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MEMORANDUM
July 14, 2004
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TO:
The Honorable Mayor and City Council Members
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FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Resolution Authorizing Select SMG Employees and the City of Dubuque
Leisure Services Manager Authority to Sign Checks Drawn on the City of
Dubuque Five Flags Accounts
The City has established two new specialized bank accounts for Five Flags Civic
Center. The new accounts were established subsequent to SMG assuming
management of Five Flags. The accounts are a general account and a ticket office
account The general account is utilized to deposit operating revenue and issue checks
for the payment of expenses. The ticket office account is utilized to deposit revenue
from various users of Five Flags and for paying expenses related to events. These
accounts are specialized and limited in use.
Finance Director Ken TeKippe recommends that the General Manager, Events
Coordinator and Finance Manager at Five Flags, managed by SMG, be designated as
authorized signers for these two specialized accounts at U.S. Bank. It is further
recommended that the Leisure Service Manager also be designated as an authorized
signer for the accounts.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen ------
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Kenneth J. TeKippe, Finance Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:
Michael Van Milligen, City Manager
FROM:
Kenneth J. TeKippe, Finance Director
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SUBJECT: Resolution Authorizing Select SMG Employees and the City of Dubuque
Leisure Services Manager Authority to Sign Checks Drawn on the City of
Dubuque Five Flags Accounts
DATE:
July 14, 2004
INTRODUCTION
Enclosed is a City Council Resolution granting selected SMG and City employees
authorization to sign checks for specialized City of Dubuque bank accounts.
BACKGROUND
The City has established two new specialized bank accounts for Five Flags Civic
Center. The new accounts were established subsequent to SMG assuming
management of Five Flags. The accounts are a general account and a ticket office
account The general account is utilized to deposit operating revenue and issue checks
for the payment of expenses. The ticket office account is utilized to deposit revenue
from the various users of Five Flags and for paying expenses related to events.
DISCUSSION
These accounts are specialized and limited in use. For operational purposes I
recommend that General Manager, Events Coordinator and Finance Manager at Five
Flags, managed by SMG, be designated as authorized signers for the accounts drawn
on account numbers 196471232708 and 196471232716 at U.S. Bank. I recommend
that City of Dubuque Leisure Services Manager also be designated as an authorized
signer for the accounts. The resolution identifies positions only without names, which
should reduce future resolutions at the time of personnel changes in the positions
designated.
Transactions in these accounts will be monitored by the Finance Department and
controls such as account reconciliation and payment documentation are available to be
reviewed by the Finance Department on a regular basis. The information is also
available during the annual audit by the City's independent auditor.
ACTION
Please present the resolution to the City Council for consideration of approval. If there
are any questions on the resolution, please contact me. Thank you for your assistance.
KT/jg
Attachment
cc: Gil Spence, Leisure Services Manager
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Preparer: Ken TeKiDDe Address: 50 W. 13th Street. Dubuque. IA 52001 Telephone: 589-4133
RESOLUTION NO. 290-04
RESOLUTION AUTHORIZING CERTAIN DESIGNATED EMPLOYEES OF THE CITY
OF DBUQUE AND SMG AUTHORIZATION TO EXECUTE CHECKS ON BEHALF OF
THE CITY OF DUBUQUE, IOWA
Whereas, the City of Dubuque deposits certain funds for specific use in local
commercial banking institutions; and
Whereas, the commercial banking institutions require authorization by the City
Council for City employees and others to sign checks and drafts drawn on such banking
institutions; and
Whereas, the City Council has determined that SMG and City employees who
may sign checks and drafts drawn on designated accounts on behalf of the City of
Dubuque for checks issued for the City of Dubuque Five Flags Civic Center general
account drawn on account number 196471232708 at U.S. Bank in Dubuque and for
checks issued for the City of Dubuque Five Flags Civic Center Ticket Office account
drawn on account number 196471232716 at U.S. Bank in Dubuque; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE,IOWA:
Section 1. The Five Flags Civic Center General Manager, Events Coordinator
and Finance Manager and City of Dubuque Leisure Services Manager are hereby
authorized to sign checks and drafts on behalf of the City of Dubuque for checks issued
for the Five Flags Civic Center general account drawn on account number
196471232708 at U.S. Bank; and
Section 2. The Five Flags Civic Center General Manager, Events Coordinator
and Finance Manager and City of Dubuque Leisure Services Manager are hereby
authorized to sign checks and drafts on behalf of the City of Dubuque for checks issued
for the Five Flags Civic Center ticket office account drawn on account number
196471232716 at U.S. Bank.
Passed, approved and adopted this 19th day of July, 2004.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, City Clerk
Attest:
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eanne F. Schneider, City Clerk