CarteGraph Systems Strategic Advisory BoardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Cartegraph Strategic Advisory Board
DATE: March 29, 2011
Dubuque
bititil
Ai-America City
I
2007
You had appointed me as the City of Dubuque representative to the Cartegraph
Strategic Advisory Board (see attached October 28, 2010 memorandum).
This year the Board will meet twice. Once in Washington, DC from June 1 to the 3
and once in Milwaukee, Wisconsin in September. Cartegraph has asked the City to
consider sending two representatives to the Washington, DC meeting.
I will not be attending the meeting in Washington, DC.
I respectfully recommend that Information Services Manager Chris Kohlmann and
Street and Sewer Maintenance Supervisor John Klostermann be appointed to represent
the City of Dubuque at the Washington, DC meeting. As usual, Cartegraph will
reimburse the City for expenses.
M ich el C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Chris Kohlmann, Information Services Manager
Don Vogt, Public Works Director
John Klostermann, Street and Sewer Maintenance Supervisor
Masterpiece on the Mississippi
Dubuque
AFAmedcaCAy
11111!
a
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Invitation for the City of Dubuque to Serve on the Cartegraph Corporation
Strategic Advisory Board
DATE: October 28, 2010
Cartegraph Corporation has invited the City of Dubuque to participate in the Cartegraph
Strategic Advisory Board.
Cartegraph is a long -time Dubuque company that creates computer software products
for local government. The City of Dubuque uses several of their products. It does not
appear that another corporation headquartered in Dubuque is in competition with
Cartegraph.
Cartegraph is hoping that, "Cities like Dubuque will help us understand the trends in the
industry, the implications of the buzzwords like sustainability and transparency, and the
changing needs of municipalities because of an increase in outsourcing from
government to contractors."
Participation would involve attendance at one or two meetings per year. The first
meeting will be in Denver, Colorado, in December 2010, in conjunction with the National
League of Cities meeting. The City of Dubuque would pay the expense of the
participating City employee and Cartegraph would reimburse these expenses.
The benefits to the City of Dubuque would be the following:
• Annual assessment of current systems and desired outcomes for the future.
• Exposure to recommendations regarding new methods and technology.
• 50% discount on the purchase of future Cartegraph applications.
• Immediate access to the newest version of Cartegraph software.
• Learning from other municipal government officials on the Advisory Board.
The City of Dubuque is not promising any business to Cartegraph. Normal purchasing
policies would still apply.
Should the City Council accept this invitation, an employee would need to be appointed
to the Advisory Board. Cartegraph has asked that the City Manager be appointed.
Should the City Council appoint a different representative, I understand, but if the City
Council chooses the City Manager, I would accept the appointment.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Teri Fairchild, Executive VP of Marketing, Cartegraph
Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Dave Heiar, Economic Development Director
Chris Kohlmann, Information Services Manager
Gus Psihoyos, City Engineer
Laura Carstens, Planning Services Manager
Don Vogt, Public Works Director
Aaron DeJong, Assistant Economic Development Director
Rick Dickinson, Executive Director and Chief Operating Officer, Greater Dubuque
Development Corp.
Dan McDonald, Assistant Director, Greater Dubuque Development Corporation
Cartegraph
The City of Dubuque, Iowa has been invited to become a member of the new Strategic Advisory
Board of Cartegraph, a leading municipal technology provider in the North America.
Set to launch in December 2010, in conjunction with the National League of Cities event in
Denver, CO, the Cartegraph Strategic Advisory Board (CSAB) is part of an initiative to explore
the ways that technology can be used to create better communities now and in the future.
As a member of CSAB, the City of Dubuque will serve as a progressive organization who can
advise Cartegraph on the longer term vision of government. "Cities like Dubuque will help us
understand the trends in the industry, the implications of buzz words like sustainability and
transparency, and the changing needs of municipalities because of an increase in outsourcing
from government to contractors." said Cartegraph Vice President of Services, Dave Robbins.
"We see the Strategic Advisory Board as a movement that represents the forefront of the
municipal industry," said Cartegraph Vice President of Services, Jake Schneider. "By
demonstrating imagination, testing technology, and challenging ideas, these board members
will play a positive and vital role in shaping the future of work in government."
Cartegraph's list of invitees was limited to organizations that are recognized as successful
government -level innovators within their particular region, and have demonstrated a
progressive approach in their use of technology. The City of Dubuque is one of just 12
organizations invited to participate.
1. Cartegraph will hold an annual meeting in the United States to meet with members of
the Strategic Advisory Board. Cartegraph will pay for airfare and hotel accommodations
for one person from your location to attend this meeting. You are welcome to bring
additional participants at your own expense.
2. Members were selected based on their geographic location, interest in developing a
work and asset management program at their entity, and willingness to be progressive
in their use of technology to create efficiency, accountability, and transparency in
relation to work and asset management.
3. The agenda for the annual meetings will vary, but will mainly be a forum for Cartegraph
Managers to listen to the current and future needs of its members in relation to work
and asset management.
4. Participating members will have access to discounts on software as a result of
purchasing new products and their participation on the board, but are not required to
receive the discounts if the entity is restricted by law in any way.
Juanita Hilkin - Fwd: Cartegraph Strategic Advisory Board
From: Mike Van Milligen
To: Hilkin, Juanita
Date: 10/11/2010 10:52 AM
Subject: Fwd: Cartegraph Strategic Advisory Board
»> 'Teri Fairchild" <terifairchild @cartegraph.com> 10/11/2010 10:01 AM »>
Hi Mike,
Page 1 of 1
Just a quick note to thank you for your time last week and for making the effort to attend the Cartegraph
Connect Conference at the Grand River Center.
When we spoke last week, you requested a written response on what is included in the participation of the
Strategic Advisory Board.
1. Cartegraph will hold an annual meeting in the United States to meet with members of the Strategic
Advisory Board. Cartegraph will pay for airfare and hotel accommodations for one person from your
location to attend this meeting. You are welcome to bring additional participants at your own expense.
2. Members were selected based on their geographic location, interest in developing a work and asset
management program at their entity, and willingness to be progressive in their use of technology to
create efficiency, accountability, and transparency in relation to work and asset management.
3. The agenda for the annual meetings will vary, but will mainly be a forum for Cartegraph Managers to
listen to the current and future needs of its members in relation to work and asset management.
4. Participating members will have access to discounts on software as a result of purchasing new
products and their participation on the board, but are not required to receive the discounts if the
entity is restricted by law in any way.
Mike, please let me know if you have any other questions in relation to your participation. I hope you are able
to participate.
Teri Fairchild
Executive VP of Marketing
Cartegraph
800 688.2656 x 3333 Phone563 587.3333 Direct
563 556.8149 Fax
www.cartegraph.com
A New Way to Look at Government.
file: / /C: \Documents and Settings \jhilkin\Local Settings \Temp\XPgrpwise \4CB2EC7EDB... 10/11/2010
Cartegraph
STRATEGIC ADVISORY BOARD / INVITATION
Dubuque, Iowa:
Since 1999, Cartegraph has valued the City of Dubuque as client, collaborator,
and inspiration. Using creativity and foresight, the City of Dubuque represents the
type of success that has motivated our company since its inception.
Cartegraph is continually impressed by Dubuque's progressive approach and
dedication to community. These virtues are most evident in your ongoing effort
to revitalize and sustain community assets while preparing for the City's future
economic development. Much like the City of Dubuque, Cartegraph also strives to
create better communities — through simple, innovative technology.
Now, Cartegraph is stepping forward to look at the work of government in a
whole new way — and we want you to come along. Our Strategic Advisory Board
is part of an initiative that gives your organization the opportunity to emerge at
the forefront of the municipal industry. By demonstrating imagination, testing
technology, and challenging ideas, Board members fuel the market for innovation
and set the stage for the future of work in government.
With your input, Cartegraph seeks to discover and explore those places where
government truly connects with community.
loin us as we do.
Teri Fairchild
Executive Vire President or Mdrketing
Cartegraph
Co nnec t.
3600 Digital Drive
Dubuque, Iowa 52003
teritairchild Ocartegraph.cum
563.556.8120 ext 6213
Cartegraph believes in a future that is powered by
connection. We are the only market entity that has
identified the three most vital pillars of government
— workforce, management, and citizens —
and stepped forward with a strategy to seamlessly
connect them.
Cart graph
By connecting the worker in the field, to the manager
in the office, to the citizen at home, a government
Succeeds in becoming more efficient, accountable
and transparent.
A New Way to Look at Government.
E// oency» WORKFORCE
A connected workforce is equipped with the tools to be
efficient. Reliable desktop solutions provide a solid foundation,
giving users easy access to accurate information and smarter
workflow. today's mobile technology introduces a new realm
of efficiency. allowing workers to respond quickly, be more
productive and lower operating costs.
Accountability fnr MANAGEMENT
A connected organization is an informed organization. Emerg-
ing technology gives managers a real time connection to vital
metrics and information. Through This constant connection,
management is positioned to make better decisions, accurately
analyze the way that money and resources are being used,
and quickly cite opportunities for improvement.
Transparency ,• CITIZENS
A connected citizen takes pride in a world that they help create,
driving the demand for transparency, collaboration and partici-
pation in government. Mobile and web -based tools respond to
that demand, connecting citizens directly to an organization's
work management system and allowing them to personally
report issues and track how government responds to them.
We understand that every government is different, each possessing its own challenges, goals and
needs. That's why we developed this Vision for Connected Government, a future look at how a
progressive organization can connect people through technology
Vision for connected Govern
WORKFORC
- Complete Inventory
- Proactive Maintenance
Schedules
Routine Inspections
- Accurate Information
- Paperless
- Less Errors
- Lower Fuel Consumption
- Increased Prtxlulkiyity,,
MANAGEMENT
- Better Performance
- Lower Costs
- Informed Decision Making
- Reduced Liability
- Better Budgeting
- On the spot Decision
Making
- Quicker Response Time
- Real -Time Information
CITIZENS
- Citizen Involvement
- Improved Customer Service
- Proactive Communication
- Increased Constituency
Engagement
- Expanded Reach
- Progressive Image
The Strategic Advisory Board is more than a forum or committee,
it's a movement— one that emphasizes success as its
foundation and progress as its goal. As a member of the Strategic
Advisory Board, you commit yourself to the type of action,
engagement and thinking that brings positive change
to the way that government works.
Cartegraph
Candidates for Cartegraph's Strategic
Advisory Board, organizations meet
the following criteria:
Current Cartegraph client using key applications
Progressive philosophy regarding the use of
technology as a means to enhance performance
Recognition as a successful government -level
innovator within their particular region
Members of Cartegraph's Strategic Advisory
Board enjoy the following benefits:
+ Annual assessment of current systems and desired outcomes for the future
+ Ongoing recommendations regarding new methods and technology
+ 50% discount on the purchase of future Cartegraph applications
+ Immediate access to the newest versions of Cartegraph software
+ Opportunity to implement, test and critique conceptual pr0d uCtS and designs
Selected Organizations
Bexar County, TX [ 1,493,9651
Wisconsin DOT
San Antonio, TX [ 1,214,7251
Ascension Parish, LA [76,627)
Golden, CO [17159
Santa Barbara, CA 192,3251
West Des Moines, IA [52,0001
Kansas City, MO [441,5451
Cobb County, GA [ 700,000
Dubuque, IA ; ;7,6061
Brookline, MA [57,1071
Arlington, TX [332,9691
The Strategic Advisory Roard includes some of the best and
most forward- minded local government organizations in
North America. Candidates arc chosen based on region and
their demonstration of the progressive virtues that have
brought Cartegraph's future vision into focus.
,•
By working together, we can cultivate progressive
ideas that will revolutionize the municipal industry.
Join us for the official launch of the Cartegraph Strategic Advisory Board.
A New Way to Look at Government.