Port of Dbq Site Clear Acceptan
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MEMORANDUM
July 28, 2004
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TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
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SUBJECT: Port of Dubuque Logging Properties
Building Demolition and Site Clearance Project
The Port of Dubuque Logging Properties - Building Demolition and Site Clearance
Project included the complete demolition of existing structures; the excavation, removal,
clean-up, and disposal of all building materials from the former Miller Logging and the
Dubuque Hardwoods properties; and the disconnection and abandonment of both City
and public utilities to the site.
Acting Public Works Director/City Engineer Gus Psihoyos is recommending acceptance
of the Port of Dubuque Logging Properties - Building Demolition and Site Clearance
Project, as completed by WC Stewart Construction Company, in the final contract
amount of $91 ,500, which is a 32.6% increase from the original contract in the amount
of $69,000.
The cost increase included items that were beyond the scope of the project: additional
clearing and disposal of trees; underbrush and debris adjacent to railroad right-of-way,
the Brewery property and the corner of 5th & Bell; and the removal of a large subsurface
concrete slab located on the northerly side of the former Dubuque Hardwoods site.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mithael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
July 27,2004
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Acting Public Works Director .Y1.9
TO:
SUBJECT: Port of Dubuque Logging Properties
Building Demolition and Site Clearance Project
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Port of Dubuque Logging Properties - Building Demolition and Site Clearance Project.
BACKGROUND
The Demolition and Site Clearance Project included: the complete demolition of
existing structures; the excavation, removal, clean-up, and disposal of all building
materials from the former Miller Logging and the Dubuque Hardwoods properties; and
the disconnection and abandonment of both City and public utilities to the site.
DISCUSSION
The Port of Dubuque Logging Properties - Building Demolition and Site Clearance
Project has been completed by WC Stewart Construction Company of Dubuque, Iowa,
in the final contract amount of $91,500, which is a 32.6% increase from the original
contract in the amount of $69,000.
The cost increase included items that were beyond the scope of the project: additional
clearing and disposal of trees; underbrush and debris adjacent to railroad right-of-way,
the Brewery property and the corner of 5th & Bell; and the removal of a large
subsurface concrete slab located on the northerly side of the former Dubuque
Hardwoods Site.
RECOMMENDATION
I recommend that the City Council accept the improvements and recommend that the
final WC Stewart Construction Company contract amount be established at $91,500 for
the Logging Properties - Building Demolition and Site Clearance Project.
PROJECT FUNDING
The project cost summary for the Logging Properties - Building Demolition and Site
Clearance Project are as follows:
Estimate Bid Final
Logging Properties Site Demolition $100,000 $ 69,000 $91,500
(Dubuque Hardwoods, Miller Logging Site)
Landfill Disposal Cost $ 50,000 $ 50,000 L-.Q
Total Project Cost $150,000 $119,000 $91,500
The project will be funded with a $360,000 Federal Economic Development Initiative
Grant targeted for property acquisition and site clean-up in the Port of Dubuque.
The City did not incur any landfill disposal charges for the solid fill and demolition
materials because the contractor was successful in locating an approved off-site
disposal site; this resulted in an overall project cost savings of approximately $50,000.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final contract amount for the Port of Dubuque
Logging Properties - Building Demolition and Site Clearance Project.
Prepared by Robert Schiesl, P.E., Civil Engineer
cc: Dawn Lang, Budget Director
Bill Baum, Community and Economic Development Director
Pam Myhre, Community and Economic Development
Rich Russell, Building Services Manager
RESOLUTION NO. 303-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the Port of Dubuque Logging Properties -
Building Demolition and Site Clearance Project has been completed and the City
Manager has examined the work and filed his certificate stating that the same
has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Federal Economic Development
Initiative Grant in amount equal to the amount of his contract, less any retained
percentage provided for therein.
Passed, approved and adopted this 2nd day of August, 2004.
Terrance M. Duggan, Mayor
Atlest:
Jeanne F. Schneider, CIty Clerk
~
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 304-04
FINAL ESTIMATE
Whereas, the contract for the Port of Dubuque Logging Properties -
Building Demolition and Site Clearance Project has been completed and the City
Engineer has submitted his final estimate showing the cost thereof including the
cost of estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $91,500.00 and the said amount shall be paid from the Federal Economic
Development Initiative Grant of the City of Dubuque, Iowa.
Passed, approved and adopted this 2nd day of August, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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City of Dubuque - Engineering Division
Final Payment Form
PARTIAL PAYMENT NO;
COUNCIL FINAL
DATE;
26-Jul-04
PROJECT; PORT OF DUBUQUE LOGGING PROPERTIES
BUILDING DEMOLITION AND SITE CLEARANCE PROJECT
1. Demolition and Site Ciearance. Complete
LS.
CONTRACT AMOUNT; $69.000.00
UNIT COST OUANTITY AMOUNT EARNED
TO DATE TO DATE
69,000.00 69,000.00
UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
CONTRACTOR WC STEWART CONSTRUCTION
UNIT
No.
BID ITEM DESCRIPTION
CHANGE ORDER. ADD EXTRA WORK
2. Clear, Grub and Dispose of Trees. Underbrush & Debris Adjacent to
Railroad ri9ht-<>f-Way and Brewery Property, NE Corner
3. Concrete Slab, Remove and Dispose, Dbq. Hardwoods Site
4. Clear, Grub and Dispose of Trees, Underbrush & Debris Adjacent to Miller
L09ging Site, Corner of 5th & Bell
5. Pertonn Additional Site Grading, Dbq. Hardwoods Site
9,500.00
10,000.00
9,500.00
10,000.00
500.00
2,500.00
500.00
2,500.00
TOTAL DUE CONTRACTOR:
1$
91,500.00 I
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all wor!< required to complete the above improvement.
APPROVED;
Michael Van Milligen, City Manager
City of rJ'J'e,~ /J
APPROVED; ~
Gus Psihoyos, Acting Public Wor!<s Director
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
WC STEWART CONSTRUCTION
contractor for the above improvement, does hereby
accept the above 'Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR
WC STEWART CONSTRUCTION
BY' - ¡:;, l-:~.--.f)
TITLE; hfl \.---.j.~-<--
DATE;
7- 2<...01