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Minutes Comm. Develop. 5 12 04 ~- ~ C~lv MiNUTES OF COMMUNiTY DEVELOPMENT ADVISORY COMMISSIOt-J MEETING DATE: TIME: PLACE: May 12, 2004 6:30 p.m. Carnegie Stout Library 360 W. 11 th Street! Dubuque, Iowa 52001 Chairperson Maloy called the meeting to order at 6:30 p.m. following staff assurance of compliance with Iowa Open Meeting Law. Commissioners Present: Paula Maloy, SVM Tom Wainwright Jim Giesen Dave Oliver David Shaw Walter Pregler Harrý Neustadt Chuck Isenhart Mike Gukeisen Staff Present: David Harris Aggie Tauke Kris Neyen Jerelyn O'Connor Public Present: Mark Hantelmann Brooke Gassman Nan Colin Chris Olson Chris Sullivan Certification of Minutes. April 14. 2004 Commissioner Pregler moved to approve the April 14, 2004 meeting minutes as submitted. Commissioner Wainwright seconded. Rol! c.aIL All present in favor. Motion passed. Public Input None. New Business Community Partnership (cp2) Grant Applications- Review Committee Recommendations ! Proposed Amendment to Fy2005 Annual Plan - Non-Substantial Amendment Aggie stated that nine applications were received requesting funding from the cp2 program. There were: Visiting Nurse Association; St. Mark Community Center, Dubuque County Historical Society; Audubon Elementary School; Four Oaks of Iowa; Gannon Center, Scenic Valley Agency on Aging; Project Concern and Consumer Credit Counseling. She stated that the cp2 Review Committee revie'wed the applications and is recommending the following projects be funded: Visiting Nurse Association (Elderly Home-based Dental Program)-$5,114; St. Mark Community Center (Kids Connection)-$7,000; Dubuque County Historical Society (Ryan House Accessibilitÿ)-$17 ,580; Audubon Elementary Schoo! (Audubon Summer Sc-hoo! Reading Program)-$17,244; Four Oaks Inc. of Iowa (HEART)-$28,672.Commission Giesen recommended the Commission amend the FY 2005 Annual Action Plan to move $13,605 from contingency to the cp2 program. This would allow increased funding to $30,000 for the Four Oaks project (HEART) and provide $12,277 funding for the Gannon Center (Transportation! Mental Health Skill Development). Commissioner Giesen moved to approve the Committee's recommendation to amend the FY 2005 Annual Action Plan by moving $13,605 from the contingency to cp2. Commissioner Neustadt seconded. Roll call. All present in favor. Motion passed. Cómmissioner Giesen moved to approve the Committee's recommendations for cp2 awards with Four Oaks funding at $30,000 and Gannon Center funding of $12,277. Commissioner Pregler seconded. Roll call. Wainwright-nay. All others present in favor. Motion passed. Commissioner Giesen requested that the record show tllat tile reason Scenic Valley was not recommended for funding was that in their proposal there was no funding for professional installation of the products. Four Oaks - Request for Extension of cp2 Grant Chris Olson, Executive Director of Four Mounds, and Chris Sullivan, Four Oaks, submitted a request for an extension of time to expend their current cp2 grant to July 31, 2004, in order to continue the HEART Program throughout the summer. This would allow current participants to earn summer school credit that would count toward their high school graduation requirements. Commissioner Shaw moved to approve the request for extension of time. Commissioner Pregler seconded. Roll call. Neustadt-nay. All others present in favor. Motion passed. Neighborhood Grant App!ication - Historic Bluffs Neighborhood Association - Avon Park Jerelyn O'Connor stated that Historic Bluffs Neighborhood Association submitted an application for $5,000 for improvements at Avon Park. These improvements would include repainting of existing light poles and replacing wom wooden park benches and trash receptacles with historically appropriate black metal strap trash receptacles and benches. The Review Committee has recommended that this application be approved for funding. Commissioner Giesen stated that the grant funds should not be used for payment of personnel benefits to Leisure Services staff, therefore, saving $;26.33. Commissioner Pregler moved to approve the Histm'Íc Bluffs grant for $4,873.67. Commissioner Shaw seconded. Roll call. Isenhart-abstain Oust arrived). All others in favor. Motion passed. Amendment to Northeast Iowa School of Music (NISOM) cp2 Grant Aggie stated that Northeast Iowa School of Music is requesting to amend their cp2 grant by moving $1,142 from the personnel category to supplies/services. After reviewing the request, Commissioner Giesen moved to approve the request to move funds from personnel to supplies/services. Commissioner Neustadt seconded. Roll call. All present in favor. Motion passed. Information Sharing Consolidated Plan Process Update Aggie reviewed the draft schedule for the Consoliáated Plan and stated that she will inform t'1e Commission as more information becomes available. 3rt! Quarter CDBG Report Aggie reviewed the 3rd quarter report for the FY 2004 Annual Action Plan on the expenditures of funds and their activities. The Commission noted that t'1e Housing Rehab Se!vices and Staff and the Homeowner Rehabilitation had inadvertently been reversed for the 3"d quarter. Aggie will revise the report. Questions were raised regarding the Tri-State Community Health Center application, Which was denied a federal grant necessary to implement the project and use the cp2 grant. Aggie stated that they may be requesting an extension for the cp2 grant. Commissioner Neustadt requested information regarding the amount shown in the historic preservation grant program. He was under the impression that all funds had been expended, therefore, no carryover had occurred. Staff will bring information back to the Commission regarding the historic preservation grant program. Proposed Demolition Variance Update Aggie distributed the proposed revisions to the demolition district regulations as requested by the Commission and presented to the Historic Preservation Commission. Commissioner Pregler moved to approve the proposed revisions as submitted and forward to the Historic Preservation Commission for approval. Commissioner Oliver seconded. Roll call. All present in favor. Motion passed. Kay Helbing, Principal of Audubon School, addressed the Commission to thank them for aii the funding they have received over the years. She also thanked Jerelyn O'Connor for all her help in making the summer reading program possible. Commissioner Isenhart stated that he has not been notified of any meetings regarding the downtown school. Commissioner Pregler stated that Isenhart should contact Donna Bauerly and request notification of meetings. David reported that the Iowa Finance Authority Board will be holding its June meeting here in Dubuque. June 1 there will be a trolley tour with an aftemoon ceremony on June 2nd for DB& T, Dupaco, and Dutrac at a homeowner's property that received IFA funding. Adioumment There being no further business, Commissioner Oliver moved to adjourn. Commissioner Pregler seconded. Motion passed by voice vote. Meeting was adjourned at 7:45 p.m. Minut¡¡s taken by: ~~~ Kri~eyen () Rehabilitation Specialist d1ec~u~;:ted by: Ag~aUke Community Development Specialist KLN 0. ?1 çr':- '% ~ '? 0 7.~ èv -r. ::of, ') .~ /" ~\ 'û ~? ~ --.k~ - ~ C~lv MiNUTES OF CûMMUNrï{ DEVELOPMENT ADVISORY COMMISSION MEETING DATE: TIME: PLACE: Mav 12. 2004 6:30 p.m. Carnegie Stout Library 360 W. 11 th Street! Dubuque, Iowa 52001 Chairperson Maloy called the meeting to order at 6:30 p.m. following staff assurance of compliance with Iowa Open Meeting Law. Commissioners Present: Paula Maloy, SVM Tom Wainwright Jim Giesen Dave Oliver David Shaw Walter Pregler Harrý Neustadt Chuck isenhart Mike Gukeisen Staff Present: David Harris Aggie Tauke Kris Neyen Jerelyn O'Connor Public Present: Mark Hantelmann Brooke Gassman Nan Colin Chris Olson Chris Sullivan Certification of Minutes. April 14. 2004 Commissioner Pregler moved to approve the April 14, 2004 meeting minutes as submitted. Commissioner Wainwright seconded. Rol! c.a!!. AI! present in favor. Motion passed. Public Input None. New Business Community Partnership (cp2) Grant Applications- Review Committee Recommendations / Proposed Amendment to Fy2005 Annual Plan - Non-Substantial Amendment Aggie stated that nine applications were received requesting funding from the cp2 program. There were: Visiting Nurse Association; St. Mark Community Center, Dubuque County Historical Society; Audubon Elementary School; Four Oaks of Iowa; Gannon Center, Scenic Valley Agency on Aging; Project Concem and Consumer Credit Counseling. She stated that the cp2 Review Committee reviewed the applications and is recommending the following projects be funded: Visiting Nurse Association (Eiderly Home-based Dental program)-$5,114; St. Mark Community Center (Kids Connection)-$7,000; Dubuque County Historical Society (Ryan House Accessibility)-$17 ,580; Audubon Elementary Schoo! (Audubon Summer Schoo! Reading Program)-$17,244; Four Oaks Inc. of Iowa (HEART)-$28,672.Commission Giesen recommended the Commission amend the FY 2005 Annual Action Plan to move $13,605 from contingency to the cp2 program. This would allow increased funding to $30,000 for the Four Oaks project (HEART) and provide $12,277 funding for the Gannon Center (Transportation/ Mentai Health Skill Development). Commissioner Giesen moved to approve the Committee's recommendation to amend the FY 2005 Annual Action Plan by moving $13,605 from the contingency to cp2. Commissioner Neustadt seconded. Roll call. All present in favor. Motion passed. Cómmissioner Giesen moved to approve the Committee's recommendations for cp2 awards with Four Oaks funding at $30,000 and Gannon Center funding of $12,277. Commissioner Pregler seconded. Roll call. Wainwright-nay. All others present in favor. Motion passed. COmmissioner Giesen reQuested that the record show that the reason Scenic VaHey was not re;~~me~d;;d f~r funding' was that in their proposal there was no funding for profešsional installation of the products. Four Oaks - Request for Extension of cp2 Grant Chris Olson, Executive Director of Four Mounds, and Chris Sullivan, Four Oaks, submitted a request for an extension of time to expend their current cp2 grant to July 31, 2004, in order to continue the HEART Program throughout the summer. This would allow current participants to eam summer school credit that would count toward their high school graduation requirements. Commissioner Shaw moved to approve the request for extension of time. Commissioner Pregler seconded. Roll call. Neustadt-nay. All others present in favor. Motion passed. Neighborhood Grant Application - Historic BiuITS Neighborhood Association - Avon Park. Jerelyn O'Connor stated that Historic Bluffs Neighborhood Association submitted an application for $5,000 for improvements at Avon Park. These improvements would include repainting of existing light poles and replacing worn wooden park benches and trash receptacles with historically appropriate black metal strap trash receptacles and benches. The Review Committee has recommended that this application be approved for funding. Commissioner Giesen stated that the grantfunds should not be used for payment of personnel benefits to Leisure Services staff, therefore, saving $;26.33. Commissioner Pregler moved to approve the Historic Bluffs grant for $4,873.67. Commissioner Shaw sec.onded. Roll call. Isenhart-abstain Oust arrived). All others in favor. Motion passed. Amendment to Northeast Iowa School of Music (NISOM) cp2 Grant Aggie stated that Northeast Iowa School of Music is requesting to amend their cp2 grant by moving $1,142 from the personnel category to supplies/services. After reviewing the request, Commissioner Giesen moved to approve the request to move funds from personnel to supplies/services. Commissioner Neustadt seconded. Roll call. All present in favor. Motion passed. !nform..tion Sharina Consolidated Plan Process Update Aggie reviewed the draft schedule for the Consolidated Pian and stated that she will inform the Commission as more information becomes available. 3I'Ó Quarter CDBG Report Aggie reviewed the 3rd quarter report for the FY 2004 Annual Action Plan on the expenditures of funds and their activities. The Commission noted that the Housing Rehab Services and Staff and the Homeowner Rehabilitation had inadvertently been reversed for the 3od quarter. Aggie will revise the report. Questions were raised regarding the Tri-State Community Health Center application, which was denied a federal grant necessary to implement the project and use the cp2 grant. Aggie stated that they may be requesting an extension for the cp2 grant. Commissioner Neustadt requested information regarding the amount shown in the historic preservation grant program. He was under the impression that all funds had been expended, therefore, no carryover had occurred. Staff will bring information back to the Commission regarding the historic preservation grant program. Proposed Demolition Variance Update Aggie distributed the proposed revisions to the demolition district regulations as requested by the Commission and presented to the Historic Preservation Commission. Commissioner Pregler moved to approve the proposed revisions as submitted and forward to the Historic Preservation Commission for approval. Commissioner Oliver seconded. Roll call. All present in favor. Motion passed. Kay Helbing, Principal of Audubon School, addressed the Commission to thank them for aii the funding they have received over the years. She also thanked Jerelyn O'Connor for all her help in making the summer reading program possible. Commissioner Isenhart stated that he has not been notified of any meetings regarding the downtown school. Commissioner Pregler stated that Isenhart should contact Donna Bauerly and request notification of meetings. David reported that the Iowa Finance Authority Board will be holding its June meeting here in Dubuque. June 1 there will be a trolley tour with an aftemoon ceremony on June 2nd for DB& T, Dupaco, and Dutrac at a homeowner's property that received IFA funding. Adjournment There being no further business, Commissioner Oliver moved to adjoum. Commissioner Pregier seconded. Motion passed by voice vote. Meeting was adjourned at 7:45 p.m. Minutes taken by: =-I<.~ ~I~ Kris Neyen (J" Rehabilitation Specialist diec~uq);;ted by: Agf!:auke Community Development Specialist KLN 9 Ç)'"- "'f';" t. -'¿ ~D 0 5:::¡i{ èí:> '-f? ç ç