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Smart Planning ConsortiumMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Smart Planning Consortium Update DATE: March 28, 2011 Planning Services Manager Laura Carstens is transmitting information from the recent Dubuque Region Smart Planning Consortium meetings held on February 9, 2011, and March 9, 2011, as well as the March 2, 2011 public input session with elected and appointed officials. Laura Carstens recommends the City Council review the information and then provide any feedback and /or direction to the Smart Planning Consortium, City staff, and the Long Range Planning Advisory Commission regarding the draft Public Participation Plan for the Smart Planning Consortium, the public participation workshops, and the recommended Smart Planning Process. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager 72 — ■-_____ Michael C. Van Milligen Dubuque hitd NI- America City 2007 Masterpiece on the Mississippi TO: Michael Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager SUBJECT: Smart Planning Consortium Update DATE: March 25, 2011 DISCUSSION Below are several topics for the City Council's review and discussion. Dubuque AIEMiedcaCily► 2007 INTRODUCTION This memo transmits information from the recent Dubuque Region Smart Planning Consortium meetings on February 9, 2011 and March 9, 2011, as well as the March 2, 2011 public input session with elected and appointed officials, for City Council consideration. Public Participation Plan Enclosed is the draft Public Participation Plan for the Smart Planning Consortium. A Public Participation Plan is a required component of this regional planning effort, as noted in the enclosed East Central Intergovernmental Association (ECIA) contract. Dubuque County is the lead agency on the Smart Planning Consortium and process. All communities are contributing to a local match and also helping provide support. The contract will fund ECIA's technical and professional services. The Long Range Planning Advisory Commission and the Planning Services, Housing and Community Development, and Economic Development Departments are supporting partners in the project. The first step in the process is to develop a Public Participation Plan. Public Participation Training In support of Dubuque County's Smart Planning Grant, the Iowa Department of Economic Development (IDED) will bring two regional public participation workshops to Dubuque on April 6, 2011 at the Grand River Center. Information on the workshops is enclosed. One workshop, a 3 -hour Pro -Level Workshop from 1:30 to 4:30 PM, is targeted to community, council of government and private professional planners. The other workshop, a 1 -hour Stakeholder -Level Workshop from 5:30 to 6:30 PM, is targeted to city officials, other community leaders and stakeholders. The workshops will be delivered free of charge by IDED's contractors, Community Redesigned and DPN. This training will provide City staff, Commissioners and City Council Smart Planning Consortium Update Page 2 Members with valuable information as we work on the regional plan and the subsequent update of Dubuque's 2008 Comprehensive Plan. Smart Planning Process The 2011 -2012 schedule for the Dubuque Region Smart Planning Project is enclosed. The next Smart Planning Consortium meeting will be from 10:00 a.m. to 12:00 p.m. on April 6, 2011 at the Grand River Center. At this meeting, Eric Schmechel, Watershed Planner with the Dubuque Soil and Water Conservation District, will provide an introduction to watershed planning, and the Consortium will review the draft Communities Facilities /Services chapter (text, data, and maps) of the regional plan. At each of the subsequent Smart Planning Consortium monthly meetings, Consortium members will review one of the draft chapters (text, data, and maps) of the regional plan as shown on the enclosed schedule. City staff will provide the Long Range Planning Advisory Commission with the results of each Consortium meeting at their monthly Commission meetings for their review and comment, with copies to the City Manager. The Commission's recommendations will be submitted to the City Manager for review and comment. The updates and the recommendations of staff and the Commission then would be forwarded to the City Council with the City Manager's cover memo, for their review and feedback to the Smart Planning Consortium. The other Smart Planning Consortium members will follow a similar process to keep their elected and appointed officials informed of and involved in the regional planning process. LRPAC Input The Long Range Planning Advisory Commission expressed support for the draft public participation plan, public participation workshops and recommended Smart Planning Process. The Commission's recommendations for public participation were shared with Consortium members (see enclosed letter). Commissioners also asked staff to see if non- participating communities can attend the public participation training sessions. RECOMMENDATION Staff recommends that the City Council review the enclosed information, and then provide any feedback and /or direction to the Smart Planning Consortium, City staff, and the Long Range Planning Advisory Commission regarding the draft Public Participation Plan for the Smart Planning Consortium, the public participation workshops, and the recommended Smart Planning Process. Enclosures cc: David Johnson, Assistant Planner David Harris, Housing and Community Development Director David Heiar, Economic Development Director F: \USERS \LCARSTEN \WP \Smart Planning Grant \Smart Planning Consortium update to MVM 032511.doc ❑ James Bodner Dubuque County ® Eric Schmechel Dubuque SWCD Smart City Planning Consortium Meeting February 9, 2010 Minutes Laura Carstens ® Beth Bonz /1 Bill Einwalter Michelle Schnier ECIA Housing Director ® David Harris Housing Director City of Dubuque City of Dubuque City of Asbury City of Farley ® Janet Berger City of Epworth ® Randy Lansing City of Cascade Staff Present: Chandra Ravada, Jake Ironside, Dan Fox, Gail Kuhle Anna O'Shea Dubuque County ® Karen Snyder City of Peosta Call to Order Anna O'Shea called the meeting to order at 10:07 a.m. Comments on the IDED Smart Planning Contract O'Shea presented the original and revised version of the Iowa CDBG Grantee Program Description & Budget, Attachment A for review. She stated that in the original version, under Performance Target, Item one stated, "All participation governing bodies have adopted the county plan and updated their comprehensive plan ". The revised version was changed to state, "All participating governing bodies have adopted the regional plan and have committed in writing to update their comprehensive plan to reflect the goals and objectives of the regional plan ". She also noted that item three, Watershed Management Authority established was changed to read Watershed Planning Authority established that can implement conservation practices and establish regulations that are advisory. Discussion followed regarding whether the plan should be a county plan or a regional plan. Ravada stated that an issue with having a regional plan is that you would need a governing body responsible for making changes to the plan. O'Shea stated if a regional plan was the objective, then the county could review the regional plan and update the plan anytime the county plan was updated. Einwalter asked what and who would a regional plan encompass. O'Shea stated that a regional plan would cover all the cities and the county of Dubuque. She stated the county plan deals only with the unincorporated sections of the county whereas the city plan would include the city and a 2 -mile radius of the county surrounding the cities. Therefore, a regional plan would include the City of Dubuque, the county and the municipality plans. Discussion followed. Bonz stated that her vision was for creating a plan that was agreed upon by all and incorporate that plan into each individual municipalities plan. The consensus of the consortium was that there would be a regional plan. Discussion followed regarding the change of the Watershed from an authority to an advisory. The consensus of the consortium was that the Watershed should be changed from an authority position to an advisory position. Discuss topics covered at the Smart Planning Workshop in Des Moines O'Shea reported that she attended the Smart Planning Workshop in Des Moines and one of the biggest issues presented was that those who have received a smart planning grant "Shall consider, Shall apply," all of the ten Smart Planning principles and elements in the Plan. O'Shea referred to the Iowa Smart Planning Principles /Comprehensive Plan Element Matrix stating that every square of the matrix must be addressed to meet the goals and objectives of the Plan. She indicated that some of the principles /elements could be condensed or combined as long as they mean the same thing. She stressed that the public participation is a critical part of the plan. There will need to be extensive public participation as well as documentation of the public participation for the regional plan and local plans. Ravada suggested that the Consortium have one large public input meeting prior to the beginning of the planning process. The meeting would be held to explain to the public the planning process and to ask for public input in helping to establish goals and objectives for the region. Discussion followed. O'Shea continued with reviewing information she received at the Workshop training. She indicated the first step would be to prepare an analysis of the critical issues and trends. Then establish goals and objectives and put into the plan action steps on how you will meet those goals and objectives as well as who is responsible for meeting the goals and objectives. Ravada noted these steps would need to be followed for the regional plan, but the city and counties would not be required to follow the steps. O'Shea reported that those looking for help in revitalizing their downtown area should contact, Jim Thompson at Main Street Iowa. She indicated that the organization is successful in revitalizing downtowns and add new energy to downtown areas. Presentation on the Smart Planning process Ravada referred to the Smart Plan Structure worksheet, indicating that Regional Plan will address all thirteen Smart Planning elements. Staff's goal is to address each element individually; each element will have a county and a city goal. Under the city goals, each city will identify the cities objectives. Under County goals, Dubuque County will list their objectives. When identifying projects they will be broken down in the same matter, but when analyzing the data it will be analyzed as a region. Ravada indicated that the Plan must be completed within two years; therefore staff would like to address at least one element per month. Discussion followed. It was questioned whether the state has given any guidance on setting up the goals and objectives. O'Shea stated that the state has not given any direction for goals and objectives but notes that the thirteen smart city principles must be addressed. Ravada reiterated that the goal of the Consortium was to gather information regarding population, development, annexation, employment and trends for the region by early summer. Have the first public input meeting which would explain the planning process to the public and have the Consortium address one or more Smart Planning element per month. Technical Assistance for Sustainable Communities Building Blocks Fox stated that he had received a letter from the US Environmental Protection Agency (EPA) offering Technical Assistance for Sustainable Communities Building Blocks. The assistance will be offered to 20 communities on eight different tools which will help in implementing sustainable communities' development. If selected, the EPA will conduct a one day visit to the community to gather data and evaluate the community, based on the tool the community applied for. Within one week the community would receive recommendations from the EPA. To apply, the community must send a letter of interest to the EPA, identifying one of the eight tools for which you are seeking assistance. The Consortium agreed to apply for Tool #4, Smart Growth Zoning Codes for Small Cities and Rural Areas. It was agreed that staff would draft a letter today and send it to all members for review, with the understanding that the members would review the letter for changes and be returned today so staff could forward the letter to the EPA. Set up future meeting dates Fox stated that he set a 2 Wednesday of the month for the Consortium meetings. It was agreed that the 2 " Wednesday would work unless additional meetings were needed, then they would be scheduled as needed. Ravada stated that the March meeting would be to establish a vision. Discussion followed regarding the first public input "Kick Off" meeting. It was suggested that the first public input meeting be held before the next Consortium meeting on Wednesday, March 9, 2011. Ravada indicated that he would work on scheduling the meeting and each city would be in charge of inviting their community to the Kick -Off meeting. O'Shea stated that she would do some press releases to the media regarding the meeting. O'Shea suggested that, the Consortium do a tour of the Region to see . what each City is doing in their community. O'Shea suggested that before the next meeting, each city review their Comprehensive Plans to see what the Cities have in their plan which addresses any of the Smart Principles /elements and bring copies of the Plans to the March 9 meeting. Adjournment The Smart Planning Consortium meeting adjourned at 11:20 a.m. Smart Planning Committee Meeting Agenda Wednesday March 09, 2011 10:00 a.m. to 12:00 p.m. The Meadows Golf Club 15766 Clover LN Asbury, IA 52002 1. Short Presentation from City of Asbury (5 -10 Minutes). 2. Preparation of a timeline for the next 9 meetings and meeting locations. 3. Preparation of a Public Participation Plan. 4. Contract with ECIA. 5. Discussion on the maps needed for the planning process. 6. Discussion on input from city and county stakeholders. 1 Consortium Members RI Anna O'Shea- Dubuque County ® Laura Carstens -City of Dubuque ® Beth Bonz -City of Asbury ® Randy Lansing -City of Cascade ❑ Mick Michel -City of Dyersville Public Present City of Asbury Pat Johnson Steve Thompson Brian Lammers Jim Adams Craig Miller Curt Kiessling Dave Kubik Larry Bice City of Cascade Rick Kerper Staff Present Dan Fox, Gail Kuhle -" c_ SMART CITY PLANNING PUBLIC INPUT SESSION March 2, 2011 5 -7 p.m. ECIA Large Conference City of Peosta Cheri Biermann Ray Stephans Dick Avenarius Jim Merten Holly Ludwig Brian Recker City of Farley Jeff Simon Joyce Jarding Eileen Scherrman Randy Kramer ® Janet Berger -City of Epworth ❑ Bill Einwalter -City of Farley ® Karen Snyder -City of Peosta ® Eric Schmechel- Dubuque SWCD ® Chandra Ravada -ECIA City of Epworth Jacob Reuter Paul Kremer Larry Hosch Lee Hoerner City of Dubuque Mike Van Milligen Dubuque County Zoning Richard Kaufman DBQ LRPAC Charles Winterwood Presentation on Smart Planning The Smart City Public input meeting was called to order by Anna O'Shea at 5:45 p.m. O'Shea began the public input season by introducing the members of the Smart Planning Consortium. Introductions were made by members of the public. O'Shea stated that last year the Smart Planning legislation was adopted by the legislatures as HF 2389. The legislation includes 10 principles and 13 elements of Smart Planning, carrots for Smart Planning, $30 million in IJOB funding for floods and a Smart Planning task force. It also included Hazard Mitigation and Disaster Recovery and Implementation. She noted that with the Smart City Planning grant local governments will be required to "shall consider and shall apply" the ten smart planning principles. O'Shea then reviewed the following ten principles: • Collaboration • Efficiency, Transparency and Consistency • Clean, Renewable and Efficient Energy • Occupational Diversity • Revitalization • Housing Diversity • Community Character • Natural Resources & Agricultural Protection • Sustainable Design • Transportation Diversity O'Shea then reviewed the following thirteen elements of Smart Planning. She noted that the last nine elements will be the focus for the Plan and goals and objectives will be created for each element. • Community Character • Public Participation • Issues & Opportunities • Implementation • Intergovernmental Collaboration • Hazards • Community Facilities • Agricultural & Natural Resources • Economic Development • Transportation • Public Infrastructure & Utilities • Housing • Land Use O'Shea explained that in the Plan they shall be required to address Catastrophic Flooding. The 13 elements will also include an implementation strategy which will identify who is responsible for getting the plan completed and a timeline for achieving the goals and objectives. It is suggested that the implementation strategy be posted within in each city, notifying the public of the goals and objectives of the plan as well as the timeline. O'Shea asked what Comprehensive Smart Planning is. She explained that Smart Planning takes a close look at who and what we are. It answers the questions of where do we want to be, are we moving 4 forward, are we moving fast enough or too fast. She indicated that the public input will be important to determine what people in your community like or dislike about the community. O'Shea referred to the Iowa Smart Planning Principles /Comprehensive Plan Elements Matrix stating that each community will be required to report to the state in some form similar to the matrix indicating that the community is addressing each element /principle. Van Milligen stated that the reason for Smart Planning is to improve the quality of life. He stated that when you improve the quality of life for your citizens, it will create an environment that is cleaner and more attractive to others, thus increasing the workforce or the desire to live in your community. It was asked what the timeline is for completing the Plan. O'Shea stated that the grant started in November and they have a two year timeframe. Van Stein suggested that human imaginary which depicts what we know and how we are changing in the next 5, 10 or 15 years be shown to the public. Carstens stated that Dubuque 2.0 has a website that contains that type of information. She said it is an excellent resource. It was ask what the final document will look like and how it will we incorporate the individual plan into the Regional Plan. O'Shea explained that the Regional Plan will address all of the required elements and principles. When each City addresses their Comprehensive Plan they may already have some of the elements or principles in their plan. The elements and principles that are not addressed in the individual plans could be goals or objectives for that community. Discussion followed. Bonz explained that the Regional Plan will be incorporated into the individual plans as best as it can, rather than each individual plan being incorporated into the Regional plan. Ravada explained that Comprehensive plans are very important when a community is looking for road funding. He stated that if the community is requesting funds for a road project, that project needs to be listed in their comprehensive plan to be considered for funding. Ravada asked the members of the public to write down four or five goals or objectives that they would like to see addressed in the Plan. The following comments were made by the public: Coordination and Collaboration • Cooperation instead of competition • Better Regional Collaboration. - Epworth, Farley, Asbury, and Peosta. • Successful collaboration that remains through implementation of multijurisdictional projects Knowledge Sharing • Dealing with federal mandates • Provide a forum for open sharing and promotion of best practices in each element. —Jim Merton, Peosta Combine and Use Resources • Capture more state and federal money for our communities.- Farley, Epworth, Asbury, and Peosta. • Community Development that maximizes resources and used resources wisely. — Cascade • Collaboration of resources. • Smart, effective sharing. • Combine efforts to secure state and federal funding. Zoning and Development Codes • Consistent regional approach to growth. - Epworth, Farley, Asbury, and Peosta. • Smart Development code for county and cities that directs sustainable development with design guidelines and BMPs. • Unified Codes • Unified Zoning Planning Future Development • Comprehensive plan for greener society. • Better regional collaboration for development policies. • Long range planning vs short range crisis management • Regional planning Transportation • Alternative modes of transportation (especially for seniors). • Collaborative transportation planning. • Traffic issues. Public Outreach and Participation • Effective public outreach. - Farley, Epworth, Asbury, and Peosta. • Smart planning to be an educational tool. • Two -way communication with public so they will see the relevance of planning. • Public participation process that successfully engages a broad spectrum of the public. • Implement community action plan Environment • Greener existence • Storm water management and watershed planning • More recreational activities. • Storm water management where the benefits can be achieved by everyone doing their part. - Cascade • Environmental planning goals and objectives that foster quality of life, economic development and hazard mitigation. • Demand for additional water quality projects in the community. • Ultimate goal is to change the mindset of the community towards ponds, rivers, and lakes. • Pilot projects across communities that promote /address water quality and quantity concerns. i.e. LID components • Adoption of storm water /erosion control ordinances (cites), • Incentives to developers and landowners for implementing LID. • Green buildings • Energy efficiency • Transportation system Identify Community Character Discussion followed. O'Shea reported that the next meeting of the Consortium will be held in the City of Asbury on Wednesday, March 9, 2011 at 10 a.m. She also noted the IDED will be hosting a Public Participation training session on April 6, 2011. She indicated that more information regarding the training and the power point will be posted on the ECIA website. The Smart Planning Public Input meeting adjourned at 7:00 p.m. 1 PUBLIC PARTICIPATION PLAN FOR THE DUBUQUE COUNTY SMART PLAN INTRODUCTION This public participation plan for the Dubuque county region is intended to provide information relating to public participation during the creation of the comprehensive plan or land development regulations. The plan will include documentation of the public participation process, a compilation of objectives, policies, and goals identified in the public comment received, and identification of the groups or individuals comprising any work groups or committees that were created to assist the planning and zoning commission or other appropriate decision - making body of the municipality. PUBLIC PARTICIPATION PLAN Consortium A Dubuque County Consortium was formed at the outset of the comprehensive planning process. The Consortium is comprised of one representative appointed by each of the participating six cities and one member from Dubuque County. The consortium will operate as a steering committee for the project. The Consortium will set goals, carry out the activities of this grant, and ensure the tasks of the project are completed. The Consortium will hold regular meetings during the planning process. All meetings will be open to the public, and an opportunity for public comment will be provided during all meetings. Meeting agendas and minutes will be available at the Dubuque County Planning and Zoning Department and on the consortium website. The Consortium will involve supporting groups, to provide technical expertise in developing particular plan elements or to develop recommendations on specific planning issues for consideration by the Consortium. Public Participation Plan Summary The following table provides an overview of public participation activities and a timeline for implementation, and is followed by a description of each of the activities. Participation Phase General Timeline General Public Activities Consortium Activities Public education and awareness Throughout the process • Newsletters • Website • Press releases and feature articles • Presentations to interested organizations • Meetings and open houses • Publications • Cable television • Educational overviews and presentations at municipal meetings • Educational tours • Educational workshops related to planning elements, GIS, Planning Dept. resources and impacts of growth General Public Input meeting I Mar -11 • Creating public awareness of Smart Planning • Get an Idea on expectations from the public • Major issues that need to be addressed from public standpoint • Explain the roles and responsibilities of Consortium Consortium meetings Monthly Provide input on the Smart Planning element that is addressed at the meeting • Review existing plans • Create Goals & Objectives for County and Cities • Create projects and implementation strategies with the help of public input and data analysis Presentation to cities and county boards Monthly Provide input on the Smart Planning element that is addressed at the Consortium meeting. • Seek input from Planning & Zoning and Long Range planning committees • Provide support to other members of consortium by participating at cities and county meeting General Public Input meeting I . Oct -11 • Providing input on six planning principals that got addressed by the consortium • Providing expectations and key issues on the next Smart planning principals • Identification and framing of key issues and solutions that have been addressed using ordinance change, design standards etc for the first six Smart planning elements • Major issues that need to be addressed on next Smart Planning elements Final Adaptation May -12 Participation in public hearings Participation in public hearin:s t Public Meetings and Forums Meetings will be held throughout the SMART planning process to provide opportunities for open discussion of the issues at hand. All meetings on the SMART plan will be open to the public, and attendance sign -in sheets will be made part of the record. In addition to regular Consortium meetings, a series of public meetings will be held, which will include: • A Dubuque County SMART Plan "Kickoff Meeting" will be held in March 2011. The purpose of this meeting will be to provide background on the SMART planning law and planning process and get a feel from public officials on their expectations from the plan. • The Consortium meeting will be held each month for thirteen months to work on the thirteen planning elements. These meetings will be open to public and a meeting notice will be published in the local media. The thirteen planning elements include the following: 1. Public Participation 2. Issues and Opportunities 3. Land Use 4. Housing 5. Public Infrastructure and Utilities 6. Transportation 7. Economic Development 8. Agricultural and Natural Resources 9. Community Facilities 10. Community Character 11. Hazards 12. Intergovernmental Collaboration 13. Implementation U;,Ck - �Z • A public informational meeting will be held in each participating city and at the Dubuque County Center. The goals of the meeting are to present the results of inventories and analyses conducted in support of the SMART planning process, and to obtain public input on the thirteen elements and related issues in each community. Consortium members will provide regular updates on plan progress to the community. • An open house meeting will be held upon completion of drafts of the first six SMART planning elements. The open house will be widely advertised, and notice will be sent to participating local governments, non - participating local governments adjacent to the County, special - purpose units of government (school districts and lake districts, for example), state agency staff, and interested groups. • An open house to present and receive public comment on the draft comprehensive plan, containing all thirteen SMART planning elements, will be held in each participating local government upon completion of a draft plan. Citizens will have an opportunity to review the multi jurisdictional comprehensive plan and/or the local government plan and recommendations specific to their community, and to ask questions and provide input in an informal setting. • Copies of the draft SMART plan will be provided to all local governments in the County and will be available for review at public libraries in the County, Dubuque County Planning & Zoning office and six cities, and on the project website. A summary of the plan will be prepared and provided to county and local governments and all parties that receive the draft plan, and will be posted on the project website. On -Going Efforts Ongoing public participation efforts will take place throughout the SMART planning process. These efforts are informative or policy oriented in nature. Ongoing public participation efforts will provide Dubuque County citizens with general education on the SMART planning process, information about upcoming participation sessions, and updates on plan progress. On -going public participation efforts include the following: • The Consortium will maintain a SMART planning website. Updates regarding comprehensive plan progress, upcoming public participation sessions, multi jurisdictional advisory committee agendas and minutes, PowerPoint presentations from public meetings, and public notices will be posted on the website. The site will include a web - based feedback form, where visitors will have the ability to post comments related to the planning process. Public access to the internet is available at public libraries throughout the county for residents without other internet access. • News releases and feature articles regarding the comprehensive planning process and plan progress will be provided to local newspapers, radio and television stations, and local governments, and will be posted on the project website. • Upon request, the Consortium members or ECIA staff will make presentations about the SMART plan to community groups, business or professional organizations, nonprofit agencies, and local governments. • Educational tours and workshops for county and local officials will be held as needed. • The Consortium, and ECIA staff will actively solicit comments and suggestions at appropriate stages in the development of the SMART plan from county residents, local business and civic organizations, the Farm Bureau, Realtors Association, Builders Association, conservancy and environmental organizations, state and federal agencies, i school districts, utility companies, participating and nonparticipating local governments, utility districts, community development authorities, and adjacent local governments. ADOPTION OF PUBLIC PARTICIPATION PLAN This public participation plan was approved by the SMART Planning Consortium on March 09, 2011. ATTEST: Denise Dolan, Auditor RESOLUTION NO. A RESOLUTION OF DUBUQUE COUNTY APPROVING THE CONTRACT FOR 2010 CDBG GRANT ADMINISTRATION TO EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION WHEREAS, DUBUQUE COUNTY, Iowa is party to the Agreement creating the East Central Intergovernmental Association (hereinafter called the ECIA) and is a member in good standing; and WHEREAS, DUBUQUE COUNTY, Iowa wishes to engage the ECIA to provide certain technical and professional services for grant administration of Dubuque County's 2010 Iowa Department of Economic Development Community Development Block Grant Program Planning Disaster Recovery Fund Contract ( #08 -DRPG -218); and WHEREAS, Articles II, III (12), and VIII (2) and (3) of the Articles of Agreement of the East Central Intergovernmental Association gives the ECIA the authority to perform services under consideration. NOW, THEREFORE, BE IT RESOLVED, that the East Central Intergovernmental Association is hereby authorized to provide staff assistance as prescribed in the attached Contract for Services and Scope of Services. PASSED, APPROVED, AND ADOPTED this day of March 2011. Wayne Demmer, Chairperson CONTRACT FOR SERVICES WITH EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION THIS CONTRACT, entered into by and between the East Central Intergovernmental Association (hereinafter called ECIA) and under a passed and approved RESOLUTION OF DUBUQUE COUNTY, IOWA, (hereinafter called Grantee), authorizing ECIA's assistance in carrying out this Contract and attached Scope of Services, and approved by ECIA on March 30, 2011. TERMS. This Contract carries the following terms. SECTION 1. Scope of Services ECIA shall provide and perform the necessary services required to carry out grant administration for 2010 Iowa Department of Economic Development Community Development Block Grant #08 -DRPG -218 as set out in the Scope of Services attached. SECTION 2. Time of Performance The services of ECIA shall commence on date of State of Iowa grant approval, and shall be completed upon receipt of final Certificate of Completion from the State of Iowa. SECTION 3. Method of Payment Payment shall be due upon receipt of a monthly bill for services. The payment shall be based on the actual costs incurred by the agency in administering the contract, including labor and overhead, all according to OMB Circular Al22. Total payment shall not exceed $184,000 as detailed in the project grant application. SECTION 4. Personnel The ECIA represents that it has, or will acquire, all personnel necessary to perform the services under this Contract. SECTION 5. Property ECIA shall be free to acquire or use existing property, real or personal, as it deems necessary in the performance of work under this agreement. SECTION 6. Access to Records ECIA, the Grantee, the State of Iowa, the U.S. Department of Housing and Urban Development, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records which are directly pertinent to this specific contract, for the purpose of making audit, examinations, excerpts, and transcriptions. ECIA and the Grantee shall maintain all required records for five years after complete grant closeout and all other pending matters are closed. SECTION 7. Civil Rights Provisions 7.1 Discrimination in Employment - ECIA shall not discriminate against any qualified employee or applicant for employment because of race, color, religion, sex, national origin, age, or disability. Such action shall include but may not be limited to the following: employment, upgrading, demotion or transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including an apprenticeship. ECIA agrees to post notices setting forth the provisions of the nondiscrimination clause in conspicuous places so as to be available to employees. 7.2 Consideration for Employment - ECIA shall, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, or disability. Solicitation and Advertisement - ECIA shall list all suitable employment openings in the State Employment Service local offices. 7.3 Civil Rights Compliance in Employment - ECIA shall comply with all relevant provisions of the Iowa Civil Rights Act of 1965 (Iowa Executive Orders 15 and 34), Federal Executive Order 11246, as amended by Federal Executive Order 11375, Title VII of the U.S. Civil Rights Act of 1964, as amended, the Equal Pay Act of 1963, Section 504 of the Vocational Rehabilitation Act of 1973 (29 U.S.C. 794; the Age Discrimination Act of 1975 as amended (U.S.C. 6101 et seq.); the Vietnam Veterans Readjustment Act of 1974; the Americans with Disabilities Act, as applicable (P.L. 101 -336, 42 U.S.C. 12101- 12213); and related Civil Rights and Equal Opportunity statutes; and regulations which implement these laws. ECIA will furnish all information and reports requested by the State of Iowa or required by or pursuant to the rules and regulations thereof and will permit access to payroll and employment records by the State of Iowa to investigate compliance with these rules and regulations. 7.3.A Federal Executive Orders 11246 and 11375 require that all contracts in excess of $10,000 include the following language: "During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees places by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. (3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union of workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders for the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided bylaw. (7) The contractor will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless expected by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States." 7.4 Program Nondiscrimination - ECIA shall conform with requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d et.seq.), HUD regulations issued pursuant thereto contained in 24 CFR Part 1, and Section 109 of Title 1 of the Housing and Community Development Act of 1974, as amended (42 U.S.C. 5309). No person in the United States shall on the ground of race, color, physical or mental disabilities, national origin, religion or religious activities, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available through this contract. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 shall also apply to any such program or activity. 7.5 Fair Housing - ECIA (if applicable) shall comply with Title VIII of the Civil Rights Act of 1968 (4f2 U.S.C. 3601 et. seq.), generally known as the Fair Housing Act, and with HUD regulations found at 24 CFR Part 107, issued in compliance with Federal Executive Order 11063, as amended by Federal Executive Order 12259. 7.6 ECIA shall comply with provisions for training, employment, and contracting in accordance with Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u). 7.7 Noncompliance with the Civil Rights Laws - In the event of ECIA's noncompliance with the nondiscrimination clauses of this contract or with any of the aforesaid rules, regulations, or requests, this contract may be cancelled, terminated, or suspended either wholly or in part. In addition, the State of Iowa may take further action, imposing other sanctions and invoking additional remedies as provided by the Iowa Civil Rights Act of 1964, as amended, Chapter 216, Code of Iowa, 2005 as heretofore and hereafter amended, or otherwise provided by law. SECTION 8. Termination by Grantee 8.1 The Grantee may, by thirty (30) days written notice to ECIA, terminate this contract in whole or in part at any time, either for the grantee's convenience or because of the failure of ECIA to fulfill its obligations under the contract. Upon receipt of such notice, ECIA shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the grantee all data, drawings, specifications, as may have been accumulated by the ECIA in performing this contract, whether completed or in process. 8.2 Notwithstanding the above, ECIA shall not be relieved of liability to the grantee for damages sustained by the grantee by virtue of any breach of the contract by ECIA. The grantee may withhold any and all payments to ECIA for the purpose of setoff until such time as the exact amount of damages due the grantee from ECIA is determined. 8.3 If the termination is for convenience of the grantee, ECIA shall be entitled to compensation determined in accordance with Section 3 of this contract. SECTION 9. Termination by ECIA ECIA may terminate this contract by thirty (30) days written notice to the grantee for grantee failure to comply with the laws, rules, or regulations of the U.S. Department of Housing and Urban Development in carrying out the Community Development Block Grant Program. The notice shall stipulate the laws, rules, or regulations that have been violated, and date ECIA advised the grantee of said violation. SECTION 10. Government -Wide Restriction on Lobbying CERTIFICATION REGARDING GOVERNMENT -WIDE RESTRICTION ON LOBBYING. ECIA certifies, to the best of its knowledge and belief; that: 10.1 No Federal appropriated funds have been paid or will be paid by or on behalf of ECIA, to any person for influencing or attempting to influence an officer of employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 10.2 If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Contractor shall complete and submit Standard Form LLL- "Disclosure Form to report Federal Lobbying" in accordance with its instruction. 10.3 ECIA shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. SECTION 11. Political Activity No portion of program funds shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. Neither the program nor the funds provided therefore, nor the personnel employed in the administration of this Contract or its Funding Agreements, shall be in any way or to any extent, engaged in the conduct of political activities in contravention of The Hatch Act (5 U.S.C. 15). SECTION 12. Other Requirements In connection with the carrying out of this agreement, ECIA agrees to comply with any and all rules and regulations of the Iowa Department of Economic Development and the Depai tment of Housing and Urban Development concerning third party contracts. PASSED AND APPROVED: Grantee: Dubuque County Date: March 22, 2011 Wayne Demmer, Chairperson Attest: Denise Dolan, Auditor East Central Intergovernmental Association Date: March 30, 2011 Chairperson or Executive Director Attest I. General Activities Attachment A SCOPE OF SERVICES The East Central Intergovernmental Association (ECIA) shall assist in compliance with requirements set forth by the Iowa Department of Economic Development; maintenance of required records and documents; and other required actions not specifically listed, but requested by the local government, including, but not limited to the following activities: A. Grant Notification 1. Be responsible for knowing and complying with DED regulations in the writing of the Program Schedule and any other submission to DED before contract signing 2. Set up a model for the Program Schedule assuring compliance time and monetary limitations of grant contract. 3. Submit Program Schedule within the time frame set up by DED. 4. Meet with grantee to review and assure understanding of terms and conditions of the contract with DED. B. Environmental Review 1. Assist in finding of Exemption and submission of exemption form to DED. C. Program Set -Up 1. Prepare and forward press releases and/or stories concerning the grant. 2. Prepare Code of Conduct and Resolution. 3. Prepare Written Procurement Procedures and Resolution. 4. Prepare anti - residential displacement and relocation assistance plan. 5. Prepare anti- excessive force policy. 6. Prepare Equal Opportunity Policy Statement 7. Prepare Affirmative Fair Housing Policy 8. Maintain and promote performance standards in minority participation, services to low /moderate incomes, etc. that will help the grantee secure future grants. 9. Set up filing system for grant records. D. Possible Program Amendment 1. Identify problem with Grantee. 2. Public Hearing (prepare notice) (attend) 3. Gather information 4. Write amendment - prepare for grantee approval 5. Conference with DED 6. Approval and implementation 7. Revise Financial and Compliance Records E. Record Keeping 1. Assist in setting up books for grant funds. 2. Assist in setting up filing system for program information maintenance. 3. Regularly monitor records 4. Assist in executing budget amendments. 5. Assist in preparing drawdown forms, authorizing and making disbursements. 6. Assist in meeting with DED officials during site visits. 7. Prepare and present program reports to the grantee. 8. Prepare and present project summary for grantee's public hearing on status of funded activities. F. Program Close -Out 1. Assist the grantee in selection of an auditor for the program. 2. Assist auditor by providing all available information for financial and compliance audit. 3. Assist in submission of audit to DED. 4. Provide assistance to grantee in answering audit findings, if any. 5. Assist grantee in providing proof of expenditure of unaudited funds, if any. 6. Assist in preparation of close -out report. II. PROGRAM ADMINISTRATION A. Files 1. ECIA shall review files regularly and shall assist in insuring appropriate information is contained in each. 2. The files shall be located in the office of the County Auditor and will remain the property of the grantee. B. Program Budget/Timeline /Planning Document 1. See Appendix A, Iowa Smart Planning Grant Application 2. See Appendix B, Iowa Smart Planning Grant Scope of Services and Timeline PART I: GENERAL INFORMATION Please complete all of the following sections. 1. Plan Title: Dubuque Region Smart Planning Project 2. Lead Governmental Unit Applying (must be a city or county government): Dubuque County 3. All Additional Governmental Units Applying (if multi - jurisdictional application): City of Dubuque, City of Asbury, City of Cascade, City of Dyersville, City of Epworth, City of Farley, City of Peosta 4. Contact Person: Anna O'Shea 5. Address: 1347 City View Dr Dubuque, IA 52002 6. Phone: 563- 589 -7827 7. Email: zoningadmin@dbqco.org 8. Application will be prepared by (place X in correct box): X In -House (applicant will conduct work) OR Private Consultant (please specify): 9. Is this project part of an update of an existing comprehensive plan or a new plan (place X in correct box)? X Update. Please provide details below New. Please go to question 10. a. Title of existing plan: b. Date of existing plan adoption: Dubuque County Comprehensive Land Use and Development Plan 9/23/2002 City of Dubuque Comprehensive Plan 2008 Dyersville Comprehensive Plan Update in Progress Asbury Comprehensive Plan 6/27/2006 Cascade Comprehensive Plan 10/23/2008 Epworth Comprehensive Plan 1979 (Land use plan updated 2006) Farley Comprehensive Plan 11/9/1970 (Amended 2/3 /2003) Peosta Comprehensive Plan 4/11/1989 10. Signature of Lead Government Unit (adopted resolutions from each participating governmental entity must be included): I certify that all participating local units of government have received a copy of and support this grant application, and that all information contained within is accurate to the best of my knowledge. APPENDIX — A Iowa Smart Planning: Local Comprehensive Planning Grant Program Application Form Issued July 2010 *Please see the Iowa Smart Planning: Local Comprehensive Planning Grant Program Application Guidelines document to assist in filling out this application. PART II: BUDGET & GRANT REQUEST Please complete all of the following sections. Part A: Budget & Timeline Worksheet Please complete the budget worksheet below. Budget categories serve as examples; applicants may edit budget categories as necessary. Supplemental information may be attached to this section to provide greater detail. Only include items that are eligible expenses. OVERALL BUDGET WORKSHEET Categories Preparation & Products Estimated Hours Timeframe for Completion Overall Costs (include in- kind) Signature: Date: 9/29/2010 Print Name: Administrator Title: Zoning City of Dubu. ue Dubuque County City of Asbury Ci of Cascade City of Dyersville Ci of Epworth City of Farley Ci of Peosta Dubuque Soil & Water Conservation District Total $12,000 $25,000 $10,000 $6,000 $6,000 $6,000 $6,000 $6,000 $12,000 $89,000 tieLOWIlib $6,000 $6,000 $2,000 $1,000 $1,000 $1,000 $1,000 $1,000 $0 $19,000 $0 $6,500 $4,000 $2,000 $2,000 $2,000 $2,000 $2,000 $6,000 $26,500 $12,000 $12,500 $4,000 $3,000 $3,000 $3,000 $3,000 $3,000 $6,000 $49,500 $30,000 $50,000 $20,000 $12,000 $12,000 $12,000 $12,000 $12,000 $24,000 $184,000 Prepor,ct or & Products City a' Dubuque Dub_que ON of Courty Asbury Estimated Hours City 01 City a' CascaJs Dyersv'Ile City of Epwo-th City a' Farley City of Peosta SWCC Regional Visioning City of Cascade $2,000 City of Dyersville $2,000 City of Epworth $2,000 City of Farley Ccvclop Vision and Goals 15 15 15 :5 MPO/RPA 15 :5 15 15 $6,000 Public Input 10 10 1C 10 10 10 10 10 Finalize Vision & Goals 13 1C 10 10 10 10 10 10 Comprehensive Plan Update Rev'ew casting scrap plan 60 91 3_ 15 15 15 15 15 Data collectiar and analysis 100 152 52 25 25 25 25 25 50 Public input 1 20 3C 10 5 5 5 5 5 r plan „ pd,te• _nn 152 52 25 25 25 7 5 25 Public input 20 30 10 S 5 5 5 5 Meet with Plannirg & Zoning and City Coanrls 40 51 21 10 13 10 10 10 Finalize plan updates 40 61 21 10 10 10 10 10 Plan Imolerrcntatian 20 3C 10 5 5 5 5 5 Watershed Planning lest Management Pratt ce Education 100 Set up Vv''ather;hnd Planning Authority 150 Regional Coordination 25 25 25 25 25 25 25 25 20 Total Hours 400 65/ 76/ 160 160 160 160 160 320 Overall Costs (575 per hour) $ 30,000 S 50,000 5 20,000 $ 12,000 5 12,003 $12,000 $ 12,000 $ 12,000 $ 24,003 City of Dubuque $0 Dubuque County $6,500 City of Asbury $4,000 City of Cascade $2,000 City of Dyersville $2,000 City of Epworth $2,000 City of Farley $2,000 City of Peosta $2,000 MPO/RPA $19,000 Dubuque Soil and Conservation District Water $6,000 Total $45,500 See Appendix Page 1 for Project timeline. Part B: Grant Request Worksheet Please complete the following questions. 1. Total Plan Costs: $184,000 2. Number of Participating Government Entities: 9 3. Maximum Grant Eligibility (answer to #2 times $50,000): $450,000 4. Grant Request (no more than the lesser of the answer to #3 or 50% of total plan costs in #1): $89,000 Part C: Total Funding Overview 1. Total Plan Costs: $184,000 2. Planning Grant Request (answer to #4 in Part B): $89,000 3. Matching Funds a. List all sources and associated amount of monetary match (at least 50% of total match): b. List all sources and associated fair market value of in -kind match (no more than 50% of total match): City of Dubuque Dubuque County $12,000 $12,500 Dubuque Housing and Community Development Department Greater Dubuque Development Cooperation Eastern Iowa Regional Housing Authority Dubuque Economic Development Department Dubuque Metropolitan Area Transportation Study (MPO) The Dubuque Soil & Water Conservation District il� — Pla...■;,,, -tf i ce7 w -e-,^A. Regional Planning Affiliation 8 1k-- ` Lcrt3 e pi,vx61,.- - Q-ca11 • 14w,_;u,5$iun Dubuque County Anna O'Shea The City of Dubuque Laura Carstens The City of Asbury Beth Bonz City of Cascade Randy Lansing City of Dyersville Mick Michelle City of Epworth Janet Berger City of Farley Danie H&t4 e. `itoz. ..;n,, ,A4e.,,- The City of Peosta Karen Snyder City of Farley City of Asbury $4,000 City of Cascade $3,000 City of Dyersville $3,000 City of Epworth $3,000 City of Farley $3,000 City of Peosta $3,000 MPO/RPA $0 Dubuque Soil and Water Conservation District $6,000 Total $49,500 c. Total match (at least 50% of total plan costs): $95,000 PART III: REVIEW CRITERIA Please complete all of the following sections, which will be scored by the grant application review panel based on a total of 100 available points. The possible points available per question are noted in parenthesis. Answers to all eight of the following questions should not exceed 10 pages in length on a single- spaced 8.5" by 11" page format and a 10 -point font or larger. Any attachments, such as appendices, maps, and other supporting documentation, should be limited to 10 additional pages. 1. Iowa Smart Planning Principles: How does your planning process apply and integrate the Iowa Smart Planning Principles (see Iowa Smart Planning Legislative Guide for a listing of the 10 Smart Planning Principles)? (up to 20 points) The Planning Process Consortium The communities of Dubuque County have come together to form a Smart Planning Consortium. The following chart lists the core partner agencies and the project lead for each agency. The consortium also has several supporting partners including: The core members of the consortium will operate as a steering committee for the project. The Consortium will set goals, carry out the activities of this grant, and ensure the tasks of the project are completed. Supporting partners will assist the implementation of project tasks advising the core partners and engaging communities during the comprehensive plan update process. See Appendix Pages 4 -10 for letters of support from supporting partners. Smart Planning Principles & Regional Vision The first objective of the Smart Planning Consortium will be to develop a long -term regional vision for Dubuque County that incorporates Iowa's 10 Smart Planning Principles. The consortium will then develop a set of regional comprehensive planning goals and objectives based on the regional vision. Project goals are the desired outcomes of the project, and the objectives are the steps that need to be taken to achieve those goals. For example, if water quality improvement is a goal of the plan one, reducing the area covered by impervious surfaces would be a possible objective. The second objective for the consortium will be to analyze and approve regional data sets. Using regional data will ensure that all communities are planning based on consistent population projections, future land use maps, transportation demand data, and other relevant data. The consortium's third objective will be to develop policies that will implement the regional vision, goal, and objectives and guide future development within the region. Each consortium partner will incorporate the regional polices into their comprehensive plan updates. Potential polices include: transit oriented development, energy efficiency, mixed - use development, smart growth and many others. Comprehensive Plan Update Each community will use the vision, goals objectives, data and regional polices developed by the consortium to update their comprehensive plan. Each community will complete its comprehensive plan individually, but members will meet with the consortium periodically to ensure that plan updates are consistent with the regional vision, data, and policies, and to collaborate on intermunicipal projects. Policy and Project Implementation Through the comprehensive planning process each community will create a list of polices and projects that, when implemented, will help achieve the goals and objectives of the comprehensive plan and. Projects recommended in the comprehensive plans will be incorporated in to each jurisdiction's funding program. Examples of funding programs include the city or county Five Year Capital Improvements Program, the MPO Surface Transportation Program, and the Iowa DOT's Five Year Program. See Appendix Page 2 for a Flowchart depicting the Consortium's Smart Planning Process. 1. Collaboration The Dubuque Smart Planning Project will work to increase the level of collaboration between all governmental, community and individual stakeholders. Early in the planning process, the Consortium partners will meet to develop regional smart planning principles. The regional smart planning principles will be based on the Iowa Smart Planning Principles, and will be used to create a long -term vision for the region. Based on this vision, the consortium will set goals and objectives for the region. The partners will also meet throughout the comprehensive plan update process. These meetings will allow the partners to work together on developing the polices and projects that will be implemented as a result of the new comprehensive plans. For example, several proposed road improvement projects fall under multiple jurisdictions. If each jurisdiction plans its section of the project individually, the result could be a road corridor plan made of a combination of disjointed plans that is not likely to receive funding. However, if all parties involved collaborate early on in the planning process, they can create a consistent plan for the entire corridor that is much more likely to receive funding. 2. Efficiency, Transparency, and Consistency The Dubuque smart planning process will strive to incorporate efficiency, transparency, and consistency into all planning activities. The Dubuque smart planning process will bring all of the county's communities together to develop consistent vision and goals for the county. Each community will then develop their own set of policies and projects that will help achieve those goals. Maintaining consistency at the goal level while allowing communities to work individually on the policy level will help foster collaboration while allowing cities to function as independent communities. Consistent vision and goals will improve local government efficiency by allowing communities to work together instead of competing against each other. Communities will be able to pool their resources when applying for state and federal funding, attracting new development, and addressing environmental issues. All plans within the county will be developed using a transparent public participation process. Residents will be involved in the planning process from beginning to end. Incorporating public input throughout the process will ensure that the goals and objectives reflect the true vision of the community. 3. Clean, Renewable, and Efficient Energy Clean energy is a top priority for Dubuque County's communities. 2005 -2008 data from the nearest air quality monitor at Petosi, WI shows that the Dubuque area is very close to falling in to nonattainment for PM 2.5. In light of this data the City of Dubuque and the Dubuque Metropolitan Transportation Study (DMATS), the MPO for the region, formed a clean air task force, and have been actively pursuing alternatives to address the particulate matter issue, and are working closely with local industry, energy providers, and the Dubuque and regional transit systems to address the situation. The Dubuque Smart Planning Consortium realizes that the region's air quality issues will not be easily corrected. The consortium will encourage a multifaceted approach to promote clean, renewable, and efficient energy practices. Potential energy polices and projects are listed below. Transportation Promote cleaner more energy efficient modes of transportation. E.g. Transit, biking, and walking. Encourage the use of fuel efficient and clean fuel vehicles. Land Use Encourage mixed -use land development patterns that reduce dependence on the automobile. Direct development towards existing urban areas to strengthen existing urban cores and reduce sprawl. Infrastructure Address maintenance and improvement issues of aging street and utility infrastructure. Encourage the use of energy efficient and locally produced building materials. Encourage the reuse of existing structures. Education Educate the public on the health, safety, financial, quality of life benefits of energy saving techniques. 4. Occupational Diversity The Dubuque Smart Planning consortium will work to strengthen the regional economy by promoting a diverse range of employment opportunities throughout the region. For much of its history the Dubuque Region was a center for heavy industry. Brick and button making, boat building, logging, mill working, meatpacking, and other heavy industries were all located in the region. In the 1980s, Dubuque and other Midwestern cities were hit hard by a downturn in the national economy. Many area businesses were forced to close or lay off workers. Dubuque experienced 23% unemployment, an exodus of residents, struggling downtown businesses, and disconnected neighborhoods. For the past 20 years the Dubuque region has worked to reinvent itself by attracting a diverse range of new employers. Recently, Dubuque was able to attract IBM to the region. The technology company committed to moving a technology services delivery center with 1,300 jobs to downtown Dubuque. Today, Dubuque serves as a regional center for commerce, education, medical services, culture, and tourism. 5. Revitalization The Dubuque Smart Planning Consortium will build on the success of past revitalization projects. The Port of Dubuque and the Historic Millwork District projects were the result of a partnership between city, state, federal, non - profit, and private enterprises. The goal of the Dubuque Smart Planning Project is to take the sense of cohesiveness that made the Port of Dubuque, a $500 million transformation of the Dubuque Riverfront, and the Historic Millwork District, a $200 million renovation of a once vibrant factory district, projects possible, and apply it to all planning processes within the region. During the initial meetings the partners will work to develop regional polices and regulations that direct development towards urban centers. The planning process will bring public and private community leaders from across the region to collaborate around the issues of smart planning and sustainability. 6. Housing Diversity. The consortium will review the existing development codes and develop new housing policies to encourage a wide range of housing types throughout the region. These policies will be part of a larger growth management strategy that will ensure that people of all income levels will have access to safe, energy efficient, affordable housing. Housing policies will be coordinated with land use and transportation plans in order to give all residents access to good jobs, quality education, fresh food, and a clean environment. As supporting partners the Dubuque Department of Housing and Community Development and the Eastern Iowa Regional Housing Authority will advise the core partners on housing issues. 7. Community Character As Iowa's oldest city, Dubuque has been continually in the forefront of historic preservation in State of Iowa — principally for successful new preservation incentives. The city of Dubuque has 659 structures in 5 local historic districts. Eight National Register Historic Districts and 45 structures listed on the National Register of Historic Places. The City of Dubuque has a strong a historic preservation ordinance, a conservation district ordinance, and a variety of preservation incentives supported by an active Historic Preservation Commission. Many of the communities in the Dubuque Region have buildings with historic value similar to those within the Dubuque city limits. The Smart Planning Consortium will use the Dubuque's historic preservation polices as a guide for developing similar regulations for the rest of the region. 8. Natural Resources and Agricultural Protection Dubuque balances urban growth with ecological constraints through urban design guidelines. Dubuque was one of eight cities in the United States to participate in a sustainable design assessment by the American Institute of Architects to develop sustainable land use and urban design recommendations that were incorporated into the Sustainability Plan and Sustainable Unified Development Code (UDC). Dubuque's UDC requires that subdivisions and site developments incorporate sustainable design; avoid sensitive areas; protect historic, cultural and natural resources; and accommodate pedestrians, bicycles, and transit. UDC landscaping standards ensure that developments are designed and maintained with respect to land capability and constraints, control erosion, maintain natural amenities, and reduce conflicts between the natural and built landscapes. The Dubuque regulations will be used to guide the creation of guidelines that protect natural resources in both urban and rural settings. These guidelines will encourage smart growth policies that protect agricultural land and other open space from urban development. Water quality and flood control will be a focus of the natural resources element. As a supporting member of the consortium, the Dubuque Soil and Water Conservation District (SWCD) will advise the core members on county watershed issues, and will help integrate components of that plan into each community's comprehensive plan. Currently, the SWCD is working to improve water quality in a portion of Dubuque County through the Upper Catfish Creek Watershed Project. The SWCD has worked with both urban and rural landowners to install conservation practices that prevent sediment, nitrates, and other pollutants from entering the Upper Catfish Creek. Conservation practices also help control flooding by allowing water to soak directly into the ground instead of running directly into local streams. In addition to the Upper Catfish Creek Project, the SWCD has collaborated with Dubuque County on a stormwater and erosion control ordinance. This ordinance will help strengthen and help enforce watershed related developments in the future. If smart planning funds are awarded, the SWCD will create a plan for establishing a county Watershed Planning Authority. The Watershed Authority will be charged with implementing conservation practices, similar to those in place in portion of the county, for both urban and rural watersheds in Dubuque County. 9. Sustainable Design In 2007 the City of Dubuque identified becoming a designated Green Community as one of their top goals. In the past three years Dubuque has collaboratively worked with the community to develop, "Sustainable Dubuque," a holistic approach to creating a sustainable community that is viable, equitable, and livable. The model involves a three -part approach that addresses: Environmental and Ecological Integrity; Economic Prosperity; and Social and Cultural Vibrancy. Each of these pieces is important individually and helps contribute to a sustainable community. Dubuque is taking a unique approach by supplying its citizens with the tools and information necessary to measure and manage their sustainability efforts. Eleven sustainable principles have been adopted within the Sustainable Dubuque model: regional economy; smart energy use; resource management; community design; healthy air; clean water; native plants and animals; green buildings; healthy local food; community knowledge; and reasonable mobility. Please see the City of Dubuque's Sustainability Model on page 2 of the Appendix. Using the principles outlined in the Sustainable Dubuque Initiative, the City was able to forge a public /private partnership with IBM. Dubuque's commitment to sustainability played a critical part in IBM's decision to move a technology services delivery center with 1,300 new jobs to Downtown Dubuque. IBM has also announced that Dubuque will be part of the company's Smarter Sustainable Cities initiative. Plans include the development of new "smarter" technologies and implementation strategies to create a .replicable, international model of sustainability for communities of 200,000 and under. When U.S. Secretary of Transportation Ray LaHood visited Dubuque in spring 2009, he said, "With its `Smart City' partnership with IBM, Dubuque has become a model for other cities because people work together to solve problems. Dubuque Smart Planning Initiative take the sustainability principles that are already being implemented within the City of Dubuque and apply them to the rest of the region. Regional implementation is vital to the success of a sustainability initiative because many of the issues do not stop at jurisdictional boundaries. Regional implementation of these principles will allow all communities to preserve and improve their quality of life in the years to come. 10. Transportation Diversity According to the DMATS Long Range Transportation Plan, the population of the Dubuque region is forecast to expand by 26% over the next 25 years. This expansion of the population will result in more vehicle trips, increased congestion, and environmental damage. With tight budgets and limited environmental resources, the Dubuque Region will not be able to increase capacity to get out of congestion. Instead, it will need to reduce the need for vehicle travel with smarter land use planning, and reduce the impact on the environment by promoting cleaner and more efficient modes of transportation. Smart Planning principles that are already in place in local areas could be used as a base for regional policies. For example, a key component of the Millwork District revitalization plan is to redevelop the area street network using the Complete Streets model. The project has received funding through the US DOT's Transportation Generating Economic Recovery (TIGER) grant program. The Complete Streets model will produce a more livable environment by creating an area that is easy to use for pedestrians, bicyclists, transit riders, older people and families. It is estimated that 60 percent of the new residents within the Historic Millwork District will work downtown. Redesigning streets for alternative modes of transportation will allow residents to take advantage of their proximity to work and choose walking, biking or mass transit as options. Reducing automobile dependence in the area will decrease vehicle miles traveled and the associated energy use and air emissions. The Complete Streets design will also create a more vibrant area encouraging more businesses to locate in the downtown area. 2. Plan Elements: Explain how your comprehensive plan will be organized. Does the plan follow the state comprehensive planning guidance? In what ways does this plan go above and beyond the state guidance? (up to 10 points) The several of the comprehensive plans that are currently in place have been updated recently, and as a result contain many of the components from the state comprehensive planning guidance. The City of Dubuque , Dubuque County, Peosta, Asbury, Cascade, and Dyersville all have recently updated comprehensive plans. These plans were updated between 2002 and 2008 and currently incorporate many of the smart planning principles outlined by the state, and will require relatively minor updates to align with the regional smart planning principles. The cities of Farley and Epworth have comprehensive plans that are more out of date, so these plans will require a more extensive overhaul. Ultimately, the final details of the plan structure will be up to each community, however each plan will follow the State of Iowa's planning guidance. The plan goes beyond the state guidance by encouraging intergovernmental coordination. Before updating the local comprehensive plans, the consortium will meet to develop smart planning principles for the region. The principles will be based on the Iowa Smart Planning Principles, and the city of Dubuque's sustainability principles, and input from the Dubuque Soil and Water Conservation District. The consortium will continue to meet throughout the planning process to encourage collaboration on the policies and projects that will be implemented following the completion of the plans. 3. Public Participation: Explain your proposed public participation process. Explain any innovative approaches to reaching a broad spectrum of your population. How are you encouraging neighboring jurisdictions to participate? (up to 10 points) The consortium will ensure that all of Dubuque County's residents are involved in the planning process by dividing into public involvement zones. Each zone will host a workshop meeting where residents can learn how the regional plan will impact their local area. The local focus will help residents see the local impacts of the regional planning process. With a better understanding of their place in the region, participants will be more interested in the planning process and will provide better input. Workshop moderators will employ a scenario based planning strategy during the meetings. Scenario planning works well with the zone concept because it allows citizens to engage in constructive dialogue about the future of their zone, and provides a basis for action to direct the course of that future. The Consortium will also seek input from the private sector and business interests through its supporting partner, the Greater Dubuque Development Corporation. Private sector organizations will be invited to participate in the public input workshops, and will be asked to help shape the contents of the final plan. The Regional Sustainability Consortium will use all forms of media to advertize the public input process. In addition to the traditional newspaper and public access television meeting announcements, the consortium will also provide information through a website. The website will contain all the project information, allow users to track the progress of the planning process, and provide meeting locations and times. 4. Intergovernmental Coordination: How does your planning process intend to identify and address issues that are of interest to neighboring jurisdictions? How are you fostering collaboration and cooperation in the planning process? Please list all groups with which the applicant will coordinate the development of the comprehensive plan, including but not limited to: school, utility, and other special districts; neighborhood associations; other special interest groups and organizations. (up to 10 points) As the lead applicant, the Dubuque County will incorporate the interests of neighboring jurisdictions by taking a regional approach to the comprehensive planning process. This planning process will update the city of Dubuque comp plan, Dubuque County comp plan, and the comp plans of the six other cities in the region. All communities involved will be represented on the regional planning consortium, and will provide input in the development of the regional smart planning principles. The process will include the creation of a regional vision, goals, and objectives, approval and analysis of consistent regional planning data, and creation of a list of regional policies that will be incorporated into the partner's comprehensive plans. 5. Collaboration: Does your proposed planning process include multiple jurisdictions? (0 or 10 points) X Yes No Dubuque County, City of Dubuque, City of Peosta, City of Asbury, City of Cascade, City of Farley, City of Epworth, and City of Dyersville. 6. Plan Integration: Identify plans that have been completed or are currently being developed (hazard mitigation plans, neighborhood plans, regional transportation plans, Community Date Adopted Asbury 10/16/2009 Approved pending Adoption 10/17/2009 Bankston Cascade 7/11/2005 Dubuque 6/8/2004 Dubuque County 6/10/2004 Dyersville 5/20/2005 Epworth 6/23/2005 Farley 6/29/2005 Graf 6/3/2008 New Vienna 7/14/2009 Peosta 6/16/2009 Sageville 2/2/2007 Sherrill 2/29/2009 Worthington 7/9/2009 Luxemburg Approved pending adoption Bernard 3/31/2010 etc), and describe how those will be integrated into the proposed comprehensive plan and how any discrepancies will be addressed. (up to 10 points) The goal of a comprehensive plan is to create a vision that will set the direction for the future of the city. All policy decisions made in the city should be based on the vision, goals, objectives, and policies that are included in the comprehensive plan. Following update of the eight comprehensive plans listed in the grant application, the cities' more specific, policy level plans may need to be updated to conform to the new smart planning principles and the vision, goals, and objectives of the updated comprehensive plans. Existing plans that may require updates following the smart planning process include: • DMATS and RPA Long Range Transportation Plans • Tri-State Area Integrated Walking, Bicycling, and, Hiking Plan Network Plan • City of Dubuque Hazard Mitigation Plan • Dubuque County Hazard Mitigation Plan • Public Transit Plan • City and County Zoning Ordinance • City of Dubuque Downtown Master Plan • Community Economic Development Strategy • Eastern Iowa Regional Housing Authority 5 Year Plan Following the completion of the Smart Planning Process, all affected plans, including those listed above, will be reviewed. If major discrepancies exist, the plans will be amended. Other minor issues will be addressed when the plans are due for a comprehensive update or replacement. 7. Does your planning process specifically call for referencing all applicable hazard mitigation plans approved by FEMA and articulating action steps for reducing flood risk associated with natural disasters? (0 or 10 points) X Yes No The planning process will reference the followinn hazard mitigation plans: 8. Watershed Planning: Does your proposed planning process coordinate with or seek to establish a watershed management authority (as specified in House File 2459, sections 4- 7)? (0 or 10 points) X Yes No During the Smart Planning process, the Consortium partners will address watershed issues by working closely with the Dubuque Soil and Water Conservation District (SWCD) and the Upper Catfish Creek Watershed Project. SWCD will advise the core members on county watershed issues, and will help integrate components of that plan into each community's comprehensive plan. SWCD will be included as a consortium partner. This will allow the SWCD to help the other partners integrate watershed plan components into their comprehensive plans. The Consortium will seek to establish a watershed a watershed management authority as specified in House File 2459, sections 4 -7. Eric Schmechel of the SWCD will be leading the watershed element of the Smart Planning Process. See Appendix page 4 for Eric Schmechel's Resume. 9. Implementation: Once the plan is completed, how do you plan to coordinate implementation of plan recommendations? How will participating jurisdictions utilize the plan for decision - making purposes upon completion? Do the participating jurisdictions intend to review and update the plan on a regular basis; if so, please describe the intent? (up to 10 points) Throughout the comprehensive plan update process the consortium will continue to meet. These meetings will allow the partners to work together on developing the polices and projects that will be implemented as a result of the new comprehensive plans. For example, several proposed road improvement projects fall under multiple jurisdictions. If each jurisdiction plans its section of the project individually, the result could be a road corridor plan made of a combination of disjointed plans that is not likely to receive funding. However, if all parties involved collaborate early on in the planning process, they can create a consistent plan for the entire corridor that is much more likely to receive funding. Collaboration will also help reduce project costs by reducing duplication of work. Planning, engineering, site analysis, and construction costs can be reduced by collaborating on one large project, instead of several individual projects. Upon completion of the comprehensive plan updates, participating jurisdictions will incorporate the plan's policy recommendations into local development codes, ordinances, and other community planning documents. Documents such as the local zoning code, downtown master plan, and the long range transportation plan are important to the implementation of the comprehensive plan recommendations because they guide the decision making process. Projects recommended in the comprehensive plans will be incorporated in to each jurisdiction's funding program. Examples of funding programs include the city or county Five Year Capital Improvements Program, the MPO Surface Transportation Program, and the Iowa DOT's Five Year Program. See Project Flow Chart on page 2 of the appendix for more funding program examples. All communities participating in the comprehensive plan updates will review and update their comprehensive plans on a regular basis. The intent of the review and update process is to ensure that the data contained in the plan is up to date, and the vision and goals of the plan reflect the current needs of the community's residents. The timeframe for plan updates will depend on the resources available to each community. Larger jurisdictions like the City of Dubuque will be able to update their comprehensive plan approximately every five years, . while small communities' budgets will require less frequent updates. APPENDIX B EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION SERVICES OUTLINE FOR THE DUBUQUE COUNTY REGIONAL SMART PLAN The following tasks are suggested in the preparation of a regional smart plan for the Dubuque Smart Planning Consortium. Elements The plan will address the smart planning elements and principles as prescribed in the Iowa Smart planning law. (SF2389, Division VII, Sections 17 -25) Smart Planning Principles 1. Collaboration 2. Efficiency, Transparency, and Consistency 3. Clean, Renewable, and Efficient Energy 4. Occupational Diversity 5. Revitalization 6. Housing Diversity 7. Community Character 8. Natural Resources and Agricultural Protection 9. Sustainable Design 10. Transportation Diversity Smart Planning Elements 1. Public Participation 2. Issues and Opportunities 3. Land Use 4. Housing 5. Public Infrastructure and Utilities 6. Transportation 7. Economic Development 8. Agricultural and Natural Resources 9. Community Facilities 10. Community Character 11. Hazards 12. Intergovernmental Collaboration 13. Implementation e lcuk aitiyo uziO cacicin2J) , ce,$Qns W2 P l cxanv,..rt3. Public Input Process Public input into the smart plan will be accomplished through three public workshops. ECIA staff will assist with and /or facilitate a public workshop. Assistance will be provided in developing solicitation of public input from citizens and elected officials. ECIA staff will compile and analyze the input, and present the results to the consortium. The information obtained through this process will be used to gain insight into the public's suggestions and ideas for the community's future before beginning the plan. The second meeting will be held at the midway point of the project. This meeting will allow staff to provide a progress report on the project, and to gather any additional input from the public. ECIA will host a final public hearing where the public will be allowed to comment on a full draft of the plan prior its adoption. In addition to the three workshop meetings, all consortium meetings will be open to the public and will provide adequate time for public comment. Goals, Objectives, and Program Development Goals for the plan will be reviewed through meeting with the Consortium and as well as through review of information obtained from public input. The goals will provide a general overall guideline for the development of the community. Specific methods to reach the goals will be described in the implementation strategies and will be presented in the final section of the smart plan. Goals and objectives will incorporate all smart planning elements and principles. Existing Conditions and Background Information The existing conditions and background information will be collected through interaction with consortium member staff, engineers, and officials. Staff will review existing plans and determine which sections need to be updated to incorporate smart planning elements and principles. Analysis, reports, studies and the most recent Census information will be utilized. Physical aspects of the community will be inventoried, and maps of existing land use, streets and infrastructure, public and recreation facilities and natural resources will be compiled. Future Projections and Improvements Future conditions will be discussed. Future land use and annexations, proposed transportation improvements, infrastructure, recreation and public development will be determined. Appropriate review periods for Planning Commission members will be allocate Strategy Development Near the completion of the smart plan process, short and long term strategies /projects will be determined and listed in the final section of the document to provide the Village with a summary of proposed actions. General costs estimates, if available, may be provided but will not be engineering level costs, unless already documented in previous studies. ECIA will provide a draft document for review by the Consortium, County Board of Supervisors, city councils, and the public through a public hearing. After completion of the review, a final document will be printed. For the process and product to have the most impact, it is suggested that implementation and continued use of the plan involve: * Updating and maintaining current comprehensive plans; * Utilization of the plan to make informed zoning decisions; * Updating and maintaining current zoning and subdivision documents; * Updating and maintaining a current capital improvement program; and * Revisiting the plan annually to ensure that it continues to reflect the community's goals and amending the plan, if needed. O''e-C.3" CL. k (WIWI 1)-u24^kti-4-t 1 Tuesday, April 5 IOWA economic DEVELOPMENT Sponsored by Iowa Department of Economic Development Public Participation Training Workshops Jay Schlinsog from DPN and Dave Ciaccio and Nick Bowden from Community ReDesigned have teamed up to present input plan•it. Together, the team's members bring more than fifty years of hands -on experience in planning, research and public participation. They'll share hints, tips, tools and resources to more fully engage the community in local planning processes. • • DESIGNED GACCO EamFY I lOWCEH Fayette Upper Iowa University Garbee Hall, Rm 15.605 Washington St. Wednesday, April 6 Dubuque Grand River Center • 500 Bell St. Thursday, April 7 Clinton Clinton City Hall • 611 S. 3'" St. Friday, April 8 Washington Blair House • 205 Washington Monday, April 18 Afton United Methodist Church • 111 S Douglas IHwy169) Tuesday, April 19 Clive Clive City Hall • 1900 NW 114' St. Wednesday, April 20 Iowa Falls Location to be determined Thursday, April 21 Carroll Region XII Council of Governments • 1009 E Anthony St. Monday, May 2 Council Bluffs Council Bluffs Public Library • 400 Willow Ave. Tuesday, May 3 Cherokee Cherokee Community Center • 530 W. Bluff St. Planning Professionals Workshops Pro level sessions are tailored for planning professionals. These quick- hitting sessions will demonstrate and introduce a variety of public participation examples, tools and resources that can be readily accessed, adapted and applied in local planning processes. Topics include: ■ The importance and benefits of public participation in the planning process. ► Public participation methods, tools and resources. ► Design and execution of effective public participation plans. ■ Case studies and models from various size communities. Stakeholders Sessions These one -hour sessions are especially geared to city officials and community stakeholders and include: ■ An interactive discussion on the important role that community leaders and stakeholders can play in supporting, promoting and enhancing the public participation process. ► Examples and case studies illustrating active community engagement and partnerships at work in efforts to create plans and projects that get implemented. Date Location Professionals Workshops Stakeholders Sessions 5:30 to 6:30 p.m. 1:30 to 4:30 p.m. 5:30 to 6:30 p.m. 1:30 to 4:30 p.m. 8:30 to 11:30 a.m. 8:30 to 11:30 a.m. 8:30 to 11:30 a.m. 12:00 to 1:00 p.m. (lunch provided) 12:00 to 1:00 p.m. (lunch provided) 1:30 to 4:30 p.m. 5:30 to 6:30 p.m. 1:30 to 4:30 p.m. 5:30 to 6:30 p.m. 1:30 to 4:30 p.m. 12:00 to 1:00 p.m. (lunch provided) 12:00 to 1:00 p.m. (lunch provided) 1:30 to 4:30 p.m. 5:30 to 6:30 p.m. 1:30 to 4:30 p.m. 12:00 to 1:00 p.m. (lunch provided) Please RSVP at least five days in advance. To RSVP, for more information or special accommodations contact: Jean Johnson I IDED Special Projects Manager m (515) 725 -3070 I jean.m,ohn n iQ wac ov www.iowalifechanging.com /community/ Date: SMART PLANNING CONSORTIUM MEETING SCHEDULE 10:00 A.M. - 12:00 P.M. Element: Location: April 6, 2011 Watershed Planning & Community Facilities Grand River Center May 11, 2011 Community Data Profiles/Trends Peosta City Council Chamber Peosta Community Center 7986 Burds Road, Peosta June 8, 2011 Transportation Cascade City Hall Council Chambers 320 1st Ave W, Cascade July 13, 2011 Land Use Dyersville City Hall Memorial Building 340 1 Ave E, Dyersville August 10, 2011 Housing Dubuque County Swiss Valley Nature Center 13606 Swiss Valley Rd Peosta September 14, 2011 Economic Development Farley City Hall 301 1 Ave, Farley October 12, 2011 Infrastructure and Utilities City of Dubuque City Hall Conference Room A 50 West 13 Street, Dubuque November 9, 2011 Issues and Opportunities ECIA December 14, 2011 Community Character Epworth City Hall Council Chambers 191 Jacoby Dr E, Epworth Dates, Times and Locations are Subject to Change Planning Services Department City Hall 50 West 13th Street Dubuque, IA 52001 -4864 (563) 589 -4210 phone (563) 589-4221 fax (563) 690 -6678 TDD planning@cityofdubuque.org Anna O'Shea, Chairperson Smart Planning Consortium Dubuque County Zoning Office 13047 City View Drive Dubuque IA 52002 -9687 RE: Support and Suggestions for the Smart Planning Consortium Dear Anna, The City of Dubuque's Long Range Planning Advisory Commission (LRPAC) wishes to express their wholehearted enthusiasm for the creation of the Smart Planning Consortium and its implications for revitalizing regionalism in the area, and to share their suggestions as a supporting partner in this process. We commend the Smart Planning Consortium's regional planning effort, and we understand the importance regional issues play in the planning and development of local areas. We feel that the regional planning approach will be effective and have a positive fiscal impact. We noted the importance of educating citizens on how local and regional planning efforts affect people in their immediate and daily lives. We believe that there is a moral dimension to the active participation of citizens and how sacrifices today will pay off for future generations. It is important to provide citizens with actual examples of how regional issues affect specific communities. We discussed new opportunities to increase public participation in the regional planning and municipal processes. We suggest a rotating spokesperson for the consortium so local citizens know who to approach with questions or concerns. We suggest the Consortium consider using Facebook and other social media in informing and attracting young people to participate in the planning process. We also suggest providing food at public meetings that may conflict with meal times. We would like to see the Smart Planning Consortium's efforts publicized in the Telegraph Herald and other newspapers in the area to promote the regional planning effort. Again, we applaud your efforts and look forward to supporting this important regional planning process. Respectfull , su` ubmitted Jim Prochaska, Chairperson Long Range Planning Advisory Commission THE CITY OF Dui Masterpiece on the Mississippi Dubuque E IIIill 2007 Service People Integrity Responsibility Innovation Teamwork March 7, 2011 Mar -11 Apr -11 May -11 Jun -11 Jul -11 Aug -11 Sep -11 Oct -11 Nov -11 Dec -11 Jan -12 Feb -12 Mar -12 Apr -12 May -12 Jun -12 Jul -12 Aug -12 Sep -12 3/9/2011 4/6/2011 5/11/2011 6/8/2011 7/13/2011 8/10/2011 9/14/2011 10/12/2011 11/9/2011 12/14/2011 1/11/2012 2/8/2012 3/14/2012 4/11/2012 5/9/2012 6/13/2012 7/11/2012 8/8/2012 9/12/2012 Summary Prepare Hold Summary Prepare Hold Summary Discuss Refine goals /objectives w /performance criteria Timeline F u D r a f Educate con sortium members on watershed issues asn necessary. Establish Watershed Planning Authority Mapping will be done as needed throughout the planning process Formulate from needs /priorities Full Draft Pres Recommend Contract: Project Task Chapter Project Development Consortium Mtgs.) Public Input (Mapping Exercise & /or Focus Group) (Utilize focus groups to refine /focus input from initial public input; and provide input on future land use) Project Vision 2 Chapter Development - Text/Data: Watershed Planning Community Facilities /Services 12 Community Data Profile/Trends 3 Transportation 9 Land Use 6 Housing 7 Economic Development 8 Infrastructure and Utilities 10 Issues and Opportunities 4 Community Character 5 Agricultural and Natural Resources 11 Hazards 13 Intergovernmental Collaboration 14 Watershed Planning Plan Mapping: Implementation Text Document & Map: Document Draft (portions provided throughout) Final Draft - presented at Public Meeting Adoption Final Printing 15 Dubuque County Regional Smart Plan 2011 -2012 Project Development Work Schedule