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Metropolitan Coalition Grant ApplicationMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Metropolitan Coalition State Energy Program Grant Application DATE: April 14, 2011 Dubuque AU- AmedcaCity 2007 Sustainability Coordinator Cori Burbach is recommending that the City of Dubuque support submittal of a grant to the Iowa Office of Energy Independence, in partnership with seven communities who are members of the Metropolitan Coalition, the largest cities in the State of Iowa. The cities involved in this grant application include Ames, Cedar Rapids, Council Bluffs, Davenport, Des Moines, Dubuque and Iowa City. Sustainability Coordinator Cori Burbach and Assistant City Manager Teri Goodmann have provided leadership on designing and writing a grant application of $1,008,820, with the City of Dubuque receiving $160,820 if this grant is funded. The goals of the joint application are to (1) increasing community knowledge regarding energy efficiency in individual communities and (2) building the statewide capacity to implement energy- efficient projects, resulting in reduced energy bills for municipalities, businesses, and residents. The City Council previously identified $200,000 in Energy Efficiency Conservation Block Grant funds from the Stimulus Package to be used to launch a commercial energy efficiency revolving loan fund. Staff have been engaged with partners working on East Central Intergovernmental Association's Petal Project and the Sustainability Innovation Consortium to determine how to best leverage these funds to support existing business initiatives in Dubuque. The $200,000 will only be used for actual loans provided to businesses and non - profits. Dubuque' portion of the Metropolitan Coalition expands upon this skeletal revolving loan fund program to provide a more complete energy efficiency service to businesses and non - profits in Dubuque, partnering with other organizations' existing efforts. It involves three key activities: 1. Energy Efficiency Revolving Loan Fund: $60, 000 These funds would finance the administration of the Energy Efficiency Revolving Loan Fund funded through Energy Efficiency Conservation Block Grant dollars as well as a loan Toss reserve fund to share any losses from qualifying loans to local businesses. The Energy Efficiency Revolving Loan Fund would be administered in partnership with East Central Intergovernmental Association Business Growth and would target existing Petal Project and Innovation Consortium members as well as non - profits. 2. Business Training & Outreach: $80,820 These funds would primarily support the expansion of the already successful Petal Project, providing funds to add 15 new businesses to the program. Funding would also be used to host public workshops where Petal- certified businesses could share their success stories with all businesses in Dubuque. 3. Sustainable Dubuque Indicators Project: $20, 000 The Sustainable Dubuque Indicators project is a community- supported engagement and reporting system meant to assure (a) community -wide dispersion of critical information and best practices related to the Sustainable Dubuque Plan, and (b) the ability for the community to accurately measure total progress made toward performance metrics. Matching funds of $320,000 have been identified and come from the City's Energy Efficiency Conservation Block Grant allocation, investments that would be made by businesses completing energy efficiency projects, City and East Central Intergovernmental Association staff time, and funds committed by the Community Foundation of Greater Dubuque to implement the Sustainable Dubuque Indicators project. I concur with the recommendation and respectfully request Mayor and City Council approval. ael C.V MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Cori Burbach, Sustainability Coordinator Mi c Van Milligen Masterpiece on the Mississippi TO: Michael Van Milligen, City Manager FROM: Cori Burbach, Sustainability Coordinator SUBJECT: Metropolitan Coalition State Energy Program Grant Application DATE: April 13, 2011 Dubuque ketil AJt-M e, caCity 2007 INTRODUCTION The purpose of this memo is to request Council approval of the attached Metropolitan Coalition grant application to the Iowa Office of Energy Independence's State Energy Program (SEP). BACKGROUND Through the 2009 American Recovery and Reinvestment Act (Stimulus Package), the Iowa Office of Energy Independence received funding from the US Department of Energy that was to be passed down to local governments through a variety of programs. While most of these funds have now been obligated, the remaining available funds from a variety of programs were placed in the SEP and made available to communities throughout Iowa for the purpose of energy efficiency outreach and education. The Metropolitan Coalition is a collaborative of the nine largest cities in Iowa that formed to address issues unique to larger communities in the state. With guidance from the Office of Energy Independence, Coalition members agreed to submit a joint application to the SEP with the goals of (1) increasing community knowledge regarding energy efficiency in individual communities and (2) building the statewide capacity to implement energy- efficient projects, resulting in reduced energy bills for municipalities, businesses, and residents. DISCUSSION Participating Coalition members were asked to submit a brief proposal for the expansion of an existing program or the creation of a new one that focused on energy efficiency education. Dubuque's City Council previously identified $200,000 in Energy Efficiency Conservation Block Grant (EECBG) funds from the Stimulus Package to be used to launch a commercial energy efficiency revolving loan fund. Staff have been engaged with partners working on ECIA's Petal Project and the Sustainability Innovation Consortium to determine how to best leverage these funds to support existing business initiatives in Dubuque. The $200,000 will only be used for actual loans provided to businesses and non - profits. Dubuque' portion of the Metropolitan Coalition expands upon this skeletal revolving loan fund program to provide a more complete energy efficiency service to businesses and non - profits in Dubuque, partnering with other organizations' existing efforts. It involves three key activities: 1. Energy Efficiency Revolving Loan Fund (EERLF): $60,000 These funds would finance the administration of the EERLF funded through EECBG dollars as well as a loan loss reserve fund to share any losses from qualifying loans to local businesses. The EERLF would be administered in partnership with ECIA Business Growth and would target existing Petal Project and Innovation Consortium members as well as non - profits. 2. Business Training & Outreach: $80,820 These funds would primarily support the expansion of the already successful Petal Project, providing funds to add 15 new businesses to the program. Funding would also be used to host public workshops where Petal- certified businesses could share their success stories with all businesses in Dubuque. 3. Sustainable Dubuque Indicators (SDI) Project: $20, 000 The SDI project is a community- supported engagement and reporting system meant to assure (a) community -wide dispersion of critical information and best practices related to the Sustainable Dubuque Plan, and (b) the ability for the community to accurately measure total progress made toward performance metrics. Matching funds of $320,000 have been identified and come from the City's EECBG allocation, investments that would be made by businesses completing energy efficiency projects, City and ECIA staff time, and funds committed by the Community Foundation of Greater Dubuque to implement the SDI project. RECOMMENDATION Staff respectfully requests Council approval of the Metropolitan Coalition's application to the SEP program in the total amount of $1,008,820. Of that total, the City of Dubuque's request is $160,820. cc: Teri Goodmann, Assistant City Manager David Lyons, Smarter Sustainable Dubuque Project Manager Jennifer Larson, Budget Director Kelley Deutmeyer, ECIA Candace Eudaley, ECIA Jerry Schroeder, ECIA Nancy Van Milligen, Community Foundation of Greater Dubuque Eric Dregne, Community Foundation of Greater Dubuque METROPOLITAN COALITION AMES • CEDAR RAPIDS • COUNCIL BLUFFS • DAVENPORT • DES MOINES • DUBUQUE • IOWA CITY • SIOUX CITY • WEST DES MOINES April 6, 2011 Monica Stone Iowa Office of Energy Independence Wallace State Office Building 502 East 9 Street Des Moines, IA 50319 Dear Ms. Stone, The Iowa Metropolitan Coalition is pleased to present to the Iowa Office of Energy Independence the attached grant application for the State Energy Program. The Metropolitan Coalition represents Iowa's nine largest communities and is made up of elected officials and staff from each of those communities. The attached proposal combines the efforts of seven communities: Ames, Cedar Rapids, Council Bluffs, Davenport, Des Moines, Dubuque, and Iowa City. Through a joint application, the Metropolitan Coalition will not only be increasing access to sustainability resources within our individual communities, but will be increasing the statewide network of energy efficiency knowledge and increasing the capacity of municipalities, businesses, and residents, Each of the proposed projects builds on existing community capacity and sustainability efforts, from green business certification programs to commercial revolving loan funds to creating sustainable neighborhoods. In some cases, funds will be used to create comprehensive sustainability plans to guide Coalition members' future efforts while in others, they will be used to support targeted projects that have been identified as priorities through community involvement. These projects Ieverage federal, local, and private dollars to make Iowa one of the most sustainable states in the nation. The total request of $1,008,820 is anticipated to leverage more than $9 million in other cash and in -kind contributions, providing residents and business owners access to educational tools to help them make an impact in their homes and businesses. The benefits of the projects proposed in the application are plentiful: • Direct financial support to Iowa businesses, non - profits and residents to make much - needed energy efficiency improvements. • Freeing of operational costs through reduced energy bills for businesses and residents to invest in new jobs and support a strong Iowa economy. 321 East Walnut Street, suite 140, Des Moines, Iowa 50309 Email: dadelmanncgagroup.com Mobile: 515 -491 -1015 wwW.cGAc April 6, 2011 Page Two • Increased capacity of the largest cities in Iowa to provide local leadership to create more sustainable communities. • Expansion of a partnership between Metropolitan Coalition cities and the Iowa Office of Energy Independence to build a statewide sustainability initiative, support smaller Iowa communities in similar efforts, and create a model for states across the nation to build a more energy - efficient, sustainable country. The Metropolitan Coalition does not have the capacity to manage grant contracts and funding on its own and requests that any contractual agreements be made directly between the individual communities and OEI. This will also allow each city to manage its own fiscal needs and be able to act flexibly and autonomously during the grant period. On behalf of all Metropolitan Coalition members, I am please to submit this application to the State Energy Program and would encourage you to support this statewide initiative. Regards, Attachment 4 14 fe • 10/ .M. Fr a iklin Cownie, Mayor City of Des Moines, Chair Cost Estimates Anticipated Funding Sources sera ($) Other Funding Sources ($) Aines Community Outreach Subtotal Subtotal 100,000.00 7,800,000.00 $ 100,000.00 $ 7,800,000.00 Cedar Rapids Federal Courthouse Demonstration project $ Public Outreach & Education $ 100,000.00 $ 100,000.00 $ 75,000.00 $ 25,000.00 100,000.00 Council Bluffs Energy Efficiency Strategy $ 75,000.00 $ 50,000.00 Implementation of Demonstration Projects $ 25,000.00 $ 50,000.00 Subtotal $ 100,000.00 $ 100,000.00 Davenport RLF $ 150,000.00 $ 150,000.00 Administrative Costs $ $ 10,000.00 Professional Services $ 10,000.00 $ Energy Use Surveys /Tracking $ 3,000.00 $ 3,000.00 Subtotal $ 163,000.00 $ 163,000.00 Des Moines Administrative Costs $ 10,000.00 Hard Costs /Improvements $ 100,000.00 $ 350,000.00 Community Outreach /Energy Rater $ 50,000.00 $ 2,000.00 Subtotal $ 150,000.00 $ 362,000.00 Cost Estimates SEP ($) Anticipated Funding Sources Other Funding Sources ($) Dubuque EERLF Loan admin Loan loss reserve Petal Project Marketing & outreach Direct support to participants(1) Quarterly sustainable business best practices working groups SDI Technology Develoment Subtotal Iowa City Sustainability Plan Staff Time Utility Tracking Building Efficiency Reports Consultant Materials /Printing Meeting Space Marketing Green Business Certification Program Staff Time (City) Staff Time (Business) Consultant Meetings /Materials /Printing Marketing Local Partner Subtotal Total Project Budget $ $ 15,000.00 $ 45,000.00 $ 20,000.00 56,100.00 4,720.00 - $ 20,000.00 $ 160,820.00 $ 60,000.00 2,000.00 3,000.00 5,000.00 35,000.00 5,000.00 5,000.00 20,000.00 135,000.00 $ 1,008,820.00 $ 240,000.00 50,000.00 30,000.00 320,000.00 50,000.00 20,000.00 10,000.00 3,600.00 76,800.00 160,400.00 9,005,400.00 Ames Source & Type of Funds ($) Amount Date Funds Will Be Secured Cash or in -Kind City Total 100,000.00 100,000.00 Both Cedar Rapids Source & Type of Funds ($) Amount Date Funds Will Be Secured Cash or In -Kind City I -Jobs Total 4/8/2011 Cash 4/8/2011 Cash 7,800,000.00 Council Bluffs Source & Type of Funds Energy Efficiency Growth Strategy ($) Amount Date Funds Will Be Secured Cash or In -Kind City City Total 50,000.00 Demonstration Project 50,000.00 100,000.00 Cash Cash Davenport Source & Type of Funds ($) Amount Date Funds Will Be Secured Cash or In -Kind City City Loan Applicant Total 10,000.00 3,000.00 150,000.00 163,000.00 4/8/2011 In -Kind 4/8/2011 Cash Cash Davenport Date Funds Will Be Source & Type of Funds ($) Amount Secured Cash or in -Kind City City Loan Applicant Total 10,000.00 3,000.00 150,000.00 163,000.00 4/8/2011 In -Kind 4/8/2011 Cash Cash Des Moines Date Funds Will Be Source & Type of Funds ($) Amount Secured Cash or In -Kind City - CDBG City - Staff Time Wells Fargo Grant Homeowner Investment Total 100,000.00 10,000.00 250,000.00 2,000.00 362,000.00 Cash In -Kind Cash Cash Dubuque Source & Type of Funds EERLF ($) Amount Date Funds Will Be Secured Cash or In -Kind City - EECBG Business Contribution Program funds - Staff Time 200,000.00 40,000.00 4/1/2011 Cash Cash Petal Project $ 50,000.00 4/1/2011 In -kind SDI Community Foundation of Greater Dubuque Staff Time (City) Total $ 20,000.00 $ 10,000.00 $ 320,000.00 Cash 4/1/2011 In -kind Iowa City Source & Type of Funds Sustainability Plan ($) Amount Date Funds Will Be Secured Cash or In -Kind City Staff Time (operating budget) EECBG - City Energy Office, utility tracking EECBG - Building Efficiency Reports City Staff Time (operating budget) Business Staff Time Total 50,000.00 20,000.00 10,000.00 4/1/2011 in -kind 4/1/2011 in -kind 4/1/2011 in -kind Green Business Certifeation Program 3,600.00 4/1/2011 in -kind 76,800.00 N/A in - kind 160,400.00 The City of Ames would like to pursue a variety of projects with this grant funding. Due to the limited amount of time available to prepare and research energy savings on particular projects, we would like to propose a list of potential projects that we have identified that may be eligible for this funding. If approval is granted, we would work with the Office of Energy Independence to determine which of these projects would best comply with the grant's goals of reducing energy consumption and having a community impact on reducing energy use. Those projects would then be pursued, and others dropped. Potential Projects: 1. Ames Eco -Fair — Funds from the grant would be used to supplement City funds already budgeted for the Ames Eco -Fair, to be held in March 2012. The Eco -Fair brings together Ames Electric Services, the Ames Resource Recovery System, the Public Works Department, and the Ames Water and Pollution Control Department to provide public information on resource conservation practices. Between 60 and 70 private sector vendors also provide information on services such as home weatherization and energy audits. Energy kits including CFL light bulbs and information on home energy efficiency are distributed to the participants. Using funds from this grant, the number of energy kits could be expanded to provide a greater impact to the community and advertising could be increased to reach parts of the community that have been left out of events like this in the past. We would request $25,000 in OEI funding to match the $25,000 budgeted in the City of Ames' Electric, Public Works, and Water budgets. Each individual who attends the fair and uses an energy kit is projected to save 205 kWh of electricity, 12,422 gallons of water, and 147 therms of natural gas per year. By handing out 1,000 kits, if 50% of the participants used all components of the kit, we would see savings of 102,500 kWh of electricity, 6,211,000 gallons of water, and 73,500 therms of natural gas per year. This event will have job impacts by increasing business for local vendors of energy efficiency products and services who attend the event. The specific job creation estimate is unknown at this time. 2. Resource Recovery Outreach — The Ames Arnold O. Chantland Resource Recovery System processes all municipal solid waste in Story County into a combustible fuel (RDF) that is used to offset the coal burned in the municipal electric plant. RDF is burned in a 10/90 ratio with coal to provide a cleaner source of electricity than burning coal alone. This single- stream processing system also saves fuel costs of requiring separate pickups of recyclable materials from homes and businesses in the county. The Resource Recovery System would like to use grant funding to increase their outreach and public information efforts to continue offsetting carbon from burning coal and providing a service that reduces the acreage of landfilled area in Iowa. Using grant funds, television ads and promotional materials would be purchased to communicate these efforts to the community. The request amount from OEI is $22,000. The match will be $11,000 of cash from the Resource Recovery System budget and $11,000 of in -kind labor for preparing and coordinating promotional materials. The funding would be spent over the course of the grant, beginning in July and concluding in March. Job impacts and energy savings are not available at this time, but if this item is selected, they can be calculated. 3. LivingWise Energy Kits — The Ames Electric Services Department and the Ames Water Department partner with the Ames Community School District to provide energy and water conservation kits to all 6 graders enrolled at Ames Middle School once per year. Teachers receive a study guide and materials to go over on energy and water conservation in the classroom as well. Depending on enrollment, the program is anticipated to cost $15,000 next year. We propose to fund $7,500 through local match dollars and $7,500 through OEI grant funds for the next fiscal year. Based on participation reports provided by LivingWise, annual savings by the participants who installed the provided items came to 1,304,407 gallons of water saved, 6,469 therms of gas saved, 98,605 kWh electricity saved, and 1,304,407 gallons wastewater saved. Job impact estimates are not available at this time. 4. Multi -Use Path Connection — The City of Ames is in the construction phase on an intermodal transit facility to be located in the heart of the Campustown area. This project is being financed through a TIGER grant as part of the ARRA. The intermodal facility provides transportation options for local bus transit, inter -city bus service, bicycle and walking trails, and parking for several hundred vehicles. The intermodal facility is located a few hundred feet away from a multi -use path that connects to the Heart of Iowa Nature Trail. This trail system connects Slater, Huxley, Cambridge, Maxwell, Collins, Rhodes, and Melbourne, and provides access for biking, walking, and horseback riding. The path in Slater connects into the Des Moines Metropolitan Area through other trails. The desired use of grant funding would be to construct a path from the intermodal facility, through the ISU Arboretum, and into the paths that connect to the Heart of Iowa Trail. Since the intermodal facility is being funded by federal grants presently, there would be little difficulty in complying with Davis -Bacon and other federal requirements to construct this trail. The costs, job creation, and energy savings are unknown at this point, but can be researched further if this is an acceptable project. We would expect that matching funds for this project would come from intermodal facility project funds. An outreach component would be provided by highlighting the path connection on television programs provided by the City on its local government access channel. The City publishes a trails map that would include this trail connection. 5. LED Streetlights in Campustown, Downtown, and parks — By summer 2011, Ames will have completed its first pilot projects in using LED streetlights and parking lot lights. This project would expand efforts to reduce energy by installing LED lights in new locations such as the Campustown or Downtown districts, or in city parks. These lights would replace existing high pressure sodium fixtures. We believe that while there is a construction aspect to these projects, it would go fairly quickly since we now have experience meeting OEI grant requirements on LED light installations. Based on our previous experiences with LED light installations, we anticipate costs of approximately $900 per fixture including professional design costs. Final costs would depend on the locations chosen and the number of fixtures, but if approved, we anticipate being able to select a final location very quickly. Outreach to the community about the project would be achieved by discussing the installation on local government access television and soliciting feedback from residents on how they perceive the new fixtures and their benefits /drawbacks. Energy savings will be dependent on the fixture size, number of fixtures replaced, and the specs of the existing fixtures. Job creation data can be calculated at a later time, once the project is finalized. Match funding will come from Electric or Parks funds, or the Local Option Sales Tax Fund. 6. Sustainability Programming — The City of Ames contracts with Iowa State University to share the services of the University's professional sustainability coordinator on a' /4 time basis. These costs will come to $25,000 for the next fiscal year. Using these funds as a match, the City would request $25,000 from OEI to provide additional community outreach on sustainability. This could include hiring a sustainability intern to assist with facilitating programs, developing marketing materials, and coordinating discussions in the community on sustainability opportunities on an ongoing basis. Energy savings and job creation estimates are unavailable for this project at this time. 7. Smart Energy /Smart Water — Using OEI funds, the City could match funding from its existing energy and water conservation programs to provide energy- and water - efficiency rebates, energy audits, and other outreach programs to reduce energy and water consumption. This project can be of a variable cost, depending on whether other proposed projects for this grant are accepted. Funding is available to match up to $100,000 of grant funds with $100,000 of Smart Energy and Smart Water funds already budgeted. 8. Home Energy Yardstick — The Home Energy Yardstick Program would be an online tool that will help Ames residents navigate information on energy conservation. After entering information about their home and energy habits, the program would provide a detailed and graphical set of information on their electrical and natural gas usage. The program would also rates their energy usage in comparison to other Ames residents. Based on their results, customized suggestions for energy reduction would be provided, linking them directly to the existing Smart Energy rebate program. Costs, job creation, and energy savings data are not available at this point, but it is anticipated that match funds will be provided by the Electric fund. City of Cedar Rapids: Community Education through Investment in Energy Efficiency Overview: The City of Cedar Rapids is excited to be a partner in the Metropolitan Coalition's State Energy Program grant application to the Iowa Office of Energy Independence. The Cedar Rapids City Council is committed to rebuilding this great community in a sustainable fashion, shaping a better community for future generations. Over the past four years, the City has taken great strides in its understanding of and action toward implementing sustainable strategies. • In 2008, the City utilized funding from the Environmental Protection Agency (EPA) to review the City's Comprehensive Plan and development codes. The purpose of the review was to identify regulatory barriers to smarter, and more energy efficient development. The results of that effort lead to several improvements, including the passage of a policy to promote the use of residential wind turbines. • In 2009, the Council established a LEED (Leadership for Energy Efficiency in Design) Gold target for all new public buildings. As a result, many of our new and remodeled structures are incorporating energy saving improvements; most prominently, the new $35 million Cedar Rapids Public Library is on pace to be the City's first LEED Silver rated facility. • In 2010, the City of Cedar Rapids received a $63,037 grant to install energy efficient lighting in the Paramount Theatre. The Iowa Office of Energy Independence provided the grant through the American Recovery & Reinvestment Act (ARRA). The grant is being used to install about 800 energy efficient lights in the restored theatre, including compact fluorescent work lights on the stage and catwalk, LED lighting for the auditorium and new theatrical lights. The floods of 2008 displaced City workers from the Veteran's Memorial Building and the City will be unable to return to that facility as its City Hall. As a result, the new Cedar Rapids City Hall will be the former Federal Courthouse located along the banks of the Cedar River in the heart of Downtown Cedar Rapids. The renovation project, expected to cost $8 million, will be the new face of the City. With that understanding, the Cedar Rapids City Council is seeking to restore this historic structure into an efficient and sustainable public icon. The City intends to utilize $75,000 of these funds to demonstrate to the community the effectiveness of new energy efficient technologies that reduce the cost of lighting, cooling, and heating improvements that will save City resources and public tax dollars. This project is intended to demonstrate to the public that smart investments in energy conservation and sustainability will pay off. The remaining $25,000 of the funds would be utilized to provide outreach to the community at large regarding these improvements and identify additional energy efficient technologies available to homeowners, non - profits, and local business to help improve their operational efficiency. These grant funds will assist the City in demonstrating and communicating the effectiveness of energy efficient improvements and help to create a broader community awareness of available energy- saving technologies. We appreciate the opportunity and consideration of this request. Drew E. Westberg Special Assistant to the City Manager d.westbergPcedar- rapids.org 319.286.5349 Project Element Description Budget OEI Local Time Frame Jobs Strategy to Grow Council Bluffs Through Energy Efficiency This project involves the preparation of a strategy for increasing economic development through the use of energy efficiency improvements. With our community partners (Mid American Energy, Black Hills Energy, Chamber of Commerce, and Pottawattamie County Growth Alliance, and Google) the City proposes to undertake a comprehensive approach in the development of a sustained energy efficiency program for Council Bluffs businesses. The overall goal of the strategy is to undertake activities that cut energy use thus reducing operational costs and encouraging additional business investment in the community. The end result is increased tax base and job creation. $125,000 $75,000 $50,000 2012 None Implementation Demonstration Projects Implementation of several demonstration projects focusing on small business and downtown redevelopment projects. $75,000 $25,000 $5o,000 2013 Unknown City of Council Bluffs - OEI Grant Application Prepared By: Donald Gross, Community Development Department, City of Council Bluffs Cost Estimates OEI Grant Other Funding Sources Total Budget Salaries and Benefits $0 $0 $0 Administrative Costs $0 $10,000 $10,000 Professional Services $10,000 $0 $10,000 Energy Use Surveys and Tracking $3,000 $3,000 $6,000 Loan Fund Costs $150,000 $150,000* $300,000 TOTAL $163,000 $163,000 $326,000 Davenport Iowa Energy Efficiency Revolving Loan Fund Project Scope / Timeline The purpose of this program is to invest in energy efficient upgrades in community small business through the provision of loans. Funds will be repaid to the loan fund on a revolving basis, therefore putting in place long —term financing mechanism that will be sustainable over time. Applicants will be required to provide a one - for -one funding match to the amount of loan funds received to account for the matching funds of the program. Each loan issues through the revolving fund will require individual specifications to be developed through the completion of an energy audit. This energy audit will verify the amount of the loan fund awarded and incorporates an educational component to funds provided. Business will become aware of what can be done with their property to become more energy efficient. This project can begin once funds are released. Budget Detail * one -to -one funding match required by loan applicant Energy Savings Energy saving calculations will be tracked based on energy audits. Energy savings will be based on the particular business receiving the loan. This project is expected to impact over 20 small businesses. Job Impact This program will encourage small business to implement energy saving strategies. These strategies will require contractors and other workers in the energy field for implementation. In addition, leveraged funds will allow small business to focus financial resources on the creation of additional jobs. City of Des Moines CDBG Sustainable Neighborhoods Pilot Program OVERVIEW The City of Des Moines is excited to be a part of the Metropolitan Coalition's State Energy Program grant application to the Iowa Office of Energy Independence. In 2007, the Des Moines City Council adopted an Environmental Stewardship Policy. The policy focuses the importance of creating a sustainable community and using sustainable building practices. Sustainable communities meet the needs of today without compromising the ability for future generations to meet their own needs. This includes the need to build new or rehabilitate existing structures to be energy and water efficient. The proposed project incorporates improvements to existing homes in one of the city's oldest neighborhoods where a large number of new projects for multi - family affordable housing are in various stages of construction. Drake Neighborhood The Drake neighborhood was selected to participate in the Neighborhood Revitalization Program as a "Transitional Negative" neighborhood. During the fall of 2008, City staff conducted an online survey, receiving input from 267 Drake residents, business owners, and other stakeholders. On January 20, 2009, City staff and the Drake Neighborhood Association (DNA) held a neighborhood -wide input meeting. Input from this meeting and the online survey helped set the priority focus areas for the plan. Due to the size of the neighborhood and the breadth of the issues involved, seven separate planning committees were formed, each focusing on a specific priority area for the plan. After nearly two years of monthly planning committee meetings, a second neighborhood -wide meeting was held on December 2, 2010 to present the plan goals and strategies to neighborhood residents and stakeholders. The Drake neighborhood has over 6,000 housing units, only 43% of which are single family homes. The remainder of the housing stock is comprised of built -as multi- family apartments (33 %), conversions with three or more units (16 %) and duplexes or conversions with two units (9 %). As of the 2000 Census, 56% of the housing in Drake is renter - occupied. In addition, Drake has many historic homes that may be eligible for the National Register of Historic Places. Thus housing revitalization priorities include improving rental property conditions, increasing homeownership, and promoting historic preservation. The primary goals of this pilot program will be to: 1. Facilitate the reduction in energy consumption in 40 low /moderate income homes within the Drake neighborhood 2. Facilitate community outreach programming and demonstration projects that will inform the public on energy efficiency and lead to increased implementation of these technologies This demonstration program will reduce energy consumption and costs in low income homes while demonstrating the effectiveness and economic benefits of making energy improvements. Individual projects will serve as workshops and service learning opportunities and data will be collected on the costs and benefits of energy efficiency repairs. These real -life demonstrations will serve as a platform for further education and community outreach efforts. Additionally, the City of Des Moines Neighborhood Conservation Services Division hopes to incorporate the most effective repairs into existing and future home repair programs. Project Structure 1. Homeowners seeking assistance in investing in energy efficient home improvements apply to the program to receive an energy audit 2. Cost of energy audit is supplemented by the program. Homeowner will pay a portion of the cost of the audit - -$100 3. Assistance for the cost of energy improvements will be provided through a 3 -year receding forgivable loan secured as a lien against the property. The forgivable loan amount will not exceed $5,000 per household 4. Energy audit will recommend the most cost effective improvements that fit within the program scope. The City Inspector and the homeowner would review the energy audit report with the rating firm and see what would be best within the budget and the needs of the household 5. Bids sought from pre - qualified contractors 6. Work completed and second energy audit completed 7. Ongoing monitoring of homeowner's utility bills for three years Procurement of Energy Auditor and Contractors 1. A Request for Proposals will be issued to secure an energy rating firm to work with the program. Certified HERS rater will be the minimum standard. a. Rater would conduct before and after energy audits and conduct workshops and community outreach efforts. 2. A Request for Qualifications will be issued to select 3 -5 contractors with expertise in installing energy efficient improvements. MEASURING ENERGY SAVINGS It has been determined that the average size of houses in this area is 2,500 and were built around 1900. Based on this information along with average energy costs for this zip code, the Department of Energy's Horne Energy Calculator* for a family of four that a $5,000 investment will yield the following: Potential Yearly Savings *The Home Energy Calculator has been used to create an estimation of potential cost and energy savings. The actual savings will be calculated through the use of an energy audit and will be specific to the property. 1. An energy rating firm will do a before and after audit of the home— including but not limited to thermal imaging, blower testing, inspection, etc. 2. Utility bills will be collected for a period of two years prior to the program and for three years after the improvements are made so that staff can perform a cost benefit analysis on the investment and evaluate the overall reduction in energy consumption. One Home 40 Homes Money $968 $38,720 Energy: kWh 1,237 49,480 Energy: Therms 712 28,480 Emissions 10,569 lb. CO 422,7601b. CO Project Structure 1. Homeowners seeking assistance in investing in energy efficient home improvements apply to the program to receive an energy audit 2. Cost of energy audit is supplemented by the program. Homeowner will pay a portion of the cost of the audit - -$100 3. Assistance for the cost of energy improvements will be provided through a 3 -year receding forgivable loan secured as a lien against the property. The forgivable loan amount will not exceed $5,000 per household 4. Energy audit will recommend the most cost effective improvements that fit within the program scope. The City Inspector and the homeowner would review the energy audit report with the rating firm and see what would be best within the budget and the needs of the household 5. Bids sought from pre - qualified contractors 6. Work completed and second energy audit completed 7. Ongoing monitoring of homeowner's utility bills for three years Procurement of Energy Auditor and Contractors 1. A Request for Proposals will be issued to secure an energy rating firm to work with the program. Certified HERS rater will be the minimum standard. a. Rater would conduct before and after energy audits and conduct workshops and community outreach efforts. 2. A Request for Qualifications will be issued to select 3 -5 contractors with expertise in installing energy efficient improvements. MEASURING ENERGY SAVINGS It has been determined that the average size of houses in this area is 2,500 and were built around 1900. Based on this information along with average energy costs for this zip code, the Department of Energy's Horne Energy Calculator* for a family of four that a $5,000 investment will yield the following: Potential Yearly Savings *The Home Energy Calculator has been used to create an estimation of potential cost and energy savings. The actual savings will be calculated through the use of an energy audit and will be specific to the property. 1. An energy rating firm will do a before and after audit of the home— including but not limited to thermal imaging, blower testing, inspection, etc. 2. Utility bills will be collected for a period of two years prior to the program and for three years after the improvements are made so that staff can perform a cost benefit analysis on the investment and evaluate the overall reduction in energy consumption. Project Component OEI Request Local Match Sustainable Neighborhoods Pilot Hard Costs /Improvements $100,000 $350,000 (City, Wells Fargo)* Community Outreach /Energy Rater $50,000 $2,000 (Homeowner) Total $150,000 $352,000 3. A survey would also be administered at the start of the program and annually for three years following the improvements. The goal of the survey would be to capture change in household size, additional improvements made, change in energy consumption habits, etc. COMMUNITY OUTREACH AND EDUCATION 1. Partner with local educational stakeholders such as Drake University, DMACC and /or area middle, high and elementary schools to utilize projects as service learning opportunities. 2. Production of television programming for City Spotlight — "This Old GREEN House" 3. Partner with other agencies doing energy efficiency and weatherization activities (such as Habitat for Humanity and Polk County) for demonstration efforts to increase visibility and concentration of the effort 4. Utilize www.greendm.org webpage to highlight efforts. 5. Educational "door to door" outreach in a subsection of the Drake Neighborhood. Partnering with the Wells Fargo Initiative and including educational component on Energy Efficiency and Recycling with the educational outreach component of that project. 6. Larger demonstration project within the project area a. Initial Idea and Example: Green alley project between Forest Ave and Clark, 22 and 23` Using Chicago's projects as an example and incorporating concentrated energy efficiency improvements, rain barrels /gardens, composting and recycle efforts into a concentrated area. Workshops and educational outreach would highlight this project as well. BUDGET *Staff is currently reviewing other opportunities for grant monies to increase funding in order to make this program available to a larger audience. JOBS IMPACTED AND KEY PARTNERS City Staff Community Development staff will manage the application and administration processes for the pilot program and coordinate with other departments as necessary. Partners There are a number of organizations involved in the target area that are coordinating their efforts to meet the needs of the neighborhood and improve the community. A few of the key partners are listed below. Greater Des Moines Habitat for Humanity has agreed to facilitate a neighborhood revitalization event in the neighborhood in the fall of 2011 which will include outreach to residents, recruitment and organization of volunteers and oversight of the work done on the day of the event. GDM Habitat brings expertise in weatherization, homeowner occupied repair, and sustainable building practices. Home Incorporated is a member of the coalition working on housing goals in the target area. They plan to acquire and rehabilitate a vacant or foreclosed property. Upon completion the property will provide an affordable homeownership opportunity to a low income family. Home, Inc. will use this project to demonstrate the importance of energy efficiency in long term affordability of housing. Anawim Housing is currently building sixteen town home style rental units within the target area and has recently completed its headquarters nearby. Jobs This project will support existing jobs and provide opportunities for three to five contractors to partner with the City to provide services to property owners. Jobs will be supported through contractors performing energy audits and installing energy conservation measures. Creating Housing Opportunities April 4, 2011 Monica Stone Iowa Office of Energy Independence Wallace State Office Building 502 East 9 Street Des Moines, IA 50319 Re: The City of Des Moines' portion of the Metropolitan Coalition's proposal to the Office of Energy Independence State Energy Program grant application Dear Ms. Stone: I am writing in support of a grant request submitted by the City of Des Moines to implement the Sustainable Neighborhood's pilot project in the Drake Neighborhood of Des Moines. The Polk County Housing Trust Fund and a group of coalition members recently received a $250,000 grant to invest in neighborhood revitalization and community education in a section of the Drake Neighborhood. HOME, Inc. is a member of the coalition working on housing goals in this target area. We plan to acquire and rehabilitate a vacant or foreclosed property. Upon completion the property will provide an affordable homeownership opportunity to a low income family. HOME, Inc. will use this project to demonstrate the importance of energy efficiency in long term affordability of housing. I am excited about this opportunity to partner with IOEI. This additional funding will allow the coalition to take energy efficiency and sustainability within existing homes to the next level and allow lessons learned to be used as a platform for community education and outreach. Thank you for your consideration of the City of Des Moines' Sustainable Neighborhood Program and we look forward to partnering with you on this exciting opportunity. 1 Sincerejy,-- , a -‘. 'Li-A c L as Pamela S. Carmlc ael Executive Director Home Opportunities Made Easy, Inc. • 1 1 11 Ninth Street • Suite 210 • Des Moine owa 50314 • 515.243. 1277 April 4, 2011 Monica Stone Iowa Office of Energy Independence Wallace State Office Building 502 East 9' Street Des Moines, IA 50319 Dear Ms. Stone: Sincerely, kii;11.4-14A-ratizzr4 Executive Director P O L K COUNTY HOUSING TRUST FUND Re: The City of Des Moines' portion of the Metropolitan Coalition's proposal to the Office of Energy Independence State Energy Program grant application I am writing in support of a grant request submitted by the City of Des Moines to implement the Sustainable Neighborhood's pilot project in the Drake Neighborhood of Des Moines. The Polk County Housing Trust Fund recently received a $250,000 grant to invest in neighborhood revitalization and community education in a section of the Drake Neighborhood. We have engaged a number of partner - providers, including the City of Des Moines. We are excited about this opportunity to partner with IOEI. This additional funding will allow the providers to take energy efficiency and sustainability within existing homes to the next level and allow lessons learned to be used as a platform for community education and outreach. Thank you for your consideration of the City of Des Moines' Sustainable Neighborhood Program and we look forward to partnering with you on this exciting opportunity. 108 3rd Street i Suite 3501 Des Moines 1 Iowa 50309 April 4, 2011 Monica Stone Iowa Office of Energy Independence Wallace State Office Building 502 East 9 Street Des Moines, IA 50319 Re: The City of Des Moines' portion of the Metropolitan Coalition's proposal to the Office of Energy Independence State Energy Program grant application Dear Ms. Stone: I am writing in support of a grant request submitted by the City of Des Moines to implement the Sustainable Neighborhood's pilot project in the Drake Neighborhood of Des Moines. The Polk County Housing Trust Fund and a group of coalition members recently received a $250,000 grant to invest in neighborhood revitalization and community education in a section of the Drake Neighborhood. As a member of the coalition working on housing goals in this target area, I am excited about this opportunity to partner with IOEI. This additional funding will allow the coalition to take energy efficiency and sustainability within existing homes to the next level and allow lessons learned to be used as a platform for community education and outreach. Anawim Housing is currently building sixteen town home style rental units within the target area. We fully support the efforts of the City of Des Moines and look forward to the opportunity to advance our knowledge and expertise through the training opportunities that will come from the proposed grant project. Thank you for your consideration of the City of Des Moines' Sustainable Neighborhood Program and we look forward to partnering with you on this exciting opportunity. Sincerely, Russ Frazier, President Anawim Housing Anawim H O U S I N G 2024 Fel est Avenue • Surte 101 1 Des Moines IA 50311 -3230 P .515,_ -8308 1 F (515) 2 -1 -1 -7977 1 E info n anawenhousIng org 1 W www anawimhousing org Home is everything. Greater Des Moines Habitat for Humanity' April 4, 2011 Monica Stone Iowa Office of Energy Independence Wallace State Office Building 502 East 9th Street Des Moines, IA 50319 Re: The City of Des Moines' portion of the Metropolitan Coalition's proposal to the Office of Energy Independence State Energy Program grant application Dear Ms. Stone: Greater Des Moines Habitat for Humanity supports the grant request submitted by the City of Des Moines to implement the Sustainable Neighborhood's pilot project in the Drake Neighborhood of Des Moines. As a member of the coalition working on housing goals in this target area, GDM Habitat is excited to support the City's partnership with OEI. This additional funding will allow the coalition to take energy efficiency and sustainability within existing homes to the next level and allow lessons learned to be used as a platform for community education and outreach. Greater Des Moines Ilabitat for Humanity has a successful history of partnering with the City of Des Moines and the other Drake Neighborhood project partners. In addition, GDM Habitat has been dedicated to energy efficiency and sustainability in our new construction and major rehab homes and is extending them to our neighborhood revitalization initiative. GDM Habitat has agreed to facilitate a neighborhood revitalization event in the Drake Neighborhood in the fall of 2011 which will include outreach to residents, recruitment and organization of volunteers and oversight of the work done on the day of the event. GDM Habitat brings expertise in weatherization, homeowner occupied repair, and sustainable building practices. The City of Des Moines's energy efficiency priorities serve a population unable to be served by GDM Habitat's initiatives thus affording an excellent partnering opportunity. Providing leadership in housing outreach efforts and working in close partnership with the City and other nonprofits, Habitat will proactively support the City to match appropriate residents to the program. We appreciate your consideration of the City of Des Moines' Sustainable Neighborhood Program application and look forward to partnering with you on this exciting opportunity. erely, ante He xecutive r A' iwiug byolcowner with God's people in !tad, 2341 2nd Aare, PO tiox 716, Des Mo'nes. IA 50303 • 515,471.8686 • fax 515.204.5559 • w,rrw.gdinI ab :tat.e,g April 4, 2011 Monica Stone Iowa Office of Energy Independence Wallace State Office Building 502 East 9 Street Des Moines, IA 50319 Re: The City of Des Moines' portion of the Metropolitan Coalition's proposal to the Office of Energy Independence State Energy Program grant application Dear Ms. Stone: lam writing in support of a grant request submitted by the City of Des Moines to implement the Sustainable Neighborhood's pilot project in the Drake Neighborhood of Des Moines. The Polk County Housing Trust Fund and a group of coalition members recently received a $250,000 grant to invest in neighborhood revitalization and community education in a section of the Drake Neighborhood. As a member of the coalition working on housing goals in this target area, I am excited about this opportunity to partner with IOEI. This additional funding will allow the coalition to take energy efficiency and sustainability within existing homes to the next level and allow lessons learned to be used as a platform for community education and outreach. Thrivent Builds Neighborhoods (TBN), a holistic neighborhood revitalization effort, has implemented several block clean ups, community gardens, energy efficiency education sessions and weatherization days in the area neighboring the Wells Fargo project area. The housing stock and demographics are very similar in the two areas. There is a great need for education and assistance with energy efficiency in this neighborhood. Many of the activities in the Drake Neighborhood Revitalization plan were modeled after efforts from the TBN plan and through that experience we learned the importance of providing education and demonstrations on property improvements, weatherization, and energy efficiency. It is crucial to the sustainability of any neighborhood improvement plan that homeowners learn skills and get invested in the improvements. TBN has had success because of the willingness of the coalition partners to collaborate and accomplish goals. This very same attitude has been adopted with the Drake Neighborhood Coalition and any additional funding through the Sustainable Neighborhood's pilot program will only enhance the great initiatives already occurring in the area. Thank you for your consideration of the City of Des Moines' Sustainable Neighborhood Program and we look forward to partnering with you on this exciting opportunity. Sincerely, Robin Hamel Thrivent Builds Neighborhoods Project Manager rhamel@rebuildingdm.org BACKGROUND The City of Dubuque, in partnership with East Central Intergovernmental Agency (ECIA), is pleased to submit this proposal as part of the Metropolitan Coalition's proposal to the Office of Energy Independence State Energy Program grant application. Since 2006 Dubuque has made improving the sustainability of its regional economy and environment a focal point of activity. Fundamental groundwork was laid by the Mayor, City Council and community leaders when the Sustainable Dubuque Task Force defined a vision for a sustainable community that includes environmental integrity, economic prosperity, and social /cultural vibrancy. Smarter Sustainable Dubuque was launched as a unique partnership between the community and IBM Research in 2009 to change forever how small and medium sized communities measure and manage their use of resources. From the beginning, a core tenant of the regional effort is that without business community involvement and leadership, no effort at sustainability will itself be sustainable. From the outset, local business executives have provided leadership and direction to the regional sustainability effort. In a unique development, regional business leaders came together to form the Sustainability Innovation Consortium. This is a privately led regional cluster initiative designed to research, analyze and implement regional efforts to grow the "sustainability and innovation industry" in the region. Innovation Consortium members and businesses throughout the five - county region served by ECIA are achieving sustainability with support from the Petal Project. The Petal Project is a green business certification program that provides businesses with access to tools and technical support to achieve certification in five areas: Energy Conservation, Pollution Prevention, Staff Education, Waste Reduction and Water Conservation. Businesses enrolled in the program build a support system that enables each of them to learn from each other's best practices and save money and energy while providing a model for other Dubuque businesses to move toward more sustainable operations. SUMMARY OF PROJECT A. Energy Efficiency Revolving Loan Fund (EERLF). The City of Dubuque allocated $200,000 of its formula Energy Efficiency & Conservation Block Grant (EECBG) funds from the American Recovery and Reinvestment Act to establish a commercial EERLF. With this amount of money, a micro -loan pool will be administered in partnership with ECIA Business Growth to finance commercial energy- efficiency projects, targeting small businesses and non - profits who traditionally do not have the capital to undertake money- saving energy retrofits and whose projects are not large enough to qualify for financing programs offered by local utilities. Existing Department of Energy Funds will be used for micro -loans not to exceed $10,000 with the term of the loan set to equal the Return on Investment period so that energy savings can be used to pay back the loan. OEI funding would be used to support the EERLF in two ways: 1) finance a loan loss reserve fund to share any losses from qualifying loans to local businesses, and 2) finance the administration of the EERLF so that this amount does not need to be added to the fees passed on to the business or non - profit. It is also possible these funds could be used to pilot an energy efficiency program in partnership with local utilities in which OEI funds would be used as a guarantee for a qualifying business's loan obtained from the utility. The utility would then be able to provide the equivalent of "on- bill" financing or other improved terms in order to add small businesses to their existing loan programs. Each of these scenarios leverages significant private sector investments. No OEI funds would be used for direct loans to businesses, and therefore ARRA requirements such as Davis Bacon and Buy American are not a concern. B. Business Training & Outreach. In 2010, 10 businesses enrolled in the Petal Project and were given access to a variety of tools and trainings as well as one -on -one support and networking opportunities with the other participating businesses. Each participating business creates and implements a unique sustainability plan in order to become "Petal Certified." OEI funds would support the expansion of the Petal Project in the following ways: 1. Marketing and outreach to recruit at least 15 new businesses to the program and education to the general business community regarding the benefits of operating in a more sustainable way. 2. Technical assistance in the form of workshops, one -on -one trainings, and peer -to -peer learning opportunities for participants in order to assist them in reducing energy, material, and water usage. 3. Public workshops and other opportunities for the Petal Project participants to share their success stories with non - participating businesses. C. Sustainable Dubuque Indicators (SDI) Project. The Sustainable Dubuque Plan identifies 11 Sustainability Principles that the businesses, non - profits, government, schools, and residents of Dubuque have joined together to work towards. The SDI project is a community- supported engagement and reporting system meant to assure (a) community -wide dispersion of critical information and best practices in terms of energy- efficiency and other sustainability metrics, and (b) the ability for the community to accurately measure total progress made toward performance metrics. The heart of the system will be an open access data platform which initiates a standardized approach to data and creates cross - initiative and community wide analytics to guide decision - making. All entities /organizations working on sustainability issues within the community will be asked to participate in the system. For the users of the system, it will allow three levels of value. It will help them organize their information, provide them with tools to analyze that information and help them integrate their activity into the greater community efforts. It should allow them to significantly improve their impact without increasing their costs. This ability to aggregate data, measure progress, and disseminate information to the public is critical to the sustainability of the Sustainable Dubuque vision in the future. The SDI also allows the community to identify gaps in progress, community needs, and opportunities for new programs and partnerships. EXPECTED BENEFITS 1. Commercial & Non - Profit Energy Efficiency. Many of the energy- efficiency projects proposed by current members of the Innovation Consortium, including lighting retrofits, are considered "low- hanging fruit" and have the potential to earn back investments through energy savings in two years or less. In addition to the immediate benefits of these quick returns on investment, savings from these initial projects can quickly be invested into larger -scale energy conservation and renewable energy projects in the future. The City and ECIA will work with participants to track and report energy savings experienced as a result of projects financed through the OEI and EECBG funds through Portfolio Manager. 2. Regional Economy Impact. Small businesses and non - profits in particular will benefit from the decreased operational costs experienced through energy efficiency. Support of Dubuque organizations in this way frees funds so that businesses can consider product and service expansion, particularly in growing sustainability- related fields, and support regional job growth. 3. Increased Community Knowledge & Capacity. Financing for participating businesses and support for Petal Project businesses will not only benefit participants directly, but the partners in this grant will ensure that their stories are used as models for all organizations in Dubuque to create a more viable, livable and equitable community. PARTNER ROLES The City of Dubuque will act as the programmatic and financial administrator for this grant to ensure that funds are properly spent and performance metrics achieved. The City will market and administer the EERLF in partnership with ECIA and assist the Petal Project in business and non - profit education. The City will also partner with Dubuque 2.0, a community -led initiative created to inspire sustainability, to create and operate the SDI.program and will thus administer the EERLF. ECIA has a successful history of administering a variety of commercial loan programs and will assist the City in processing the EERLF. ECIA also operates the Petal Project, Buyer Supplier Network, and assists Greater Dubuque Development Corporation in providing staff support for the Innovation Consortium. Private Businesses. The Sustainable Dubuque and Smarter Sustainable Dubuque initiatives have made significant progress because of the buy -in of the business community. In a recent survey conducted by the Dubuque Area Chamber of Commerce, 70% of business respondents answered that they definitely or likely would take advantage of a program developed to assist in funding energy efficiency improvements in their organization in the next year. Private funding from participating Project Component OEI Request Local Match A. EERLF $200,000.00 (City EECBG funds) $40,000.00 (Business investment) Loan administration $15,000.00 Loan loss reserve $45,000.00 B. Petal Project $50,000.00 (Program funds & staff in -kind) Marketing & outreach $20,000.00 Direct support to participants(1) $56,100.00 Quarterly sustainable business best practices working groups $4,720.00 C. SDI $20,000.00 (Community Foundation of Greater Dubuque) $10,000.00 (City staff in -kind) Technology development $20,000.00 TOTAL $160,820.00 $320,000.00 businesses and local lending institutions will provide significant leverage for the programs described above. PROPOSED BUDGET (1) In- person business visits: minimum 6 visits per organization; and Portfolio Manager set -up assistance (15 businesses) City of Iowa City Brenda Nations Environmental Coordinator brenda - nations @iowa- city.org 319- 887 -6161 OVERVIEW Part A: Sustainability Plan Part B: Green Business Certification Program Jennifer Jordan Recycling Coordinator jennifer-jordan@iowa-city.org 319- 887 -6160 Iowa City is committed to sustainability and is continually looking to expand sustainability- related programs and efforts. In 2007, the Mayor signed the Mayor's Climate Protection Agreement and in 2008, the City became a member of ICLEI -Local Governments for Sustainability. In August 2009, the City published the Greenhouse Gas Emissions Inventory report for the community, becoming the first City in Iowa to completing ICLEI's first milestone of their "Cities for Climate Protection Campaign." The City has since created a permanent Environmental Coordinator position to continue these efforts. Iowa City would like to create a community -wide and municipal government sustainability plan. Funding through the Department of Energy grant would allow the City to hire a consultant to facilitate meetings with a community steering committee, City staff and the public to develop the plan, which will focus on measurable economic, environmental and social goals for the community. Sustainability goals will have a focus on energy conservation and also include solid waste management, water quality and conservation, green building and affordable housing, green purchasing, and natural resource and ecosystem management along with other topics related to creating a more livable community. The community -wide plan will include cooperation with business, industrial and residential sectors of Iowa City. The first step of the plan will be to assess current sustainability metrics such as social demographics, carbon dioxide equivalent emissions per capita, unemployment rates, poverty levels, affordable housing and amount of greenspace. These assessments will allow the steering committee, which will be comprised of community leaders and other stakeholders, to identify focus areas for goal - setting and assist in the creation a city -wide vision of environmental, economic, and social goals for the community. Goals will be set for the year 2020 and a long -term vision for reducing energy use by 2050 will be included as well. The consultant will meet with all the sectors, gather information, and compile the data into a sustainability plan with well - defined, attainable goals to be implemented by a finite timeline. The City also proposes to begin a business sustainability program (Part B) that will tie in directly to the overarching community plan. Metrics gained from Green Business Certification Program will be included in the measurements and goals of the community plan. The municipal plan would have a similar process but focus on local government operations such as energy savings in municipal buildings, landfill gas emissions, recycling, land use planning, green purchasing, and fuel use in City vehicles, natural areas management and other similar topics. The plan would be facilitated by the consultant with input from City staff from each department and support of the City Manager. In 2009, the City of Iowa City undertook a greenhouse gas emissions study to determine a baseline and set reduction goals for greenhouse gas emissions. Based on the study, the City has been working on projects to improve energy efficiency in City buildings, reduce waste, increase recycling and composting 1 and improve public outreach and education. These efforts have already yielded reductions in emissions and the City will continue to work in these areas. The next step is to approach local businesses about reducing their greenhouse gas emissions. Nearly 20% of Iowa City's greenhouse gas emissions come from local commercial businesses and another 34% comes from industry. Combined efforts to reduce energy use and emissions from the commercial and industrial sector could yield significant reductions and will tie in directly to the proposed Sustainability Plan. The City would like to implement a Green Business Certification Program to encourage businesses to conserve energy and water, reduce waste and transportation miles and increase local and green purchasing. The program should also reduce carbon footprints and save money. Based on models used in other communities, the City would like to hire a consultant to develop and guide six to ten businesses, the City and a Local Partner through a six -month certification program. The consultant would help the City and its Local Partner develop the program in order to provide an ongoing mechanism for businesses to join, participate in the program and receive certification and recognition for their efforts. The program would consist of an initial meeting, five half -day workshops, a final meeting and a recognition ceremony. The initial meeting would summarize the program and lay out the agenda for subsequent workshops and required homework. Each workshop would consist of an overview of the topic, brainstorming for improvements in that area, and homework for the next session, such as gathering their previous year's energy data or waste generation information. Goals would be set in each topic area throughout the process. The final meeting would allow businesses to summarize their goals and action plans for implementation. A ceremony would be held to give award certification of completion of the program and to recognize the businesses' hard work. The City would collect and tabulate the energy and emissions reductions projected for all participants in the program. The businesses would be required to apply to the program and provide in -kind support of dedicated staff time. The businesses would come out of the program with a certification and an Action Plan to implement their programs. They would also receive recognition from the City and the Local Partner as a recipient of the Green Business Program Certification of completion. Participating businesses would be required to submit an annual report to maintain their certifications. The Local Partner's role would be to work with the consultant to develop the program for ongoing implementation and to take ownership of the program. The Local Partner would be determined by a Request for Proposals and would receive a share of the funding to implement the program for subsequent groups of businesses in the subsequent years. ENERGY SAVINGS The proposed energy savings of Iowa City's sustainability plan will be calculated based on Iowa City's 2000 baseline energy usage and greenhouse gas emissions data. Iowa City proposes to reduce 20% the 2000 baseline greenhouse gas emissions of 1,330,517 metric tonnes CO by 2020. The total reduction will also account for expected community growth in all sectors over this period. Implementation measures identified in the sustainability plan produce reduction estimates for kilowatt -hours and therms for each project. Energy reduction from identified these actions will be calculated using ICLEI's CAPPA software to calculate accurate estimations for sector totals. Totals for each section will be used to create a "stabilization wedge" which is a graphic demonstration showing the 20% total can be reached by 2020. ICLEI CACP greenhouse gas software will be used to assess progress over the next nine years. A hypothetical example of a stabilization wedge, which will be included in Iowa City's finalized sustainability plan, can be seen in the figure below. 2 Baseline 1100000 1000000 2000 2005 2010 2015 2020 Year JOBS IMPACTED AND KEY PARTNERS 20%Target Reduction, Energy savings realized from the Green Business Certification Program will vary based on the participating businesses. In the first year, up to ten businesses would lay out plans to conserve energy and water, reduce waste, reduce transportation miles, increase local and green purchasing, and in general, reduce carbon footprints and quantify monetary savings. Other communities have seen significant savings in energy through green businesses certification programs. For instance, Chicago used the ICLEI model to serve over 150 companies which saved over $5 million for participants and reduced carbon dioxide equivalents by 54,000 metric tons in the first year. City Staff Involvement Iowa City's City Manager will oversee the project and ensure the cooperation of City departments. Staff from each City department will be involved in creating their department's sustainability assessment and goals for their portion of the municipal sustainability plan. The City's Environmental Coordinator and Recycling Coordinator will facilitate much of the in -house work and serve as points of contact for the consultants in both Parts A and B of the project. The Environmental Coordinator will be responsible for greenhouse gas inventory updates, assist with energy savings and calculations, sustainability assessment and post- monitoring portions of the project. She will be the liaison for the consultant hired for Part A, and will also assist with content for the Green Business Certification Program. The Recycling Coordinator will be the liaison for the consultant hired for Part B, the Local Partner and businesses for the Green Business Certification Program. She will assist with the sustainability assessment, solid waste management goals, post- monitoring and many other associated aspects of the project. Partners and other stakeholders Iowa City has been working closely with the University of Iowa's Sustainability Director and others in the Facilities Management department to coordinate efforts in energy reduction, waste reduction and other sustainability projects. Since the University makes up a large portion of the community, collaboration is essential. Other important partnerships for these projects will include MidAmerican Energy which provides numerous energy programs and rebates for all sectors, the Chamber of Commerce, Iowa City 3 Month # 1 2 3 4 5 6 7 8 9 Post - Grant Sustainability Assessment and Planning Write Request for Proposal, Hire Consultant Design planning sessions, identify key stakeholders Invitation of key stakeholders to join process Analyze Sustainability Issues Inventory of Existing Sustainability Initiatives Review /Update GHG Emissions Inventory Develop Sustainability Assessment Report Release Sustainability Assessment Report Develop Sustainability Plan Develop government operations sustainability measures Develop community sustainability measures Develop draft plan for review & incorporate feedback Support public outreach process Develop final plan Develop communications and outreach materials Release Plan Ongoing Monitoring of Sustainability Metrics City staff will use resources such as the Star Community Index to measure sustainability metrics City staff will use ICLEI's CACP software to monitor greenhouse gas emissions The plan will be updated and revised after2020 Area Development Group, local industries and businesses, Interfaith Power and Light, Kirkwood Community College and others. Public meetings will be held to educate residents about the sustainability plan and garner input. The goal of the project is to have the widest breath of community engagement possible. Jobs created Both the Sustainability Plan and the Green Business Certification Program would support existing jobs and provide opportunities for up to three consultants to partner with the City to provide the outlined programs. Jobs will be supported through contractors performing energy audits and installing energy conservation measures such lighting upgrades and building retrofits. Iowa City is already leading by example with projects such as these which are underway with the EECBG funds. Through the Green Business Certification Program, the Local Partner would receive funding to support an existing position or hire a new part-time position to oversee the program. TIMELINE Part A: Sustainability Assessment and Plannin 4 Part A: Sustainability Plan Part A: Total costs $150,000 Grant funding Budget In -kind funding Consultant $ 60,000 City staff time $ 50,000 Materials /printing $ 2,000 EECBG - City Energy Office, Utility tracking $ 20,000 Meeting space $ 3,000 EECBG - Building Efficiency Reports $ 10,000 Marketing $ 5,000 Part A Grant Funds $ 70,000 Part A Matching Funds $ 80,000 Part B: Green Business Certification Program Month 1 Month 2 Month 3 Months 4 -7 Month 8 Month 9 Task 1: Write RFP for consultant Determine scope of work for consultant Draft Request for Proposals (RFP) Draft Criteria for Hiring Consultant Put out RFP Hire consultant; sign contract Task 2:Develop partnership for ongoing program 1 Develop scope of work for partner Put out RFP for partner Determine partner Task 3: Determine businesses for first round Determine criteria for business participation Develop and distribute application Select 6 -10 businesses to_participate Task 4: Implement program Determine program content Initial meeting_ Hold monthly workshops Conclude workshops Final meeting Hold ceremony to give certifications PROPOSED BUDGET: Total Grant Funds Requested: $135,000 Total Match: $160,400 Part B: Green Business Certification Program Part B Total Costs $145,400 Grant funding budget In -kind funding Consultant $ 35,000 City staff time $ 3,600 Meetings /materials /printing $ 5,000 Business staff time $ 76,800 Marketing $ 5,000 Local Partner $ 20,000 Part B Grant Funds $ 65,000 Total Grant Funds $ 135,000 Part B Matching Funds $ 80,400 Total Matching Funds $ 160,400 5 THE UNIVERSITY OF IOWA March 31, 2011 Monica Stone Iowa Office of Energy Independence Wallace State Office Building 502 East 9 Street Des Moines, Iowa 50319 Re: City of Iowa City's grant application Dear Ms Stone: Office of Sustainability 346 University Services Building Iowa City, IA 52242 -1922 319- 335 -5501 www sustainability uiowa edu I am writing in support of a grant request submitted by the City of Iowa City to undertake a community -wide and municipal government sustainability plan, conduct sustainability business training and develop a green business certification program Sustainability planning - Iowa City is typically named among the most livable and well- educated small communities in the United States ( http: // downtowniowacity .com /pages /Iiving,php), This status allows the University of Iowa and the business community to be competitive in attracting new and quality workers, faculty, and students. Maintaining that status as a desirable community in which to live, work and learn will require an increasing ability to anticipate and respond to challenges to Iowa City's future.. Those challenges include impacts from global climate change, economic upheaval and population demands. To operate more efficiently while maintaining strong social and cultural values, a vibrant economy, beautiful and safe neighborhoods and a high quality of life, Iowa City should pursue the development of a sustainability plan. While their learning takes place on campus, most UI students live and work in the Iowa City /Coralville area (not on campus) They place a demand on Iowa City services but also contribute to its economic, cultural and social success. We realize that by working together, the UI and the City can pursue new opportunities in building a sustainable campus and community. Already, we have partnered on several best practices, including: • Iowa City Greenhouse Gas Inventory • Oakdale Landfill Gas Energy Project • Wood Chip /Biomass Sourcing • Transportation - Bus on the Go (BONGO) • Affordable Housing Partnership (Univercity) • Hillcrest Market Place Food Pulper and Food Waste Composting • 21 -only Ordinance • Rummage in the Ramp and Move -out Recycling Page 2 Iowa City is well poised to undertake this grant- funded effort Already the community has: • Signed U S Mayors Climate Protection Agreement in 2007 • Joined ICLEI -Local Govt for Sustainability in 2008 • Completed a greenhouse gas inventory in 2009 • Created an Environmental Coordinator position in 2009 • Support from the new city manager and council for sustainability efforts Business assistance and a certification program - Iowa City's business community can play a significant role in addressing climate change and sustainability. By achieving zero waste, carbon neutrality, and operatively in a restorative manner, our businesses can remain nimble and competitive. However, many companies are simply wondering what it means to be sustainable and need guidance to know where best to invest limited resources into becoming sustainable The proposed project will provide needed assistance to those companies seeking to become more environmentally efficient, socially responsible and economically viable. The development of a green business certification program will provide an incentive to participate and a public recognition of achievement Teaching sustainability to a new generation - The University of Iowa offers an undergraduate certificate in sustainability studies and promotes the incorporation of the study of sustainability principles into all classrooms Through internships, class projects and independent studies, the City's proposed efforts could offer students tremendous opportunities to participate in community planning and business assistance I can easily see students from the Graduate School of Urban and Regional Planning, as well as students from engineering, environmental science, business and public health benefiting from the proposed project. Our office has worked to nurture a strong relationship with the City of Iowa City and support its efforts to promote sustainable solutions We hope that you will find Iowa City's project worthy of your support If I can be of any assistance in the success of this funding request, please do not hesitate to call upon me Sincerely, iz Chr i ansen Director University of Iowa Office of Sustainability lowaGrants iMenu 1 11 Help Log Out it Application Application Details 15302 - Iowa ARRA State Energy Program 2011 17890 - Metropolitan Coalition Community Energy Efficiency Planning and Outreach State Energy Program ! Status: Editing Submitted Date: Applicant Information ' ! Project Officer AnA User Id RITA.CONNER@IOWAID First Name* Rita Anne Conner First Name Middle Name Last Name Title: Economic Development Coordinator Email: raconne Address: 400 Robert D. Ray Drive City* Phone: * Program Area of Interest Fax: Des Moines City 515-283-4019 Phone Iowa Power Fund 515-237-1667 Iowa 50309 State/Province Postal Code/Zip Back I Print' 1 Ext. Organization Information Organization Name: City of Des Moines Organization Type: City Government Tax ID: DUNS: Organization Website: Address: Phone: Fax: SEP Applicant Information Name of Applicant Entity: Street Address 1: Street Address 2: City: State: ZipCode: County State Tax ID (example XX-XXXXXXX): Federal Tax ID (example XX-XXXXXXX): Phone Number: Fax Number: E-mail Address: If you do not have a DUNS number, please contact DNB to acquire. 1-866-705-5711 DUNS Number (example)XX400000CX: Congressional District: I Iowa City State/Province Postal Code/Zip 515-283-4748 Ext. City of Des Moines 400 Robert D. Ray Drive Des Moines Iowa 50309 Statewide 42-6004514 42-6004514 515-237-1351 42-6004514 Statewide Intps://www.iowagrants gov/getApplicationPreview.do?documentPk=1301949651744&histoty=include[4/6/2011 2:57:08 PN1] Go to Application Forms lowaGrants Minority Impact Statement Question # 1 1. The proposed grant programs or policies could have a disproportionate or unique POSITIVE IMPACT on minority persons. If YES, describe the positive impact expected from this project Yes Indicate the group(s) positively impacted. Question # 2 2. The proposed grant project programs or policies could have a disproportionate or unique NEGATIVE IMPACT on minority persons. If YES, describe the negative Impact expected from this project. If YES, present the rationale for the existence of the proposed program or policy. If YES, provide evidence of consultation with representatives of the minority groups impacted. Indicate the group(s) negatively impacted. Question # 3 3. The proposed grant project programs or policies are NOT EXPECTED TO HAVE A No DISPROPORTIONATE OR UNIQUE IMPACT on minority persons. If YES, present the rationale for determining no impact. Certification 1 hereby certify that the information on this form Is complete and accurate, to the best of my knowledge. Name of Person Submitting Certification. Title of Person Submitting Certification SEP Applicant's Chief Executive Office Person Authorized to Sign Contract Chief Executive Officer's Name: Chief Executive Officer's Salutation: Chief Executive Officer's Title: Chief Executive Officer's Mailing Address 1: Chief Executive Officer's Mailing Address 2: Chief Executive Officer's City: Chief Executive Officer's State: Chief Executive Officer's ZipCode: The proposed projects will provide educational and outreach opportunities for individuals in each of the participating communities. in some instances, projects will directly impact a part of the community that has a high minority population. In this case, program applicants will be eligible for a forgivable loan to make energy efficient enhancments to their property and will ultimately realize a reduction in the cost of energy to run their homes. These homeonwers will also receive training regarding energy efficiency to maximize their cost savings. Women, Person /s with a Disability, Blacks, Latinos, Asians, Pacific Islanders, American Indians, Alaskan Native Americans No Yes Laura Graham Management Fellow T.M. Franklin Cownie Mr. Mayor 400 Robert D. Ray Drive Des Moines Iowa 50309 https:// www. iowagrants .gov /getApplicationPreview.do ?documentPk = 1301949651744 &history= include[4 /6/2011 2:57:08 PM] lowaGrants Chief Executive Officer's Phone Number. Chief Executive Officer's Fax Number: Chief Executive Officer's E -mail Address: SEP Preparer /Staff Contact Information Name of Preparer. Laura Graham Salutation of Preparer: MS. Title of Preparer: Management Fellow Affiliation: City of Des Moines Address of Preparer: 400 Robert D. Ray Drive City: Des Moines State: Iowa ZipCode: 50309 Phone Number: 515 - 237 - 1351 Fax Number: E -Mail Address: Imgraham @dmgov.org Cover Sheet Authorized Official Name Richard A. Clark Title City Manager Organization City of Des Moines Address 400 Robert D. Ray Drive 515- 283 -4944 fcownie@dmgov.org City /State /Zip• Des Moines Iowa City State Telephone Number 515 - 283 - 4141 E - Mall raclark@dmgov.org Fiscal Officer Name Scott Sanders Title Finance Director Organization City of Des Moines Address 400 Robert D. Ray Drive Certification Enter your full legal name. Signature of Preparer. Date: Budget Detail Budget Detail Laura Marie Graham 04/06/2011 https: / /www iowagrants .gov /getApplicationPreview.do ?documentPk = 1301949651744 &history= include[4 /6/2011 257:08 PM] 50309 Zip City /State /Zip` Des Moines Iowa 50309 City State Zip Telephone Number 515 283 - 4141 E - Mail sesanders@dmgov.org County(ies) Participating, Involved, or Affected by Dubuque County, Johnson County, Marion County, Polk this Proposal County, Pottawattamie County, Scott County, Story County Congressional District(s) Involved or Affected by Statewide this Proposal Congressional Map Iowa Senate District(s) Involved or Affected by Statewide this Proposal District Map Iowa House District(s) Involved or Affected by Statewide this Proposal District Map SEP Other Funding Total Project IowaGrants Cost Estimates Administrative Costs (limited to 5% of the total project cost or $5,000 whichever is smaller) Cost of Improvements (must match table 10. Energy Savings) List all costs separately Other Costs 1 Other Costs 2 Other Costs 3 Other Costs 4 Other Costs Detail Other Costs 1 Detail Other Costs 2 Detail Other Costs 3 Detail Other Costs 4 Detail SEP Sources of Other Funds Source ($) and Type Amount: of Funds See Attached $0.00 04/08/2011 Spreadsheet SEP Project Information Please enter same project title as named above under "Project Title ". Project Name: Protect Site Address, City, State, Zip and County(Site of Physical Address Where Project is Taking Place, if applicable. If multiple places, please list all locations): Age of Building: Is the Building Location in a Historic District? Does this project disturb ground? Not Applicable Not Applicable Requested ($) $15,000 00 $350,000.00 $598,820.00 $45,000.00 $0.00 $0.00 Totals $1,008,820.00 Communication & Outreach Other Project Budget Factors This project budget reflects the cost to comply with the Davis -Bacon Act, National Environmental Policy Act, National Historic Preservation Act, and the Buy American Yes Act. Please upload ALL attachments as one pdf file. Budget Attachments(CLICK BACK BUTTON TO USE) https:// www. iowagrants .gov /getApphcationPreview do ?documentPk =1301949651744 &history= include[4 /6/2011 2:57:08 PNl) Sources ($) Budget $150,400.00 $165,400.00 $8,590,000.00 $8,940,000.00 $265,000.00 $863,820.00 $0.00 $45,000.00 $0.00 $0.00 $0.00 $0.00 $9,005,400.00 $10,014,220.00 SEP Grant Budgets (sections 5 and 6).xlsx Date Cash Briefly explain any other funding sources, whether funds are sufflcienct to Funds or complete the project, and your determination as to whether the project will be Will Be In- cost- effective. Please attach support letters from all sources of leverage. Secured Kind: Applicants must consider whether their projects are eligible for a local utility rebate and note this in the narrative. Due to the number of individual projects occuring within the seven different participating communities, this information has been completed in project narratives and a corresponding spreadhseet. Please see attachment. Metropolitan Coalition Community Energy Efficiency This project will take place in several cities across the state of Iowa, including: Ames Cedar Rapids Council Bluffs Davenport Des Moines Dubuque Iowa City Waterloo N/A lowaGrants SEP Scope of Work Estimated Project Start Date 05/01/2011 Estimated Project Completion 12/31/2011 Date: Project Narrative /Scope of Work: See Attachments Description must answer. WHO Project Narrative /Scope of Work: Description must answer: WHAT Project Narrative /Scope of Work: Description must answer. WHEN Project Narrative /Scope of Work: Description must answer WHERE Project Narrative /Scope of Work: Description must answer. WHY Project Narrative /Scope of Work: Description must answer. HOW Describe the Projects Goals and Objectives: Explain your status in obtaining necessary licenses and permits Describe the Expected Project Benefits to the Community Tasks and Performance Measures Task Start Date Completion Date Performance Measures Expected Payment t Job Impact Row Jobs Created Jobs Retained See Attachments See Attachments See Attachments See Attachments See Attachments See Attachments See Attachments See Attachments Total Hours Narrative Information Regarding Jobs Created or Retained If you would like to add narrative information regarding jobs created See attachment . or retained, please do so here: Summary of Projects Energy Electricity Electric Natural Gas Other Fuel Annual Net Simple Useful Is this Management Savings Demand Savings Savings Cost Estimated Payback Life project cost Improvement (kWh) Reduction (Therms) (units) Savings Cost ($) (Yrs) (Yrs) effective? Title (kW) ($/Yr) 0.00 0.00 0.00 0 $0.00 $0.00 0.00 0 Narrative Information Regarding Energy Savings If using other fuel savings, please specify unit type and cost per unit. See attachment. If you would like to add narrative information regarding energy savings, please do so here: https: / /www.iowagrants gov /getApplicationPreview.do ?docum entPk = 1301949651744 &history include[4 /6/2011 2.57.08 PM] Effective Date Duration in Months lowaGrants SEP Readiness If you choose "No ", please explain why and whether there are plans for that item to be completed All necessary funds other than SEP resources have been secured Yes Explanation (if necessary): Plans and specifications are completed and documentation is attached Explanation (if necessary): Energy assessment or audit is completed and documentation is attached Explanation (if necessary): Staffing and /or Contractors are in Place Explanation (if necessary): Not Applicable Not Applicable No Administrative staff is currently in place for each of these communities. However, the proposed projects that require contractors will require a Request for Proposal prior to hiring. SEP Comprehensiveness Briefly describe how this project encompasses a comprehensive approach to energy improvements. You may include past energy projects ' completed by your entity as well as current energy plans. Comprehensiveness The Metropolitan Coalition represents the nine largest communities across Iowa. This application is a joint effort to demonstrate commitment to energy efficiency, as a cost savings mechanism to taxpayers as well as a community - wide approach to making Iowa a more environmentally friendly state to live in. As can be seen from the number of project descriptions within this grant, each city has a different approach to energy efficiency as it relates to their various plans to reduce energy consumption and create awareness across their jurisdictions about the importance of environmental preservation. SEP Administrative Capability Briefly describe why your organization has the ability or will have the ability to provide all of the required oversight, reporting, and accounting for timely and accurate reporting. Specifically address how you will meet weekly, monthly, and quarterly state and federal reporting requirements. Additionally, address how your office will comply with the following federal laws affecting the Iowa SEP funds: National Environmental Policy Act (NEPA), National Historic Preservation Act, Davis -Bacon Act, and Buy American Act. Please attach resumes or other biographical information for project managers. Administrative Capability While this application has been submitted under the Metropolitan Coalition, by providing a project description to the umbrella organization each city acknowledges that they possess the ability to provide the required oversight, reporting, and accounting for timely and accurate reporting. Each city will have its own contract with the Office of Energy Independence and will be responsible for meeting reporting requirements. Each city will be responsible for compliance with federal laws affecting the Iowa SEP funds. These cities are also recipients of federal Energy Efficiency and Conservation Block Grant funds that require compliance with the same laws; the processes used to verify compliance for those fund will also apply to the Iowa SEP funds. Please upload ALL attachments as one pdf file. Administrative Capability Attachments(CLICK BACK BUTTON TO USE) SEP Waste Stream Prior to the expenditure of Federal funds to dispose of sanitary or hazardous waste, OEI is required to provide documentation to U.S. Department of Energy demonstrating that an adequate disposal plan has been prepared for sanitary or hazardous waste generated by the proposed activities. Applicants are therefore required to submit information on the expected waste stream of the proposed project. Sanitary or hazardous waste includes, but is not limited to, old light bulbs, lead ballasts, piping, roofing material, discarded equipment, debris, asbestos, etc. Applicants should: https: / /www iowagrants. gov/ getApplicationPreview .do ?documentPk= 1301949651744 &history= include[4 /6/2011 2:57:08 PM] IowaGrants • Indicate if the proposed project will generate a waste stream. • Describe the identified waste stream, if applicable. • Describe the proposed methodology for waste handling and disposal. For example, how would mercury or sodium vapor lamps be disposed of? How will potentially hazardous material (e.g. asbestos containing materials, PBC's, etc.) be handled and disposed of? Waste Stream These proposed activities will generate no sanitary waste. Hazardous waste generated may include lead paint items or any item containing asbestos. However, due to the size of proposed projects, no major hazardous or nonhazardous solid wastes will be generated by these projects. All contractors will have their Renovations, Rehabilitation, and Painting accreditation and will dispose of the lead according to the EPA/Iowa Department of Health regulations and OSHA requirements for protection of workers. Any disturbance of a material that contains asbestos will be conducted by licensed asbestos workers and disposed of per state regulations. Appliances and metals will be disposed of through local recycling programs and /or businesses. Because the projects will be small and scattered there will be no overall plan to dispose of construction debris except through the regular waste stream. SEP National Historic Preservation Act Exhibit C - National Historic Preservation Act (REQUIRED SHPO REVIEW) I have completed Attachment B and Attachment C or D as applicable and this will Yes be included as an attachment. Download Attachment B here, fill out your form, scan and name your file and attach your Attachment B here. Attachment B Preparer Checklist (CLICK SAVE BUTTON, THEN CLICK ON THE ICON BPreparerChecklist . pdf TO UPLOAD) Download Attachment C here, fill out your form, scan and name your file and attach your Attachment C here, if applicable. Attachment C Exempt from SHPO Review, Project Determination (CLICK SAVE BUTTON, THEN CLICK ON THE ICON TO UPLOAD) Download Attachment D here, fill out your form, scan and name your file and attach your Attachment D here, if applicable. Attachment D Request for SHPO Comment on a Project (CLICK SAVE BUTTON, THEN CLICK ON THE ICON TO UPLOAD) National Environmental Protection Act By checking this box, the applicant certifies that its proposed project is categorically excluded from NEPA because it falls within the categories described in Attachment E of this RFP and does not involve "extraordinary circumstances" within the meaning of 10 C.F. R. Section 1021.410. All applicants are required to fill out Attachment E, if not categorically excluded in Attachment E applicants are required to fill out Attachment F in addition to Attachment E. I certify that this proposed project is categorically excluded from NEPA No Download Attachment E here, fi!l out your form, scan and name your file and attach your Attachment E here. Attachment E NEPA Certification (CLICK SAVE BUTTON, THEN CLICK ON THE ICON TO UPLOAD) Download Attachment F here, fill out your form, scan and name your file and attach your Attachment F here. Attachment F NEPA Environmental Checklist(CLICK SAVE BUTTON, THEN CLICK ON THE ICON TO UPLOAD) Other Attachments Other Any other Attachments (CLICK SAVE BUTTON TO USE) Attachment B (Preparer Checklist) 1) The structure, object, or building, associated with this project is Tess than forty five (45) years of age and there are no ground disturbing activities. If you checked box 1, please fill out the "Exempt from SHPO review" form (ATTACHMENT C). No further action is required — sign, and submit this form to OEI. If box one is NOT checked, please continue to number 2. 2) 1 am receiving Weatherization Assistance Program (WAP) funds. If you checked box 2, please continue to box number 3. If you did not check box 2, please proceed to box 5. 3) All my project activities are included within Appendix A, either in sub - section A (exterior work), or /and sub- section B (interior work), and 1 have no ground disturbing activities associated with my project. [See pages 2 -3 of this document] If you checked box number 3, please stop and fill out the "Exempt from SHPO review" form (ATTACHMENT C). No further action is required — sign, and submit this form to OEI. If you did NOT check box 3, proceed to number 4. 4) A single work item, or numerous items, do not fit within the excluded activities specified in Appendix A, and /or https: / /www.iowagrantts gov /getApplicationPreview do ?documentPk= 1301949651744 &history= include[4 /6/2011 2:57:08 PM] lowaGrants 1 have ground disturbing activities. [See pages 4 -6 of this document]. If you checked box number 4, please fill out the 'Request for SHPO Comment on a Project' form (ATTACHMENT D) along with all the requested information, documentation, and project specifications for review. 5) 1 am receiving either State Energy Program (SEP) and /or Energy Efficiency Community Block Grant (EECBG) funds for my project. If box 5 is checked, please continue to box number 6. If box 5 is not applicable, and you are sure box 2 is also not applicable, then fill out the "Request for SHPO Comment on a Project" form (ATTACHMENT D) along with all requested material and submit to OEI for review. 6) My project is excluded from review because all my activities are included in Appendix B and I have no ground disturbing activities. [See pages 4 -6 of this document]. If box 6 is checked, stop and fill out the "Exempt from SHPO review" form (ATTACHMENT C). No further action is required — sign, and submit this form to OEI. If box 6 is NOT checked, please continue to number 7. 7) Not all my project activities for this project are excluded under Appendix B and/or 1 have ground disturbing activities associated with my project. [See pages 4 -6 of this document] Preparers Name: Date: SEP Attachment File Name Description DSM Metro SEP Grant Application.pdf Cover Letter, Master Budget, Sources of Funds, Project Information by City, Letters of Support lowa.gov — The Official Website of the State of Iowa. Dulles Technology Partners Inc. https: / /www iowagrants. gov/ getApplicationPreview .do ?documentPk =1301949651744 &history= include[4 /6/2011 2:57:08 PM] Cost Estimates Anticipated Funding Sources SEP ($) Other Funding Sources ($) Ames Community Outreach Subtotal Subtotal $ $ Cedar Rapids Federal Courthouse Demonstration project $ Public Outreach & Education $ 100,000.00 $ 100,000.00 $ 75,000.00 $ 25,000.00 100,000.00 z 100,000.00 7,800,000.00 y $ 100,000.00 $ 7,800,000.00 Council Bluffs Energy Efficiency Strategy $ 75,000.00 $ 50,000.00 z Implementation of Demonstration Projects $ 25,000.00 $ 50,000.00 y Subtotal $ 100,000.00 $ 100,000.00 Davenport RLF $ 150,000.00 $ 150,000.00 y Administrative Costs $ - $ 10,000.00 x Professional Services $ 10,000.00 $ Energy Use Surveys /Tracking $ 3,000.00 $ 3,000.00 z Subtotal $ 163,000.00 $ 163,000.00 Des Moines Administrative Costs $ 10,000.00 x Hard Costs /Improvements $ 100,000.00 $ 350,000.00 y Community Outreach /Energy Rater $ 50,000.00 $ 2,000.00 z Subtotal $ 150,000.00 $ 362,000.00 Dubuque EERLF $ - $ 240,000.00 y Loan admin $ 15,000.00 $ Loan loss reserve $ 45,000.00 $ Petal Project $ 50,000.00 z Marketing & outreach $ 20,000.00 Direct support to participants(1) $ 56,100.00 Quarterly sustainable business best $ 4,720.00 practices working groups SDI $ - $ 30,000.00 y Technology Develoment $ 20,000.00 $ Subtotal $ 160,820.00 $ 320,000.00 Iowa City Sustainability Plan Staff Time $ $ 50,000.00 x Utility Tracking $ $ 20,000.00 z Building Efficiency Reports $ - $ 10,000.00 z Consultant $ 60,000.00 $ Materials /Printing $ 2,000.00 $ Meeting Space $ 3,000.00 $ Marketing $ 5,000.00 $ Green Business Certification Program Staff Time (City) $ $ 3,600.00 x Staff Time (Business) $ $ 76,800.00 x Consultant $ 35,000.00 $ Meetings /Materials /Printing $ 5,000.00 $ Marketing $ 5,000.00 $ Local Partner $ 20,000.00 $ Subtotal $ 135,000.00 $ 160,400.00 Total Project Budget $ 1,008,820.00 $ 9,005,400.00 Admin Costs $ 15,000.00 $ 150,400.00 Improvement Costs $ 350,000.00 $ 8,590,000.00 Education (programs, printing, materials) $ 598,820.00 $ 265,000.00 Other $ 45,000.00 0 Loos 00'000'00T 00'000'00T $ $ leool AID puDI -uI .io LseO pa.inas a9 II!M spun] aoeo oun ($) spun j }o adAj 2 apinos Source & Type of Funds ($) Amount Date Funds Will Be Secured Cash or In -Kind City I -Jobs Total $ 4/8/2011 Cash 4/8/2011 Cash 7,800,000.00 yseD yseD 00 $ 00'00005 $ 00'00005 $ ieloi Al!0 4Da fold uoRe4suowaa AID pu!N -uIao yseD paanpaS a8 II!M spunjalea }unowv ($) ASalealS to.nnoag A3uap!1d3 ANaau3 spunj in adA1 vg a3anos Date Funds Will Be Source & Type of Funds ($) Amount Secured Cash or In -Kind City City Loan Applicant Total $ 10,000.00 $ 3,000.00 $ 150,000.00 $ 163,000.00 4/8/2011 In -Kind 4/8/2011 Cash Cash Date Funds Will Be Source & Type of Funds ($) Amount Secured Cash or In -Kind City - CDBG City - Staff Time Wells Fargo Grant Homeowner Investment Total 100,000.00 10,000.00 250,000.00 2,000.00 362,000.00 Cash In -Kind Cash Cash Source & Type of Funds EERLF ($) Amount Date Funds Will Be Secured Cash or In -Kind City - EECBG Business Contribution Program funds - Staff Time Community Foundation of Greater Dubuque Staff Time (City) Total $ 200,000.00 $ 40,000.00 Petal Project $ 50,000.00 SDI $ 20,000.00 $ 10,000.00 $ 320,000.00 4/1/2011 Cash Cash 4/1/2011 In -kind Cash 4/1/2011 In -kind Source & Type of Funds Sustainability Plan ($) Amount Date Funds Will Be Secured Cash or In -Kind City Staff Time (operating budget) EECBG - City Energy Office, utility tracking EECBG - Building Efficiency Reports City Staff Time (operating budget) Business Staff Time Total 50,000.00 20,000.00 10,000.00 4/1/2011 in -kind 4/1/2011 in -kind 4/1/2011 in -kind Green Business Certifcation Program 3,600.00 4/1/2011 in -kind 76,800.00 N/A in -kind 160,400.00