Humane Society Agreement
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MEMORANDUM
June 2, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Humane Society Purchase of Services Agreement
Public Health Specialist Mary Rose Corrigan is recommending approval of a five-year
Purchase of Services Agreement with the Dubuque Humane Society. The changes to
the previously-approved contract include detailed reporting requirements and annual
payments as follows:
Fiscal Year 2005
Fiscal Year 2006
Fiscal Year 2007
Fiscal Year 2008
Fiscal Year 2009
$46,400
$71,400
$106,400
$109,400
$112,400
I concur with the recommendation and respectfully request Mayor and City Council
approval.
flu) k M-
MicÝ1ael C. Van Milligen '-...-/
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
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CITY OF DUBUQUE, IOWA
MEMORANDUM
May 28, 2004
TO:
FROM:
Michael Van Milligen, City Manager
Mary Rose COrrigan~&h Specialist
SUBJECT: Dubuque Humane Society Purchase of Services Agreement
INTRODUCTION
This memorandum provides information and a recommendation regarding a new purchase of
services agreement between the City of Dubuque and the Dubuque Humane Society.
BACKGROUND
The original purchase of services agreement for $31 ,248 was not agreeable to the Dubuque
Humane Society. Although much research was done regarding alternative impoundment
services, negotiations were revisited with the Dubuque Humane Society and an agreement was
reached.
DISCUSSION
The new Purchase of Services Agreement provides for the same services in past agreements
with the addition of monthly reporting forms to be completed by the Dubuque Humane Society.
These forms will allow the City to compile more accurate data on the number of animals
brought in from the City of Dubuque Animal Control, the Police Department, and citizen finders.
This five-year agreement provides for annual increases beginning at $46,400 continuing to
$112,400 for FY 08-09.
RECOMMENDATION
I recommend that the City Council approve the Purchase of Services Agreement between the
City of Dubuque and the Dubuque Humane Society.
COUNCIL ACTION
Authorize the Mayor to sign the attached Purchase of Services Agreement between the City of
Dubuque and the Dubuque Humane Society on behalf of the City of Dubuque.
MRC/cj
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE HUMANE SOCIETY
THIS Agreement is made and entered into by and between the City of
Dubuque, Iowa, ("City") and the Dubuque Humane Society ("DHS") this - of
,2004.
Whereas, City has no suitable shelter for dogs, cats and other animals
that may be taken up or received pursuant to Article II of Chapter 7 of the City of
Dubuque Code of Ordinances; and
Whereas, DHS is an incorporated society which maintains suitable shelter
for animals which may be taken or received pursuant to Article II of Chapter 7 of
the City of Dubuque Code of Ordinances; and
Whereas, it is deemed to be in the best interest of City to enter into an
agreement with DHS to provide animal housing and services for City.
NOW, THEREFORE, IT IS AGREED BETWEEN THE PARTIES HERETO
AS FOLLOWS:
1.
The term of this Agreement shall be from July 1, 2004 through and
including June 30, 2009.
2.
DHS shall provide the shelter and all equipment in the shelter necessary
for the operation of an animal shelter in accordance with the terms of this
Agreement and the laws and administrative rules of the State of Iowa, and
the City of Dubuque Code of Ordinances.
3.
DHS shall maintain the shelter in a clean and sanitary manner and shall
not permit any condition to exist that might constitute a public nuisance.
4.
DHS shall manage and operate the shelter and provide proper and
adequate housing and feeding for all animals, which come into its custody.
5.
City shall pay DHS the following annual fee for the services required by
this Agreement in twelve equal installments:
July 1, 2004 - June 30, 2005 - $ 46, 400
July 1, 2005 - June 30, 2006 - $ 71,400
July 1, 2006 - June 30, 2007 - $106,400
July 1, 2007 -June 30, 2008 - $109,400
July 1,2008 - June 30, 2009 - $112,400
6.
7.
8.
9.
10.
11.
12.
13.
DHS shall be entitled to retain a daily fee charged an the animal owner for
keeping animals received from an animal control officer or City of
Dubuque police officer, as well as all daily fees and impoundment fees
charged to an animal owner unrelated to this Agreement.
DHS shall not under any circumstances release an impounded animal to
the owner without the owner producing evidence that all impoundment and
license fees have been paid to the City.
DHS shall provide City with monthly reports on a form approved by the
City detailing the number of animals taken in under the terms of this
Agreement and amount of revenue paid DHS for any service provided by
DHS for each such animal.
In the event City places animals of any type with DHS, which animal or
animals, either because of the number of such animals or the nature of the
animal, requires special accommodations outside the normal
accommodations or capacity of DHS, City shall reimburse DHS for the fair
and reasonable cost of care for such animals, provided DHS shall submit
to City not less than weekly a statement showing the cost of such care. In
the event the number or nature of the animal or animals placed by City
exceeds the care capacity of DHS, DHS shall make every effort to assist
City in either caring for such animals at their current location or assist City
in finding alternative accommodations for such animals. In the event
altemative accommodations are required, City shall be responsible for
payment of the cost of such altemative accommodations.
DHS shall provide twenty-four hour service, seven days a week at the
Shelter for the purpose of receiving animals under this Agreement.
The DHS shall be open to the public from 9:00 a.m. to 5 p.m. daily,
Monday through Friday and from 9:00 a.m. to 4:00 p.m. on Saturdays and
noon to 4:00 p.m. on Sundays, holidays excepted, for the convenience of
the public and for the purpose of transacting business in connection with
the services to be provided under this Agreement.
DHS shall accept, handle, care for, maintain and provide humane
disposition for all animals brought to it.
DHS shall not dispose of any impounded, licensed cat until at least five
days and any impounded, licensed dog until at least seven days after the
notice to the owner required by Article II of Chapter 7 of the City of
Dubuque Code of Ordinances has been made. DHS shall not dispose of
any impounded, unlicensed dogs or cats until at least three days after the
date of impoundment.
14.
15.
16.
17.
18.
DHS shall provide written notice to the owner of a licensed dog if DHS can
reasonably determine the owner's name and current address by accessing
a tag or other device that is on or a part of the dog. The notice shall be
sent within two days after the dog has been impounded. The notice shall
provide that if the owner does not redeem the dog within seven days from
the date that the notice is delivered, the dog may be humanely destroyed
or otherwise disposed of in accordance with law. For purposes of this
requirement, notice is delivered when DHS mails the notice which may be
by regular mail.
Notwithstanding the foregoing, DHS may, in its sole discretion, at any
time, euthanize vicious dogs or other vicious animals, if DHS determines
such dog or other animal constitutes a danger to the public or to the
DHS's employees or staff, and feral cats may be disposed of immediately.
DHS shall prominently display in the shelter a Certificate of Registration
and such other licenses as may be required by the Iowa Department of
Agriculture.
DHS's shelter, housing facilities and records required by the Iowa
Department of Agriculture shall be open for inspection by the Public
Health Specialist of the City of Dubuque.
DHS shall at all times during the term of this Agreement maintain
insurance as set forth on the attached Insurance Schedule.
This Agreement may be terminated by either party providing six months
written notice to the other party by certified U.S. mail addressed to the City
Manager, City Hall or to Society's President, as the case may be.
DHS shall furnish to City a report of DHS's annual meeting and a list of its
officers by no later than June 30 annually.
IN WITNESS HEREOF, the parties hereto have executed this Agreement
in two copies.
CITY OF DUBUQUE
DUBUQUE HUMANE SOCIETY
Terrance M. Duggan, Mayor
Mona Woodward, President
Monthly Imoound and Disoosition Report to City of Dubuaue
Month of :
DRAFT
Doos impounded live Cats Imoo unded live Other ImooundedlLlVE)
M MN F FS M MN F FS
ACO
Police
Finder
TOTALS
Doas DOA Cats DOA Other DOA
M MN F FS M MN F FS
ACO
Police
Finder
TOTALS
Doas RTO Cats RTO Other RTO
M MN F FS M MN F FS
ACO
Police
Finder
TOTALS
Citv Doos Euthanized Citv Gats Euthanized Other Euthanized
M MN F FS M MN F FS
ACO
Police
Finder
TOTALS
Ci Doas Ada ted Ci Gats Ada ted Other Adaoted
M MN F FS M MN F FS
ACO
Police
Finder
TOTALS
Citv Dans to Rescue Ci Gats to Rescue Other to Rescue
M MN F FS M MN F FS
ACe
Police
Finder
TOTALS
Total # for Month Total # of Davs held
M MN F FS M MN F FS
Doas
Gats
Other
TOTALS
ACO = Animal Control Officer
RTO = Return to Owner
DOA = Dead on Arrival
Rescue = Rescue group, other Humane Society, ASPCA, etc.
M = male
MN = Male Neutered
F = Female
FS = Female Spayed
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