City Hall Annex Roof Replac Fin
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MEMORANDUM
July 13, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Completion of City Hall Annex Roof Replacement Project
Cable Franchise Administrator Merrill Crawford is recommending acceptance of the City
Hall Annex Roof Replacement Project, as completed by Giese Sheet Metal Co., Inc, in
the final contract amount of $29,500, and authorizing final payment in the amount of
$1,475.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Merrill Crawford, Cable Franchise Administrator
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CITY OF DUBUQUE, IOWA
MEMORANDUM
June 29,2004
MEMO TO: Michael C. Van Milligen, City Manager
FROM: Merrill Crawford, Cable Franchise Administrator
SUBJECT: Completion of City Hall Annex Roof Replacement Project
INTRODUCTION: The purpose of this memorandum is to report the completion
of the CIP project to replace the roof, gutters and downspouts of the main
structure of City Hall Annex at 1300 Main Street.
BACKGROUND: At their December 16, 2002 meeting, the City Council awarded
a contract to Giese Sheet Metal Co., Inc. to replace the roof, gutters and
downspouts of the main structure of City Hall Annex, 1300 Main Street. The flat
roof above the garage and the second floor elevator hallway roof were not
included in the project. The total amount of the contract, $29,500, was
encumbered to the General Fund and the Cable TV Fund. There were no
change orders d~ring the project.
The physical tasks of the project were accomplished by the contractor in March
and April, 2003, and a partial payment in the amount of $28,025 was made April
28, 2003.
The remaining five percent, ($1,475), was retained pending final inspection by
the manufacturer's representative and delivery of the warranty. Following
numerous reminders from myself and the architect, the contractor has now
completed the remaining tasks of the project. The warranty was delivered June
25, 2004. We have received a letter from Steven Ulstad Architects finding the
project complete in accordance with the plans and specifications. Giese Sheet
Metal Co., Inc. has supplied the required lien waivers, sales tax information, and
the contractor's request for final payment.
During this period, the new roof and gutter system has performed as expected.
RECOMMENDED ACTION: The Recommended Action is that the City Council
adopt the proposed Resolution accepting the completed City Hall Annex Roof
and Gutter Replacement project and authorizing final payment in the amount of
$1,475 to Giese Sheet Metal Co., Inc.
cc: Steven Ulstad, Architect
Cindy Steinhauser, Assistant City Manager
PreDared by: Merrill Crawford Cable Franchise Administrator CitY Hall Annex 1300 Main 51. DubuQue IA 52001-4732
RESOLUTION NO. 288-04
RESOLUTION ACCEPTING IMPROVEMENT
Whereas, the contract for the Hall Annex Roof & Gutter Replacement
Project has been completed and the City Manager has examined the work and
filed his certificate stating that the same has been completed according to the
terms of the contract, plans and specifications and recommends the acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved and
that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and is hereby
directed to pay to the contractor from the General Fund and Cable TV
Fund in amounts equal to the amount of his contract.
Passed, approved and adopted this 19th day of July, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 289-04
FINAL ESTIMATE
Whereas, the contract for the City Hall Annex Roof and Gutter
Replacement Project has been completed and the Cable Franchise Administrator
has submitted his final estimate showing the cost thereof including the cost of
estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE. IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $29,500 and the said amount shall be paid from the General Fund and Cable
TV Fund of the City of Dubuque, Iowa.
Passed, approved and adopted this 19th day of July, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk