Flood Hazard Mitiga Demo Ph 2
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MEMORANDUM
June 15, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Project Acceptance: Flood Hazard Mitigation Demolition Project - Phase II
Civil Engineer II Deron Muehring is recommending acceptance of the Flood Hazard
Mitigation Demolition Project - Phase II, as completed by Top Grade Excavating, Inc.,
in the final contract amount of $18,826.65.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Deron Muehring, Civil Engineer II
Gus Psi hoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
June 7, 2004
FROM:
Michael C. Van Milligen, City Manager
Deron Muehring, Civil Engineer II ~
TO:
SUBJECT: Project Acceptance: Flood Hazard Mitigation Demolition Project - Phase II
INTRODUCTION
The attached resolutions provide for the acceptance of the construction contract for the
Flood Hazard Mitigation Demolition Project - Phase II.
BACKGROUND
In December of 2002, the City Council approved $46,000 of storm sewer construction
funds to be used as the required 15% local match and authorized the purchase of the
three substantially damaged properties at 1620 Old Mill Road, 1695 Old Mill Road, and
1699 Old Mill Road.
On March 10,2003, the Iowa Emergency Management Division (I EM D) notified the City
that the Federal Emergency Management Agency (FEMA) approved $201,596 in
federal funding for the City's project application. The budget was established based on
the cost to purchase and demolish the three substantially damaged residential
properties: 1695 Old Mill Road, 1699 Old Mill Road, and 1620 Old Mill Road. Initially,
the purchase and demolition of the substantially damaged commercial property at 1650
Old Mill Road was not specifically funded.
Staff received notice in October from IEMD indicating that the City's amendment
request to increase the project scope to include the acquisition of 1650 Old Mill Road
was eligible for funding under the Hazard Mitigation Grant Program. The City
purchased 1650 Old Mill Road, closing on February 17th, 2004.
The Flood Hazard Mitigation Demolition Project - Phase I, completed in October of
2003, consisted of the demolition ofthe residential property at 1620 Old Mill Road.
Phase II involves the demolition of 1650, 1695, and 1699 Old Mill Road.
DISCUSSION
Top Grade Excavating, Inc. of Dubuque, Iowa, has completed the project with a final
contract amount of $18,826.65.
With the completion of Phase II, the property acquisition and demolition funded by
FEMA, project FEMA-1420-DR-IA, is complete.
RECOMMENDATION
I recommend that the City Council adopt the attached resolutions accepting the
improvements and establishing a final contract amount of $18,826.65.
BUDGET IMPACT
A summary of the project budget is as follows:
Construction Contract
Contingency
Engineering
Estimate
$20,554.00
2,055.00
3.391.00
$26,000.00
Bid
$ 18,384.00
3.391.00
Final
$18,826.65
3.476.61
Total Project Cost
$ 21,775.00
$22,303.26
The project will be funded from a Fiscal Year 2004 budget amendment (Amendment #3)
allocation in the amount of $35,402 (CIP#320A22).
ACTION STEP
I respectfully request that the City Council adopt the attached resolutions accepting the
improvement project and setting the final construction contract.
attachments
CC: Gus Psihoyos, Acting Public Works Director
Dawn Lang, Budget Director
Ken TeKippe, Finance Director
Mark Schneider, ECIA
RESOLUTION NO.253-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the Flood Hazard Mitigation Demolition Project-
Phase II has been completed and the City Manager has examined the work and
filed his certificate stating that the same has been completed according to the
terms of the contract, plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the FY 2004 budget amendment
(Amendment #3) in amounts equal to the amount of his contract, less any
retained percentage provided for therein.
Passed, approved and adopted this 21 st day of June, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
254-04
FINAL ESTIMATE
Whereas, the contract for the Flood Hazard Mitigation Demolition Project -
Phase II has been completed and the City Engineer has submitted his final
estimate showing the cost thereof including the cost of estimates, notices and
inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $18,826.65 and the said amount shall be paid from the Fiscal Year 2004
budget amendment (Amendment #3) Funds of the City of Dubuque, Iowa.
Passed, approved and adopted this 21st day of June, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk