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Signed Contract_Bunker Hill Pumping Station RenovationMasterpiece on the Mississippi di Dubuque bilnd 1111-Amoica My a 2007 TO: Michael C. Van Milligen, City Manager FROM: Bob Green, Water Department Manager SUBJECT: Bunker Hill Pumping Station Renovation — CIP #740 -1422 — Engineering Fund Balance - $25,000 DATE: March 23, 2011 INTRODUCTION: The purpose of this memorandum is to request your approval to hire IIW Engineering of Dubuque, Iowa for professional services with this project. DISCUSSION: This project provides for removal of the old, unused rear section area and to insulate, repair brick and replace the roof of the pumping building. This project includes a back- up generator to be installed to replace the current diesel generator unit. ACTION: Staff and I are recommending with your approval and authorization by signing the attached contract with IIW Engineering of Dubuque, Iowa in the amount of $9,800 for engineering services required to perform this work. Staff and I are available at your convenience to discuss and answer questions you may have with this project. BG:ve Attachments cc: Jackie Rodriguez, Water Plant Manager Jenny Larson, Budget Director File IIW ENGINEERS & SURVEYORS, P.C. March 17, 2011 Jacqueline Rodriguez, Water Plant Manager City of Dubuque Eagle Point Water Plant 1902 Hawthorne Street Dubuque, IA 52001 Re: Proposal for Professional Services Bunker Hill Pumping Facility IIW Project No.: 11074-00 Dear Jacqueline: IIW, P.C. appreciates the opportunity to submit this Proposal for Professional Services for the above mentioned project. We have divided this Proposal into the following sections to fully describe our Proposal relating to this project. PROJECT DESCRIPTION It is our understanding that you wish to evaluate options for improvements to or replacement of the Bunker Hill Pumping Station. The evaluation will include statements of probable costs for restoring the existing building, piping and pumps and for a new water works pumping facility. SCOPE OF SERVICES The following will be the Scope of Services that we are proposing to complete the evaluation: OPTION 1 - RESTORE THE EXISTING BUILDING 1. Restore the existing masonry. 2. Replace the existing roofing and associated deteriorated roof deck and structure. • Add gutter and downspouts to west end of structure. 3. Patch existing plaster walls. 4. Remove and replace existing ceiling in the west half of the building. 5. Replace existing windows and doors. 6. Re -grade around existing structure and replace existing drive and sidewalks. 7. Replace existing storm sewer and intakes. 8. Re -paint interior walls, ceilings, floors and structure. 9. Evaluate the heating plant. 10. Evaluate lighting system (interior /exterior). 11. Repair concrete beams and floor system in lower level. 12. Clean and repaint lower level. 13. Reconfigure process piping in main level and lower level. 14. Replace existing booster pump with two new booster pumps. 15. Replace existing process piping with new piping. 4155 Pennsylvania Avenue, Dubuque, Iowa 52002 -2628 • [P] 563.556.2464/800.556.4491 • [F] 563.556.8711 1 BUILDING DESIGN CIVIL ENGINEERING CONSTRUCTION SERVICES ENVIRONMENTAL ENGINEERING LAND SURVEYING MUNICIPAL ENGINEERING STRUCTURAL ENGINEERING TRANSPORTATION ENGINEERING www.iiwengr.com Dennis F. Waugh, PE/SE* Charles A. Cate, PE Gary D. Sejkora, PE Michael A. Jansen, PE/SE Ronald A Balmer, PE/SFJAIA John M. Tranmer, PLS Timothy J. Tranel, PE* John F. Wandsnider, PE Julie P. Neebel, PE James P. Kaune, PE Thomas J. Oster, PLS Wray A. Childers, PLS Geoffry T. Blandin, PE Mark C. Jobgen, PE Lauren N. Ray, PE/SE* Bradley J. Mootz, PE/SE Cody T. Austin, PE` Marc D. Ruden, PE Mark R. Fassbinder, AA' Michael A. Ruden, AIA' Alice M. Ohrtmann, PE Craig J. Elskamp, AIA Robert W. Blok, PE Eric J. Hefminiak, PE/SE* • LEED AP jiw INTEGRITY. EXPERTISE. SOLUTIONS. Eagle Point Water Plant March 17, 2011 Page 2 of 4 16. Remove and replace existing generator with a new stand -by generator located outside of building. 17. Evaluate existing electrical and controls. 18. Move existing chemical injection point from lower level to main level. OPTION 2 - NEW WATER WORKS PUMPING FACILITY 19. New block and brick building to house pumps, process piping and chemical addition. 20. Connections into the existing distribution system. 21. Electrical and Controls. 22. Stand -by generator. 23. Site Work COMPENSATION Our fee to complete the evaluation of items 1 thru 23 as shown in the Scope of Services will be a lump sum of $9,800.00 (Nine Thousand Eight Hundred Dollars and Zero Cents). GENERAL TERMS AND CONDITIONS The attached General Terms and Conditions are a part of this Proposal. This proposal is valid for 30 days from the date it was issued. If the services and fees defined in this proposal are acceptable, please return one signed copy to our office. If you have any questions, or require further assistance, please feel free to contact me at mike.ruden(o3jiwengr.com or our office at (563) 556 -2464. Thank you for allowing IIW P.C. to submit this proposal for engineering services. Sincerely, IIW, P.C. Tim Tranel, P.E., LEED AP - ichael A. Ruden, CARB, AIA, LEED® AP Structural Department CoordinatorNice President I hereby accept this Proposal and General Terms and Conditions Authorized Signature P: 111 10761076 -001Project Admin\Proposal for Engineering Services.docx Architectural Department Coordinator D 2/ 4 6/// 11W, P.C. THE FOLLOWING GENERAL TERMS AND CONDITIONS SHALL APPLY TO THE ATTACHED AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN 11W, P.C., HEREIN REFERRED TO AS THE CONSULTANT, AND THE CLIENT IDENTIFIED IN THE ATTACHED AGREEMENT. General Terms and Conditions For City of Dubuque Agreements • 11W ENGINEERS a SURVEYORS, P.C. The Client shall provide all criteria and full information with regard to his or her requirements for the Project, and shall designate a person to act with authority on his or her behalf with respect to all aspects of the Project. This shall include, but not be limited to, review and approval of design issues in the schematic design phase, design development phase, and contract documents phase. These approvals shall include an authorization to proceed to the next phase. Services beyond those outlined in the proposal may be required or be required as a result of unforeseen circumstances. The Consultant under terms mutually agreed upon by the Client and the Consultant may provide these services. For the scope of services agreed upon, the Client agrees to pay the Consultant the compensation as stated. Invoices for the Consultants services shall be submitted, at the Consultant's option, either upon completion of any phase of service or on a monthly basis. Invoices shall be payable when rendered and shall be considered past due if not paid within 30 days after the invoice date. A service charge will be charged at the rate of 1.5% (18% true annual rate) per month or the maximum allowed by law on the then outstanding balance of Past Due accounts. In the event any portion of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees. The Consultant shall secure and maintain professional liability insurance, commercial general liability insurance, and automobile liability insurance to protect the Consultant from claims for negligence, bodily injury, death, or property damage which may arise out of the performance of the Consultant's services under this Agreement, and from claims under the Worker's Compensation Acts. The Consultant shall, if requested in writing, issue a certificate confirming such insurance to the Client. Consultant shall at all times during the performance of this Agreement provide insurance as required by the City of Dubuque Insurance Schedule C with a Certificate of Insurance on file with the City. The Client and the Consultant each agree to indemnify and hold the other harmless, and their respective officers, employees, agents, and representatives, from and against any and all claims, damages, losses and expenses (including reasonable attorney's fees) to the extent such claims, losses, damages, or expenses are caused by the Indemnifying party's negligent acts, errors, or omissions. In the event claims, losses, damages or expenses are caused by the joint or concurrent negligence of Client and Consultant, they shall be borne by each party in proportion to its negligence. Neither party shall be deemed in default of this Agreement to the extent that any delay or failure in the performance of its obligations results from any cause beyond its reasonable control and without its negligence. The Client and Consultant agree that They shall first submit any and all unsettled claims, counterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement to mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association effective as of the date of this agreement. The City acknowledges the Consultant's plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, any plans, specifications or studies prepared under this Agreement shall become the property of the City upon completion of the services and payment In full of all moneys due to the Consultant. Copies of documents that may be relied upon by the Client are limited to the printed copies (also known as hard copies) that are signed or sealed by the Consultant. Files in electronic media format or text, data, graphic, or of other types that are furnished by the Consultant to the Client are only for convenience of the Client. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, the Consultant makes no representations as to long -term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the Consultant at the beginning of this project. The delivery of electronic information to Contractors Is for the benefit of the Owner for whom the design services have been performed. Nothing in the transfer should be construed to provide any right of the Contractor to rely on the information provided or that the use of the electronic information Implies the review and approval by the Design Professional of the information. Electronic information is drawings, data, modeled data, or computational models. It is our professional opinion that this electronic information provides design information current as of the date of its release. Any use of this information is at the sole risk and liability of the user who is also responsible for updating the information to reflect any changes in the design following the preparation date of this information. The transfer of electronic information Is subject to the approval of the Design Professional. Depending upon the type of information requested, and the format, a fee may be required for acquisition of the data, payable to the Design Professional. Contractors are required to submit a request in writing to the Design Professional indicating the type and format of the information requested. The Design Professional will make a reasonable effort to determine whether or not the information can be provided as requested, and the fee for providing the information, Page 3 of 4 cost. 11W, P.C. Page 4 of 4 ♦♦ 11W ENGINEERS 6 SURVEYORS, P.C. If this Agreement provides for any construction phase services by the Consultant, It Is understood that the Contractor, not the Consultant, Its agents, employees, or sub - consultants, is responsible for the construction of the project, and that the Consultant Is not responsible for the acts or omissions of any contractor, subcontractor, or material supplier, for safety precautions, programs, or enforcement; or for construction means, methods, techniques, sequences, and procedures employed by the Contractor. When included in the Consultant's scope of services, opinions of probable construction cost are prepared on the basis of the Consultant's experience and qualifications and represent the Consultant's judgment as a professional generally familiar with the industry. However, since the Consultant has no control over the cost of labor, materials, equipment, or services furnished by others; over contractor's methods of determining prices, or over competitive bidding or market conditions, the Consultant cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from the Consultant's opinions of probable construction The Client and the Consultant each binds himself or herself, partners, successors, executors, administrators, assigns, and legal representative to the other party of this Agreement and to the partners, successors, executors, administrators, assigns, and legal representative of such other party in respect to all covenants, agreements, and obligations of this Agreement. Neither the Client nor the Consultant shall assign, sublet or transfer any rights under or interest in (including but without limitations, monies that may be due or monies that are due) this Agreement, without the written consent of the other, except as stated in the paragraph above, and except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assigner from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent the Consultant from employing such independent consultants, associates, and sub - contractors, as he or she may deem appropriate to assist in the performance of services hereunder. It is acknowledged by both parties that the Consultant's scope of services does not include any services related to the presence at the site of asbestos, PCB's, petroleum, hazardous waste, or radioactive materials. The Client acknowledges that the Consultant Is performing professional services for the Client and the Consultant is not and shall not be required to become an `arranger ", "operator", "generator", or "transporter" of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA). The Client may terminate this Agreement with seven days (7) prior written notice to the Consultant for convenience or cause. The Consultant may terminate this Agreement for cause with seven (7) days prior written notice to the Client. The Client is obligated to pay for all services rendered up to the date the Consultant receives the written notice of intent to terminate. Failure of the Client to make payments when due shall be cause for suspension of services or ultimately termination, unless and until the Consultant has been paid in all full amounts due for services, expenses, and other related charges. This Agreement supersedes all terms and conditions contained on a purchase order typically procuring products. It is understood by both parties upon execution of this agreement that if a purchase order is issued, it is for accounting purposes only. Purchase order terms and conditions are void and are not a part of our agreement.