Heritage Trail Extension Proj
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MEMORANDUM
May 26, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Heritage Trail Extension Project
Assistant City Engineer Gus Psihoyos is recommending acceptance of the Heritage
Trail Extension Project, as completed by Tschiggfrie Excavating, Inc., in the final
contract amount of $522,830.31.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
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MEMORANDUM
May 24, 2004
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Assistant City Engineer ~Q
Heritage Trail Extension Project
SUBJECT:
INTRODUCTION
The enclosed resolutions provide for the acceptance of the Heritage Trail Extension
Project.
DISCUSSION
Work has been completed by Tschiggfrie Excavating, Inc. in the amount of $522,830.31.
The Heritage Trail Extension Project extended the trail system from 22nd Street to the
Mines of Spain recreational area, with related routes connecting to the Riverfront,
Schmitt Island, Eagle Point Park, and the Port of Dubuque. It is a series of off-road trail
segments at 16th Street, Schmitt Island, Powerline Trail, and Julien Dubuque Drive
connected by signed routes on City streets.
RECOMMENDATION
I recommend that the City Council accept the improvements and that the final contract
be established at $522,830.31.
BUDGET IMPACT
The summary of the project is as follows:
Bid
Final
Construction Contract
Contingency
Engineering
Total Project Cost
$609,726.65
60,972.00
64.499.00
$735,197.65
$522,830.31
0
43.034.22
$565,864.53
The project will be funded as follows:
Bid
Final
ISTEA Grant
REAP Grant
City Match
Total Project Cost
$322,760.00
182,000.00
230.437.65
$735,197.65
$322,760.00
182,000.00
61.104.53
$565,864.53
The City received an Intermodel Surface Transportation Efficiency Act (ISTEA)
Transportation Enhancement Grant from the Iowa Department of Transportation (lDOT)
for this project in the amount of $322,760. The budget for this project provided a
$61,104.53 local match. The REAP grant in the amount of $182.000 does not require a
City match. .
ACTION TO BE TAKEN
The City Council is requested to adopt the resolutions accepting the improvements and
establishing the final contract amount.
Prepared by Michael Felderman
cc: Dawn Lang, Budget Director
Laura Carstens, Planning Services
"
RESOLUTION NO. 225-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the Heritage Trail Extension Project has been
completed and the City Manager has examined the work and. filed his certificate
stating that the same has been completed according to the terms of the contract,
plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Intermodel Surface Transportation
Efficiency Act (ISTEA) Transportation Enhancement Grant, the REAP Grant, and
the General Fund in amounts equal to the amount of his contract, less any
retained percentage provided for therein.
Passed, approved and adopted this 7th day of June
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 226-04
FINAL ESTIMATE
Whereas, the contract for the Heritage Trail Extension Project has been
completed and the City Engineer has submitted his final estimate showing the
cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $565,864.53 and the said amounts shall be paid from the Intermodel Surface
Transportation Efficiency Act {lSTEA) Transportation Enhancement Grant, the
REAP Grant, and the General Fund of the City of Dubuque, Iowa.
Passed, approved and adopted this 7th day of June, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CIty Clerk
~
VEENSTRA & KIMM, INC
153046" Avenue- Suite 288 Moline, Illinois 61265-7019
309-797-0171 8 309-797-0996(fAX) 8 877-797-o171(WATS)
May 13, 2004
Mike Felderman, Civil Engineer
City of Dubuque
City Hall
50 West 13th Street
Dubuque, IA 52001-4864
DUBUQUE, IOWA
HERITAGE TRAIL PHASE I
CERTIFICATE OF COMPLETION
Attached are three copies of the Certificate of Completion and a copy of the final pay
request for the retainage to Tschiggfrie Excavating Company for the Heritage Trail Phase I
project. Veenstra & Kimm, Inc. recommends that the city accept the project by signing the
Certificate of Completion. If the certificate is acceptable to the city please forward a
signed copy to Veenstra & Kimm, Inc. and Tschiggfrie Excavating Company for our
records.
If you have any questions or comments regarding the project, please contact us at
319-466-1000.
VEEI':!-.~TRA & KIMM, INC
l~~:~~
3484
Civil 8 Environmental 8 Surveying 8 Planning
CERTlFlCA TE OF COMPLETION
HERITAGE TRAIL PHASE I
DUBUQUE, IOWA
May 10,2004
We hereby certify that we have made an on-site review of the completed
construction of the Heritage Trail Phase I under the Contract as performed
by Tscgiggfrie Excavating Company of Dubuque, IA.
As Engineers for the project it is Veenstra & Kimm, Inc.'s opinion that the
work performed is in substantial accordance with the plans and
specifications, and that the final amount of the construction improvement
contract is Five Hundred and Twenty Two Thousand Eight Hundred and
Eighty and 31/100 Dollars ($522,830.31).
As Contractor for the project, Tschiggfrie Excavating Company accepts
$522,830.31 as the total due to the Contractor, as full settlement for all
claims for said improvements.
The total construction engineering cost for the project is Forty Three
Thousand and Thirty Four and 22/100 Dollars ( $43,034.22).
Therefore the total project construction cost for the Heritage Trail Phase I
project is Five Hundred and Sixty Five Thousand and Eight Hundred and
Sixty Four and 53/100 Dollars ($565,864.53).
I hereby certify that the above statement shows in detail the correct amount of all
work required to complete the above improvements.
APPß:J1J:~
Mike Van Milligan~anager
,Y1 O~~~
Gus Psi hoyos, Assistant City Engm er
VEENSTRA & KIMM, INc.
¿ç.
ntractor Representative
3434
CERTlFlCA TE OF COMPLETION
HERITAGE TRAIL PHASE I
DUBUQUE, IOWA
May 10, 2004
We hereby certify that we have made an on-site review of the completed
construction of the Heritage Trail Phase I under the Contract as performed
by Tscgiggfrie Excavating Company of Dubuque, IA.
As Engineers for the project it is Veenstra & Kimm, Inc.'s opinion that the
work performed is in substantial accordance with the plans and
specifications, and that the final amount of the construction improvement
contract is Five Hundred and Twenty Two Thousand Eight Hundred and
Eighty and 31/100 Dollars ($522,830.31).
As Contractor for the project, Tschiggfrie Excavating Company accepts
$522,830.31 as the total due to the Contractor, as full settlement for all
claims for said improvements.
The total construction engineering cost for the project is Forty Three
Thousand and Thirty Four and 22/100 Dollars ( $43,034.22).
Therefore the total project construction cost for the Heritage Trail Phase I
project is Five Hundred and Sixty Five Thousand and Eight Hundred and
Sixty Four and 53/100 Dollars ($565,864.53).
I hereby certify that the above statement shows in detail the correct amount of all
work required to complete the above improvements.
^" p ï1t:1i r;::;¿ ~
Mik~nV~f Milli~Manager
G~)p 'h ...u-,~~C' E '
us Sl oyos, Assistant Ity ngmeer
TSEI'f.tGGFRIE EXCAVATING COMPANY
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RkndY ~ffen, on'tractor Representative
3434
CERTlFlCA TE OF COMPLETION
HERITAGE TRAIL PHASE I
DUBUQUE, IOWA
May 10, 2004
We hereby certify that we have made an on-site review of the completed
construction of the Heritage Trail Phase I under the Contract as performed
by Tscgiggfrie Excavating Company of Dubuque, IA.
As Engineers for the project it is Veenstra & Kimm, Inc.'s opinion that the
work performed is in substantial accordance with the plans and
specifications, and that the final amount of the construction improvement
contract is Five Hundred and Twenty Two Thousand Eight Hundred and
Eighty and 31/100 Dollars ($522,830.31).
As Contractor for the project, Tschiggfrie Excavating Company accepts
$522,830.31 as the total due to the Contractor, as full settlement for all
claims for said improvements.
The total construction engineering cost for the project is Forty Three
Thousand and Thirty Four and 22/100 Dollars ( $43,034.22).
Therefore the total project construction cost for the Heritage Trail Phase I
project is Five Hundred and Sixty Five Thousand and Eight Hundred and
Sixty Four and 53/100 Dollars ($565,864.53).
I hereby certify that the above statement shows in detail the correct amount of all
work required to complete the above improvements.
APpro¡J¿. v ..CIT¡ yJý D~BUQUE.
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M~n:U~
Gus Psi hoyos, Assistant City Engineer
~GFRIE EX~AVATING COMPANY
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Rkndy Steffen, ontractor Representative
3434
RESOLUTION NO.
FINAL ESTIMATE
Whereas, the contract for the Heritage Trail Extension Project has been
completed and the City Engineer has submitted his final estimate showing the
cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1, That the cost of said improvement is hereby determined to
be $565,864.53 and the said amounts shall be paid from the Intermodel Surface
Transportation Efficiency Act (ISTEA) Transportation Enhancement Grant, the
REAP Grant, and the General Fund of the City of Dubuque, Iowa.
Passed, approved and adopted this - day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
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VEENSTRA & KIMM, INC
/11,0 nod AW/HU' , Sulll' 4 . C"',ilville, Iowa 12241,/1('1
;¡'I,4(,I,~ (100. ;¡'~4(,"~f()01l1IAXI. /l1I1I-¿4/'/l00/(WATS)
PA Y fSTlMA Tf NO. (Retainage)
Rev 1
May 6, 2004
Contractor Tschiggfrie Excavating Co.
Dubuque, Iowa 425 Julien Dubuque Drive
Heritage Trail, Phase 1 Dubuque, IA 52001
Pay Period May 6, 2004
BID ITEMS
Estimated Extended Quantity Value
Description Unit Quantity Unit Price Price Completed Completed
1.1 Clear and Grub Acre 3.50 4,000,00 $ 14,000.00 3.5 $ 14,000.00
1.2 Excavation CY 7,600,00 22.55 171,380.00 7600 $ 171,380.00
Roadway + Borrow
1.3 Granular Subbase SY 8,765.00 7.25 63,546.25 8432 $ 61,132.00
1.4 Shoulder Finish, Earth STA 2.50 447.80 1,119.50 2.5 $ 1,119.50
1.5 Reshaping Ditch STA 75.00 464.55 34,841.25 75 $ 34,841.25
1.6 HMA Surface, 3/4" Ton 2,270.00 39.15 88,870.50 2122.76 $ 83,106.05
1.7 Asphalt Binder Ton 131.00 190,00 24,890.00 123.38 $ 23,442.20
1.8 24" Concrete Apron Each 6.00 475.00 2,850.00 6 $ 2,850.00
1.9 44" x 27" Concrete Arch Each 12.00 773.00 9,276.00 12 $ 9,276.00
Apron
1.10 24" Concrete Roadway IF 60.00 54.80 3,288.00 99.5 $ 5,452.60
Pipe Culvert
1.11 44" x 27" Concrete Arch IF 164.00 104.45 17,129.80 182 $ 19,009.90
Roadway Pipe Culvert
1.12 Remove Guardrail IF 1,625.00 2.30 3,737.50 $ 0.00
1.13 Removal of Pavement SY 550.00 16.75 9,212,50 $ 0.00
1.14 4" PCC Sidewalk SY 550,00 28,50 15,675.00 550 $ 15,675,00
1.15 Temporary Fence STA 32.50 240.00 7,800.00 2 $ 480.00
1,16 Type 3 Objeel Marker Edeh 6.00 110.00 660.00 11 $ 1,210,00
1.17 4"x4" Wooden Post IF 560,00 8,00 4,480,00 136 $ 1,088,00
Type NB
1,18 Aluminum Sheel Sign SF 115,00 20.00 2,300.00 57,25 $ 1,145,00
Type A
1.19 Construction Survpy IS 1.00 2],741.00 2],741,00 100,00"" $ 23,741,00
1.20 Wdterborne Paintt'd SIA 114,00 .\0.00 1,420,00 9.\.42 $ 2,802,60
PdVelllPnt Mark
V&K Job No, 3434
Pdge 1 of 5
BID ITEMS
Estimated Extended Quantity Value
Description Unit Quantity Unit Price Price Completed Completed
1.21 Traffic Control IS 1.00 2,200.00 2,200,00 100,00"1" $ 2,200,00
1.22 MobilIZation LS 1,00 1(),140.70 36,140.70 100,00% $ .16,140,70
1.23 Modular Block Retaioing SF 740,00 18,50 13,690,00 740 $ 13,690,00
Wall
1.24 Bike Racks Each 2,00 225,00 450,00 2 $ 450.00
1,25 Bench Each ,1.00 787,00 2,361.00 3 $ 2,361,00
1.26 Sleel Edge LF 26.00 10.00 260,00 26 $ 260,00
1.27 Concrete Mowing Edge LF 185,00 26,10 4,828,50 185 $ 4,828.50
1.28 Concrete Banding LF 91.00 30.35 2,761.85 91 $ 2,761.85
1.29 Brick Pavement SF 202.00 5.00 1,010.00 212 $ 1,060,00
1,30 Sand Bed SF 202.00 3,25 656.50 212 $ 689.00
1.31 Native Grass Acre 1.90 4,500,00 8,550.00 $ 0.00
1.32 Rural Seed and Fertilizer Acre 2.00 800.00 1,600.00 4 $ 3,200.00
1.33 Urban Seed and Fertilizer Acre 0.40 2,500.00 1,000.00 1 $ 2,500.00
1.34 Wildflower Seeding Acre 0.02 25,000.00 500,00 $ 0.00
1.35 Wood Cellulose Fiber Acre 1.30 2,500.00 3,250.00 4 $ 10,000.00
Mulching
1.36 Slope Protection Wood SQ 405.70 14.00 5,679.80 434 $ 6,076.00
Excelsior Mat (RC-14)
1.37 Silt Fence LF 3,000.00 2.00 6,000,00 $ 0.00
1.38 Silt Basin Each 2.00 400.00 800.00 $ 0.00
1.39 Removal of Silt Fence LF 3,000.00 0.50 1,500.00 $ 0.00
1.40 Clean Out of Silt Fence LF 3,000,00 2.00 6,000.00 $ 0.00
1.41 Shrub Each 31.00 59,00 1,829.00 31 $ 1,829.00
1.42 Tree Each 4.00 145.00 580.00 4 $ 580.00
1.43 Flower LS 1.00 4,530.00 4,530.00 100.00% $ 4,530.00
1.44 Wood Chip Mulch CY 6.00 42,00 252.00 6 $ 252.00
1.45 Tillage LS 1,00 200.00 200.00 100.00% $ 200.00
1.46 Urban Stabilizing Crop Acre 2.20 400.00 880.00 $ 0.00
Seeding and Fertilizing
Total $ 609,726,65 $565,359,15
V&K Job No, 3434
Page 2 of 5
MATERIALS STORED SUMMARY
Description Unit Quantity Amount
.
Total $ 0,00
V&K Job No. 3434
rag!' 3 of 5
SUMMARY
Contract Price Value Completed
Origindl Contrdct Pric(' $ (,09,726,65 $ 565,359,15
Approved Chdng(' Order (list (,dchl 7001 $ (1),(,90.00) $ (13,690.00)
7002 $(56,028,35) $(56028,35)
7003 $ (11,387.75) $ (11,387.75)
7004 $ (28,802.101 $ (28,802,10)
7005 $ (15,675.00) $ (15,675.00)
8001 $ 17,837.69 $ 17,837.69
8002 $ 594.00 $ 594,00
8003 $ 4,500.00 $ 4,500.00
8004 $ 5,361.00 $ 5,361.00
8005 $ 53,881.67 $ 53,881.67
8006 $ 880.00 $ 880.00
Revised Contract Price $ 567,197.81 $ 522,830.31
Materials Stored $ 0.00
Value of Completed Work and Materials Stored $ 522,830.31
Less Retained Percentage (0%) $ 0.00
Net Amount Due This Estimate $ 522,830.31
Less Estimate(s) Previously Approved No.1 $ 168,547.81
2 $ 257,935.59
3 $ 27,891.48
4 $ 17,702.50
5 $ 35,068,02
6
Total Previously Approved $ 507,145.40
Percent Complete I 100.0% I Amount Due This Estimate $ 15,684.91
V&K Iou No, 3434
Pag(' 4 of 5
The Retainage amount of $15.684.91
of'the Cdntract.
is recommended for approval for payment in accordance with the terms
PrepMed By:
Tschiggfrie Excavating Co.
Recommended By:
Veenstra & Kimm, Inc.
Approved By:
City of Dubuque, Iowa
Tille
1ille
Signature
Date
Date
V&K Job No, 3434
Pag{> 5 of 5