Operations and Service Center Construction Project
D~
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MEMORANDUM
June 2, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Operations and Service Center Construction Project
Sealed bids were received May 6 for the Operations and Service Center Construction
Project. Operations and Maintenance Manger Don Vogt is recommending award to the
low bidder, Portzen Construction, in the amount of $11 ,532,831, which is 5% over the
architect's estimates.
Sixteen of the alternates were considered essential and are included in this bid award.
Alternate 12 and Alternate 10, which called for concrete in certain areas instead of
asphalt, and Alternative 18, which was high efficiency HVAC, are not recommended for
inclusion in the bid award.
Including the construction contract and all other costs, the project was $2,334,713 short
of funds. With the recommended delay and cancellation of some capital improvement
projects, additional federal funds, use of some available year-end fund balances and
additional revenues available from the new Dubuque Racing Association lease,
sufficient funds are available to complete this project.
This project provides for the construction of a new, multi-departmental facility on City
property abutting Kerper Court. This facility would replace the Operations and
Maintenance Department's facility at 925 Kerper Boulevard, the Water Department's
Water Distribution Garage complex on East 4th Street, and the Transit Division's vehicle
maintenance and repair shop. It is further recommended that the name of the new
facility be the "City of Dubuque Municipal Services Center."
Over the last four years and as recently as February 19th, staff and the City Council
have discussed the many reasons for this project. They include the need to replace the
Operations and Maintenance Department's Garage, which has already exceeded its
design life and has proven inadequate in housing the many activities, personnel and
equipment consolidated into this department over the last fifteen years. Also, the yard
surrounding the Operations and Maintenance Department's Garage is only half its
former size, due to property and shop buildings lost to the 1980's 151/61 highway
project and the subsequent Superfund cleanup project. Also, in the late 90's it became
evident that the Water Distribution Garage along East 4th Street would not be
compatible with planned Port of Dubuque redevelopment initiatives. Finally, as part of
the program to consolidate duplicative vehicle maintenance activities within the City, the
Transit Division's vehicle maintenance activity was assimilated by the Operations and
Maintenance Department in 2001. However, the full benefits of the consolidation
cannot be garnered until all City vehicles are serviced in a single facility - large enough
to accommodate multiple, long wheel-base vehicles.
In March, staff was made aware of an additional reason to immediately initiate this
project. Operations and Maintenance Department Manager Don Vogt was informed on
March 1 st by representatives of MidAmerican Energy, the company responsible for the
Superfund site on which the Operations and Maintenance Department's Garage on
Kerper Boulevard is located, that their company wishes to "end its responsibilities and
finish the project." They said that they intend to tear down part ofthe garage before
next winter in order to excavate and remove the last large deposit of coal tar on the
premises. They said that the City would have to vacate approximately one third of the
facility and associated storage yard. This would force the City to relocate over thirty
heavy trucks, numerous smaller equipment, three shops (signs, lights and riverfront),
over twenty-five vehicles from other departments, plus the materials and supply storage
areas. The City is trying to persuade MidAmerican to delay this project until calendar
2005, when the City operation will have moved to the new facility on Kerper Court.
Attached is a December 2,1987 Telegraph Herald article which speaks of the coal tar
pits found on the site of the old facility.
I concur with the recommendation and respectfully request Mayor and City Council
approval. .
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Don Vogt, Operations & Maintenance Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 2, 2004
TO:
Michael C. Van Milligen, City Manager
Don Vogt, Operations and Maintenance Manager ~
FROM:
SUBJECT: Operations and Service Center Construction Project
INTRODUCTION
The enclosed resolutions provide for the final adoption of plans and
specifications and the award of a construction contract for the Operations and
Service Center Construction Project.
DISCUSSION
This project provides for the construction of a new, multi-departmental facility on
City property abutting Kerper Court. This facility would replace the Operations
and Maintenance Department's facility at 925 Kerper Boulevard, the Water
Department's Water Distribution Garage complex on East 4th Street, and the
Transit Division's vehicle maintenance and repair shop.
The plans and specifications for the project requested a base bid plus nineteen
(19) alternate bids. Two tabulations (A & B) of the three sets of bids received
accompany this memorandum, as does a letter of recommendation from our
project's architectural firm, Kueny Architects, LLC. Both Kueny and the City of
Dubuque project team recommend contract award to the contractor submitting
the lowest bid.
As can be seen from either attached tabulation, Miron Construction submitted the
low base bid (main building w/o stone column foundation system (Alternate
#15)). Conlon Construction submitted the low bid for the main building with its
foundation system (Alternate #15). However, the project team recognized early
in the process that at least nine of the alternates were essential and prerequisites
to initiating the construction project. Those most basic of alternates were #15, 4,
7,8,9, 13, 14, 16, and 17. Portzen Construction submitted the low bid for the
main building and the nine basic alternates. Also early in the process, the team
recognized that three of the alternates (#10, 12, and 18), while desirable,
could/would be deleted if the bid proposals for each proved price prohibitive.
Finally, the team agreed that alternates #1, 2, 3, 5, 6, 11, and 19, while essential,
could be delayed and rebudgeted in the near future if funding was insufficient for
all sixteen (16) alternates deemed essential to complete the new facility. In that
case, the current Operations and Maintenance Department facility at 925 Kerper
Boulevard would need to remain open and in use for at least an additional year.
Given the funding now made available for the project, as outlined on page two of
Tabulation B, sufficient monies are available to construct the main building and
the sixteen essential alternates. Portzen Construction submitted the low bid for
the main building and the sixteen essential alternates.
RECOMMENDATION
It is the recommendation of the project team that the construction contract be
awarded to Portzen Construction Inc. in the amount of $11 ,532,831 for the base
bid plus alternates #1-9, 11, 13-17, and 19. This award is 5% over the architect's
estimate provided you on March 29th. A second recommendation from the
project team is that, while the project name remain unchanged, the name given
the new facility at its dedication next year be the "City of Dubuque Municipal
Services Center".
BUDGET IMPACT
A summary of the project is as follows:
Construction Contract
Contingency
Engineering & Architectural
TOTAL
ESTIMATE
$10,985,160
549,258
472,500
$12,006,918
LOW BID
$11,532,831
576,642
489,000
$12,598,473
The Capital Improvement Program includes $10,579,346 budgeted for the new
garage facility in the Operations and Maintenance Department. It is funded from
General/DRA, Road Use Tax, Transit FTA and Transit match, Refuse, Water and
Cable Fund monies.
Tabulation B details the low bid with alternates plus the additional costs identified
for an overall project cost of $12,914,059. The additional funds of $2,334,713
are recommended to come from the following sources, as noted by Budget
Director Dawn Lang and yourself: cancellation of FY 05 CIP's related to the old
facility for deicer cover, new fire system, ladies facilities, and HV AC-FY 06
($198,280), delay of FY 04 CIP for the Hodgen / W. Locust steps ($356,490),
delay of FY 04 CIP for the 18th Street Housing office expansion, excluding
architectural services ($278,500), cancellation of FY 04 CIP for floodwall post
flood repair ($30,000 - next year has $50,000 available), delay of FY 05 CIP for
Bunker Hill pump station ($50,000), use of savings from FY 04 old Hwy 20
watermain extension project ($59,065), use of remaining GO Bond proceeds
from the water main extension and water tower projects, which will need to be
redirected in a future public hearing ($171,000), additional Transit FT A funding
and match ($90,000), projected operational savings in the Road Use Tax fund
($51,000), projected operational savings in the General Fund ($250,378), and
projected additional DRA Lease revenue in FY 05 ($800,000).
ACTION TO BE TAKEN
The City Council is requested to approve the use of the above-listed additional
funds (resolution to follow on the formal approval to redirect the remaining GO
bond proceeds on the water main extension and tower) and adopt the attached
resolutions providing for the final adoption of plans and specifications and the
award of the construction contract.
Attachments
City Of Dubuque New Garage Facility Bid Summary & Funding Analysis
Conlon
06/01/04
Miron Portzen
8,097,000 I 8,100,000
Low
8,097,000 8,100,000
925,000 940,000
9,022,000 9,040,000
556,900 316,000
84,400 35,000
27,700 28,000
669,000 379,000
8,097,000 8,100,000
925,000 940,000
27,600 37,000
256,500 172,000
59,200 60,000
100,000 101,000
53,000 68,000
254,700 243,000
85,600 86,000
12,800 37,000
9,871,400 I 9,844,000 I
Low
8,097,000 8,100,000
925,000 940,000
370,800 400,000
348,400 345,000
105,800 115,000
117,200 140,000
11,600 12,831
672,000 635,000
42,000 41,000
27,600 37,000
256,500 172,000
59,200 60,000
100,000 101,000
53,000 68,000
254,700 243,000
85,600 86,000
12,800 37,000
11,539,200 11,532,831
Low
Base Bid
8,110,000 I
Base Bid
Alt 15 - Stone Column Footings (necessary)
Total Base Bid and Necessary Alternate
8,110,000
800,000
8,910,000 I
Low
Alt 10 - Concrete Instead of Asphalt / Main Garage Area
Alt 12 - Concrete Overflow Parking Lot
Alt 18 - More Energy Efficient Air Exchange System
Total Alternates Not Recommended
376,000
71,000
39,000
486,000
Base Bid
Alt 15 - Stone Column Footings (necessary)
Alt 4 - Pit in Shop
Alt 7 - Lube Dispensing, Waste Oil & Monitoring
Alt 8 -Vehicle Lifts
Alt 9 - Crane
Alt 13-WaterFili Station
Alt 14 - Generator
Alt 16 - Landscaping
Alt 17 - Irrigation System for Landscaping
Total Bid with Recommended Alternates
8,110,000
800,000
13,000
423,000
116,000
94,000
27,000
246,000
86,000
12,000
9,927,000
Base Bid 8,110,000
Alt 15 - Stone Column Footings (necessary) 800,000
'Alt 1 - Fuel Dispensing System 422,000
'Alt 2 - Out Building #2 358,000
'Alt 3 - Vehicle Wash & Water Sys 107,000
'Alt5-SaltShed 116,000
'Alt 19 - Taller Concrete Walls in Salt Shed 5,000
'Alt 6 - Out Building #1 700,000
'Alt 11 - City Hall Parking Lot 42,000
Alt4-PitinShop 13,000
Alt 7 - Lube Dispensing, Waste Oil & Monitoring 423,000
Alt 8 -Vehicle Lifts 116,000
Alt 9 - Crane 94,000
Alt 13 - Water Fill Station 27,000
All 14 - Generator 246,000
Alt 16 - Landscaping 86,000
Alt 17 - Irrigation System for Landscaping 12,000
Total Bid with All Alternates (excluding not recomm.) 11,677,000
, Represents Alternates Delayed by Temporary Use of Old Building
City Of Dubuque New Garage Facility Bid Summary & Funding Analysis
Total Additional Costs Identified
Expended Architectural & Engineering Services
Remaining Architectural Services
Testing
Furnishings
Telephone/PA System
Radio System
Computer System
Fiber Optic
Builders Risk
Engineering Services
Contingency (5% of total bid with all alternates)
Total Additional Costs - Not Included in Bid
Total Project (all recommended alternates & additional costs)
Total Project (if 'Alt's delayed by temporary use of old building)
Prior Year Budget Expended
Total Current Budget
Total Budget
Additional Funds Needed Over Budget (Excluding 'All's by Temp. Use of Old Building)
Additional Funds Needed Over Budget (To Finalize 'All's from Temp. Use of Old Building)
Additional Funds Needed Over Budget (Including All Recommended Alts & Costs)
FundinQ Sources
General Fund 1 DRA (010669)
Additional DRA Lease Revenue
Projected General Fund Operation Savings
Delay Housing 18th St Office Expansion (excluding architectural)
Delay Hodgen 1 W. Locust Steps (010680)
Road Use 1 Street Construction (150669)
Projected Operation Savings
Cancel Old Facility FY05 CIP - Deicer Cover (150A89)
Cancel Old Facility FY05 CIP - New Fire System (150/350A88)
Cancel Old Facility FY05 CIP - Ladies' Facilities (150A90)
Cancel Old Facility FY06 CIP - New HVAC System (Fd 300)
Delay Hodgen 1 W. Locust Steps (150680)
Sales Tax 20% - Rebudget Floodwall Post Flood Repair (350451)
Transit Fund (050669)
Transit - FTA Funding (050669)
Refuse Fund (470669)
Water Fund (340669)
Remaining GO Bond Proceeds Redirected to Garage Project
Old Hwy 20 Watermain Ext Savings (340448)
Delay Bunker Hill Pump Station FY05 (340937)
Cable Fund (540815)
Recommended
Additional
Original Budget Sources
4,209,488
800,000
250,378
278,500
243,550
4,180,909
51,000
31,280
47,000
21,000
99,000
112,940
30,000
120,000 18,000
480,000 72,000
496,709
987,000
171,000
59,065
50,000
105,240
10,579,346 2,334,713
06/01/04
Portzen
334,014
145,114
50,000
50,000
25,000
20,000
40,346
105,240
25,000
9,872
576,642
1,381,228
12,914,059
11,225,228
334,014
10,245,332
10,579,346
645,882
1,688,831
2,334,713
Recommended
Revised Budget
4,209,488
800,000
250,378
278,500
243,550
4,180,909
51,000
31,280
47,000
21,000
99,000
112,940
30,000
138,000
552,000
496,709
987,000
171,000
59,065
50,000
105,240
12,914,059
0E,/02/2004
12: 49
2528578103
KUENY ARCHITECTS
PAGE
01
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...-.-------. -----------....---..
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ICUE:NY ~ LLc..
June 2, 2004
City of Dubuque
Operations and Maintenance Dept.
925 Kerper Blvd.
Dubuque, IA 52001-2338
Attn: Don Vogt
Re: City of Dubuque
New Operations and
Maintenance Facility
Dear Don,
John Schmidbauer and myself have reviewed the base bids and the nineteen (19)
alternales for Ihe City of DubuqJ.Je Municipal Services Center which were received on May 6,
2004.
We, along with the team, recommend alternates 1 thru 9, 11, 13 thru 17 and 19. The
total of these 16 atternates and Portzen Construction's base bid of $ 8,100,000 results in a
proposed Conslruction amount of $11,532,831 and the apparent low biddar- Miron Constructions
total is $11,539,200 and Conlon Constructions is $11,677,000.
As you know we are happy to see the close bid results. I do not like the large spread
between bidders for alternate #7 and alternate #8 but I do not have enough information to object
to the award.
~]£~~
JPWly
- -'--- - ---...- ..-..
-"--~..--
'0505 CORPORATE DRIVE.. SUITE .QQ . PLMSAN"- PRAIRIE, WISCONSIN SJ¡"e .. PHONE: (>6» 857-8101 . FAX: (>6» 857-8103' WEE: kuenyarch.(om
CITY OF DUBUQUE, IOWA
NEW GARAGE FACILITY PROJECT 2004
BID TABULATION
May 6,2004
ENGINEER'S LOW BIDDER
ESTIMATE % CONLON MIRON PORTZEN
TOTAL BELOW/ABOVE TOTAL TOTAL TOTAL
NO, DESCRIPTION PRICE ENG. EST. PRICE PRICE PRICE
Base Bid 8,581,160.00 6% below 8,110,000 8,097,000 8,100,000
Alternate - Slone Column Footings 750,000.00 25% above 800,000 925,000 940,000
BASE BID TOTAL WITH STONE COLUMNS 9,331,160.00 3% below 8,910,000 9,022,000 9,040,000
Allernate - Fuel Dispensing System 300,000.00 33% above 422,000 370,800 400,000
Allernate - Out Building #2 269,000.00 28% above 358,000 348,400 345,000
Alternate - Vehicle Wash & Water System 85,000.00 35% above 107,000 105,800 115,000
Allernate - Sail Shed 110,000.00 27% above 116,000 117,200 140,000
Allernale - Taller Conerele Walls in Sail Shed 0.00 n/a 5,000 11,600 12,831
Allernate - Out Building #1 0.00 n/a 700,000 672,000 635,000
Alternate - Clly Hall Parking Lol 40,000.00 3% above 42,000 42,000 41,000
Alternale - PII in Shop 15,000.00 147% above 13,000 27,600 37,000
Allernate - Lube Dispensing, Waste 011 & Mon. 385,000.00 55% below 423,000 256,500 172,000
Alternate - Vehicle Lifts 110,000.00 45% below 116,000 59,200 60,000
Alternale - Crane 100,000.00 1 % above 94,000 100,000 101,000
Alternate - Water Fill Stalion 70,000.00 3% below 27,000 53,000 68,000
Allernale - Generalor 85,000.00 n/a 246,000 254,700 243,000
Allernate - Landscaping 85,000.00 1% above 86,000 85,600 86,000
Alternale - Irrigation Syslem for Landscaping 0.00 n/a 12,000 12,800 37,000
TOTAL BID WITH ALL ALTERNATES 10,985,160.00 5% above 11,677,000 11,539,200 11,532,831
RESOLUTION NO. 245-04
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 5th day of April 2004, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Operations and Service Center Construction Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost
are hereby approved as the plans, specifications, form of contract and estimated
cost for said improvements for said project.
Passed, adopted and approved this 7th day of June, 2004.
Terrance M. Duggan
Mayor
Attest:
Jeanne F. Schneider
City Clerk
RESOLUTION NO. 246-04
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Operations and Service Center Construction Project pursuant to Resolution No.
133-04 and notice to bidders published in a newspaper published in the city of
Dubuque, Iowa on the 6th day of April 2004.
Whereas, said sealed proposals were opened and read on the 6th day of
May, 2004 and it has been determined that the bid of Portzen Construction Inc.
of Dubuque, Iowa was the lowest bid for providing all labor and materials and
performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
¡
That the contract for the above Project is awarded to Portzen
Construction Inc. subject to receipt of authorization from the Iowa Department of
Transportation and in the event such approval is not received by July 31, 2004,
then this resolution and the award of the contract shall be of no further force or
effect. Upon receipt of such final authorization within such time, however, the
City Manager is authorized and directed to execute the contract on behalf of the
City of Dubuque.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits
of the unsuccessful bidders.
Passed, approved and adopted this 7th day of June, 2004.
Terrance M. Duggan
Mayor
Attest:
Jeanne F. Schneider
City Clerk
PI/-(;
D~~-@uE
~~~
MEMORANDUM
May 10, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Operations and Service Center Construction Project
Bids for the Operations and Service Center Construction Project were opened on
May 6. Eight City staff members, the City's insurance advisor, Kueny Architect
personnel and FTAIIDOT staff have been intensively evaluating the bids since. Due to
the complexity and closeness of the bids received, in concert with the time needed
before receipt of FT All DOT approval for an award, Operations and Maintenance
Manager Don Vogt recommends that the City Council table the public hearing and
award of the contract on the Operations and Service Center Coñstruction Project until
the June 7, 2004 meeting.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
rtJJ~AfL
Michael C. Van Milligen
MCVMljh
Attachment
cc: Barry Lindahl, Corporation Counsel.
Cindy Steinhauser, Assistant City Manager
Don Vogt, Operations and Maintenance Manager
Bob Green, Water Department Manager
'~
",t
......""SI'
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 10,2004
TO:
Michael C. Van Milligen, City Manager
Doo Vogt, Opeeat;o", ao' Ma;meoooĊ Maoagee ~
SUBJECT: Operations and Service Center Construction Project
FROM:
INTRODUCTION
The purposes of this memorandum are to provide information and a
recommended course of action regarding the Operations and Service Center
Construction Project.
DISCUSSION
At its April 5th meeting, the City Council authorized the public bidding procedure
for the Operations and Service Center Construction Project. As proposed by
staff, it approved the following project schedule:
Advertisement of Bids April 6, 2004
Receipt of Bids May 6, 2004
Notice of Public Hearing May 7, 2004
Public Hearing May 17, 2004
Award of Contract May 17, 2004
Bids for the project were opened and read the afternoon of May 6th. Eight City
staff members, the City's insurance advisor, Kueny Architect personnel, and
FTNIDOT staff have been intensively evaluating the bids since. However, we
now realize that will be unable to have a recommendation for you and Co\lncil in
time for the May 1 th meeting. The complexity and closeness of the bids
received, in concert with the time needed before receipt of FTNIDOT approval
for an award, force me to request that the City Council table the project's public
hearing and award until its meeting on June 7th.
ACTION TO BE TAKEN
The City Council is requested to table the public hearing and award of contract
for the Operations and Service Center Construction Project until its June 7, 2004
meeting.
D~B~E
~~~
-¡ 85 I
5/ohLf
MEMORANDUM
March 31,2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Operations and Service Center Construction Project
Operations and Maintenance Manager Don Vogt recommends initiation of the bidding
process for the Operations and Service Center Construction Project, and further
recommends that a public hearing be set for May 17, 2004. While there is currently a
budget shortfall, contingency plans are available if the bids are not under the estimates.
This includes the delay of several project components.
This project provides for the construction of a new, multi-departmental facility on City
property abutting Kerper Court. This facility would replace the Operations and
Maintenance Department's Garage complex at 925 Kerper Boulevard, the Water
Department's Water Distribution Garage complex on East 4th Street, and, the Transit
Division's vehicle maintenance and repair shop.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
& .lr
{YltJJ {{"l¡ /1, ;
Micháel C. Van Milligen ~
MCVM~h
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Don Vogt, Operations and Maintenance Manager
Bob Green, Water Department Manager
Dli~ %auE
~~~
MEMORANDUM
March 29, 2004
FROM:
Michael C. Van Milligen, City Manager
Don Vògt, Operations and Maintenance Manager ~
TO:
SUBJECT: Operations and Service Center Construction Project
INTRODUCTION
The attached resolutions aùthorize the public bidding procedure for the
Operations and Service Center Construction Project.
DISCUSSION
This project provides for the construction of a new, multi-departmental facility on
City property abutting Kerper Court. This facility would replace the Operations
and Maintenance Department's Garage complex at 925 Kerper Boulevard, the
Water Department's Water Distribution Garage complex on East 4th Street,. and,
the Transit Division's vehicle maintenance and repair shop.
Over the last four years and as recently as February 19th, staff and the City
Council have discussed the many reasons for this project. They include the need
to replace the Operations and Maintenance Department's Garage, which has
already exceeded its design life and has proven inadequate in housing the many
activities, personnel and equipment consolidated into this department over the
last fifteen years. Also, the yard surrounding the Operations and Maintenånce
Department's Garage is only half its former size, due to property and shop
buildings lost to the 1980's 151/61 highway project and the subsequent
Superfund cleanup project. Also, in the late 90's it became evident that the
Water Distribution Garage along East 4th Street would not be compatible with
planned Port of Dubuque redevelopment initiatives. Finally, as part of the
program to consolidate duplicative vehicle maintenance activities within the City,
the Transit Division's vehicle maintenance activity was assimilated by the
Operations and Maintenance Department in 2001. However, the full benefits of
the consolidation cannot be garnered until all City vehicles are serviced in a
single facility - large enough to accommodate multiple, long wheel-base vehicles.
Just this month, staff has been made aware of an additional reason to
immediately initiate this project. I was informed on March 1st by representatives
of MidAmerican Energy, the company responsible for the Superfund site on
which the Operations and Maintenance Department's Garage on Kerper
Boulevard is located, that their company wishes to "end its responsibilities and
finish the project." They said that they intend to tear down part of our garage
before next winter in order to excavate and remove the last large deposit of coal
tar on our premises. They said that we would have to vacate approximately one
third of our facility and associated storage yard. This would force us to relocate
over thirty heavy trucks, numerous smaller equipment, three shops (signs, lights
and riverfront), over twenty-five vehicles from other departments, plus our
materials and supply storage areas. It is our hope to be able to persuade
MidAmerican to delay this project until calendar 2005, when we will have moved
to the new facility on Kerper Court.
The schedule for this project is proposed as follows:
Advertisement of Bids April 6, 2004
Receipt of Bids May 6, 2004
Notice of Public Hearing May 7, 2004
Public Hearing May 17, 2004
Award of Contract May 17, 2004.
BUDGET IMPACT
The cost estimates for the project are as follows:
Construction Contract $10,985,160
Engineering 472.500
TOTAL $11,457,660
The project's current cost estimate is higher than originally estimated. This is
principally due to substandard soil conditions requiring additional foundation
support. It is currently estimated thatthe additional foundation support will add
$875,000 to the cost of the project. This project will be funded with monies
budgeted specifically for it in our department's capital improvement projects'
budget. Those monies total $10,474,106, plus it is anticipated that there will be
$205,000 in sales tax refunds. This is $778,554 less than current estimates.
Over ten bid alternates totaling $1,429,500 have been identified for possible
deletion from the project, to potentially be rebudgeted in a future year.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and
authorize the City Clerk to advertise the request for proposals through the
adoption of the attached resolutions.
ATTACHMENTS
RESOLUTION NO.
- 04
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE,IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Operations and Service Center Construction Project, in the estimated
amount $11,457,660, are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this 5th day of April, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. - - 04
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Operations and Service Center Construction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on the 17th day of May, 2004, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 5th day of April, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Operations and Service Center
Construction Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Operations and Service Center Construction Project in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 1th day of May, 2004, in the Public Library Auditorium, 360 West 11th
Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the
cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 5th day of April, 2004.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE CONSTRUCTION OF THE CITY OF DUBUQUE'S NEW
OPERATIONS AND SERVICE CENTER
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
sixth of May, 2004, for the construction of the City of Dubuque's New Operations
and Service Center.
Copies of the plans and specifications may be obtained through the office
of the Architect- Kueny Architects, LLC, 10505 Corporate Drive, Suite 100,
Pleasant Prairie, Wisconsin 53158. Telephone (262) 857-8101. Fax (262) 857-
8103. A deposit of $125.00 for each set of plans and specifications will be
required, all of which will be refundable provided plans and specifications are
returned in good condition within fifteen days after award of Contract.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by the first
day of September, 2005.
All bids must be submitted on the Bid . Form bound in the specifications.
Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the
City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the
bids submitted as security that the bidder will enter into a contract for doing the
work and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor. Said Bond shall also guarantee the material and the maintenance of
the improvement(s) constructed for a minimum period of two (2) years from and
after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be construed as a non-qualifying bid and will be
rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
G¡eneral Requirements of the Specifications.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the sixth of May, 2004, and will be submitted to the City Council for final
action at a meeting to be held in the Public Library Auditorium, 360 West 11th
Street, at said City at 6:30 p.m. on the seventeenth of May, 2004. A contract will
be awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of , 2004.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Operations and Service Center Construction Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the sixth of May, 2004. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 1yth day of May, 2004.
Passed, adopted and approved this 5th day of April, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk