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Historic Dis Improve Prog HDPIP ,-J-' DD~ ~<k~ Planning Services Department City Hall 50 West 13th Street Dubuque, Iowa 52001-4864 (563) 589-4210 office (563) 589-4221 fax (563) 690-6678 TDD planning@cityofdubuque,org wwwxityofdubuque,org c ::; July 19, 2004 The Honorable Mayor and City Council City of Dubuque 50 W 13th Street Dubuque, IA 52001 RE: Historic District Public Improvement Program Dear Mayor and City Council Members: INTRODUCTION The Historic Preservation Commission is recommending the City Council fund two previously- approved projects submitted for the Historic District Public Improvement Program (HDPIP), BACKGROUND In March, 2001, the City Council adopted the Historic District Public Improvement Program (HDPIP) with a total five-year budget of $500,000, The program has $100,000 budgeted annually for five years from the City's General Fund. The initial year's allocation was used to develop the Streetscape and Landscaping Design Guidelines for Historic Districts, The design guidelines serve as the basis for the expenditure of HDPIP funds in accordance with the approved HDPIP policy (attached), HDPIP is intended to provide incentives for public place and streetscape improvements in each historic district. Eligible projects include landscaping, historic lighting, planters and signs. The Historic Preservation Commission serves as an advisory design review body to the City Council for HDPIP applications, The Commission reviews each application, and then provides a recommendation to the City CounciL DISCUSSION The initial round of five applications for HDPIP funds were all recommended by the HPC, and then approved by the City Council without funding. The funding for that round was used by the City Council to balance the City budget in FY03. Three of the five HDPIP applications were later funded with Community Development Block Grant (CDBG) funds: 1) installation of planters, benches, trash receptacles and trees in the Jackson Park Historic District; 2) installation of historic street lights in the West 11th Street Historic District; and 3) installation of planters in the Langworthy Historic District. The other two HDPIP applications were not eligible for CDBG funds: 1) installation of brick paver sidewalks in the Jackson Park Historic District, and 2) installation of Historic District entry signs. Copies of these applications are attached. 5o",i" People Integrity R"poMibility Innovation Te=wmk Historic District Public Improvement Program Page 2 The FY04 allocation of HDPIP funds had been frozen pending the outcome of the Iowa Supreme Court decision on the gambling tax. Now that the Court has decided the case in the City's favor, there is $100,000 in FY04 HDPIP funds available. In addition, there is another $100,000 for the current fiscal year which began July 1, for a total FY05 balance of $200,000. RECOMMENDATION Bya vote of 4 to 0 with one abstention, the Historic Preservation Commission recommends that the City Council authorized FY04 HDPIP funds to finance the two previously-approved HDPIP projects: 1) installation of brick paver sidewalks in the Jackson Park Historic District, and 2) installation of Historic District entry signs. Sincerely, /d/~ Dave Stuart, Chairperson Historic Preservation Commission attachments cc: Michael Van Milligen, City Manager Barry Lindahl, Corporation Counsel Laura Carstens, Planning Services Manager City of Dubuque, Iowa Historic District Public Improvement Program Program Guidelines The Historic District Public Improvement Program (HDPIP) provides 3:1 matching grants on a competitive basis to neighborhood associations and neighborhood groups for streetscape improvements in the City's five historic districts. The program is intended to enhance the public places and streetscapes in the historic districts to retain and augment their sense of place. Program Limits The program is limited to the boundaries of the Cathedral, Jackson Park, Langworthy, Old Main, and West 11th Street Historic Districts. Funding will be distributed among the five historic districts based on the projects selected and completed. The maximum allocation of program funds per year per historic district is $100,000. The minimum grant amount is $3,000. The maximum grant amount is $100,000. Who can Apply? Neighborhood Association recognized by the City of Dubuque. Neighborhood Group (definition: all property owners on both sides of a street). Individual property owners are not eligible to apply. Eligible Projects: What is Funded . Purchase and installation of permanent exterior improvements installed in public right-of-way or public places, such as parks, in an historic district. . Architectural and engineering fees associated with the project. . Streetscape amenities consistent with the City's Streetscape and Landscape Guidelines for Historic Districts, including: decorative paving (such as pavers, stamped and/or colored concrete), historic street lights, ornamental benches, decorative railing or fences, tree grates, planters, signs, and landscaping. What is Not Funded . Installation of streetscape elements and amenities on private property. . Costs of work performed prior to signed agreement with the City. Historic District Public Improvement Program Page 2 Priority Priority will be given to projects developed in coordination with the City's public street improvement program, and similar public improvements in historic districts. Coordination with the City's project allows the streetscape amenities to be installed concurrent with the street improvement or other public improvement project. Accommodations can be made for installation of amenities subsequent to the street improvement project through the installation of supportive infrastructure, such as conduit for historic street lights. In general, the priority for allocation of funds through this program will be as follows: 1. Street Reconstructionllmprovement Projects 2. Sidewalk Inspection Program 3. Major Infrastructure Repairs/Maintenance 4. Neighborhood Association/Neighborhood Group Proposal 5. Historic Preservation Commission - Neighborhood Pilot Project Evaluation Criteria The Historic Preservation Commission will review the application, and then provide a recommendation to the City Council based on the following criteria: . High visual impact and quality of life improvement for the neighborhood: Does the project encourage people to walk in the neighborhood? Visit the neighborhood? Enjoy the neighborhood? . High community and neighborhood visibility of streetscape improvements. . Amount of private leverage: ratio of public funds to private funds. . Continuity with previous/planned public and/or private improvements. . Percentage of neighborhood/property owner support: minimum 25%, with a higher rating given for greater neighborhood match. . Conformance with the City's adopted Streetscape and Landscape Design Guidelines for the historic districts, and any special urban design plans or guidelines adopted for the project area. . Link with Housing Rehabilitation special programs or with Historic Preservation Homeowner Grant or Revolving Loan Programs. . Previous assistance from the HDPIP (a higher rating will be given to first-time applicants over previous recipients). Public/Private Match The program covers up to 75% of project costs. Neighborhood associations and groups are required to provide a 25% match. For example, if applying for a $75,000 grant, the budget must describe at least $100,000 in eligible costs and at least $25,000 in private match. Historic District Public Improvement Program Page 3 The private match may be obtained from assessments of property owners in the project area; private fund raising; private donations; in-kind services, or private, state or federal grants. The entire 25% private match may be in-kind donations. With the exception of CDBG funds (see description below of CDBG Program), City funds may not be used as matching share. All matching funds must be cash expended or in-kind services donated during the grant period, which begins when the grant agreement is signed by both the applicant and the City of Dubuque. Architectural and engineering fees associated with the project, up to $10,000 or 10% of total project costs, are eligible grant expenses. The minimum grant amount is $3,000. The maximum grant amount is $100,000. Assessments for Streets cape Projects For historic streetscape projects involving assessments, such as a street reconstruction project, the neighborhood association or neighborhood group would be responsible for 25% of the cost of any added assessable cost for streetscape enhancements. Property owners would be assessed for a percentage of the costs of public improvements using the formulas applied to the City's street and sidewalk programs. For example, the property owners in the project area would pay 100% of the estimated cost of a standard plain concrete sidewalk as they would with any assessable project. The HDPIP grant would provide 75% of the additional costs for the historic streetscape treatments. Example of Public/Private Cost Share for a Street Assessment Proiect Estimated cost per lot for standard grey concrete sidewalk Estimated cost per lot for brick sidewalk $1,000 $2,000 Increase in cost for streetscape improvement $1,000 $ 750 $ 250 Amount eligible for HDPIP program Private match required Total assessment cost per lot $1,250 Non-Assessment Streetscape Projects For some components of streetscape projects, such as an asphalt resurfacing street project, the City typically would not assess the property owners. For these non-assessment projects, the neighborhood association or neighborhood group Historic District Public Improvement Program Page 4 must provide a private match of 25% of the project costs. Example of Public/Private Cost Share for a Non-Assessment Proiect Estimated cost per historic street light Amount eligible for HDPIP program Private match required $5,000 $3,750 $1,250 Application Process Applications will be accepted during regular business hours by the Planning Services Department, City Hall, 50 W. 13th Street, Dubuque. Applicants are encouraged to review these Guidelines carefully before completing the application. Applicants are encouraged to schedule a pre-application conference with the Planning Services Department. Applications must include all the required infoRmation when submitted. Applications will be reviewed initially by City staff, who will check for submittal of required information, coordination with public improvement projects, compliance with City codes, and consistency with the Streetscape/Landscape Guidelines. Applications then will be presented to the Historic Preservation Commission for review and evaluation. After review of the applications, the Commission will provide a recommendation to the City Council. The City Council will select the projects to be funded. Neighborhood representatives are expected to attend both the Commission and Council meetings to present their projects and to answer questions. CDBG Program Through the Community Development Block Grant (CDBG), the City provides financial assistance to low and moderate income households. The City provides a Neighborhood Infrastructure Program and Neighborhood Grants to neighborhood associations and neighborhood groups in CDBG target areas, where a majority of households are low and moderate income. These programs compliment the Historic District Public Improvement Program, and are coordinated by the Neighborhood Development Specialist. The Neighborhood Infrastructure Program can be used to pay the special assessments for low and moderate income households within the project area. Planning Services Department City HaIl 50 West 13th Street Dubuque, iowa 52001-4864 (563) 589-4210 office (563) 589-4221 fax (563) 690-6678 TDD pIanning@cityofdubuque.org CC rv¡ COG/"; c.r L- 7 (U ! ()3 DWleD 7-0 C¡ry CCUÑ((v ¡ÅfpRovet> 7-0 S" - t¡ -03 ptZ.OJecT ON¿'~ w/u FuN/:>/N6- I)~ ~<k~ July 7, 2003 The Honorable Mayor and City Council Members City of Dubuque City Hall-50 W. 13th Street Dubuque, IA 52001 RE: Historic District Public Improvement Program Applicant: Downtown Neighborhood CouncillDoug Stilling sID avid Stuart Location: Public Right-of-Way at 1105,1470,1472 and 1492 Locust Street Description: Request for funding to install brick paver sidewalks Dear Mayor and City Council Members: The City of Dubuque Historic Preservation Commission has reviewed the above-cited request. The application, staff report and related materials are attached for your review. Discussion Dave Stuart, member of the Downtown Neighborhood Council spoke in favor of the request. He indicated that the Downtown Neighborhood Council is proposing to install brick paver sidewalks in the public right-of-way. He referred to the history of brick sidewalks in the City of Dubuque and presented photos of existing brick sidewalks. He noted that the Downtown Neighborhood Council endorses the brick sidewalks as a pilot project. Mr. Stuart also discussed the width of the sidewalks throughout the districts. He indicated that he would like to reduce the width of his sidewalk to meet the same width as the adjacent sidewalk. He stated that since Central High School was demolished that there is no need for a wide sidewalk. He noted it would provide a larger green space area in front of his property. He discussed that several property owners would like to observe the maintenance of the sidewalks prior to absorbing the addition cost. He stated that the property owner will be responsible to pay for the cost of a standard Portland cement sidewalk and the funding will only be used to pay for 75% of the extra cost. He noted they are requesting $12,155.03 from the Historic District Public Improvement Program. Planning Services Manager Laura Carstens presented the staff report noting that brick sidewalks are consistent with the adopted City of Dubuque Streetscape and Landscape Guidelines. She noted that brick sidewalk standards will need to be established and the Engineering Department will need approve the sidewalks. 5orvke P~ple Integrity R"poMibillty InnQ'Otion T..mwo,k The Honorable Mayor And City Council Members July 3, 2003 Page 2 There were no public comments. The Historic Preservation Commission discussed the request noting that the request meets the requirements of the Historic District Public Improvement Program. Recommendation By a vote of 6 to 0, the Historic Preservation Commission recommends that the City Council approve funding from the Historic District Public Improvement program to the Downtown Neighborhood Council to install brick paver sidewalks in the public right-of- way with the conditions that (1) they receive Engineering Department approval; (2) the recommendation that the City Council approve the use of narrower sidewalks in the Jackson Park Historic District based on accordance with the design review guidelines; (3) the local match to be obtained within six months; and (4) the Historic Preservation Commission be given authority to authorize an additional six month extension, if needed. A simply majority vote is needed for the City Council to approve the request. Respectfully submitted, OZ~Çl~ Christopher Wand, Chairperson Historic Preservation Commission cc: Jerelyn O'Connor, Neighborhood Development Specialist Mike Koch, Public Works Director Mike Felderman, Civil Engineer D~ ~<k~ City of Dubuque Planning Services Department Dubuque, IA 52001-4864 Phone: 563-589-4210 Fax: 563-589-4221 HISTORIC DISTRICT PUBLIC IMPROVEMENT PROGRAM APPLICATION FORM PROJECT COMPONENTS (Check all that apply) D Historic Street Lights D Benches D Trash Receptades D Planters D Waysides/Plazas D Street Trees/Grates D Landscaping/Plantings D Decorative Fence/Rail D Decorative Bollards D Identification Signs g Brick Sidewalks , ~ Brick Crosswalks D Brick Streets D Limestone Curbs D Retaining Walls D Colored Concrete Sidewalks/Curbs D Colored Concrete Crosswalks D Colored Concrete Street Paving D Other: D Other: Please tvpe or print leQiblv in ink 00'"""""""'" V.""""'L- Type of Applicant: D Neighborhood Group cg Neighborhood Association (Name: c...u"...... Representativ~"7 &l(...., r Phone: 6";Ç"r.-l's;!"", Address: ()or,.. L-.-'t.. City: f)~f' Stat~ Zip: S..L--:\o-") / Fax Number: Mobile/Cellular Number: Project Description: Ro!PLA-<.1<' Æ>CI.1nJV~ 611.£'1 P/)^Tt...P,~O c.O""<.Il"'"j1; ","6""""'. ¡",.1\4 1Io1'\'-\<. t VI'TA\~I"P <......"1 PA!4I') Project location/area: liDS' (..oc.u.U' .sT, '~10 (..oc.vU' ST, 1'41'1.. L....,,'T ST, /'i'l1. <.O<.....,f S1"&-!E"ET Total project cost: S Z I 1(, 72..70 Amount of Grant Request: 's1'2. . I SS. o'!, CERTIFICATION: I/we, the undersigned, do hereby certify that: 1. The information submitted herein is true and correct to the best of my/our knowledge and upon submittal becomes public record; The undersigned representatives are authorized to sign this application on behalf of the neighborhood association or group; and 3. All additional required written and graphic materials are attached, Represen~ y/. ~ Representative: ~ / ~ ...-/ 2. Date: .::; - 9"-r;¡J Date: 'fJvrv" t.oo'J ~R OF~CE US~NLY - APPLICATION SUBMITTAL CHECKLIST Received by: (/01\ """D, . ¡- Submittal Date: c:,- 'l-f» HPC Meeting Date: 0 Site/sketch planes) D Petition/Signatures in Support 0 Photos 0 Catalog examples 0 Project description D Budget Documentation 0 Map(s) DOther: 1J-1l1J.c.HlhfiNT c 8 June 2003 Downtown Neighborhood Council Memorandum of Support The Downtown Neighborhood Council met on 8 June 2003 to consider two Historic District Public Improvement Program applications. One for litter receptacles, benches and planters, the other for brick sidewalks. The completed application packages were reviewed in detail. Members present voiced their unanimous approval of the packages and thanked the people who assisted in putting the grant application packages together. ~ tfJ J - / Planning Services Department CitvHall 50 West 13th Street Dubuque, Iowa 52001-4864 (563) 589-4210 office (563) 589-4221 fax (563) 690-6678 TDD P lanning@cityofdubuque.org U îï ¿OUNGll.-- 7(Z;/O3 D[rJ/E:D 7~O e../n¡ wuf'/UI.- r:tppl2()\Æf) 7-D TD~ B-q--O3 piWf6Cí oNL'f,¡ ~<k~ k¥'o f1,(f\JûrN 6- - rJ July 9, 2003 The Honorable Mayor and City Council Members City of Dubuque City Hall-50 W. 13th Street Dubuque, IA 52001 RE: Historic District Public Improvement Program Applicant: City of Dubuque-Historic Preservation Commission Location: Public Right-of-Way in the Historic Districts Description: Request for funding to install historic district entry street signs Dear Mayor and City Council Members: The City of Dubuque Historic Preservation Commission has reviewed the above-cited request. The application, staff report and related materials are attached for your review, Discussion Staff Member Laura Carstens reviewed the proposal, which was initiated by the Historic Preservation Commission last year. She noted that the City Council authorized graphic design services for these signs to be provided by the budget for the Wayfinding Sign Program. She added that the cost of production and installation would be funded by the Historic District Public Improvement Program, noting its linkage to the Wayfinding Sign Project. There were no public comments. The Commission discussed possible sign designs, colors, icons and locations. The Historic Preservation Commission discussed the request noting that the project meets the requirements of the Historic District Public Improvement Program. Recommendation By a vote of 6 to 0, the Historic Preservation Commission recommends that the City Council approve $19,500 from the Historic District Public Improvement Program to install historic district street entry signs in the public right-of-way. By a vote of 6 to 0, the Historic Preservation Commission recommends that the City Council allocate $4,345.77 from the HDPIP to provide for Engineering Department costs associated with the program. 5eMce Poople Integrity R"POMibility tnnovation Teamwo,k The Honorable Mayor And City Council Members July 9, 2003 Page 2 A simply majority vote is needed for the City Council to approve the request. ~;2?7~ Christopher Wand, Chairperson Historic Preservation Commission cc: Jerelyn O'Connor, Neighborhood Development Specialist Mike Koch, Public Works Director Bill Schlickman, Traffic Engineering Assistant t" D~ ~<k~ MEMORANDUM -' June 13, 2003 To: From: Historic Preservation Commission Laura Carstens, Planning Services Manager~ Historic District Entry Signs Project Subject: ,. INTRODUCTION This memorandum transmits an application for the Historic District Public Improvement Program to design, produce and install entry signs for all five historic districts as a Neighborhood Pilot Project. As you will note on the enclosed policy brochure for the program, a Neighborhood Pilot Project of the Historic Preservation Commission is one of the priorities of the program. )..- The Historic District Entry Signs Project is being developed in connection with the City's Wayfinding Sign Program. BACKGROUND The City Council approved the Wayfinding Sign Program in January 2002. The Wayfinding Sign Program is a directional sign system to help visitors find their way through out the community. The intent of this sign system is to enhance the visitor experience and to compliment the existing highway and street signs throughout the community. The Wayfinding Sign Program consists of two systems: a highway sign system and a tourism district sign system. The Wayfinding Sign. Program divides the community into the six tourism districts: Downtown, Eagle Point, College Grandview, Port of Dubuque, South End, and West End. J/ ...',/ Last fall, the City of Dubuque contracted with graphic design consultant Gary Olsen to design the wayfinding signs for the community. Enclosed for the Commission's review are the designs approved by the City Council for the highway sign system and the six tourism districts, as well as an example of a tourism district sign in context with the streetscape. Wayfinding Sign Program Page 2 of 2 DISCUSSION In 2002, the Historic Preservation Commission requested that the City redesign the existing entry signs for the historic districts in connection with the Wayfinding Sign Program. Due to the competitiveness of his bid, the City retained Gary Olsen to develop a new design for the historic district entry signs. The contract is for Mr. Olsen to develop three alternative designs for a sign style and an icon to identify all historic districts. The text on the selected icon and sign design will reflect the name of the particular historic district where the sign marks the vehicular and/or pedestrian entry to that district. The design process for this project is as follows: .:. Review Historic District Design Guidelines and Wayfinding Signs with HPC for general expectations of size, shape, colors, icons, wording and layout .:. Develop three (3) alternative designs for district signs .:. Coordinate with HPC on icon, wording and layout for recommended district signs .:. Review recommended design with HPC .:. Submit recommended and alternative designs for City Council review & approval .:. Prepare production specifications fòr recommended district signs for bidding .:. Coordinate design and production of district signs as needed BUDGET As presented to the City Council last fall, the graphic design services of $1,300 will be funded through the Wayfinding Sign Program's design budget. The production and installation of the entry signs will be funded by the Historic District Public Improvement Program. The historic district entry signs will be installed on decorative sign posts with finials and decorative bases by City Operation and Maintenance staff with locations coordinated by the City Engineering Division. If an entry sign is placed at each of the vehicular and/or pedestrian entries to each historic district, the total number of signs is estimated to be 65. The estimated production and installation cost of the historic district entry signs is $300 each. This is a total estimated production cost of $19,500 for 65 signs. REQUESTED ACTION The requested action is for the Historic Preservation Commission to review Historic District Design Guidelines and Wayfinding Signs to provide staff and the consultant with the following input for the Historic District Entry Signs Project: 1. The Commission's general expectations of size, shape, colors, icons, wording and layout of the sign design, which will enable the consultant to develop three alternative designs for a sign style and an icon to identify all historic districts. 2. The Commission's general expectations for locations of the signs, which will enable City staff to prepare a location map for each sign for installation. Attachments