Kaufmann Avenue Utility Project Initiation_John F. Kennedy to Chaney RoadsMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney
Road)
(CIP 7401405, 7201081, 7201066, 7101638)
DATE: March 28, 2011
Dubuque
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All-America City
2007
The Kaufmann Avenue Resurfacing Project was bid initially through the Iowa
Department of Transportation in June of 2010. On July 6, 2010, the City Council
rejected the bids since the lowest bid was 23% over the estimate of probable cost and
there was insufficient City funding to cover the local match.
In order to favor more competitive bidding, the City has divided the initial project into two
separate projects: Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney
Road) that will be bid -let through the City; and the Kaufmann Avenue HMA Resurfacing
Project (John F. Kennedy Road to Carter Road) that will be bid -let by the Iowa
Department of Transportation in June 2011.
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney Road), and further
recommends that a public hearing be set for April 18, 2011.
concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney
Road)
(CIP 7401405, 7201081, 7201066, 7101638)
DATE: March 25, 2011
INTRODUCTION
Dubuque
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The enclosed resolutions authorize the public bidding procedure for the Kaufmann
Avenue Utility Project (John F. Kennedy Road to Chaney Road).
BACKGROUND
On April 5, 2010, the City Council approved (Res. 89 -10) an agreement with the Iowa
Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the
utilization of Dubuque Metropolitan Area Transportation Study (DMATS) Surface
Transportation Program (STP) funds for the Kaufmann Avenue HMA Resurfacing
Project (John F. Kennedy Road to Chaney Road). Under STP funding, 80 percent
(80 %) of the total eligible project items are reimbursable, with the remaining 20 percent
being the responsibility of the City.
The project was bid initially through the Iowa Department of Transportation in June,
2010. On July 6, 2010, the City Council rejected the bids (Res. 250 -10) since the
lowest bid was 23 percent over the estimate of probable cost and there was insufficient
City funding to cover the local match.
In order to favor more competitive bidding, the City has divided the initial project into two
separate projects: Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney
Road) that will bid -let through the City; and the Kaufmann Avenue HMA Resurfacing
Project (John F. Kennedy Road to Carter Road) that will bid -let by the Iowa Department
of Transportation in June, 2011.
DISCUSSION
The Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney Road) will
include the following:
— John F. Kennedy Road to Martin Drive
• Watermain replacement.
— Martin Drive to Carter Road
— Carter Road to Chaney Road
• Spot watermain replacement.
— John F. Kennedy Road to Chaney Road
• Spot sanitary sewer repair.
— Intersection of Chaney Road and Kaufmann Avenue
• Spot storm sewer repair.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Pre -Bid Construction Conference
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals for the Kaufmann Avenue Utility Project (John
F. Kennedy Road to Chaney Road).
BUDGET IMPACT
The estimate of probable cost for the Kaufmann Avenue Utility Project (John F.
Kennedy Road to Chaney Road) is as follows:
Construction Contract
Contingency (10 %)
Construction Engineering & Inspection (15 %)
Total Project Cost
April 4, 2011
April 7, 2011
April 7, 2011
April 18, 2011
April 19, 2011
April 26, 2011
May 2, 2011
July 29, 2011
Estimate
$195,415.95
19,541.60
32,243.63
$247,201.18
The project funding summary is as follows:
CIP No. Fund Description
7401405 Water Main Replacement Program
7201081 Catch Basin Maintenance
7201066 General Storm Sewer Repairs
7101638 Street Program Related Sanitary Sewer
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney
Road).
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Plant Manager
Jon Dienst, PE
David Ness, PE
Deron Muehring, Civil Engineer II
Greg Doeden, Civil Engineer II
Fund Amount
$187,349.61
10, 000.00
11, 395.59
38,455.98
$247,201.18
RESOLUTION NO. 120 -11
KAUFMANN AVENUE UTILITY PROJECT
(JOHN F. KENNEDY ROAD TO CHANEY ROAD)
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney
Road), in the estimated amount $247,201.18, are hereby preliminarily approved
and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 18 day of April, 2011, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not Tess than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney
Road) is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 2:00 p.m. on the 26 day
of April, 2011. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the City Council for final action at 6:30 p.m. on the May 2,
2011, in the Historic Federal Building Council Chambers (second floor), 350
West 6 Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 4th day of April , 2011.
anne F. Schneider, CMC, City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KAUFMANN AVENUE
UTILITY PROJECT (JOHN F. KENNEDY ROAD TO CHANEY ROAD)
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Kaufmann Avenue Utility Project (John F.
Kennedy Road to Chaney Road), in accordance with the provisions of Chapter
26, Code of Iowa, at 6:30 p.m., on the 18 day of April, 2011, in the Historic
Federal Building Council Chambers (second floor), 350 West 6 Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
2011.
The scope of the Project is as follows:
- John F. Kennedy Road to Martin Drive
• Watermain replacement.
- Martin Drive to Carter Road
- Carter Road to Chaney Road
• Spot watermain replacement.
- John F. Kennedy Road to Chaney Road
• Spot sanitary sewer repair.
- Intersection of Chaney Road and Kaufmann Avenue
• Spot storm sewer repair.
Any visual or hearing- impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
KAUFMANN AVENUE UTILITY PROJECT
(JOHN F. KENNEDY ROAD TO CHANEY ROAD)
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
April 26, 2011, in the Office of the City Clerk, City Hall - First Floor, 50 West 13
Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on April 26, 2011, at
City Hall - Conference Room B, 50 West 13 Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on May 2, 2011. The
City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by July 29, 2011.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Paper copies of the construction documents may be
obtained at the Engineering Department, City Hall — Second Floor, 50 West 13
Street, Dubuque, Iowa 52001 beginning April 11, 2011. No plan deposit is
required.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney Road)
CIPs: 7401405, 7201081, 7201066, 7101638
The Kaufmann Avenue Utility Project (John F. Kennedy Road to Chaney Road)
will include the following:
John F. Kennedy Road to Martin Drive
• Watermain replacement.
- Martin Drive to Carter Road
- Carter Road to Chaney Road
• Spot watermain replacement.
- John F. Kennedy Road to Chaney Road
• Spot sanitary sewer repair.
- Intersection of Chaney Road and Kaufmann Avenue
• Spot storm sewer repair.
Pre -Bid Construction Conference. Each prospective bidder is encouraged to
attend the Pre -Bid Construction Conference to be held at 10 AM on April 19,
2011, at the Conference Room A, City Hall, 50 West 13th Street, Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, April 7, 2011.