Minutes_Park and Recreation Commission 3 8 11PRESENT:
ABSENT:
OTHERS:
MINUTES
APPROVED;
VOTE:
DATE CHANGE
FOR APRIL
MEETING:
APPROVE
MANAGEMENT
AGREEMENT
FOR MILLER
RIVER PARK
AFTER CHANGES
BY LEGAL DEPT;
VOTE:
INTRODUCE
NEW FT RECRE-
ATION PROGRAM
SUPERVISOR:
DISCUSS SKI
CLUB LEASE:
APPROVE GOLF
COURSE MENU
PRICES; VOTE:
PARK AND RECREATION COMMISSION MEETING
Tuesday, March 8, 2011
4:30 p.m., Snack Bar, Bunker Hill Golf Course
Bob Blocker, Paul Hoffmann, Evelyn Nadeau, Mark Noble and David Schlueter
Tom Blocklinger and Karen Lyness
Staff present: Marie Ware, Pat Prevenas, Bob Fritsch and Eileen Trimble
It was moved by Blocker, seconded by Nadeau, to approve the minutes of the
February 8, 2011, meeting. The motion passed unanimously.
Commissioners were reminded that the April meeting had been changed to
Tuesday, April 5th to avoid conflict with City Expo.
Leisure Services Manager Marie Ware explained to commissioners that after
they had approved the agreement at February meeting, it was discovered that
the agreement had not been sent to Legal Department for review. Even
though the agreement has the same substance, the agreement was changed
to a more legal format and made consistent with other agreements of the same
type.
It was moved by Nadeau, seconded y Blocker, to approve the Management
Agreement for Miller Riverview Park with Ken Clayton. The motion passed
unanimously.
Recreation Division Manager Pat Prevenas introduced Anthony (Tony)
Elskamp as the new full time program supervisor that replaced Molly Weis who
retired at the end of January 2010. Tony is a Potosi native. He has worked in
sports management, therapeutic recreation and urban centers.
Some commissioners expressed concerns about the care and appearance of
the ski club. They requested information about whether the ski club put on any
events or shows that benefit the city. They questioned if the club should pay
market value for the lease. Commissioners requested that staff contact the
club and ask for a couple representatives to come to the April meeting
and explain what they do for the city and for their lease, before the
commission votes on renewing the lease.
Recreation Division Manager Pat Prevenas told commissioners that a few menu
prices were raised in 2010. This season staff is proposing that most appetizers and
baskets and beer rates be increased .25 to .50. No increase in soft drink prices is
proposed since we are in the fifth year of a five -year contract.
It was moved Ily Schlueter, seconded la Hoffmann, to approve golf course snack bar 1
menu prices for 2011 as proposed la staff. The motion passed unanimously.
continued
APPROVE MENU
PRICES FOR
McALEECE
CONCESSION
STAND; VOTE:
MANAGER
REPORT:
PARK DIVISION
REPORT:
March 8, 2011 meeting
page two
Manager Prevenas told commissioners that not many prices had changed
since 2008. Staff is proposing an increase for beer items and a few food items.
The city has seen an increase in revenue since taking over the operation in
2005.
It was moved la Nadeau, seconded l Hoffmann, to approve menu prices for 2011 for
the McAleece concession stand as proposed l staff. The motion passed
unanimously.
Bee Branch update: Many meetings are being held regarding looking for
grant opportunities related to the project; a recent LAWCON grant submission
for outdoor amphitheater area; notices have gone out in water bills offering the
opportunity to sponsor benches, trees et cetera for the project to help offset
some of the costs and also possible naming rights for certain sections of the
project, for a fee. Leisure Services Manager and Park Division Manager are
involved in meetings with landscape architect, design firm and Engineering
Department on all aspects of the linear park development.
Manager Ware has met with the City Manager and others regarding the
maintenance facility, trailhead and parking spaces needed for trailhead,
equipment list for maintenance et cetera. If there is any contingency money
left, that could be used toward the building and trailhead.
Budget: Manager Ware shared budget requests the Council is reviewing per
the City Manager's recommendation. Department improvement level requests
for adding one Horticulturist and continuing the thirty -hour per week site
supervisor at MCFC are recommended. The C.I.P. budget had changes from
the budget previously reviewed by the Commission.
Firearms in parks: Manager Ware told commissioners that she had a
conversation with the Sherriff and Police Chief. Parks are considered weapon
free zones with exceptions. Chief Da!sing said there are several pieces of
legislation pending at state level now that could change and clarify the law.
The Police Department will review the law after the legislation is final and then
decide if any changes need to be made locally to clarify. It was the general
consensus of the commission to wait until legislation is final before doing
anything with local policies.
Park Division Manager Bob Fritsch informed commissioners:
• There is a large green space on 5th Street side of McGraw Hill that is slated
as an urban park as part of America's River 11 Project. Planning will happen in
the future for the south port area and Chaplain Schmitt Island ($100,000 in FY
2012 CIP budget). • Manager Fritsch has applied for IDOT Urban Youth
Corps Grant which would allow us to work with three 16 to 21 and help them
continued
RECREATION
DIVISION
REPORT:
ADJOURN;
VOTE:
March 8, 2011 meeting
page three
with employment training and skills. The youth would work on the Highway 20
roses, build handicap accessible picnic tables and help construct concrete
pads in parks to put the handicap accessible tables onto. Part of the grant
provides uniform, steel -toe boots et cetera for workers. The grant requires a
70 -30% match and the savings from retired foreman position gave us the
money required for the match amount. • Park Division Manager office has
now officially been moved to old park office; telephone number remains the
same.
Recreation Division Manager Pat Prevenas informed commissioners:
• after school basketball program interschool meets involving thirteen schools
are going on now; • 20 teams registered for post- season basketball
tournament; • Alumni basketball tournaments for men are all full; no women
registered; • summer brochures will be given out at City Expo on Tuesday
evening, April 12th; • softball registration deadline is tomorrow; • golf course
could open in a couple weeks — opened March 17th the last two years;
• new class offered at Allison- Henderson — Fitness Transformation that runs
five nights per week for five weeks for $200; it is a personal trainer working with
participants and 20% of revenue comes to our department.
It was moved by Nadeau, seconded by Blocker, that the meeting be adjourned
at 5:25 p.m. The motion passed unanimously.
Attest
Chairperson