Carnegie_Stout Public Library Renovation Project Contract No. 12Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 12 - Electrical Systems
(CIP 7001961)
DATE: April 12, 2011
City Engineer Gus Psihoyos is recommending acceptance of the Carnegie -Stout Public
Library Renovation Project — Contract No. 12, Electrical Systems, as completed by
Westphal & Co., Inc., in the final contract amount of $1,142,863.37, which is an 8.4%
increase from the original contract in the amount of $1,053,930.00. The contract
overage was due to upgrades and modifications to the voice and data communications
system in the historic portion of the library, fire alarm system modifications to meet
building code requirements, security system additions to meet the needs of the library,
exterior /interior lighting changes to better illuminate spaces and perform ICN video
conference cable work that was not originally part of this contact.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michel C. Van Milligen
Dubuque
All-America City
1 1 r
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manag
FROM: Gus Psihoyos, City Engineer
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 12 — Electrical Systems
(CIP 7001961)
Dubuque
kittd
Al-America City
h
2007
DATE: April 11, 2011
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Carnegie -Stout Public Library Renovation Project — Contract No. 12, Electrical Systems.
BACKGROUND
The Carnegie -Stout Public Library Renovation Project included:
— A complete renovation of all public and staff spaces.
— Update of the obsolete HVAC system to one that is designed to be environmentally
efficient.
— New furnishings and equipment.
— Expanded wireless access and computer services.
— New roof on the original building
— New sidewalk and steps including a snow melt system for the newer building.
— Upgraded security system.
— Reopening of the stairwell to the second level in the original building.
— Reopening of the original mezzanine and uncovering of the rear skylight in the
original building.
Multiple prime construction bids were awarded for this project. Contract No. 12 —
Electrical Systems, along with Alternates 1 and 3 -5, was awarded to Westphal & Co.,
Inc.
DISCUSSION
The Carnegie -Stout Public Library Renovation Project — Contract No. 12, Electrical
Systems was completed by Westphal & Co., Inc. of Dubuque, Iowa, in the final contract
amount of $1,142,863.37 which is a 8.4% increase from the original contract in the
amount of $1,053,930 ($999,550, base bid; $54,380, Alternates 1 and 3 — 5). The
PROJECT COSTS
Award
Final
Construction Hard Costs
`Amount
Base Construction Work
$ 999,550.00
$1,088,483.37
Optional Construction Add Alternates:
General Funds
$ 1,210,589
1) Installation of New Elevator
$ 1,420.00
$ 1,420.00
2) Misc. Technology - Window treatments/
Projection Screens
$ 0.00
$ 0.00
3) CCTV Security System
$ 52,960.00
$ 52,960.00
4) Replace North Skylight on Historic Building
$ 0.00
$ 0.00
Alternate Subtotal
$ 54,380.00
$ 54,380.00
TOTAL PROJECT COST
$1,053,930.00
$1,142,863.37
CITY FUNDING SOURCES
CIP: No. '
Fund.Description
Fundinci
`Amount
1001141/
1011141
GO Bond (TIF Abated)
$ 2,400,000
General Funds
$ 1,210,589
Total City Funding
$ 3,610,589
contract overage was due to: upgrades and modifications to the voice and data
communications system in the historic portion of the library; fire alarm system
modifications to meet building code requirements; security system additions to meet the
needs of the library; exterior /interior lighting changes to better illuminate spaces and
perform ICN video conferencing cable work that was not originally part of this contract.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $1,142,863.37 to Westphal & Co., Inc. for the Carnegie -Stout
Public Library Renovation Project — Contract No. 12, Electrical Systems.
BUDGET IMPACT
The summary of probable total cost for the Carnegie -Stout Public Library Renovation
Project is summarized as follows:
The project funding summary is as follows:
LIBRARY FUNDING SOURCES
Fund Source
Funding
Amount
Available Fundraising to Date (Cash and Pledges) * **
$ 1,746,782
Curtis Collection Sale
$ 501,750
Heade Painting Sale (Estimated)
$ 253,710
Total Library Funding
$ 2,502,242
Total City Funding
Total Library Funding
$ 3,610,589
$ 2,502,242
Total Project Funding
1 $ 6,112,831
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $1,142,863.37 to
Westphal & Co., Inc. for the Carnegie -Stout Public Library Renovation Project —
Contract No. 12, Electrical Systems.
cc: Jenny Larson, Budget Director
Susan Henricks, Library Director
Steve Sampson Brown, Project Manager
RESOLUTION NO. 128 -11
ACCEPTING THE CARNEGIE -STOUT PUBLIC LIBRARY RENOVATION PROJECT,
CONTRACT NO. 12 — ELECTRICAL SYSTEMS AND AUTHORIZING THE PAYMENT
OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library
Renovation Project, Contract No. 12 — Electrical Systems (the Project) has been
completed and the City Engineer has examined the work and filed a certificate stating
that the Project has been completed according to the terms of the Public Improvement
Contract and that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library
Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale
appropriations for the contract amount of $1,142,863.37 Tess any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 18th day of April , 2011.
Atte .
-anne F. Schneider, CMC, City Clerk
OL,
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE-
STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 12 —
ELECTRICAL SYSTEMS
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 12
— Electrical Systems, that the Project has been performed in compliance with the terms
of the Public Improvement Contract, and that the total cost of the completed work is
$1,142,863.37.
Dated this 1'S day of t\ I , 2011.
kh
Filed in the office of the City Clerk on the 1 day of
4„ALArl'
City E 'gineer
2011.
Kevin S. Firnstahl, Assistant City Clerk
CHANGE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved in
previous months by Owner
88,933.37
Total approved this Month
TOTAL
88,933.37
NET CHANGES by Change Order
88,933.37
APPLICATION AND CERTIFICATE FOR PAYMENT
AIA DOCUMENT G702 /CMa
TO OWNER: Dubuque
Public Works Engineering
50 West 13th Street
Dubuque, IA 52001
FROM CONTRACTOR: Westphal & Company, Inc.
750 Cedar Cross Road
Dubuque, IA 52003
CONTRACT FOR: Electrical Construction
CONTRACTOR'S APPLICATION FOR PAYMENT
1. ORIGINAL CONTRACT SUM
2. Net Change by Change Orders
3. CONTRACT SUM TO DATE . (LINE 1 +2) . .
4. TOTAL COMPLETED AND STORED TO DATE
(Column G on G702)
5. RETAINAGE:
a. 5 % of Completed Work 0.00
(Columns D + E on G703)
b. 5 % of Stored Material 0.00
(Columns F on G703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703)
6. TOTAL EARNED LESS RETAINAGE
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE . .
9. BALANCE TO FINISH, INCLUDING RETAINAC
(Line 3 less Line 6)
.VAIARCHITECT: OPN Architects, Inc.
200 5th Street SE #201
Cedar Rapids, IA 52401
1,053,930.00
88,933.37
1,142,863.37
1,142,863.37
1,000.00 I
0.00
CONSTRUCTION MANAGER - ADVISER EDITION
PAGE 1 OF
23
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Q0900l1ff -�O2
1
CONTRACT DATE: 10/20/2008
• DURRAN
PROJECT: Carnegie Stout Public Library APPLICATION NO.:
360 West 11 Street PERIOD TO:
Dubuque, IA 52001 INVOICE NO.:
PROJECT NO.:
The undersigned Contractor certifies that to the best of the Contractor's knowledge, infor-
Application is made for payment, as shown below, in 6enn etion- wltlrthe-Contrac$_':. `nation and belief the Work covered by this Application for Payment has been completed
Continuation Sheet AIA Document G703, is attached. in accordance with the Contract Documents, that all amounts have been paid by the
Contractor for Work for which previous Certificates for Payment were issued and pay-
ments received from the Owner, and that current payment shown herein is now due.
CONTRACTOR:
By:
State of: ., --�
County of:
Subscribed and swofore
me this ! y day of
Notary -�c
My Commission expires. o
,
4 PAGES
Distribution to:
OWNER
2 tV O
M M GER
AR64ITECT
CONTRACTOR
iA
Date: \Z - 1c1
0.00 CERTIFICATE FOR PAYMENT
1,142,863.37 In accordance with the Contract Documents, based on on -site observations and the data
comprising this application, the Construction Manager and Architect certify to the Owner
that to the best of their knowledge, information and belief the Work has progressed as
1,141,863.37 indicated, the quality of the Work is in accordance with the Contract Documents, and
the Contractor in entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED $ 7 / 00()-(30
(Attach explanation if amount certified differs from the amount applied for. Initial
all figures on this application and on the Continuation Sheet that changed to conform
to the amount ce -d.)
CONS - Wel ki
ARCHITECT:
B:
Date: /Z• /L./
Date: 1 L ZQ�ho
This Certificate is not negoti. e. T AMOUNT CERTIFIED is payabl only to the Con-
tractor named herein. Issuance, payment and acceptance of payment are without
prejudice= n rights of the Owner or Contractor under this contract.
£f_// 011
A
B
C
D E 1 F
G
H
I
ITEM
NO.
DESCRIPTION OF WORK
SCHEDULED
VALUE
WORK COMPLETED
TOTAL
COMPLETE
& STORED
TO DATE
(D + E + F)
%
[G /C]
BALANCE
TO FINISH
[C -G]
RETAINAGE
FROM
PREVIOUS
APPLICATION
(D + E)
THIS APPLICATION
WORK IN
PLACE
STORED
MATERIAL
[NOT D &E]
10
Mobilization
8,515.00
8,515.00
0.00
8,515.00
100%
0.00
0.00
20
LEED Cert Documentation
1,500.00
1,500.00
0.00
1,500.00
100%
0.00
0.00
30
Project Closeout, O &M's, Docum
2,000.00
2,000.00
0.00
2,000.00
100%
0.00
0.00
40
Temporary
8,750.00
8,750.00
0.00
8,750.00
100%
0.00
0.00
50
Clean Up
3,500.00
3,500.00
0.00
3,500.00
100%
0.00
0.00
60
Conduit/Fittings /Box Materials
42,625.00
42,625.00
0.00
42,625.00
100%
0.00
0.00
70
Conduit/Fittings /Boxes Labor
71,650.00
71,650.00
0.00
71,650.00
100%
0.00
0.00
80
Device Materials
1,425.00
1,425.00
0.00
1,425.00
100%
0.00
0.00
90
Device Labor
4,500.00
4,500.00
0.00
4,500.00
100%
0.00
0.00
100
Fire Alarm Materials
26,450.00
26,450.00
0.00
26,450.00
100%
0.00
0.00
110
Fire Alarm Labor
8,850.00
8,850.00
0.00
8,850.00
100%
0.00
0.00
120
Floor Box Materials
13,400.00
13,400.00
0.00
13,400.00
100%
0.00
0.00
130
Floor Box Labor
6,800.00
6,800.00
0.00
6,800.00
100%
0.00
0.00
140
Incidental Materials
13,075.00
13,075.00
0.00
13,075.00
100%
0.00
0.00
150
Incidental Labor
20,760.00
20,760.00
0.00
20,760.00
100%
0.00
0.00
160
Lighting Control Materials
20,300.00
20,300.00
0.00
20,300.00
100%
0.00
0.00
170
Lighting Control Labor
2,650.00
2,650.00
0.00
2,650.00
100%
0.00
0.00
180
Light Fixture /Lamp Materials
305,265.00
305,265.00
0.00
305,265.00
100%
0.00
0.00
190
Light Fixture /Lamp Labor
60,270.00
60,270.00
0.00
60,270.00
100%
0.00
0.00
200
Panelboard /Breakers Materials
10,925.00
10,925.00
0.00
10,925.00
100%
0.00
0.00
210
Panelboard/Breakers Labor
4,200.00
4,200.00
0.00
4,200.00
100%
0.00
0.00
Page Total
637,410.00
637,410.00
0.00
0.00
637,410.00
100%
0.00
0.00
CONTINUATION SHEET -
AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,
containing Contractor's sign Certification, is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on on Contracts where variable retainage for line items may apply.
AIA DOCUMENT G703
APPLICATION NO:
APPLICATION DATE:
PERIOD TO:
ARCHITECTS PROJECT NO.:
PAGE 2 OF 4 PAGES
23
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09/24/10
06080.00
A
B
C
D E 1 F
G
H
I
ITEM
NO.
DESCRIPTION OF WORK
SCHEDULED
VALUE
WORK COMPLETED
TOTAL
COMPLETE
& STORED
TO DATE
(D + E + F)
%
(G /C]
BALANCE
TO FINISH
[C-G]
RETAINAGE
FROM
PREVIOUS
APPLICATION
(D + E)
THIS APPLICATION
WORK IN
PLACE
STORED
MATERIAL
[NOT D &E]
220
VFD Materials
26,965.00
26,965.00
0.00
26,965.00
100%
0.00
0.00
230
VFD Labor
7,000.00
7,000.00
0.00
7,000.00
100%
0.00
0.00
240
Wire Materials
28,325.00
28,325.00
0.00
28,325.00
100%
0.00
0.00
250
Wire Labor
43,500.00
43,500.00
0.00
43,500.00
100%
0.00
0.00
300
O'Dowd Saw Cutting /Concrete
15,405.00
15,405.00
0.00
15,405.00
100%
0.00
0.00
310
Globalcom Mobilization
1,675.00
1,675.00
0.00
1,675.00
100%
0.00
0.00
320
Globalcom Clean Up
1,250.00
1,250.00
0.00
1,250.00
100%
0.00
0.00
330
Telecommunications Materials
40,830.00
40,830.00
0.00
40,830.00
100%
0.00
0.00
340
Telecommunications Labor
31,605.00
31,605.00
0.00
31,605.00
100%
0.00
0.00
350
Electronic Access Ctrl Materia
46,060.00
46,060.00
0.00
46,060.00
100%
0.00
0.00
360
Electronic Access Ctrl Labor
25,795.00
25,795.00
0.00
25,795.00
100%
0.00
0.00
370
Intrusion Detection System Mat
6,575.00
6,575.00
0.00
6,575.00
100%
0.00
0.00
380
Intrusion Detection System Lab
3,930.00
3,930.00
0.00
3,930.00
100%
0.00
0.00
390
Video Surveillance Materials
53,645.00
53,645.00
0.00
53,645.00
100%
0.00
0.00
400
Video Surveillance Labor
9,940.00
9,940.00
0.00
9,940.00
100%
0.00
0.00
410
Professional AudioNideo Mat
49,295.00
49,295.00
0.00
49,295.00
100%
0.00
0.00
420
Professional AudioNideo Labor
13,835.00
13,835.00
0.00
13,835.00
100%
0.00
0.00
430
Sound Reinforcement Materials
7,230.00
7,230.00
0.00
7,230.00
100%
0.00
0.00
440
Sound Reinforcement Labor
3,660.00
3,660.00
0.00
3,660.00
100%
0.00
0.00
510
C.O. #1
20,502.60
20,502.60
0.00
20,502.60
100%
0.00
0.00
Page Total
437,022.60
437,022.60
0.00
0.00
437,022.60
100%
0.00
0.00
CONTINUATION SHEET -
AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,
containing Contractor's sign Certification, is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on on Contracts where variable retainage for line items may apply.
AIA DOCUMENT G703
APPLICATION NO:
APPLICATION DATE:
PERIOD TO:
ARCHITECTS PROJECT NO.:
PAGE 3 OF 4 PAGES
23
09/24/10
09/24/10
A
B
C
D E 1 F
G
H
I
WORK COMPLETED
TOTAL
ITEM
SCHEDULED
FROM
THIS APPLICATION
COMPLETE
BALANCE
NO.
DESCRIPTION OF WORK
VALUE
PREVIOUS
WORK IN
STORED
& STORED
%
TO FINISH
RETAINAGE
APPLICATION
PLACE
MATERIAL
TO DATE
[G /C]
[C -G]
(D + E)
[NOT D &E]
(D + E + F)
520
C.O. #2
41,817.22
41,817.22
0.00
41,817.22
100%
0.00
0.00
530
C.O. #3
5,514.16
5,514.16
0.00
5,514.16
100%
0.00
0,00
540
C.O. #4
9,997.95
9,997.95
0.00
9,997.95
100%
0.00
0.00
550
C.O. #5
7,675.99
7,675.99
0.00
7,675.99
100%
0.00
0.00
560
C.O. #6
3,425.45
3,425.45
0.00
3,425.45
100%
0.00
0.00
Page Total
68,430.77
68,430.77
0.00
0.00
68,430.77
100%
0.00
0.00
Grand Total
1,142,863.37
1,142,863.37
0.00
0.00
1,142,863.37
100%
0.00
0.00
CONTINUATION SHEET -
AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,
containing Contractor's sign Certification, is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column 1 on on Contracts where variable retainage for line items may apply.
AIA DOCUMENT G703
APPLICATION NO:
APPLICATION DATE:
PERIOD TO:
ARCHITECTS PROJECT NO.:
PAGE 4 OF 4 PAGES
23
09/24/10
09/24/10
06080.00