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Central Avenue HMA Resurfacing Project from 21st to 32nd StreetsMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Central Avenue Resurfacing Project, from 21st to 32nd Street Iowa DOT Project No. STPN- 052 - 2(106)- -2J -31 CIP 3002248 DATE: March 14, 2011 Dubuque Ala- AmerlcaCity If 2007 The Central Avenue Resurfacing Project, from 21st to 32nd Street, was originally scheduled for the summer of 2010. Due to the history of private water service lateral failures within the corridor, the City elected to take a proactive approach in requiring the replacement of old lead water services prior to the resurfacing of Central Avenue. The Central Avenue Water Main (21st — 32nd Street) Project was substantially completed in December, 2010. The Central Avenue Resurfacing Project is a partnership between the City of Dubuque and the Iowa Department of Transportation. This is the first phase of a multi -year project that will see the resurfacing of Central Avenue from 32nd Street to 9th Street and White Street from 11th Street to 21st Street within the next five years. The project will provide for: • Pavement milling on U.S. 52 (Central Avenue) between 21st and 32nd Street. • Pavement sub -base repair and patching as needed. • Asphalt resurfacing of both thru lanes and parking areas. • Spot curb, driveway, and sidewalk replacement. • Storm sewer intake reconstruction. • Installation of pedestrian access curb ramps. Through the cooperative agreement, the Iowa DOT will be responsible for the eligible construction costs associated with pavement rehabilitation for the center 24 feet (12 feet in each direction from roadway centerline) and the costs associated with the pedestrian access curb ramps for pedestrian crossings along U.S. 52 (Central Avenue). The City will be responsible for the costs associated with pavement rehabilitation of the parking lanes and the costs for curb and sidewalk replacement, underground utility work, pedestrian access curb ramps for pedestrian crossing along the side streets and landscape restoration. All other associated costs, such as engineering design, contract administration, construction engineering and inspection, will be funded solely with City funding. The Iowa Department of Transportation will be funding $913,000 and the City of Dubuque $743,055 of the $1,656,055 project. City Engineer Gus Psihoyos is recommending approval of the plans, specifications, form of contract and the estimated cost. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer 'L_ Mic ael C. Van Milligen DISCUSSION Masterpiece on the Mississippi TO: FROM: Gus Psihoyos, City Engineer INTRODUCTION BACKGROUND Michael C. Van Milligen, City Manager DATE: March 11, 2011 SUBJECT: Central Avenue HMA Resurfacing Project, from 21 to 32 Street Iowa DOT Project No. STPN- 052 - 2(106)- -2J -31 CIP 3002248 Dubuque kutal AI- America Cull 11111 I 2007 The enclosed resolution is in reference to the public hearing on the Central Avenue HMA Resurfacing Project, from 21 to 32 Street. The Central Avenue HMA Resurfacing Project, from 21 to 32 Street, was originally scheduled for the summer of 2010. Due to the history of private water service lateral failures within the corridor, the City elected to take a proactive approach in requiring the replacement of old lead water services prior to the resurfacing of Central Avenue. The Central Avenue Water Main (21st — 32 Street) Project was substantially completed in December, 2010. The Central Avenue HMA Resurfacing Project, from 21 to 32 Street, is a joint partnership project between the City and the Iowa Department of Transportation (Iowa DOT). The pavement rehabilitation project on Central Avenue will provide for the following improvements: — Pavement milling on U.S. 52 (Central Avenue) between 21 and 32 Street. — Pavement sub -base repair and patching as needed. — Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas. — Spot curb, driveway, and sidewalk replacement. — Storm sewer intake reconstruction. — Installation of pedestrian access curb ramps. Through the cooperative agreement, the Iowa DOT will be responsible for the eligible construction costs associated with pavement rehabilitation for the center 24 feet (12 feet in each direction from roadway centerline) and the costs associated with the pedestrian access curb ramps for pedestrian crossings along U.S. 52 (Central Avenue). The City will be responsible for the costs associated with pavement rehabilitation of the parking lanes and the costs for curb and sidewalk replacement, underground utility work, pedestrian access curb ramps for pedestrian crossing along the side streets and landscape restoration. All other associated costs, such as engineering design, contract administration, construction engineering and inspection, will be funded solely with City funding. RECOMMENDATION recommend that the City Council approve the plans, specifications, form of contract and the estimated cost for the Central Avenue HMA Resurfacing Project, from 21 to 32 Street. BUDGET IMPACT The estimate of probable cost for the Central Avenue HMA Resurfacing Project, from 21 to 32 Street, is as follows: Estimate Construction Contract $1,379,818.95 Contingency 137,981.90 Administration, Design, Construction Engineering & Inspection 137,981.90 Total Project Cost $1,655,782.75 The construction amount shown ($1,655,782.75) is slightly different then the amount shown in the Agreement Memo with the Iowa DOT dated January 26, 2011 ($1,655,847.40) because an updated estimate was done on the project. The total available project funding summary is as follows: Fund CIP No. Fund Description Available Amount 3002248 Iowa DOT Funding $ 913,000.00 3002248 Central Avenue Pavement Rehabilitation 743,055.00 Total Project Funding $1,656,055.00 The City currently has $363,330 budgeted in FY11 and an additional $379,725 budgeted in FY12 to cover the City's portion of the improvement costs. The initiate memo that was submitted to council on March 7 showed City funding of $766,237.59 for the project which was incorrect. The actual City funding shown for the project is $743,055. ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and the estimated cost for the Central Avenue HMA Resurfacing Project, from 21 to 32 Street. Prepared by Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Jon Dienst, PE Greg Doeden, Civil Engineer Lu z 2 \� Hwy 52 Pavement Rehabilitation Phase I - FY2012 Phase II - FY2014 Phase III - FY2015 40. ' Phase IV - FY2016 Iowa "DOT /City of Dubuque Partner Projects FY 2012 -2016 . t�l'ir�TMENT. <ruk �� = '°it�' ��. 7i'.�' ". T R RAM:. - - O:G - .,�.: •k"• ,, �'$'L..::<�. �<:. �. - S, - ' ice:'_ G :��: '•.a:•`;'°� PROM � TITLE:.: , r;: � , , ECT�� <�,� -k :. �= = `: ,�� , •'��e� <fe - ",. ^.f.3'..'..: x 't':? ; : r = r✓.' e x ." -<='a b tOint � eef�la• tttl °at%e�f ... -- :,`�7'. ": "s �. - : , •:'' . v - - . �,'}o� .�...�. • f RtIK3 ; � { �� j( - P :" �••r >: :,��.. .. . - r<.•' I C,'� ". �tC . �,,,�� :�2 - �� "`. .• . tf.' - - - TAI.t s::. 3 _ "�,�,` �{i/ =' .t' t'.t.T: �.:< ... d, . F �. r.. .ri'riN�. .. v.. ..! .tea. .. °. ..•.. .. ....< § -. ... _ ...lc ..A .. ... r r �. ...�.. .. .H dn' EXP PRIOR ESTIMATED PROJECT BUDGET 2011 2012 2013 2014 2015 BEYOND TO FY 11 FY 11 -12 -13 -14 -15 -16 2016 A. EXPENDITURE ITEMS $ 80,130 Design & Engineering $ 57,860 Land and R.O.W. $ 881,500 Construction $ 636,360 Other $ - $ 961,630 TOTAL $ 694,220 $ - $ - $ - $ - $ - B. PROJECT FINANCING $ 598,300 IDOT Funding $ 314,495 $ 363,330 Sales Tax Fund (30 %) $ 379,725 $ - $ 961,630 TOTAL $ 694,220 $ - $ - $ - $ - $ - PROJECT DESCRIPTION This project provides for the resurfacing of Central Avenue (IA 3/52) from 21st Street to 32nd Street. This project also includes the reconstruction of all the handicap ramp areas to bring them up to ADA compliance. Additional funding is required for this project due to the existing condition of the concrete base. JUSTIFICATION The existing asphalt street is showing stress from the volume of the truck traffic and needs to be resurfaced. RELATIONSHIP TO OTHER PROJECTS This project implements the Comprehensive Plan's Transportation Element: Goals 1.1, 1.3 and 3.3; and Infrastructure Element: Goals 4.2, 4.4, 4.5, 4.6, 5.1 and 5.4. RELATIONSHIP TO SUSTAINABILITY PRINCIPLES This project implements the Sustainable Principle of Reasonable Mobility. 337 -r N'I• � , ;• � - y .�:..�,'. daaf�'" P � q , »K ` "a..�K .� ?' t # L:' .I.-.. f'"'p r�;r�:.. �" - ,. ... ... .. ... . -.:_. ;� C�C R AM` - =� v � . R t. �'�S`a "!:. -.. .G ,�5 i '�.. . « « ' . � � iY► fir: i:±h,•� .d {r. �. fir. . ;`�,� . : •4 • �:� ,.. ° � 9. ...`..• - z,:,: :z�,�# .. ... e' . PROJE CT:.TIT IiE R�. y w a r , ^p* . y ' Q �. -,-►i :.�v,; ;. tO � -.' '_:.:, � � - ��tiri�i" ..:'ro^� ^.sue `' "•s « ` � ir:� h , .��G � f. ,y,. .r »(: : ,;�;.y - .. �_.:�'. �RV\A ::e.o � - ' "`k:••.� '.a:. � > •t, ?" :?' . rv '.�,�:", « " , x:s ."„»; ° ' - ..:.te>�tr: '.•aft."... -. -:. -k �,.5. •`��. {'�°.s„« - r s•;.. .�.�.:. , s ?,��- ;� `�3�3 w"� :� �• :�:: >M > �: �'�.c <.y � s� "•� .. , ...... �j y1 G 11 EXP PRIOR ESTIMATED PROJECT BUDGE 1 2012 2013 2014 2015 BEYOND TO FY 11 FY 11 -12 -13 -14 -15 -16 2016 A EXPENDITURE ITEM. Design & Engineering $ 75,473 Land and R.O.W. Construction $ 867,946 Other $ - $ - TOTAL 031 $ - $ 943,419 $ - $ - $ - B. PROJECT FINANCING IDOT Funding $ 490,578 Sales Tax Fund (30 %) $ 452,841 $ - $ - TOTAL $ - $ 943,419 $ - $ - $ - PROJECT DESCRIPTION This project provides for the resurfacing of White Street & 21st Street (IA 3/52) from 11th Street to Central Avenue. This project also includes the reconstruction of all the handicap ramp areas to bring them up to ADA compliance. JUSTIFICATION The existing asphalt street is showing stress from the volume of the truck traffic and needs to be resurfaced. RELATIONSHIP TO OTHER PROJECTS This project implements the Comprehensive Plan's Transportation Element: Goals 1.1, 1.3 and 3.3; and Infrastructure Element: Goals 4.2, 4.4, 4.5, 4.6, 5.1 and 5.4. RELATIONSHIP TO SUSTAINABILITY PRINCIPLES This project implements the Sustainable Principle of Reasonable Mobility. 342 ., NT " •: . A 'F...r' r: _. � F <. . '` - O R AMA Vii ,. t 4W. ti �h- ,�.. •11 �'i �.. �.4"y. ;.v r b Y Y a l .r'.. i ' � �; u: 7 +, "�,• ��... hit .�. ,. a . -. �,.... , t r,. ;.x ., ; .. PROD CT,yr��T 1.5 ?.�'if I��i k. (';} '+�, pia, y th a Pi�, C I - �ll[ r �`�c � ✓ • 1 �44 � I.V �� Nd1 � : .;„ 1?11 CF Y x x� � S if:�3 . �s� y f .y „�' 'i i -4 _ �' � � . v , �� rs , '' ..., :. .pi-. _. ✓a '" " . :'-- `" �iy�Yl` aq ... ::'a[a . u :. ; 536:'' ,.: ? .. .. w .; .... •... EXP PRIOR ESTIMATED PROJECT BUDGET 2011 2012 2013 2014 2015 BEYOND TO FY 11 FY 11 -12 -13 -14 -15 -16 2016 A. EXPENDITURE ITEMS Design & Engineering $ 23,306 Land and R.O.W. Construction $ 276,230 Other $ - $ - TOTAL $ - $ - $ - $ 299,536 $ - $ - B. PROJECT FINANCING IDOT Funding $ 145,662 Sales Tax Fund (30 %) $ 153,874 $ - $ - TOTAL $ - $ - $ - $ 299,536 $ - $ - PROJECT DESCRIPTION This project provides for the resurfacing of l l th Street (IA 3/52) from Elm Street to White Street. This project also includes the reconstruction of all the handicap ramp areas to bring them up to ADA compliance. JUSTIFICATION The existing asphalt street is showing stress from the volume of the truck traffic and needs to be resurfaced. RELATIONSHIP TO OTHER PROJECTS This project implements the Comprehensive Plan's Transportation Element: Goals 1.1, 1.3 and 3.3; and Infrastructure Element: Goals 4.2, 4.4, 4.5, 4.6, 5.1 and 5.4. RELATIONSHIP TO SUSTAINABILITY PRINCIPLES This project implements the Sustainable Principle of Reasonable Mobility. 347 i ce'; _:; , . ; . °" d .�... ,. �,,,..�•�§ •: ' fi' �'. :, a^ .:. 'i."'k'M - iGl�"�M +.�.�, , ':��.�; °� � Y • 4C � � '� •.pl ak .� ' �i � -r' � (r "f ..• y ,:rig � "„' � PRi�! ,CTl:E S I .� ^, 4,kU�i�51��5�1t .�r., � - �;�,;4f ► « ^: `, -� .{� Vi ,a.� ...fir: t �, '" Y .. '� � y } A7. � .. y-.Y it -�i i - .a, . � +� °:' +:: �.. `.� ta�.� �,t:.; p "'' n fit • s � '� Q� H f: fi{� .',4; .z EXP PRIOR ESTIMATED PROJECT BUDGET 2011 2012 2013 2014 2015 BEYOND TO FY 11 FY 11 -12 -13 -14 -15 -16 2016 A. EXPENDITURE ITEMS Design & Engineering $ 99,622 Land and R.O.W. Construction $ 1,1 06,846 Other $ - $ - TOTAL $ - $ - $ - $ - $ 1,206,468 $ - B. PROJECT FINANCING IDOT Funding $ 679,240 Sales Tax Fund (30 %) $ 527 $ - $ - TOTAL $ - $ - $ - $ - $ 1,206,468 $ - PROJECT DESCRIPTION This project provides for the resurfacing of Central Avenue (IA 3/52) from 9th Street to 21st Street. This project also includes the reconstruction of all the handicap ramp areas to bring them up to ADA compliance. JUSTIFICATION The existing asphalt street is showing stress from the volume of the truck traffic and needs to be resurfaced. RELATIONSHIP TO OTHER PROJECTS This project implements the Comprehensive Plan's Transportation Element: Goals 1.1, 1.3 and 3.3; and Infrastructure Element Goals 4.2, 4.4, 4.5, 4.6, 5.1 and 5.4. RELATIONSHIP TO SUSTAINABILITY PRINCIPLES This project implements the Sustainable Principle of Reasonable Mobility. 349 RESOLUTION NO, 103 -11 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE CENTRAL AVENUE HMA RESURFACING PROJECT, FROM 21 TO 32 STREET (IOWA DOT PROJECT NO. STPN- 052 - 2(106)-- 2J -31) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Central Avenue HMA Resurfacing Project, from 21 to 32 Street (Iowa DOT Project No. STPN- 052 - 2(106)-- 2J -31), in the estimated amount $1,655,782.75, are hereby approved. Attest: Passed, adopted and approved this 21st day of anne F. Schneider, CMC, City Clerk March 11. Pic/ Roy D. Buol, Mayor