Port o Dbq Sign Landscape Final
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MEMORANDUM
July 13, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Sign & Landscaping
(CIP 410776: America's River Project - Visitor Amenities, Greenways,
and Smart Growth Initiatives)
Acting Public Works Director/City Engineer Gus Psihoyos is recommending acceptance
of the Port of Dubuque Sign and Landscaping Project, as completed by Portzen
Construction, Inc., in the final contract amount of $78,416.70, $6,337.49 over the
contract amount. The increase in cost for this project was due to the revised lighting
schematic to provide better illumination of the signage.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
M~i~
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
July 13, 2004
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Acting Public Works Director JrD
SUBJECT: Port of Dubuque Sign & Landscaping
(CIP 410776: America's River Project-Visitor Amenities,
Greenways, and Smart Growth Initiatives)
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract
for the Port of Dubuque Sign & Landscaping Project.
DISCUSSION
Work has been completed on the project by Portzen Construction, Inc. of
Dubuque, Iowa, in the final contract amount of $78,416.70. The increase in cost
for this project was due to the revised lighting schematic to provide better
illumination of the signage.
The Port of Dubuque signage and landscaping were designed for the parking lot
green-space at the intersection of 3rd and Bell Streets. The landscaping
provides a large variety of plantings to provide color throughout the year and is
used in various combinations throughout the planting islands.
RECOMMENDATION
I recommend that the City Council accept the improvements and the final
contract be established at $78,416.70.
BUDGET IMPACT
A summary of the project cost is as follows:
Award
Final
Total Project Cost
$71,440.00
8,400.00
1,700.00
8.541.40
$90,081.40
$78,416.70
0
681.48
5,989.31
$85,087.49
Construction Contract
Contingency
Inspection
Engineering
The budget for signage and landscaping was included in the Vision Iowa budget
and the City's CIP under Amenities for $78,750. The overage of $6,337.49 will
come from the Wall Street Access budget of $82,688, which is no longer required
due to the final location of the Hotel/Water Park and the extension of 5th Street
versus creating a Wall Street cul-de-sac.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by
cc: Dawn Lang, Project Director
RESOLUTION NO. 282-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the Port of Dubuque Sign & Landscaping
Project has been completed and the City Manager has examined the work and
filed his certificate stating that the same has been completed according to the
terms of the contract, plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Vision Iowa budget, the City's CIP
under Amenities, and Wall Street Access budget in amounts equal to the amount
of his contract, less any retained percentage provided for therein.
Passed, approved and adopted this 19th day of July, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 283-04
FINAL ESTIMATE
Whereas, the contract for the Port of Dubuque Sign & Landscaping
Project has been completed and the City Engineer has submitted his final
estimate showing the cost thereof including the cost of estimates, notices and
inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $85,087.49 and the said amounts shall be paid from the Vision Iowa budget,
the City's CIP under Amenities, and the Wall Street Access budget of the City of
Dubuque, Iowa.
Passed, approved and adopted this 19th day of July, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
t
PORTZEN CONSTRUCTION, INC.
Project: Entry Sign - 3rd SI. & Bell SI.
Estimator: Bob Baumhover
Date: 6/21/04
205 Salina Street
Dubuque, la. 52003
563-557-7642 (Phone)
563-557-9048 (Fax)
FINAL CONTRACT AMOUNT
ITEM
Amount
Unit Unit Cost Qty.to Date Earned to Date % Compo
LS $ 71,440.00 1.00 $71,440.00 100.00
LS $ 6,976.70 1.00 $6,976.70 100.00
ENTRY SIGN
EXTRA WORK
E-1 Additional Lighting for Sign
PROJECT AMOUNT EARNED
$78,416.70
TOTAL DUE CONTRACTOR
$78,416.70
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CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
Michaei Van Milligen, City Manager
City of Dubuque, Iowa
CERTIFICATE OF PUBLIC WORKS:
APPROVED:
CERTIFICATE OF THE ARCHITECT:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
ULSTAD ARCHITECTS
BY:
TITLE:~
DATE: ~,-h Z '()4J
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Portzen Construction, Inc, contractor for the above improvement, does hereby accept the above "Total Due Contractor",
as full settlement for all claims for said improvement.
CONTRACTOR: PORTZEN CONSTRUCTION, INC,
BY: .~ :á2.ß --
TITLE: ~e:>J¡;C\ )/(,:;~-
DATE: {;, -.:2 I - 0 4="
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