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US 61/151 Corridor Project_Iowa DOT AgreementMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: US 61/151 Corridor Project Iowa DOT Agreement No. 06- 11- USTEP -03 (Iowa DOT Project No. UST - 061 - 8(129)- -4A -31 (CIP 3002028) DATE: April 13, 2011 Dubuque AA- America City f 1 1 2007 City Engineer Gus Psihoyos recommends City Council approval of the Iowa Department of Transportation Agreement for Urban -State Traffic Engineering Program (U -STEP) as it relates to the US 61/151 Corridor Project and the installation of traffic signals and pavement widening at the intersections of Maquoketa Drive, Twin Valley Drive and US 52. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer MicISael C. Van Milligen Masterpiece on the Mississippi TO: FROM: Gus Psihoyos, City Engineer SUBJECT: US 61/ 151 Corridor Project Iowa DOT Agreement No. 06- 11- USTEP -03 (Iowa DOT Project No. UST - 061 - 8(129)- -4A -31 (CIP 3002028) DATE: April 12, 2011 INTRODUCTION The enclosed resolution authorizes the Mayor to execute the Iowa Department of Transportation (Iowa DOT) Agreement for Urban -State Traffic Engineering Program (U -STEP) Program as it relates to the US 61/151 Corridor Project and the installation of traffic signals and pavement widening at the intersections of Maquoketa Drive, Twin Valley Drive, and US 52. BACKGROUND Michael C. Van Milligen, City Manager Dubuque btind A8- America city 11111 r 2007 In 2004 the Howard R. Green Company completed a Traffic Engineering Assistance Program (TEAP) study that identified several alternatives to improve the operation and efficiency of the intersection of US Highway 61/151 and Maquoketa Drive in Dubuque. In 2005 HR Green submitted a large Iowa Clean Air Attainment Program (ICAAP) grant application on behalf of the City; and unfortunately, it was not selected for funding. The City revised the improvements and focused on smaller projects aimed to reduce delay and emissions at the two existing intersections along this corridor. The following improvements are included within the Iowa DOT Agreement No. 6- 11- STPU -02 Surface Transportation "funding agreement which was approved by City Council on March 7 2011 (Res. 68 -11). US 151/61 at US 52 • Reconstruct entire signal. • New control cabinet on the northeast side of intersection (by Hardee's). • Build signals with future geometric improvements including dedicated protected -only left -, through- and right -turn movements for the side streets. This would eliminate the current split phasing. • New microwave vehicle detection for all approaches. US 151161 at Maquoketa Drive • Reconstruct entire signal. • New control cabinet on the northeast side. • New microwave vehicle detection for all approaches. Lake Eleanor Road • Add southbound right -turn lane. Additional ITS Improvements • Fiber optic communications between the two signals (approximately 2,500 feet). This communications line will allow the signal to be interconnected. • Traffic sensors midway between signals to monitor movements and to accumulate traffic counts. • A camera at each intersection for monitoring of signal operation. • As part of the cable television franchise agreement, the City has fiber optics installed within several blocks of these intersections. A portion of this project would include connecting these two signals to that fiber so that the City could remotely monitor and adjust the signals from City Hall. DISCUSSION This Iowa DOT Agreement 06- 11- USTEP -03 relates specifically to the pavement widening for turn lanes on US 61/151 at Maquoketa Drive, Twin Valley Drive, and US 52 as well as the new traffic signal installations and signal interconnect between the intersections. (Note attached agreement and map.) The maximum eligible federal funding for this project ($400,000 ICAAP & $255,000 STP) is $655,000 with a 20% match. The total eligible USTEP (Urban -State Traffic Engineering Program) funding for the project is $422,454 (55% State with a 45% City match). This U- STEP funding will be utilized as a match for ICAAP and STP funding) leaving the City's share as 45% of $422,454 which is $190,104. The funding priorities will be to use the federal -aid monies (ICAAP and STP), with the U -STEP funding to follow once the federal -aid monies are exhausted. Once the federal and U -STEP funding is spent, the City's funds will be utilized. $55,000 of 3R funding will be used to cover 100% of the Lake Eleanor Right -Turn Lane costs. RECOMMENDATION I recommend that the City Council adopt the enclosed resolution and authorize the Mayor to sign the Iowa Department of Transportation (Iowa DOT) Agreement for Urban -State Traffic Engineering Program (U -STEP) Project (Iowa Agreement No. 06- 11- USTEP -03) as it relates to the US 61/151 Corridor Project (Iowa DOT Project No. UST - 061 - 8(129)-- 4A -31) and the pavement widening for turn lanes at Maquoketa Drive, Twin Valley Drive, and US 52 as well as the new traffic signal installations and signal interconnect between the intersections. BUDGET IMPACT The project funding summary is estimated as follows: ICAAP Funding $ 400,000 STP Funding (Maximum 80% of Eligible Items) 254,546 3R Funding (Lake Eleanor Right -Turn Lane) 55,000 U -STEP Funding 232,350 3002028 US 151/61 Corridor 190,104 ACTION TO BE TAKEN Total Project Funding $1,132,000 I respectfully request that the City Council adopt the attached resolution and authorize the Mayor to sign the Iowa Department of Transportation (Iowa DOT) Agreement for Urban -State Traffic Engineering Program (U -STEP) Project (Iowa Agreement No. 06- 11- USTEP -03) as it relates to the US 61/151 Corridor Project (Iowa DOT Project No. UST - 061 - 8(129)- -4A -31 and the installation of traffic signals and pavement widening at the intersections of Maquoketa Drive, Twin Valley Drive, and US 52. cc: Kent Ellis, Iowa Department of Transportation Chandra Ravada, ECIA Julie Neebel, IIW Engineers & Surveyors, PC Jenny Larson, Budget Director Robert Schiesl, Assistant City Engineer RESOLUTION APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR A URBAN -STATE TRAFFIC ENGINEERING PROGRAM (U- STEP) PROJECT (AGREEMENT NO. 06- 11- USTEP -03) BETWEEN THE IOWA DEPARTMENT OF TRANSPORTATION AND THE CITY OF DUBUQUE FOR THE US 61/151 CORRIDOR PROJECT RESOLUTION NO. 127 -11 Whereas, the Iowa Department of Transportation (Iowa DOT) has authorized the use of Iowa DOT Urban -State Traffic Engineering Program (U -STEP) funds for the US 61/151 Corridor Project; and Whereas, the US 61/151 Corridor Project will provide for the following improvements: New traffic signalizations on US 61/151 at the intersections of Maquoketa Drive, Twin Valley Drive, and US 52; and the widening and HMA resurfacing on US 61/151 and at each intersection. Whereas, the Iowa DOT Urban -State Traffic Engineering Program (U -STEP) funds will be eligible to complete said improvements to the US 61/151 Corridor Project, within Dubuque County, Iowa. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That said Iowa DOT Agreement for Urban -State Traffic Engineering Program (U -STEP) (Agreement 6- 11- USTEP -03) between the City of Dubuque and the Iowa Department of Transportation be approved for the pavement widening for turn lanes on US 61/151 at Maquoketa Drive, Twin Valley Drive, and US 52, and the new traffic signal installations and signal interconnect between intersections. Section 2. That the Mayor be authorized and directed to execute two copies of Iowa DOT Agreement for Urban -State Traffic Engineering Program (U -STEP) Project (Agreement 6 -11- USTEP -03) for the US 61/151 Corridor Project in Dubuque. Attest: Passed, approved and adopted this 18th day of April d eanne F. Schneider, CMC, City Clerk D 2011. Roy D. uol, Mayor f Iowa Department of Transportation District 6 Office 319 - 364 -0235 430 Sixteenth Avenue SW FAX: 319 -364 -9614 Cedar Rapids, IA 52406 -3150 kent.ellis @dot.iowa.gov April 6, 2011 Robert D. Schiesl, P. E. Engineering Division City of Dubuque 50 West 13 Street Dubuque, Iowa 52001 -4864 Ref: UST -061 - 8(129) -4A 31 Dubuque County City of Dubuque Agreement No. 06 -11- USTEP -03 Staff Action No. 11 -0386 SUBJECT: Dubuque USTEP Agreement UST - 061 - 8(129) 11A -31 – Combined with ICAAP Project STP -A- 061 -8 (128) — 22 -31. Dear Mr. Schiesl: I have enclosed two (2) copies of a U -STEP agreement between City of Dubuque and the Iowa Department of Transportation for the referenced project. The project involves Traffic signals and pavement widening on U.S. 61/151 at the intersections of Maquoketa Dr., Twin Valley Dr. and U.S. 52. Please secure the necessary approvals and signatures of the appropriate city officials and return both signed copies of the agreement to this office for further processing. After I receive the signed copies of the agreement, I will sign the agreements, and one of the fully executed agreements will be returned to your office. Please contact me if you have any questions concerning this agreement. KLE /sjb Enclosure (2) Sincerely, Kent L. Ellis, P.E. Local Systems Engineer District 6 April 2008 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR URBAN -STATE TRAFFIC ENGINEERING PROGRAM (U -STEP) PROJECT City: Dubuque Project No.: UST - 061 - 8(129)- -4A -31 Iowa Department of Transportation Agreement No.: 06- 11- USTEP -03 Staff Action No.: 11 -0386 This is an agreement between the city of Dubuque, (hereinafter called Recipient) and the Iowa Department of Transportation (hereinafter called Department) to enter into an agreement for joint or cooperative action after appropriate action by ordinance, resolution, or otherwise pursuant to the laws of the governing bodies involved. The Department provides funds through the Urban -State Traffic Engineering Program (U- STEP), a cooperative program for safety or operational improvements on primary road extensions. The Department has made these funds available for reimbursement and will share eligible construction and right -of -way costs in the ratio of 55% Department funds to 45% local funds, up to a maximum amount in Department funds of $200,000 for a "spot improvement" or $400,000 for a "linear improvement ". A "spot improvement" shall mean a limited improvement project such as intersection reconstruction or signalization; and a "linear improvement" shall mean an improvement project such as street or highway widening or reconstruction which spans two or more intersections. The Recipient proposes to develop and complete the following described linear improvement project: Pavement widening for turn lanes on U.S. 61/151 at Maquoketa Dr., Twin Valley Dr. and U.S. 52. Improvements include new traffic signal installations and signal interconnect between intersections. Pursuant to the terms of this agreement, applicable statutes, and Administrative Rules, the Department agrees to provide U -STEP funding to the Recipient for the authorized and approved costs for eligible items associated with project improvements as described above. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree as follows: 1. The Recipient shall be the lead local governmental agency for carrying out the provisions of this agreement and shall be responsible for the development and completion of the U -STEP project, combined with and let with the project number STP -A- 061 - 8(128)-- 22 -31. 2. All notices required under this agreement shall be made in writing to the Department and the Recipient's contact person. The Department's contact person shall be the District 6 Local Systems Engineer. The Recipient's contact person shall be the City Engineer, or their designated representative. 3. The Recipient and the Department have previously entered into the following agreements for the referenced project in paragraph 1: Agreement 6- 10- STPA -26 executed dated 11 -05 -2010 for Federal -aid Iowa Clean Air Attainment Program (ICAAP); Agreement 6- 11- STPU -02 executed dated March 17, 2011 for Federal -aid Surface Transportation Project (STP). Provisions set forth in the previous agreements shall remain unchanged, unless amended in this U -STEP agreement. U -STEP Agreement Page 2 4. The estimated total of eligible construction and right -of -way cost for this project is $422,454. Extra work, requested subsequent to the contract letting, must also be approved by the Department prior to commencement of the extra work. The Recipient shall be responsible for project costs that exceed the total level of funding amounts secured for this project. The maximum costs for USTEP funding will be $422,454. The funding priorities established for this project will be the Federal -aid (ICAAP & STP), with a combined total limit of $655,000, shall have the first priority, with the USTEP funding to follow, once the Federal -aid sources are exhausted. The USTEP funding may also be utilized for the Federal -aid match. Local funding will be utilized once the Federal -aid and USTEP funding is fully expended. 5. If any part of this agreement is found to be void and unenforceable, then the remaining provisions of this agreement shall remain in effect. 6. This agreement is not assignable without the prior written consent of the Department. 7. This agreement, and the attached Exhibits A, B & C, constitutes the entire agreement between the Department and the Recipient. No representations, promises, or warranties have been made by either party that is not fully expressed in this agreement. Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement which shall be effective only upon written approval of the Department and the Recipient. IN WITNESS WHEREOF, each of theparties hereto has executed this Agreement as of the date shown opposite its signature below: City: Dubuq By: Title ayor Jeanne F. Schneider , certify that l am the Clerk of the city of Dubuque, and that Roy D. Buol Agreement for and on behalf of the Recipient was duly authorized to execute the same by virtue of a formal resolution duly passed and adopted by the Recipient, on the of April Signe 2011 ity Clerk of Dubuque, Iowa IOWA DEPARTMENT OF TRANSPORTATION Highway Division Date Date April 18, 2011 , who signed said By: Date Kent L. Ellis, P.E. Local Systems Engineer District 6 18th day EXHIBIT A Standard Provisions for U-STEP or C -STEP Project Agreements 1. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. 2. The Recipient shall use positive efforts to solicit bids from and to utilize Targeted Small Business (TSB) enterprises as contractors and ensure that the contractors make positive efforts to utilize these enterprises as subcontractors, suppliers, or participants in the work covered by this agreement. Efforts shall be made and documented in accordance with Exhibit B. 3. The Recipient shall obtain agreements, as needed, from railroad and utility companies and shall obtain project permits and approvals, when necessary, from the Iowa Department of Cultural Affairs (State Historical Society of Iowa; State Historic Preservation Officer), Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers, etc. 4. If right -of -way must be acquired for the project, the Recipient shall negotiate and secure the necessary right -of- way using the most appropriate of the following methods: A. When right -of -way is to be acquired, before acquisition procedures are begun, the Recipient shall meet staff from the Department's Office of Right of Way (ROW) to assure compliance with the U.S. Code, the Iowa Code, and 761 Iowa Administrative Code (IAC) Chapter 111; and determine what parcels, if any, are to be acquired in the name of the Department and what parcels, if any, in the name of the Recipient. B. Should eminent domain proceedings be required, the Recipient will condemn or appeal in the name of the Recipient or the Department, whichever applies. The project letting may not be held until the Recipient has certified that the right -of -way has been acquired. Upon completion of the acquisition for each parcel, all original documents for the acquisition shall be delivered to and become the property of the Department. C. The Recipient will meet with the Department's Office of Right of Way staff to determine who shall be responsible for demolition and /or property management functions. D. In accordance with 761 IAC Section 150.3(1)(b), the Recipient will be responsible for providing, without cost to the Department or the project, all right -of -way which involves dedicated streets or alleys, and other Recipient -owned lands, easements, and rights in land except park lands, subject to the condition that the Department will reimburse the Recipient for the value of improvements situated on said Recipient -owned lands if any. The Recipient has apprised itself of the value of these lands and, as a portion of its participation in the project, voluntarily agrees to make such lands available without further compensation. 5. The Recipient as well as its contractors, if any, agree to maintain all books, documents, papers, accounting records, and other evidence pertaining to all costs incurred under this Agreement and to make such materials available at their respective offices at reasonable times during the Agreement period and for 3 years from the date of the final payment under the Agreement, for inspection by the Department. 6. The Recipient shall be responsible for obtaining all applicable permits from the Department, such as the Right to Occupy and /or Perform Work Within the Department's Right -of -Way, Permit of Access , Utility Accommodation, Right to Install and Maintain Traffic Control Devices, and /or other construction permits required for the project prior to advertisement for bids. 7. For projects let by the Department, the Recipient shall submit to the District an acceptable Project Development Certificate (Form 730002), plans, specifications, and cost estimate by the dates specified in the most current edition of Instructional Memorandum (I.M.) 3.005, Project Development Submittal Dates and Information. The Recipient shall also follow the Department's letting procedures. For projects let by the Recipient, the Project Development Certificate, plans, specifications, and cost estimate shall be submitted to the District at least 4 weeks prior to advertisement for bids. 8. Upon Department acceptance of the Project Development Certificate, final plans, proposal forms, specifications, and cost estimate, the Department will give the Recipient a written notice to proceed with the project. If the project will be let by the Recipient, advertisement for bids shall not be made until a written notice to proceed is received from the Department. After receiving the Department's approval, the Recipient shall advertise for bidders, hold a public letting, and provide adequate supervision for the construction work performed under the contract. The Recipient shall submit 2 copies of the bid tabulations and the letting documents to the Department for concurrence prior to formal action in the award of the contract. 9. If the Recipient lets the project, as described herein, the Recipient shall include in their Notice to Bidders that Sales Tax Exemption Certificates will be issued, as provided for by Iowa Code section 423.3, subsection 80. The Recipient shall be responsible for obtaining the sales tax exemption certificates through the Iowa Department of Revenue and Finance. The Recipient shall issue these certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. 10. The project must be let to contract within 2 years of the date this agreement is approved by the Department. If not, the Recipient may be in default, for which the Department may revoke funding commitments. This agreement may be extended for a period of 6 months upon receipt of a written request from the Recipient at least 30 days prior to the 2 year deadline. 11. The Recipient will be responsible for the initial costs of the construction. The Recipient shall prepare and submit to the Department a detailed billing statement of materials, installation, and construction costs incurred by the Recipient. Billing statements may be submitted periodically during progress of the work. Design, inspection, and administration costs will be the responsibility of the Recipient. If said statement and documentation are in proper form, the Department will promptly reimburse the Recipient for eligible project costs, less a withholding equal to 5% of the State share of construction costs, taking into account the limitations as stated in the agreement. If, upon final audit or review, the Department determines the Recipient has been overpaid, the Recipient shall reimburse the overpaid amount to the Department. After the final audit or review is complete and after the Recipient has provided all required paperwork, the Department will release the State funds withheld. 12. Signs and other traffic control devices necessary for construction of the project shall be in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) per 761 IAC Chapter 130. The safety of the general public shall be assured through the use of proper protective measures and devices such as fences, barricades, signs, flood lighting, and warning lights as necessary. 13. If a detour is necessary, the Recipient will designate and sign the route at no cost to the project. The Department will cooperate if primary highways are involved. 14. Parking shall be prohibited on the minor street approaches for a distance of 35 feet in advance of the stop signs and /or crosswalks and on the exit sides of the minor streets for a distance of 35 feet beyond the stop signs and /or crosswalks. These parking restrictions shall go into effect at such time as the project is completed and opened to through traffic. 15. Upon completion of the project, the Recipient's engineer will certify that the project was completed in substantial compliance with the plans and specifications set out in this agreement before receiving final reimbursement of Department funds. 16. The Recipient shall provide to the Department, 3 copies of the "as- built" project plans, within 6 months after the project is built. 17. The Recipient shall have ownership of traffic signals constructed with this project and shall operate them at its expense so long as signal protection is considered by either party as necessary at said location. If considered by both parties as no longer necessary at said location, the signals are to be removed by the Recipient at the Recipient's expense, and may be installed at another location acceptable to both parties and shall be owned and operated at the expense of the Recipient. 18. The Recipient shall submit a final detailed billing statement to the Department no later than 1 year after the date the Department concurs in the acceptance of the completed construction. If a final detailed billing statement is not submitted to the Department by the Recipient in the 1 year period, the Department will close the project's financial records without making additional reimbursement to the Recipient unless a time extension is requested. The time extension should be requested in writing by the Recipient and approved by the Department, at least 30 days prior to the 1 year deadline. 19. The Recipient agrees to indemnify, defend, and to hold the Department harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, inspection, or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Department's application review and approval process, plan and construction reviews, and funding participation. 20. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after 10 days notice to the other party of their intent to seek arbitration. The written notice must include a precise statement of the dispute. The Department and the Recipient agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the State or Federal courts absent exhaustion of the provisions of this paragraph for arbitration. USE ONLY �Fg00000 A IBE A VAULT . 4FT .ROLND 2000400006 RBENVAOLT.OWAR' lgBl0ATI0N 7518406006 CORE ORLI- HOLES NTOINNONOIES ORVALLTS 6 252HNS110 iWU700111NiRq. nc.M.o. a _ 275400010 TwIPA0r1OZ24401 n'". 22000120 REMOVAL OF TRARC 6101111.0.An0N 28164245000 CONSTRUCTOR BUMPY 257-6213100 PAN1EUPAYEI006TMMNNQNSTERBd44E OR 60L1FN1d16EO 26274253137 PANTEDPMEAENf6Y1� VNERBORNEOR00LVEM2A0ED 26; 7 ; 2 2 1 IY4000 PO0TB FOR TFPE A OR B NONE, I N % i 1- 7526041 I510kYWX, P.C. CNCRETE, 4 0 2507-321000 ENC.INEEANO FABRIC •••r•�•�w r.w......w� -..... n. 2507- 101800D EPDSION 82004E 25030174216167016.15ENERO111NIY71A01. TRENCHED, RCP= CA 15N. MN InuaNwr. WNW ILIIMMat vuwtm.Fw WI. 2502-8212l04 SUBORN MASTIC PIPE 4N 25026225100 SUNMAN OURET,RFIOE 2/1 60100024 A AN40140REM 14011 2416411004 CIIVERT,CONCPETERONANYPPE 2404 24141641034 WAVE AND RFNSIALLRODPPE CU.VERTLE80THAN MN • E34-1r 'L11e.LE1': • PPECIL ?:T U1.11 M tWA. C. M111.,.IR N MA w 2.W'M112707 MAHAR 1OAm.OM GOAL, N x n.ROM x a ul HOTMRASRIALTM%RPE 12700.000 ESN. SURFACE COURSE, JON MS( ?73000601 FRC L4 2303046421 A6RMLT BINDER. PO 642 s 1111 2121.7425010 I ' WIOFAB TYPE 2074675000 C71PACf10N N;;;016TUPEAIODEN6IY CONTROL 252.27 10070 EXCAVATION. CO5010,R0.4OHIY ANDBCPAOW 2102- 2712015 E%CAVATION,CIASS1x5017.05115 ORROCX FRAGMENTS ITEM CODE BID ITEM DESCRIPTION ESTIMATED PROJECT CQUANTR3ES 31 05 I a 1667.6 1070.3 2131 MRdr 1 rr r 02 7.20 0 i - '''' -"2 V. '. '' - 1 53 247 0 ONMma $ :::: : :ilulI IMPIFF tE� a 3 1107 460 11675 10741 I 736 1667 6 TOTAL Mow co 10.00 E 7000 1 15. .. E 250.. 040.00 u^. I UNIT PRICE = iIi - = r W64700. �� �g E 85.0 11:4E it r MI 000.00 ETr INC-11M E➢CL7 I 6 „ a4ix70 03.006.00 1 771,43720 061,374.40 �r 77 100 8 060 0 0 1 N. g :: ,.- $1,1 0 6.0.35 6000 7.60 470.00 0020 Division g 0:2 3:7: E fi 20 000.00 t 0000.0 $: 4444,000.00 eln MI eft 8 - imirEEms E 56.10.0 _ 11 I 1 ,220 $4,668m 423,28620 071,447.60 051.374.40 1 E;a1.;o 1 :.F.2 1 er. ! TOTAL OST An I ! Division 1= Federal Aid and USTEP participating items Division 2 = 100% Primary Road Funding (3R Funding) L.. EXHIBIT C