Four Oaks Cp2 Grant Four Mounds
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MEMORANDUMo
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July 13, 2004
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The Honorable Mayor and City Council Members
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TO:
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FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Four Oaks Community Partnership (cp2) Grant -
Subcontract Amendment for Purchase of Services with Four Mounds
Foundation
Housing and Community Development Department Director David Harris recommends
City Council approval of an amendment to the subcontract for services for the Four
Oaks Housing Education and Rehabilitation Training (HEART) Program Community
Partnership (cp2) grant.
The HEART Program serves Special Education students attending Four Oaks interim or
therapeutic classrooms who have elected a vocational education track rather than a full
time academic classroom curriculum. HEART Program students attend school one-half
day, and spend the balance of the school day together on a job site working to rehab
housing for lower income occupants.
Four Oaks entered into a subcontract with Four Mounds for a carpentry tradesperson to
work with the students in this project. At this time, Four Mounds is requesting an
amendment to the existing subcontract to extend the carpentry training services to
June 30, 2005. The cp2 grant requires the written consent of the City prior to the
execution of the amendment to the subcontract with Four Mounds.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Miéhael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and community Development Department Director
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MEMORANDUM
July 12, 2004
TO:
FROM:
Michae~~ Milligen, City Manager
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David Ha s, Housing and Community Development Department
SUBJECT: Four Oaks Community Partnership (cp2) Grant-
Subcontract Amendment for Purchase of Services with
Four Mounds Foundation
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of an
amendment to the subcontract for services for the Four Oaks Housing Education and
Rehabilitation Training (HEART) Program Community Partnership (cp2) grant. A
resolution providing for the approval is attached for the Mayor's signature.
BACKGROUND
In FY 2004, Four Oaks received a $36,000 Community Partnership (cp2) grant for the
Housing Education and Rehabilitation Training (HEART) Program. The program is a
collaboration between Four Oaks, Dubuque Community Schools, City of Dubuque
Housing Department, Juvenile Court Services, the Department of Human Services and
John Gronen Properties. A $30,000 cp2 grant has been awarded for FY 2005.
The HEART Program serves special education students attending Four Oaks interim or
therapeutic classrooms who have elected a vocational education track rather than a full
time academic classroom curriculum. HEART Program students attend school one-half
day, and spend the balance of the school day together on a job site working to rehab
housing for lower income occupants.
Four Oaks entered into a sub-contract with Four Mounds for a carpentry tradesperson
to work with the students in this project. This tradesperson schedules the studenfs work
on their current rehab project, secures materials as necessary, sets up daily work, and
instructs and supervises students on the job. The Council approved this subcontract on
December 15, 2004 by Resolution 505-2003.
At this time, Four Mounds is requesting an amendment to the existing subcontract to
extend the carpentry training services to June 30 2005 for the $30,000 FY 2005 cp2
grant amount, in addition to the balance of funds from the FY 04 grant. This would
allow the continuation of the same carpentry tradesperson to assist with the HEART
program for FY 2005.
The cp2 grant requires the written consent of the City prior to the execution of the
amendment to the subcontract with Four Mounds. Four Oaks will continue to be
responsible for all other obligations of the grant.
ACTION STEP
The action step for the City Council is to adopt the attached resolution approving the
amendment to the subcontract between Four Oaks and Four Mounds for the
Community Partnership (cp2) grant.
Prepared by Aggie Tauke, Community Development Specialist
F:IUsersIATAUKEICP2\cp2 Agreements\4 Oaks sub amend ,memo,mvm,doc
RESOLUTION NO 284 - 2004
RESOLUTION AUTHORIZING FOUR OAKS INC TO AMEND THE SUBCONTRACT
WITH THE FOUR MOUNDS FOUNDATION FOR THE HOUSING EDUCATION AND
REHABILITATION TRAINING PROGRAM (HEART) COMMUNITY PARTNERSHIP
PROGRAM (cp2) GRANT.
Whereas, under the provisions of Title I of the Housing and Community Development
Act of 1974, as amended, the City of Dubuque has received Community Development Block
Grant (CDBG) funds; and
Whereas, A Community Partnership (cp2) grant was awarded to Four Oaks, Inc. in the
amount of $36,000 for Fiscal Year 2004 and $30,000 for Fiscal Year 2005 by the City of
Dubuque; and
Whereas, the City Council approved on December 15, 2003 by Resolution No. 505-
2003 the subcontract between Four Oaks, Inc. and the Four Mounds Foundation for the
direct delivery of carpentry trades training services under the FY 2004 cp2 grant; and
Whereas, Four Oaks, Inc. has selected to amend the subcontract with the Four
Mounds Foundation to extend the subcontract to June 30, 2005 to provide for the direct
delivery of carpentry trades training services under the FY 2005 cp2 grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council hereby authorizes Four Oaks Inc to amend the
subcontract with the Four Mounds Foundation for delivery of services for the Housing
Education and Rehabilitation Training Program (HEART) Community Partnership (cp2)
grants as stated in the attached Amendment to Subcontract for Performance Services.
Passed, approved and adopted this 19th day of July 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider
City Clerk
F:\UsersIATAUKEICP2\4 oaks subcontract amend.res.doc
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Amendment to Subcontract for Performance of Services
This Amendment changes Section 3., Tenn of Subcontract, of the original "Subcontract
for Perfonnance of Services", entered into between Four Oaks, Inc. ofIowa and Four
Mounds Foundation, signed by both parties on January 7th, 2004, to read as:
3. Tenns of Subcontract. The tenn of the subcontract shall be a period of not exceeding
twelve (12) calendar months beginning on July 1, 2004 and terminating no later than June
30,2005, subject to prior tennination as provided under Section 8 hereof
This Amendment also changes Section 4., Reimbursement of Services, of the original
"Subcontract for Perfonnallce of Service", entered into between Four Oaks, Inc. and Four
Mounds Foundation, signed by both parties on January 7'h, 2004, to read as:
4. Reimbursement of Services. Four Mounds shall be reimbursed by Four Oaks ftom
funds paid by the Grant Recipient for services perfonned hereunder and expenses
incurred in the perfonnance of such services in an amount not to exceed $30,000 and the
balance of the FY04 Heart Project Grant, if any, as of June 30, 2004, during the tenn
hereof Requests for reimbursement shall be submitted by Four Mounds and paid to such
maximum reimbursement amount in the manner and under the tenns prescribed in the
Agreement, including the Standard Requirement, and conditioned upon compliance by
Four Mounds with the tenns thereof and the tenns of this Subcontract.
Dated this Ç.,,~ day of :::S"'-~ , 2004.
By: 'C),-="'-A ~À~'-~
By:
Four Oaks, Inc. ofIowa
Date:
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