleveland Park and Pyatigorsk Park are either on the Mississippi River or overlook the Mississippi River valley offering astounding views. Each of these parks due to their locations receive tourism and local traffic to take in the scenes of the River. The maintenance on each of these parks can be stepped up a notch - -from park signs, to redoing overgrown landscapes to splitting hostas or other perennials, to playground maintenance to painting and more. The skills developed in learning park and tourism area maintence will be valuable. All of these areas identified are public lands and right of ways. Minority Impact Statement J Dubuque's minority population increased from 3.8% to 8.3% from 2000 to 2010. The City of Dubuque has been very proactive in its efforts for minorities and disadvantaged. The Multicultural Family Center works to build unity out of diversity and to empower all families and community members to reach their full potential. The center has direct contact with all the minority groups and will play a major role in the Urban Youth Corps. They have a summer youth program called Future Talk for younger disadvantaged youth. This would be complementary to that program serving another age group. The city also sponsors Getting Ahead in a Just- Gettin'- by World designed to help low- income families create more stable, secure lives by learning the hidden roles of middle class culture. 'UYC participants would get the benefit of Multicultural Family Center Training in job search and other life swkills during their employment Also Iowa Works in Dubuque is a long time partner of the Park Division and will be consulted for candidates as well as help in job search and life skills. The City Human Rights department will be consulted for possible candidates by virtue of their extensive contact with women and minorityy and disadvantaged individuals.