Iowa Department of Transportation Five-Year Maintenance AgreementMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Five -Year Agreement for Maintenance
and Repair of Primary Roads in Municipalities
DATE: April 27, 2011
Every five years a maintenance agreement is reissued by the Iowa Department of
Transportation to Iowa municipalities that have Iowa Department of Transportation
primary highways within its corporate limits. Acceptance of this maintenance
agreement is necessary in order to coordinate the maintenance of the primary highways
within its corporate limits.
City Engineer Gus Psihoyos is recommending approval of the Five -Year Agreement for
Maintenance and Repair of Primary Roads in Municipalities between the Iowa
Department of Transportation and the City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
AID- Amerlcacity
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Iowa Department of Transportation Five -Year Agreement for Maintenance
and Repair of Primary Roads in Municipalities
DATE: April 27, 2011
INTRODUCTION
The purpose of this memorandum is to provide information and recommend approval of the
Five -Year Agreement for Maintenance and Repair of Primary Roads in Municipalities between
the Iowa Department of Transportation (Iowa DOT) and the City of Dubuque (City).
BACKGROUND
Every five years a maintenance agreement is reissued by the Iowa DOT to Iowa municipalities
that have Iowa DOT primary highways within its corporate limits. Acceptance of this
maintenance agreement is necessary in order to coordinate the maintenance of the primary
highways within its corporate limits.
DISCUSSION
The attached maintenance agreement is for the period of July 1, 2011 to June 30, 2016. Public
Works Director Don Vogt, Street and Sewer Maintenance Supervisor John Klostermann and
Assistant City Engineer Robert Schiesl have reviewed and approved the new agreement. Other
than dates, the maintenance agreement is identical to those previously executed. The
maintenance agreement language and provisions are dictated by Iowa Code administrative
rules.
ACTION TO BE TAKEN
I recommend that the Five -Year Agreement for Maintenance and Repair of Primary Roads in
Municipalities between the Iowa Department of Transportation (Iowa DOT) and the City of
Dubuque be approved and that the City Engineer Gus Psihoyos be authorized to sign the
agreement.
Prepared by: Robert Schiesl, Assistant City Engineer
cc: Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Dubuque
All- Ameetcacny
11 1 1 11
2007
K: \PROJECTS\2011 04 -25 -11 Five Year Iowa DOT Primary Road Maintenance Agreement - Staff Memo.doc
4 Iowa Department of Transportation
District 6 M Ofti (319) 365 -3558
_ 5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 Fax (319) 730 -1564
April 18, 2011 Ref: 832
City of Dubuque
Jeanne Schneider, Clerk
City of Dubuque
50 West 13th Street
Dubuque, IA 52001 -4864
Dear Jeanne:
Please find enclosed the five -year Agreement for Maintenance and Repair of Primary
Roads in Municipalities between the City of Dubuque and the Iowa Department of
Transportation. This agreement outlines the responsibilities for maintenance and repair
of the primary roads within the corporate limits of the city during the period of
July 1, 2011 through June 30, 2016.
Please review the document and if in agreement, please have the appropriate authority
sign their approval. It will then need to be returned to our office for approval by our
district engineer. A final copy will be returned to you for your files.
If you have any further questions, please contact me at this office.
Sincerely,
9 e4 LC/n•
John Wilson
District ivlai itenalice Manager
JW /dh
Enclosure
Form 810034wd
03 -06
rA Iowa Department of Transportation
\op Agreement for Maintenance and Repair of
Primary Roads in Municipalities
This Agreement made and entered into by and between the Municipality of Dubuque , Dubuque
County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa,
hereinafter referred to as the Department.
AGREEMENT:
In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.4, 313.5, 313.21 -.23, 313.27, 313.36, 314.5,
321.348 and 384.76 of the Code of Iowa and the Iowa Administrative Rules 761 — Chapter 150 (IAC) the Municipality and
Department enter into the following agreement regarding maintenance, repair and minor reconstruction of the primary
roads within the boundaries of the Municipality.
I. The Department shall maintain and repair:
A. Freeways (functionally classified and constructed)
1. Maintain highway features including ramps and repairs to bridges.
2. Provide bridge inspection.
3. Highway lighting.
B. Primary Highways — Urban Cross - Section (Curbed) (See Sec. II.A)
1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding
parking lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and
storm sewers).
2. Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes,
guardrail, and stop signs at intersecting streets.
3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in I.B.1 above.
4. Snow Removal: Plow traffic lanes of pavement and bridges and treat pursuant to the Department's policy.
5. Vehicular Bridges: Structural maintenance and painting as necessary.
6. Provide bridge inspection.
C. Primary Highways — Rural Cross - Section (uncurbed)(See II.B)
1. Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to
utility construction and maintenance.
D. City Streets Crossing Freeway Rights of Way (See II.C)
1. Roadsides within the limits of the freeway fence.
2. Surface drainage of right of way.
3. Traffic signs and pavement markings required for freeway operation.
4. Guardrail at piers and bridge approaches.
5. Bridges including deck repair, structural repair, berm slope protection and painting.
6. Pavement expansion relief joints and leveling of bridge approach panels.
II. The Municipality shall maintain and repair:
A. Primary Highways — Urban Cross - Section (curbed)(See Sec. I.B)
1. Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state
pavement maintenance; curbs used to contain drainage; and repairs to all pavement due to utility
construction, maintenance and repair.
2. Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to
traffic signals and street lighting.
3. Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and
disposal of surface drainage.
4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and.ice from
all areas outside the traffic lanes and load or haul snow which the Municipality considers necessary.
Remove snow and ice from sidewalks on bridges used for pedestrian traffic.
5. Maintain sidewalks and all areas between curb and right of way line.
6. Clean, sweep and wash streets when considered necessary by the Municipality.
7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and
structural repairs.
B. Primary Highways — Rural Cross - Section (uncurbed)(See Sec. I.C)
1. Maintain and repair highway facilities due to utility construction and maintenance.
2. Remove trees.
3. Maintain sidewalks.
C. City Streets Crossing Freeway Rights of Way (See I.D)
1. All pavement, subgrade and shoulder maintenance except expansion relief joints and bridge approach
panel leveling.
2. Mark traffic lanes.
3. Remove snow including on bridges over freeway.
4. Clean and sweep bridge decks on streets crossing over freeway.
5. Maintain all roadside areas outside the freeway fence.
III. The Municipality further agrees:
A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall
conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways."
B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of
way, or on private property which may overhang the right of way and which could obstruct the view of any
portion of the road or the traffic signs or traffic control devices contrary to Section 319.10 of the Code of Iowa.
C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the
primary roads, and to issue special permits for overlength and overweight vehicles only with approval of the
Department.
D. To comply with the current Utility Accommodation Policy of the Department.
E. To comply with the access control policy of the Department by obtaining prior approval of the Department for
any changes to existing entrances or for the construction of new entrances.
IV. Drainage district assessments levied against the primary road within the Municipality shall be shared equally by the
Department and the Municipality.
V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by
separate agreements.
VI. The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the
responsibilities covered in Section I of this agreement.
VII. This Agreement shall be in effect for a five year period from July 1, 2011 to June 30, 2016
IN WITNESS WHEREOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates
indicated below.
City of Dubuque
By
Date
MUNICIPALITY IOWA DEPARTMENT OF TRANSPORTATION
BY
Date
District Engineer