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CDBG Agreement - HUD 5~~~E ~~~ MEMORANDUM June 28, 2004 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Community Development Block Grant (CDBG) Agreement Housing and Community Development Department Director David Harris recommends City Council authorization to execute a Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development (HUD) in the amount of $1 ,481 ,000 for the program year beginning July 1,2004 and ending June 30, 2005. I concur with the recommendation and respectfully request Mayor and City Council approval. j1l (j ~1/1iL Mictfael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager David Harris, Housing and Community Development Department n '-',) Dt;~~E ~t./k,~ MEMORANDUM June 28, 2004 SUBJECT: Michael ~ Milligen, City Manager David H~ Housing and Community Development Department Community Development Block Grant (CDBG) Agreement TO: FROM: INTRODUCTION This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development (HUD) in the amount of$I,481,000 for the program year beginning July 1,2004 and ending June 30, 2005. DISCUSSION As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for carrying out housing and community development activities. Before it may receive these funds it must submit a plan for the use of funds and sign an annual grant agreement. On February 24, 2004 the City Council held a public hearing on a proposed FY 2005 Annual Action Plan that had been recommended by the Community Development Advisory Commission. The Council approved the Annual Action Plan on March 3 2004 by Resolution 94-04 and authorized the City Manager to submit an application for CDBG funds. The attached letter from HUD informs the City that its FY 2005 Annual Action Plan has been reviewed and a grant of$I,481,000 has been approved. A Funding Approval/Agreement is included for execution by the City. To complete the annual application process, the City Council must now approve execution of the grant agreement as provided by the attached resolution. RECOMMENDATION I recommend that the City Council approve the attached resolution authorizing execution ofthe grant agreement with the U.s. Department of Housing and Urban Development. This will allow the City to begin expending funds for programs included in our 1\llllual plan for the prograQ1 year, which begins July 1. Prepared by Aggie Tauke, Community Development Specialist F:\Users\A T AUKEICDBGlAnnuaIPlanlGrantAgree,mem.doc RESOLUTION NO. 271-04 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Whereas, under provisions of Title I of Housing and Community Development Act of 1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a Community Development Block Grant; and Whereas, the submission has been approved by the U.S. Department of Housing and Urban Development in the amount of$1,481,000 for a twelve month program year commencing July 1, 2004 and ending June 30, 2005; and Whereas, a grant agreement covering the activities proposed to be carried out with the Community Development Block Grant funds has been transmitted to the City of Dubuque by the U. S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval! Agreement, authorized by the U.S. Department of Housing and Urban Development on July 1, 2004 for a Community Development Block Grant to the City of Dubuque in the amount of$1,481,000 and identified as Grant Number B-04-MC-19- 0004 is hereby accepted. Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and directed to execute said Agreement on behalf of the City of Dubuque, Iowa. Passed, approved and adopted this 6th day of July 2004. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Terrance M. ~~r . Attest: F: \UsersIA T A UKE\CDBGlAnnualPlan \HUDagree.res.doc ou" -~cr~"'u" .......u '-. "'. 4.q.,..f-to,.."o ! '\ " .. ,. g " ¡ ".. ,r ...~ DE.~" U.S. Department of Hot/sing ..,,(1 Urb!lli D,..,i¡¡pme.-.t Nebraska State Office E"eçutivf Tower Centre 10909 Mill Va1!ey Road ômaha. Nebr~sk~ 68154-3955 june 15,2004 Honorab1e TeITel1ce Duggan ~ayorofI>ubuque City Hall 50 West J3dl Street Dubuque,lA 52001-4864 Dear Mayor Duggan: This is to inform you that a review of your fiscal year 2004 Consolidated Plan Annual Action Plan has been completed. The grant assistance you are receiving includes Community Development Block Grant (CDBG) funds in the amount of S1,481 ,000. Enclosed are the Grant Agreements and Funding Approvals (three copies for each program), which constitute the contract between the Department of Housing and Urban Development and the City oÎ Dubuque. In order to establish a line of credit for these grant funds, you should execute !!J1d return two copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. In addition, if there is a need to delete or add individua!s authorized to access the Line of Credit Control System (LOCCS), a LOCCS Security Access Authorization Form (HUD-27054) must be prepared, nOtarized, and returned to this office with the Grant Agreement. If there is a need to establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-l I 99A) must be completed by you and your financial institution and mailed to this office. You are reminded that certain acti\~ties are subject to tbe provisions of 24 CFR Part 58 (Environmental Review Procedures for tbe CDBG, HOME and ESG Programs). Funds for such activilies may not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. The speCIal condition in your Grant Agreement and Funding Approval concerning ihe ¡eview procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's imp1ementing regulations at 24 CPR Part 52 restricts the obligation or expenditw-e of funds for the planning or construction of water or sewer facilities until the completion of the review process and receipt of written notification of release of funds from HUD. Since you have not submitted your final statement for review under E.O. 12372, we assume you do not propose to use PJnds for activities subject to review, However, the condition requires that in the event you amend or otherwise revise your fina! statement \0 use funds for the p1anning or construction of water or sewer faciJities, you must receive written re!ease of funds from ROO before obli¡rdling or expending funds for such activities. You are encouraged to continue to vigorously promote fun partnerships between the City of Dubuque and its non-profit servicc providers, neighborhood organizations, the economic community and private citizens as you implement your Consolidated Plan. In the process of transforming plan elements into projects, the quality of success wi1\ depend in large part on the closeness of cooperation among ell the JUN-¿tJ-¿OO4 lq;:>t> ~.02 - Consolidated Plan partnera. We offer our continued support and technic.! assistance during the wIDing year to help Ïorward the objeciives oítbe Consoiidated Plan. We acknowledge the receipt of the first Amendment to the city's Community DeveJopment Block Grant AMual Plan for grant B-04-MC-19-O004, dated May 24,2004. The proposed non-substantial amendment transfers $13,605 from contingency to the Community Partnership (cp2) program. If you have any questions regarding the information in this letter, please contact Ms. Kim Radice, Community Planning and Development Representative, at (402) 492-3190. Sincerely, ~::! ):/./1 //"-Î f r T !4~ ß;:..., Patricia M. McCauley / Program Manager Community Planning and Development Divísjon Enclosures cc: Mr. David Harris Mr. Bill Baum TOTAL P.02 JUN-¿~-¿~4 1~:4~ Fuñålng Approval/Agreement Title I 01 the Housing and Community Developmen! Ac! (Public L9'N 930383) P.01 U.S. Department of HousIng and Urban Development Office of Community Planning and Development Community Development Block Grant Program HI.DD515R of 20515R , Name 0' Grantee (as shown Ir\ 11$1'11 5 01 Standard Form 424' I 3 GlJnt$e'~ 9-dIgHax 10 Number I 4. Date use Offundsl'lliV beein . City of Dubuque, Iowa 42-6004596 (mmlddfmy) 07/01/2004 2. Gl1In...'. Complole Addl8S. (a. shown In 11111'11 5 of Standard Form 424) Sa. Proj6dlGlantNo. 1 6a, Amount ApplOvecl City Hall B-Q4-MC-19-0004 $1.481,000 50 West nib Street 5b, ProjedlGl8nl No. 2 6b AmounlApproved Dubuque, IA 52001 lie. proestlGlant No.3 lie. Amoun1Approved Cronl "11"",ment: '."is Onnt Agreement bftWeeJ1 me Depntlmenl of Housing and Urb>m Development (HOD) and Ihe above named Grantee I> m,de pulSuanllo the authority of Title I of the Housing Ind Communily Development ^tt of 1974,.s amended, (42 use S301 et seq.). Thc Granccc's submissions for Tillc I assislante, the HUD regulnlio~ at 24 CFR Pari 570 (ill now in clTccl and as rmy be amended from lime 10 lime), .nd Ihi. Funding Approval, including any speciat enndiriDns, cDnstitUte part of the Aþ'""".nt Sub)..! to thc provisions Df this Granl Agreement. BUD will make the funding .ssistance &pecified here Ivaílable to lb. G,antc, upon .xec:unon Df the ^gl~emenl by {he parti... Tne funding a..islan.e sp.",ticd in the Funding Approval lluy be used to pay COOL! intuITed ailer ,be da" opccified in item 4 above provided lhe aclivincs 10 ""ich such COSIS are related are camed out in compliance with ,II applicable requirement.!. Pre.agl..emcnt costs may not be paid with fundins a&liotanee 'pccir.ed here unless IMY are aulhorized in HUD regulations Or approved by waiver and li,led in the s¡¡ccialeondidons to the Funding ApprDval. The Grantee agree. to IISsumc aU of thc responsibilities for Cftvironmenlolreview, decision making, and uclions, lIS apccifled and required in regulations issued by thc Scçrctll)' pursuant 10 Settion 104(1) of Title r and published in 24 CFR Part SR. Thc Grantee further acknowledges itS responsibility fDr adherence 10 <he Aþ'eemenl by .ub-rec; icnt entities Ie ,""iob it makes fundin assistance hereunder available. U,S. OepaMoent of Housing and Urbøn Development IBy Name) Patricia M. McCauley Tille Program Manager, CPD Division Sig ~ Dale JmmlddlYffl) //f/ØV 8. Special Condl6oos (c!1ed\ one) 0 None 181 A!tIchad Grantee Name City of Dubuque Title Honorable Terrence Duggan, Mayor of Dubuque Sl]na1ur9 Dall (mmIddIyyyy) f I i, Ca1egOtyo I1Ie i Assislante for";s Fundi"ll (chec~.only--} 1818, Entillerren~ SIC 1D6{b) 0 b. Sl8le-Admin~te"d, Stç 1D6(d)(1) 0 c, tlUD-Adminislend Smell CíIieIi, See 1D6d)(2)(B) 0 d, Indian CDBG Programs, See 106(a)(I) 0 e. SUrpttJS urben Renewal Funds, See 112(b 0 f. Special Purpose Granl!, See 107 0 g. L.oøn GUBnl/ltH. See 10e I ea. Date H.UD Received Subftission (mll1icidlyyyy) 04i29/2ûO4 9b. Dale Granœe Notified (mmlddIYJYY) 061151200-4 9c. Date of SI8Jt of prognsm Yellr (mmlddlYJYY) 07/01/2004 10. checI< one 121 a. Orig. Fundll19 Ap¡lll!Val 0 b. Amendment Amendment NI.O11Þer 12a, Amount of lœn Guaronlee Conrnìtment now being Approved FY 2004) $1,481,000 $1,481,000 FY( FYI Loa" Guarantee Aeeeplanel Provision. rer DtllcnoUd Agenoiel: I The public oellC)' barcby ICC.PtS the Orant A~eem.nl executed by die Depanmenl or HousinB and Otblll De.elopment on the above date with respect to CIIt above gront number(s) .. Gron... design...:d 10 receive 120. Nllme Df Authorlzlld OIllÇi;1 for Designaled PublIC AI 10l1li guarnntee I..istanee, and aøn:o" 10 comply With the "'TmS and . conditions of III. Agreemen~ applicable regulltions. and oIlIer requíreDlenu of HUD now Dr hcrcallcr in effect, penaining 10 the Tille ..s¡slane. provided It. SlgnalUre HUD Accounting use Only [JJ æ [IJJ q 0 0 OJ [[ll] q;g;p OJ] I 0 0IllJ I 0 d1Ib I Dale Entered lOCeS (tM1/dd/ym) Balch Number Trwlsac1Ion COde Erective Da¡¡ Arnoul>t (mmlddlyyylJ F II 10 Amoun! I Amount I Entered Br Velif18d BI Betch TAC Program Y ^ Reg Area DocumBnI No. Project Number CllegOry JUN-¿tj-ð:M"I 1:>"'1'" E.O. 12372 - SPECIAL CONTRACT CO!'-IDITION Notwithstanding ;'11Y ot1er provision of 1hi. agreement, no funds provided under tl-ris agreeme"t may he obligated or expended fOf the planning or construction of water or ¡¡ewe¡ facilities ¡¡¡¡iiI receipt of written notification fÏ"om H'JD of the release of funds on completion of the review procedures required under Executive Order (E. D.) 12372, L"itergoverr.mental Review ofFedera1 Programs, and HOD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of fhnds before obligating or expending any funds provided under tms agreement for any new or revised activity for the planning or construction of water or sewer facilitifS not previously reviewed under E. O. 12372 and implementing regulations. TOTAL P.Ð2 Ft:l1ding Approval! Agreement Title I of the Housing and Community Development Act (Public Law 930383) HI-00515R of 20515R U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program 1. Name of Grantee (as shown in item 5 of Standard Form 424) 3. Grantee's 9-di9it Tax iD Number 4. Date use of funds may begin City of Dubuque, Iowa 42-6004596 (mm/dd/yyyy) 07/01/2004 2. Grantee's Complete Address (as shown in item 5 of Standard Form 424) 5a. ProjecVGrant No.1 6a. Amount Approved City Hall B-04-MC-19-0004 $1,481,000 50 West 13th Street 5b. ProjecVGrant No.2 6b. Amount Approved Dubuque, IA 52001 5c. ProjecVGrant No.3 6c. Amount Approved Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's suhmissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions. constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here avaiiable to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding ApprovaL The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-recipient entities to which it makes fundin~ assistance hereunder available. U.S. Department of Housing and Urban Deveiopment (By Name) Grantee Name Patricia M. McCauley City of Dubuque Title Title Program Manager, CPD Divisigp Honorable Terrence Duggan, Mayor of Dubuque Si~/? h1 ,h~ Dat~mIdd/YYYY) Signature I Date (mmidd/yyyy) / ¿:;; L~ /~ 1&7 1"/5 /u 'j 7. Category of Title i Assistance for this Funding Action 8. Special Conditions 9a. Date HUD Received Submission 10. check one (check only one) (check one) (mm/dd/yyyy) 04/29/2004 [g a. Orig. Funding [g a. Entitlement, Sec 106(b) D None 9b. Date Grantee Notified Approvai Db. State-Administered, Sec 106(d)(1) [g Attached (mm/dd/yyyy) D b. Amendment Dc. HUD-Administered Smali Cities, Sec 106(d)(2)(B) 06/15/2004 Amendment Number D d. Indian CDBG Programs, Sec 106(a)(1) 9c. Date of Start of Program Year De. Surplus Urban Renewal Funds, Sec 112(b) (mm/dd/yyyy) 07/01/2004 D f. Special Purpose Grants, Sec 107 11. Amount of Community Development D g. Loan Guarantee, Sec 108 Biock Grant FY (2004) FY( ) FY( ) a. Funds Reserved for this Grantee $1,481,000 b. Funds now being Approved $1,481,000 c. Reservation to be Cancelied (11a minus 11b1 12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Address of Public Agency Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive 12c. Name of Authorized Official for Designated Public Agency loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the Title assistance provided it. Signature HUD Accounting use Only Batch TAC Program Y A Reg Area Document No. Project Number Category Amount Effective Date (mmidd/yyyy) [ill m [ill q 0 0 IT] DIIIJ q;g;p [ill I 0 rnm I 0 ITmJ I II 10 Amount Amount Date Entered PAS (mmidd/yyyy) Date Entered LOCCS (mm/dd/yyyy) Batch Number Transaction Code Entered By Verified By . . >-. E.O. 12372 - SPECIAL CONTRACT CONDITION Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification ITom HUD of the release of funds on completion of the review procedures required under Executive Order (E. 0.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E. O. 12372 and implementing regulations. .. U.S. Department of Housing and Urban Development Nebraska State Office Executive Tower Centre 10909 Mill Valley Road Omaha, Nebraska 68154-3955 June 15,2004 ,-' ..'j -1 , Honorable Terrence Duggan Mayor of Dubuque City Hall 50 West 13th Street Dubuque, IA 52001-4864 ," Dear Mayor Duggan: This is to inform you that a review of your fiscal year 2004 Consolidated Plan Annual Action Plan has been completed. The grant assistance you are receiving includes Community Development Block Grant (CDBG) funds in the amount of $1,481,000. Enclosed are the Grant Agreements and Funding Approvals (three copies for each program), which constitute the contract between the Department of Housing and Urban Development and the City of Dubuque. In order to establish a line of credit for these grant funds, you should execute and return two copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. In addition, if there is a need to delete or add individuals authorized to access the Line of Credit Control System (LOCCS), a LOCCS Security Access Authorization Form (HUD-27054) must be prepared, notarized, and returned to this office with the Grant Agreement. If there is a need to establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-1199A) must be completed by you and your financial institution and mailed to this office. You are reminded that certain activities are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such activities may not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. The special condition in your Grant Agreement and Funding Approval concerning the review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and RUD's implementing regulations at 24 CFR Part 52 restricts the obligation or expenditure of funds for the planning or construction of water or sewer facilities until the completion of the review process and receipt of written notification of release of funds from HUD. Since you have not submitted your final statement for review under E.O. 12372, we assume you do not propose to use funds for activities subject to review. However, the condition requires that in the event you amend or otherwise revise your final statement to use funds for the planning or construction of water or sewer facilities, you must receive written release of funds from HUD before obligating or expending funds for such activities, You are encouraged to continue to vigorously promote full partnerships between the City of Dubuque and its non-profit service providers, neighborhood organizations, the economic community and private citizens as you implement your Consolidated Plan. In the process of transforming plan elements into projects, the quality of success will depend in large part on the closeness of cooperation among all the . .' 2 Consolidated Plan partners. We offer our continued support and technical assistance during the coming year to help forward the objectives of the Consolidated Plan. We acknowledge the receipt of the first Amendment to the city's Community Development Block Grant Annual Plan for grant B-04-MC-19-0004, dated May 24, 2004. The proposed non-substantial amendment transfers $13,605 from contingency to the Community Partnership (cp2) program. If you have any questions regarding the infonnation in this letter, please contact Ms. Kim Radice, Community Planning and Development Representative, at (402) 492-3190. Sincerely, /) \L/(J */,)1 J~ 1/114,- If;::-:--) Patricia M. McCauley / Program Manager Community Planning and Development Division Enclosures cc: Mr. David Harris Mr. Bill Baum