US 61/151 Corridor Project_Iowa DOT AgreementMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 61/151 Corridor Project
Iowa DOT Agreement No. 06- 11- USTEP -03
(Iowa DOT Project No. UST - 061 - 8(129)- -4A -31
(CIP 3002028)
DATE: April 13, 2011
Dubuque
AA- America City
f 1 1
2007
City Engineer Gus Psihoyos recommends City Council approval of the Iowa Department
of Transportation Agreement for Urban -State Traffic Engineering Program (U -STEP) as
it relates to the US 61/151 Corridor Project and the installation of traffic signals and
pavement widening at the intersections of Maquoketa Drive, Twin Valley Drive and US
52.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
MicISael C. Van Milligen
Masterpiece on the Mississippi
TO:
FROM: Gus Psihoyos, City Engineer
SUBJECT: US 61/ 151 Corridor Project
Iowa DOT Agreement No. 06- 11- USTEP -03
(Iowa DOT Project No. UST - 061 - 8(129)- -4A -31
(CIP 3002028)
DATE: April 12, 2011
INTRODUCTION
The enclosed resolution authorizes the Mayor to execute the Iowa Department of
Transportation (Iowa DOT) Agreement for Urban -State Traffic Engineering Program (U -STEP)
Program as it relates to the US 61/151 Corridor Project and the installation of traffic signals
and pavement widening at the intersections of Maquoketa Drive, Twin Valley Drive, and US
52.
BACKGROUND
Michael C. Van Milligen, City Manager
Dubuque
btind
A8- America city
11111 r
2007
In 2004 the Howard R. Green Company completed a Traffic Engineering Assistance
Program (TEAP) study that identified several alternatives to improve the operation and
efficiency of the intersection of US Highway 61/151 and Maquoketa Drive in Dubuque. In
2005 HR Green submitted a large Iowa Clean Air Attainment Program (ICAAP) grant
application on behalf of the City; and unfortunately, it was not selected for funding. The City
revised the improvements and focused on smaller projects aimed to reduce delay and
emissions at the two existing intersections along this corridor.
The following improvements are included within the Iowa DOT Agreement No. 6- 11- STPU -02
Surface Transportation "funding agreement which was approved by City Council on March 7
2011 (Res. 68 -11).
US 151/61 at US 52
• Reconstruct entire signal.
• New control cabinet on the northeast side of intersection (by Hardee's).
• Build signals with future geometric improvements including dedicated protected -only left -,
through- and right -turn movements for the side streets. This would eliminate the current
split phasing.
• New microwave vehicle detection for all approaches.
US 151161 at Maquoketa Drive
• Reconstruct entire signal.
• New control cabinet on the northeast side.
• New microwave vehicle detection for all approaches.
Lake Eleanor Road
• Add southbound right -turn lane.
Additional ITS Improvements
• Fiber optic communications between the two signals (approximately 2,500 feet). This
communications line will allow the signal to be interconnected.
• Traffic sensors midway between signals to monitor movements and to accumulate traffic
counts.
• A camera at each intersection for monitoring of signal operation.
• As part of the cable television franchise agreement, the City has fiber optics installed within
several blocks of these intersections. A portion of this project would include connecting
these two signals to that fiber so that the City could remotely monitor and adjust the signals
from City Hall.
DISCUSSION
This Iowa DOT Agreement 06- 11- USTEP -03 relates specifically to the pavement widening for
turn lanes on US 61/151 at Maquoketa Drive, Twin Valley Drive, and US 52 as well as the new
traffic signal installations and signal interconnect between the intersections. (Note attached
agreement and map.)
The maximum eligible federal funding for this project ($400,000 ICAAP & $255,000 STP) is
$655,000 with a 20% match. The total eligible USTEP (Urban -State Traffic Engineering
Program) funding for the project is $422,454 (55% State with a 45% City match). This U-
STEP funding will be utilized as a match for ICAAP and STP funding) leaving the City's share
as 45% of $422,454 which is $190,104. The funding priorities will be to use the federal -aid
monies (ICAAP and STP), with the U -STEP funding to follow once the federal -aid monies are
exhausted. Once the federal and U -STEP funding is spent, the City's funds will be utilized.
$55,000 of 3R funding will be used to cover 100% of the Lake Eleanor Right -Turn Lane costs.
RECOMMENDATION
I recommend that the City Council adopt the enclosed resolution and authorize the Mayor to
sign the Iowa Department of Transportation (Iowa DOT) Agreement for Urban -State Traffic
Engineering Program (U -STEP) Project (Iowa Agreement No. 06- 11- USTEP -03) as it relates to
the US 61/151 Corridor Project (Iowa DOT Project No. UST - 061 - 8(129)-- 4A -31) and the
pavement widening for turn lanes at Maquoketa Drive, Twin Valley Drive, and US 52 as well as
the new traffic signal installations and signal interconnect between the intersections.
BUDGET IMPACT
The project funding summary is estimated as follows:
ICAAP Funding $ 400,000
STP Funding (Maximum 80% of Eligible Items) 254,546
3R Funding (Lake Eleanor Right -Turn Lane) 55,000
U -STEP Funding 232,350
3002028 US 151/61 Corridor 190,104
ACTION TO BE TAKEN
Total Project Funding $1,132,000
I respectfully request that the City Council adopt the attached resolution and authorize the
Mayor to sign the Iowa Department of Transportation (Iowa DOT) Agreement for Urban -State
Traffic Engineering Program (U -STEP) Project (Iowa Agreement No. 06- 11- USTEP -03) as it
relates to the US 61/151 Corridor Project (Iowa DOT Project No. UST - 061 - 8(129)- -4A -31 and
the installation of traffic signals and pavement widening at the intersections of Maquoketa
Drive, Twin Valley Drive, and US 52.
cc: Kent Ellis, Iowa Department of Transportation
Chandra Ravada, ECIA
Julie Neebel, IIW Engineers & Surveyors, PC
Jenny Larson, Budget Director
Robert Schiesl, Assistant City Engineer
RESOLUTION APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR A URBAN -STATE TRAFFIC ENGINEERING PROGRAM (U-
STEP) PROJECT (AGREEMENT NO. 06- 11- USTEP -03) BETWEEN THE IOWA
DEPARTMENT OF TRANSPORTATION AND THE CITY OF DUBUQUE FOR THE US
61/151 CORRIDOR PROJECT
RESOLUTION NO. 127 -11
Whereas, the Iowa Department of Transportation (Iowa DOT) has authorized the
use of Iowa DOT Urban -State Traffic Engineering Program (U -STEP) funds for the US
61/151 Corridor Project; and
Whereas, the US 61/151 Corridor Project will provide for the following
improvements: New traffic signalizations on US 61/151 at the intersections of
Maquoketa Drive, Twin Valley Drive, and US 52; and the widening and HMA resurfacing
on US 61/151 and at each intersection.
Whereas, the Iowa DOT Urban -State Traffic Engineering Program (U -STEP)
funds will be eligible to complete said improvements to the US 61/151 Corridor Project,
within Dubuque County, Iowa.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Iowa DOT Agreement for Urban -State Traffic Engineering
Program (U -STEP) (Agreement 6- 11- USTEP -03) between the City of Dubuque and the
Iowa Department of Transportation be approved for the pavement widening for turn
lanes on US 61/151 at Maquoketa Drive, Twin Valley Drive, and US 52, and the new
traffic signal installations and signal interconnect between intersections.
Section 2. That the Mayor be authorized and directed to execute two copies of
Iowa DOT Agreement for Urban -State Traffic Engineering Program (U -STEP) Project
(Agreement 6 -11- USTEP -03) for the US 61/151 Corridor Project in Dubuque.
Attest:
Passed, approved and adopted this 18th day of April
d
eanne F. Schneider, CMC, City Clerk
D
2011.
Roy D. uol, Mayor
f Iowa Department of Transportation
District 6 Office 319 - 364 -0235
430 Sixteenth Avenue SW FAX: 319 -364 -9614
Cedar Rapids, IA 52406 -3150 kent.ellis @dot.iowa.gov
April 6, 2011
Robert D. Schiesl, P. E.
Engineering Division
City of Dubuque
50 West 13 Street
Dubuque, Iowa 52001 -4864
Ref: UST -061 - 8(129) -4A 31
Dubuque County
City of Dubuque
Agreement No. 06 -11- USTEP -03
Staff Action No. 11 -0386
SUBJECT: Dubuque USTEP Agreement UST - 061 - 8(129) 11A -31 – Combined with ICAAP
Project STP -A- 061 -8 (128) — 22 -31.
Dear Mr. Schiesl:
I have enclosed two (2) copies of a U -STEP agreement between City of Dubuque and the Iowa
Department of Transportation for the referenced project. The project involves Traffic signals and
pavement widening on U.S. 61/151 at the intersections of Maquoketa Dr., Twin Valley Dr. and
U.S. 52.
Please secure the necessary approvals and signatures of the appropriate city officials and return
both signed copies of the agreement to this office for further processing. After I receive the signed
copies of the agreement, I will sign the agreements, and one of the fully executed agreements will
be returned to your office.
Please contact me if you have any questions concerning this agreement.
KLE /sjb
Enclosure (2)
Sincerely,
Kent L. Ellis, P.E.
Local Systems Engineer
District 6
April 2008
IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR
URBAN -STATE TRAFFIC ENGINEERING PROGRAM
(U -STEP) PROJECT
City: Dubuque
Project No.: UST - 061 - 8(129)- -4A -31
Iowa Department of Transportation
Agreement No.: 06- 11- USTEP -03
Staff Action No.: 11 -0386
This is an agreement between the city of Dubuque, (hereinafter called Recipient) and the Iowa
Department of Transportation (hereinafter called Department) to enter into an agreement for joint or
cooperative action after appropriate action by ordinance, resolution, or otherwise pursuant to the laws of
the governing bodies involved.
The Department provides funds through the Urban -State Traffic Engineering Program (U- STEP), a
cooperative program for safety or operational improvements on primary road extensions. The
Department has made these funds available for reimbursement and will share eligible construction and
right -of -way costs in the ratio of 55% Department funds to 45% local funds, up to a maximum amount in
Department funds of $200,000 for a "spot improvement" or $400,000 for a "linear improvement ".
A "spot improvement" shall mean a limited improvement project such as intersection reconstruction or
signalization; and a "linear improvement" shall mean an improvement project such as street or highway
widening or reconstruction which spans two or more intersections.
The Recipient proposes to develop and complete the following described linear improvement project:
Pavement widening for turn lanes on U.S. 61/151 at Maquoketa Dr., Twin Valley Dr. and U.S. 52.
Improvements include new traffic signal installations and signal interconnect between intersections.
Pursuant to the terms of this agreement, applicable statutes, and Administrative Rules, the Department
agrees to provide U -STEP funding to the Recipient for the authorized and approved costs for eligible
items associated with project improvements as described above.
In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree
as follows:
1. The Recipient shall be the lead local governmental agency for carrying out the provisions of this
agreement and shall be responsible for the development and completion of the U -STEP project,
combined with and let with the project number STP -A- 061 - 8(128)-- 22 -31.
2. All notices required under this agreement shall be made in writing to the Department and the
Recipient's contact person. The Department's contact person shall be the District 6 Local
Systems Engineer. The Recipient's contact person shall be the City Engineer, or their designated
representative.
3. The Recipient and the Department have previously entered into the following agreements for the
referenced project in paragraph 1: Agreement 6- 10- STPA -26 executed dated 11 -05 -2010 for
Federal -aid Iowa Clean Air Attainment Program (ICAAP); Agreement 6- 11- STPU -02 executed
dated March 17, 2011 for Federal -aid Surface Transportation Project (STP). Provisions set forth
in the previous agreements shall remain unchanged, unless amended in this U -STEP agreement.
U -STEP Agreement
Page 2
4. The estimated total of eligible construction and right -of -way cost for this project is $422,454.
Extra work, requested subsequent to the contract letting, must also be approved by the
Department prior to commencement of the extra work. The Recipient shall be responsible for
project costs that exceed the total level of funding amounts secured for this project. The
maximum costs for USTEP funding will be $422,454.
The funding priorities established for this project will be the Federal -aid (ICAAP & STP), with a
combined total limit of $655,000, shall have the first priority, with the USTEP funding to follow,
once the Federal -aid sources are exhausted. The USTEP funding may also be utilized for the
Federal -aid match. Local funding will be utilized once the Federal -aid and USTEP funding is fully
expended.
5. If any part of this agreement is found to be void and unenforceable, then the remaining provisions
of this agreement shall remain in effect.
6. This agreement is not assignable without the prior written consent of the Department.
7. This agreement, and the attached Exhibits A, B & C, constitutes the entire agreement between
the Department and the Recipient. No representations, promises, or warranties have been made
by either party that is not fully expressed in this agreement. Any change or alteration to the terms
of this agreement must be made in the form of an addendum to this agreement which shall be
effective only upon written approval of the Department and the Recipient.
IN WITNESS WHEREOF, each of theparties hereto has executed this Agreement as of the date shown
opposite its signature below:
City: Dubuq
By:
Title
ayor
Jeanne F. Schneider , certify that l am the Clerk of the city of
Dubuque, and that
Roy D. Buol
Agreement for and on behalf of the Recipient was duly authorized to execute the same by
virtue of a formal resolution duly passed and adopted by the Recipient, on the
of April
Signe
2011
ity Clerk of Dubuque, Iowa
IOWA DEPARTMENT OF TRANSPORTATION
Highway Division
Date
Date
April 18, 2011
, who signed said
By: Date
Kent L. Ellis, P.E.
Local Systems Engineer
District 6
18th day
EXHIBIT A
Standard Provisions for U-STEP or C -STEP Project Agreements
1. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person on the basis
of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability.
2. The Recipient shall use positive efforts to solicit bids from and to utilize Targeted Small Business (TSB)
enterprises as contractors and ensure that the contractors make positive efforts to utilize these enterprises as
subcontractors, suppliers, or participants in the work covered by this agreement. Efforts shall be made and
documented in accordance with Exhibit B.
3. The Recipient shall obtain agreements, as needed, from railroad and utility companies and shall obtain project
permits and approvals, when necessary, from the Iowa Department of Cultural Affairs (State Historical Society of
Iowa; State Historic Preservation Officer), Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army
Corps of Engineers, etc.
4. If right -of -way must be acquired for the project, the Recipient shall negotiate and secure the necessary right -of-
way using the most appropriate of the following methods:
A. When right -of -way is to be acquired, before acquisition procedures are begun, the Recipient shall meet
staff from the Department's Office of Right of Way (ROW) to assure compliance with the U.S. Code, the
Iowa Code, and 761 Iowa Administrative Code (IAC) Chapter 111; and determine what parcels, if any, are
to be acquired in the name of the Department and what parcels, if any, in the name of the Recipient.
B. Should eminent domain proceedings be required, the Recipient will condemn or appeal in the name of the
Recipient or the Department, whichever applies. The project letting may not be held until the Recipient
has certified that the right -of -way has been acquired. Upon completion of the acquisition for each parcel,
all original documents for the acquisition shall be delivered to and become the property of the
Department.
C. The Recipient will meet with the Department's Office of Right of Way staff to determine who shall be
responsible for demolition and /or property management functions.
D. In accordance with 761 IAC Section 150.3(1)(b), the Recipient will be responsible for providing, without
cost to the Department or the project, all right -of -way which involves dedicated streets or alleys, and other
Recipient -owned lands, easements, and rights in land except park lands, subject to the condition that the
Department will reimburse the Recipient for the value of improvements situated on said Recipient -owned
lands if any. The Recipient has apprised itself of the value of these lands and, as a portion of its
participation in the project, voluntarily agrees to make such lands available without further compensation.
5. The Recipient as well as its contractors, if any, agree to maintain all books, documents, papers, accounting
records, and other evidence pertaining to all costs incurred under this Agreement and to make such materials
available at their respective offices at reasonable times during the Agreement period and for 3 years from the date
of the final payment under the Agreement, for inspection by the Department.
6. The Recipient shall be responsible for obtaining all applicable permits from the Department, such as the Right to
Occupy and /or Perform Work Within the Department's Right -of -Way, Permit of Access , Utility Accommodation,
Right to Install and Maintain Traffic Control Devices, and /or other construction permits required for the project
prior to advertisement for bids.
7. For projects let by the Department, the Recipient shall submit to the District an acceptable Project Development
Certificate (Form 730002), plans, specifications, and cost estimate by the dates specified in the most current
edition of Instructional Memorandum (I.M.) 3.005, Project Development Submittal Dates and Information. The
Recipient shall also follow the Department's letting procedures. For projects let by the Recipient, the Project
Development Certificate, plans, specifications, and cost estimate shall be submitted to the District at least 4
weeks prior to advertisement for bids.
8. Upon Department acceptance of the Project Development Certificate, final plans, proposal forms, specifications,
and cost estimate, the Department will give the Recipient a written notice to proceed with the project. If the project
will be let by the Recipient, advertisement for bids shall not be made until a written notice to proceed is received
from the Department. After receiving the Department's approval, the Recipient shall advertise for bidders, hold a
public letting, and provide adequate supervision for the construction work performed under the contract. The
Recipient shall submit 2 copies of the bid tabulations and the letting documents to the Department for
concurrence prior to formal action in the award of the contract.
9. If the Recipient lets the project, as described herein, the Recipient shall include in their Notice to Bidders that
Sales Tax Exemption Certificates will be issued, as provided for by Iowa Code section 423.3, subsection 80. The
Recipient shall be responsible for obtaining the sales tax exemption certificates through the Iowa Department of
Revenue and Finance. The Recipient shall issue these certificates to the successful bidder and any
subcontractors to enable them to purchase qualifying materials for the project free of sales tax.
10. The project must be let to contract within 2 years of the date this agreement is approved by the Department. If
not, the Recipient may be in default, for which the Department may revoke funding commitments. This
agreement may be extended for a period of 6 months upon receipt of a written request from the Recipient at least
30 days prior to the 2 year deadline.
11. The Recipient will be responsible for the initial costs of the construction. The Recipient shall prepare and submit
to the Department a detailed billing statement of materials, installation, and construction costs incurred by the
Recipient. Billing statements may be submitted periodically during progress of the work. Design, inspection, and
administration costs will be the responsibility of the Recipient. If said statement and documentation are in proper
form, the Department will promptly reimburse the Recipient for eligible project costs, less a withholding equal to
5% of the State share of construction costs, taking into account the limitations as stated in the agreement. If,
upon final audit or review, the Department determines the Recipient has been overpaid, the Recipient shall
reimburse the overpaid amount to the Department. After the final audit or review is complete and after the
Recipient has provided all required paperwork, the Department will release the State funds withheld.
12. Signs and other traffic control devices necessary for construction of the project shall be in accordance with the
Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) per 761 IAC Chapter 130. The
safety of the general public shall be assured through the use of proper protective measures and devices such as
fences, barricades, signs, flood lighting, and warning lights as necessary.
13. If a detour is necessary, the Recipient will designate and sign the route at no cost to the project. The Department
will cooperate if primary highways are involved.
14. Parking shall be prohibited on the minor street approaches for a distance of 35 feet in advance of the stop signs
and /or crosswalks and on the exit sides of the minor streets for a distance of 35 feet beyond the stop signs and /or
crosswalks. These parking restrictions shall go into effect at such time as the project is completed and opened to
through traffic.
15. Upon completion of the project, the Recipient's engineer will certify that the project was completed in substantial
compliance with the plans and specifications set out in this agreement before receiving final reimbursement of
Department funds.
16. The Recipient shall provide to the Department, 3 copies of the "as- built" project plans, within 6 months after the
project is built.
17. The Recipient shall have ownership of traffic signals constructed with this project and shall operate them at its
expense so long as signal protection is considered by either party as necessary at said location. If considered by
both parties as no longer necessary at said location, the signals are to be removed by the Recipient at the
Recipient's expense, and may be installed at another location acceptable to both parties and shall be owned and
operated at the expense of the Recipient.
18. The Recipient shall submit a final detailed billing statement to the Department no later than 1 year after the date
the Department concurs in the acceptance of the completed construction. If a final detailed billing statement is not
submitted to the Department by the Recipient in the 1 year period, the Department will close the project's financial
records without making additional reimbursement to the Recipient unless a time extension is requested. The time
extension should be requested in writing by the Recipient and approved by the Department, at least 30 days prior
to the 1 year deadline.
19. The Recipient agrees to indemnify, defend, and to hold the Department harmless from any action or liability
arising out of the design, construction, maintenance, placement of traffic control devices, inspection, or use of this
project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Department's
application review and approval process, plan and construction reviews, and funding participation.
20. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration
pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after 10 days
notice to the other party of their intent to seek arbitration. The written notice must include a precise statement of
the dispute. The Department and the Recipient agree to be bound by the decision of the appointed arbitrator.
Neither party may seek any remedy with the State or Federal courts absent exhaustion of the provisions of this
paragraph for arbitration.
USE ONLY
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ESTIMATED PROJECT CQUANTR3ES
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L..
EXHIBIT C