Carnegie-Stout Publiic Library Renovation Project Contract No. 3Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 3 - Aluminum Entrances, Skylights & Glazing Systems
(CIP 7001961)
DATE: April 26, 2011
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Carnegie -Stout Public Library Renovation Project — Contract No. 3 — Aluminum
entrances, Skylights & Glazing Systems, as completed by Dubuque Glass Company, in
the final contract amount of $292,177, which is a 1.0% decrease from the original
contract in the amount of $295,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
bitgi
AU- America City
I'll!
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Mana•er
FROM: Gus Psihoyos, City Engineer
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 3 — Aluminum Entrances, Skylights & Glazing
Systems
(CIP 7001961)
DATE:
INTRODUCTION
DISCUSSION
April 25, 2011
Dubuque
krerd
AI- America City
111111
2007
The enclosed resolution provides for the acceptance of the construction contract for the
Carnegie -Stout Public Library Renovation Project — Contract No. 3.
BACKGROUND
The Carnegie -Stout Public Library Renovation Project included:
— A complete renovation of all public and staff spaces.
— Update of the obsolete HVAC system to one that is designed to be environmentally
efficient.
— New furnishings and equipment.
— Expanded wireless access and computer services.
— New roof on the original building
— New sidewalk and steps including a snow melt system for the newer building.
— Upgraded security system.
— Reopening of the stairwell to the second level in the original building.
— Reopening of the original mezzanine and uncovering of the rear skylight in the
original building.
Multiple prime construction bids were awarded for this project. Contract No. 3 —
Aluminum Entrances, Skylights & Glazing Systems, along with Alternate 5 (North
Skylight Replacement), was awarded to Dubuque Glass Company.
The Carnegie -Stout Public Library Renovation Project — Contract No. 3 — Aluminum
Entrances, Skylights & Glazing Systems was completed by Dubuque Glass Company of
Dubuque, Iowa, in the final contract amount of $292,177.00, which is a 1.0% decrease
PROJECT COSTS
Award
Final
Construction Hard Costs
Amount
t
Available Fundraising to Date (Cash and Pledges) * **
Base Construction Work
$ 195,000.00
$ 192,177.00
Optional Construction Add Alternate:
$ 253,710
Total Library Funding
5) Skylight
$ 100,000.00
$ 100,000.00
TOTAL PROJECT COST
$ 295,000.00
$ 292,177.00
LIBRARY FUND SOURCES
Fund Source,
Ftiridinti. _. .
Ai iaiiin -
Amount
t
Available Fundraising to Date (Cash and Pledges) * **
$ 1,746,782
Curtis Collection Sale
$ 501,750
Heade Painting Sale (Estimated)
$ 253,710
Total Library Funding
$ 2,502,242
CITY F UNDING SOURCES
CIP No.
Fund Description
Fundin
Amount
t
1001141/
1011141
GO Bond (TIF Abated)
$ 2,400,000
General Funds
$ 1,210,589
Total City Funding
$ 3,610,589
from the original contract in the amount of $295,000.00 ($195,000.00, base bid;
$100,000.00, Alternate 5). This contract involved six change orders that resulted in a
net cost change to the project of - $2,823.00. Change order work involved:
miscellaneous added work to accommodate installation of new interior window glass;
modifications to the existing glass mezzanine; repairs to exterior door and window
systems; and a contract deduction for reducing the size of the roof - mounted skylight.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $292,177.00 to Dubuque Glass Company for the Carnegie -
Stout Public Library Renovation Project — Contract No. 3 — Aluminum Entrances,
Skylights & Glazing Systems.
BUDGET IMPACT
The summary of probable total cost for the Carnegie -Stout Public Library Renovation
Project is summarized as follows:
The project funding summary is as follows:
Total City Funding
Total Library Funding
$ 3,610,589
$ 2,502,242
Total Project Funding $ 6,112,831
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $292,177.00 to
Dubuque Glass Company for the Carnegie -Stout Public Library Renovation Project —
Contract No. 3 — Aluminum Entrances, Skylights & Glazing Systems.
cc: Jenny Larson, Budget Director
Susan Henricks, Library Director
Steve Sampson Brown, Project Manager
RESOLUTION NO. 144 -11
ACCEPTING THE CARNEGIE -STOUT PUBLIC LIBRARY RENOVATION PROJECT,
CONTRACT NO. 3 — ALUMINUM ENTRANCES, SKYLIGHTS & GLAZING SYSTEMS,
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library
Renovation Project, Contract No. 3 — Aluminum Entrances, Skylights & Glazing
Systems (the Project) has been completed and the City Engineer has examined the
work and filed a certificate stating that the Project has been completed according to the
terms of the Public Improvement Contract and that the City Engineer recommends that
the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library
Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale
appropriations for the contract amount of $292,177.00 less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this c,h/�day of _0 , 2011.
Attest:
Kevin S. Firnst
, Acting City Clerk
Roy D. uol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE-
STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 3 —
ALUMINUM ENTRANCES, SKYLIGHTS& GLAZING SYSTEMS
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 3
— Aluminum Entrances, Skylights & Glazing Systems, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $292,177.00.
Dated this A day of Ipnu. , 2011.
Filed in the office of the City Clerk on thec
Y
of
K vin S. Fi
City Engineer
nstahl, Acting Thy Clerk
, 2011.
APPLICATION AND CERTIFICATE FOR PAYMENT
AIA DOCUMENT G702 /Cma
TO OWNER: CITY OF DUBUQUE
50 WEST 13TH ST
DUBUQUE, IA 52001
FROM CONTRACTOR: Dubuque Glass Company
Dubuque, Iowa 52003
CONTRACT FOR: GLAZING
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet, AIA Document G703 is attached
1. ORIGINAL CONTRACT SUM $
2. Net Change By Change Orders $
3 . CONTRACT SUM TO DATE (LINE 1 +/- 2) $
4. TOTAL COMPLETED & STORED TO DATE $
(Column G on G702)
5. RETAINAGE:
a. % of Completed Work $
(Columns D + E on G703)
b % of Stored Material $
(Column F on G703)
Total Retainage ( Line 5a + 5b or
Total in Column 1 of G703) $
6. TOTAL EARNED LESS RETAINAGE $
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE $
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6) $
CHANGE ORDER SUMMARY
Total changes approved in
previous months by Owner
Total approved this Month
TOTALS
NET CHANGES by Change Order
fr
ADDITIONS
PROJECT: Carnegie -Stout Library Renovations
VIA CONSTRUCTION MANAGER:
VIA ARCHITECT:
CONTRACTOR'S APPLICATION FOR PAYMENT
$295,000.00
DEDUCTIONS
$292,177.00
$291,677.00
$500.00
;). ? 55 ,31, 57g
1.7 8, 7 5 5.04 15, , 3 t 5
-- a 8
AIA DOCUMENT G702 /CMa • APPLICATION AND CERTIFICATE FOR PAYMENT • CONSTRUCTION MANAGER- ADVISOR
X.DITION • AIA • 1992 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D
'• -5292 • WARNING Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution
CONSTRUCTION MANAGER - ADVISER EDITION
APPLICATION NO
PERIOD TO:
PROJECT NOS:
CONTRACT DATE:
PAGE ONE OF PAGES
11 Distribution to:
11/15/2010
7128.5 DONSTRUCTION
MANt Il R
10/20/2008 DARdT(FI'ECT
ct i:TAC
CEIRMY
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the
Work covered by this Application for Payment has been completed in accordance with the Contract
Documents, that all amounts have been paid by the Contractor for Work which previous Certificates for
Payment were issued and payments received from the Owner, and that current payment shown herein is now
due.
- $2,823.00
$292,177.00 CONTRACTOy Dubuque Glass Company
$292,177.00 By: f Date: //(So/
State o :
04 ' c '`" -
County of: 0-/b �-
Subscribed and sworn before
me this
day of
Notary Public: Z
My Commission spires: t✓h
CONSTRUCT e M h • GE
ARCHITEC vi ArF'
Y: " fl
11
This Certificate is not negotiab
tractor named herein. Iss • i e, pa
to any rights of the 0wn-, �' . 'Gi""'i
CERTIFICATE FOR PAYMEN
(a
In accordance with the Contract Documents, based on on -site observations and the data comprising this
application, the Construction Manager and Architect certify to the owner that to the best of their knowledge,
information and belief the Work has progressed as indicated, the quality of the Work is in accordance with
the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED .�Q D G O
(Attach explanation if amount certified differs from the amount applied for Initial all figures on this
Application and on the Continuation Sheet that changed to conform to the amount certified)
4:2 WIZ
LYNN R. GREENFIELD
Commission Number 753135
My Comm. Exp.
Date: 1 l.1rii •
OUNT CERTIFIED is payable only to the Con -
and acceptance of payment are without prejudice
s Contract.
Date: /J 9 /O
G702 /Cma -1992
A
B
C
D
E
F
G
H
I
ITEM
DESCRIPTION OF WORK
SCHEDULED
WORK COMPLETED
MATERIALS
TOTAL
%
BALANCE
RETAINAGE
NO.
VALUE
FROM
PERIOD
PRESENTLY
COMPLETED
(G / C)
TO FINISH
PREVIOS
STORED
AND STORED
(C - G)
APPLICATION
(NOT IN
TO DATE
DORE)
(D +E +F)
1
General Conditions Overhead, Profit
$ 14,750.00
$ 14,750.00
I I I I I
I I
EH EA- 69- fl 69 K? EA 69 EA EA
$14,750.00
100.00%
2
Glazing Material
$ 121,327.00
$121,327.00
$121,327.00
100.00%
3
Glazing Labor
$ 34,000.00
$ 34,000.00
$34,000.00
100.00%
4
Fiberglass Panel Material
$ 96,323.00
$ 96,323.00
$96,323.00
100.00%
5
Fiberglass Panel labor
$ 28,000.00
$ 28,000.00
$28,000.00
100.00%
6
Progress Cleaning
$ 200.00
$ 200.00
$200.00
100.00%
7
LEED Documentation
$ 200.00
$ 200.00
$200.00
100.00%
8
Project Closeout Documentation
$ 200.00
$ 200.00
$200.00
100.00%
9
Change order #1
$ 12,805.00
$ 12,805.00
$12,805.00
100.00%
10
Change order #2
$ (31,578.00)
($31,
- $31,578.00
11
Change order #3
$ 3,815.00
$ 3,815.00
$3,815.00
100.00%
12
Change order #4
$ 7,075.00
$ 7,075.00
$7,075.00
100.00%
13
Change order #5
$ 4,260.00
$ 4,260.00
$4,260.00
100.00%
14
Change order #6 PR NO. 3 -11
$ 800.00
$ 800.00
$800.00
100.00%
$292,177.00
$292,177.00
$292,177.00
100.00%
CONTINUATION SHEET
AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing
Contractor's signed Certification is attached.
In tabulations below, amounts are stated to the nearest dollar
Use Column 1 on Contracts where variable retainage for line items may apply.
AIA DOCUMENT G703 * APPLICATION AND CERTIFICATE FOR PAYMENT * MAY 1983 EDITION *AIA * 1983
TiE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON D.C. 20006
AIA DOCUMENT G703
APPLICATION NUMBER:
APPLICATION DATE:
PERIOD TO:
ARCHITECTS PROJECT NO:
PAGE OF PAGES
11
3/31/2009
11/15/2010
7128.5
G703 -1983